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Home My WebLink AboutCity Council-Agenda Packets-2/1/2022 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, February 1, 2022 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Annual Crime Report WS-2 Discussion of the February 1, 2022, City Council regular agenda items 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150, and The Heather Nicole Bowden Trust Section 551.071 - Legal - Consultation with attorney regarding legal issues related to the CWD Solid Waste Contract Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS City Council Agenda February 1, 2022 City of Colleyville Page 2 INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-22-4694 3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition CALEA Accreditation Certificate presentation to Colleyville Police Department by Randy Scott, Regional Program Manager, CALEA, to Police Chief Michael Miller and Mayor Richard Newton 4.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-22-4695 4a Approval of the minutes of the regular City Council meeting of January 18, 2022 4b Approval of a construction contract with Mart, Inc., for the Senior Center Improvements Project, in an amount not to exceed $3,431,000, and authorizing the City Manager to execute the contract 4c Approval of a construction contract with HQS Construction, LLC, for the Glade Road at Bluebonnet Drive Intersection Safety Improvements Project, in an amount not to exceed $1,310,817.90, plus a construction contingency of $250,000, and authorizing the City Manager to execute the contract 4d Approval of an amendment to the Professional Services Agreement with TranSystems Corporation Consultants, amending the design parameters for the Glade Road Phase II Project to include design modifications and construction oversight required for TxDOT compliance for the Bluebonnet intersection, in an amount not to exceed $75,370.00, and authorizing the City Manager to execute the amendment 5.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-22-2190 Consideration of a Special Use Permit for a Massage Therapy use on a portion of Lot 18, Village at Colleyville Condos, located at 97 Village Lane, Suite 100, Case ZC21-030 City Council Agenda February 1, 2022 City of Colleyville Page 3 5b Ordinance O-22-2191 Request to appeal the decision by the Planning and Zoning Commission for the Consideration of a Special Use Permit for an accessory building to exceed the permitted lot coverage on Lot 6, Block 1, Western Trails Colleyville, located at 505 Tumbleweed Trail, Case ZC21-035 6.CITIZEN COMMENTS 7.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, FEBRUARY 1, 2022 - READING AND PUBLIC HEARING - RESOLUTION R-22-4696 8.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 28, 2022 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 2/1/2022 Type Worksession Department Police Title Annual Crime Report Explanation Police Chief Michael Miller will present the Annual Crime Report. Attachments 1.2021 Annual Crime Report to Council Annual Crime Report for 2021 Chief Michael C. Miller Colleyville Police Department February 1, 2022 What is Uniform Crime Report (UCR) The objective of the UCR program is to produce reliable crime statistics for law enforcement administration, operation, and management. This is accomplished through the recording and reporting of the eight (8) Crime Index Offenses (Part 1 Offenses): q Murder q Rape q Robbery q Aggravated Assault q Burglary q Theft q Auto Theft q Arson Change in Crime -20% 2021 Annual Crime Report – Part 1 Crimes Crime Trend by Year COLLEYVILLE POLICE DEPARTMENT PATROL ACTIVITY 2021 •Calls for Service 6,191 to 6,148 - 1% Decrease •Officer Initiated 3,910 to 4,891 - 25% Increase •Arrests 164 to 233 - 42% Increase •Part 1 Offenses 157 to 126 - 20% Decrease •Burglary of Vehicle 32 to 20 - 38% Decrease •Home/Bus Burglaries 13 to 14- 8% Increase •Traffic Stops 11,977 to 15,155 - 27% Increase •Crash Reports 107 to 120 –12% Increase •Conducted 38,406 Business, Home, and Park Checks Patrol Activity CFS Self Intiated Arrests Part 1 Burglary of Vehicle Home/Bus Burglaries Traffic Stops Crash Reports 0 2000 4000 6000 8000 10000 12000 14000 16000 6191 3910 164 157 32 13 11977 107 6148 4891 233 126 20 14 15155 120 2020 2021 COLLEYVILLE POLICE DEPARMENT CRIMINAL INVESTIGATIONS ACTIVITY 2021In 2021, Colleyville Police Department’s Criminal Investigations Division received 800 new case assignments. On average, the investigation’s division were assigned 67 new cases each month. These cases are assigned amongst the three detectives assigned to criminal investigations. Annual Clearance Rate •42% Part 1 Clearance •Violent – 90% Clearance •Property – 33% Clearance •53 out of 126 Part 1’s cleared 20 15 10 5 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecCasesTwelve Month Part 1 History Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Part I 14 12 11 8 10 8 9 4 16 9 10 15 Cleared 6 2 7 6 6 1 3 4 5 5 4 4 Other points of interest include: •Submitted 2,696 investigative supplements •98.2% three day victim contact •Special Investigations Unit (SIU) received two major awards from IACP for investigations initiated by the Colleyville Police Department Extra Duties: •Firearms Instructors •SWAT Operator •Child Abduction Response Team •Defensive Tactics Instructors •Citizen and Junior Police Academy •Sex Offender Registration and Management •Lock Box Program •Drug Take Back Program 100 80 60 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecCases2020 – 2021 Case Assignment Comparison Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 60 56 46 69 32 52 70 59 57 65 71 51 2021 57 55 79 95 44 63 55 79 73 61 60 79 COLLEYVILLE POLICE DEPARTMENT 2020 YEAR-END CRASH COMPARISONTraffic Crash Data Fail to Control Speed/Unsafe Speed/Speeding Over Limit FTYROW/Turned When Unsafe Cell Phone Use/Distraction in Vehicle/Driver Inattention Disregard Stop Sign/Light Fail to Drive in Single Lane/Changed Lane When Unsafe Impaired Driving 0 5 10 15 20 25 30 35 40 45 50 55 16 49 6 18 5 11 28 26 18 11 2 2 Factor Comparison 2021 2020 Colleyville Blvd Glade Rd Cheek-Sparger Rd Hall Johnson Rd John McCain Rd 0 20 40 60 49 18 18 13 11 36 14 16 7 13 Top Streets 2021 2020 20% 17%63% 2021 Injuries Transported Yes No Crash Comparison 2020 2021 Difference Change Colleyville Blvd 36 49 13 36% Glade Rd 14 18 4 29% Cheek-Sparger Rd 16 18 2 13% Hall Johnson Rd 7 13 6 86% John McCain Rd 13 11 -2 15% All Roads 107 120 13 12% 16% 14% 70% 2020 Injuries Transported Yes No Review: Crime Reporting Changes Required in 2019 Timeline for NIBRS Implementation •September 1, 2019 •State of Texas goal is for all state agencies to implement an incident based reporting system and begin sending NIBRS data to the state by this date. •December 2019 •Colleyville sent first NIBRS test file and began reporting NIBRS data to State of Texas / FBI for all of 2020. •January 1, 2021 •The Federal Bureau of Investigation (FBI) Uniform Crime Reporting (UCR) program will sunset Summary Reporting System (SRS) and transition to NIBRS only data collection by this date. 2021 NIBRS Report 2021 NIBRS Report 2021 NIBRS Report 2021 Highlights •The Colleyville Police Department received 2 of 15 agency awards by the IACP (International Association of Chiefs of Police) •Agencies of all sizes were considered for the same award categories •Competition included agencies from around the world •We won the IACP/Thomson Reuters Excellence in Criminal Investigations Award for the CityXGuide case. •We won the IACP Leadership in the Prevention of Transnational Crime for an Elder Fraud case with ties to Nigerian organized crime syndicates CPD Wins Two International Awards in 2021 CPD Wins Two International Awards in 2021 CPD Wins Two International Awards in 2021 CityXGuide Case Team Elder Fraud Case Team •After a long 3.5 year process, the Colleyville Police Department was awarded national accreditation by the Commission on Accreditation for Law Enforcement Agencies (CALEA) •We are only 1 of 34 agencies in Texas to achieve CALEA accreditation •We are one of only six (6) agencies in Texas to hold accreditations by both CALEA and the Texas Police Chief’s Association •CALEA Representative will formally present us with our certificate tonight at the Council meeting CPD Awarded National Accreditation Questions and Discussion? City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Date 2/1/2022Agenda Number WS-2 Type Worksession Department City Secretary Title Discussion of the February 1, 2022, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 2/1/2022 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150, and The Heather Nicole Bowden Trust Section 551.071 - Legal - Consultation with attorney regarding legal issues related to the CWD Solid Waste Contract Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-22-4694 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 1, 2022 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 1ST DAY OF FEBRUARY 2022. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 2/1/2022 Type Announcements, Proclamations, and Presentations Department City Council Title CALEA Accreditation Certificate presentation to Colleyville Police Department by Randy Scott, Regional Program Manager, CALEA, to Police Chief Michael Miller and Mayor Richard Newton Attachments RESOLUTION R-22-4695 APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 1, 2022 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the Regular City Council meeting of January 18, 2022 b. Approval of a construction contract with Mart, Inc., for the Senior Center Improvements Project, in an amount not to exceed $3,431,000, and authorizing the City Manager to execute the contract c. Approval of a construction contract with HQS Construction, LLC, for the Glade Road at Bluebonnet Drive Intersection Safety Improvements Project, in an amount not to exceed $1,310,817.90 plus a construction contingency of $250,000, and authorizing the City Manager to execute the contract d. Approval of an amendment to the Professional Services Agreement with TranSystems Corporation Consultants, amending the design parameters for the Glade Road Phase II Project to include design modifications and construction oversight required for TxDOT compliance for the Bluebonnet intersection, in an amount not to exceed $75,370.00, and authorizing the City Manager to execute the amendment AND IT IS SO RESOLVED. Resolution R-22-4695 Page 2 of 2 APPROVED BY A VOTE OF AYES, NAYS ON THIS THE 1ST DAY OF FEBRUARY 2022. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 18, 2022 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, January 18, 2022, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Assistant Police Chief Hillary Wreay, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Finance Director Kyle Lester, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Fire Department Update Fire Chief Mark Cantrell gave a thorough presentation highlighting the accomplishments and activities of the Fire Department over the last four years (2018-2021). The highlights of the presentation showed the national average for a cardiac event save is 23% and the Colleyville Fire Department record is over 53%, a combined average for 2018-2021. Since 2018, the Colleyville Fire Department has saved 18 lives using their internal standard, and 27 lives using the national standard. The Colleyville Fire Department holds themselves to a much higher standard than the national standard. Chief Cantrell reported on the call time statistics, providing analysis between incident volume, and response time. He highlighted several of the awards the department has been recognized with, and reported the department was able to reduce the Insurance Services Office (ISO) rating from a 4 to a 2, the lower number being a better rating. Chief Cantrell also discussed the equipment the department designed for the department which includes the 2020 Spartan Fire Engine which has a shorter wheel base and allows for a better turning radius. Chief Cantrell reviewed the department initiatives, community assistance and response to Covid, projects for which grants have been received, increased training and professional growth, and the building remodels throughout the City which have been completed by fire personnel, instead of an outside contractor. Chief Cantrell concluded by thanking the City Council and City Manager for providing the direction and support which has allowed the department to excel. WS-2 Presentation of the adhoc General Fund CIP Fee Advisory Committee recommendations City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 2 Finance Director Kyle Lester presented the history and current model used to fund the Capital Improvement Fund. He noted the adhoc General Fund CIP Fee Advisory Committee was charged with investigating the need for a potential cash-funding mechanism for future general capital projects, which primarily consist of transportation-related improvements. Director Lester stated the committee reviewed the funding sources and projects intended to be funded by a fee. He noted the current five-year CIP average annual spend is under an average of $5 million which a staff estimated typical average annual spend to be in the $4 million range. Director Lester stated staff created a model as the focal point of the committee’s discussions, which takes into account all known revenues, including the annual $1.5 million transfer from the General Fund, interfund transfers from the TIF, potential grant funding, and any year-end surpluses. All known expenses from the adopted CIP were input, as was the estimated potential spending through 2033. From there, it was simply a matter of applying the model to determine the fee amount needed. Director Lester stated all of the modeling tended to top out at $11/month, which would probably not be implemented currently, but would be in the future. Director Lester noted the Committee Chair, June Shrewsbury is present and will be explaining the committee’s recommendations for minimum and maximum fund balances, connecting the model/fee to the CIP to avoid debt; and considering when to enact the fee. Ms. Shrewsbury thanked the Council for this opportunity and noted she was a 17 year resident of Colleyville, and this was a great committee to work with. Ms. Shrewsbury stated Director Lester provided a very good overview and added the committee discussed how the fee should be applied; algorithm or flat fee, when a gap will occur, and a required minimum CIP fund balance. She stated the committee feels a flat fee for everyone is appropriate, the CIP required minimum balance should be $3 million. Ms. Shrewsbury stated the committee formally recommends enacting a $2 per month CIP fee to begin in FY2023. By enacting the fee now, there should be no future need for debt funding, everything could remain cash funded, and should eliminate a need for the higher $11 fee. Ms. Shrewsbury also stated this fee should be reviewed annually, adjusted accordingly, and approved as part of the budget process. Ms. Shrewsbury also stated the committee wishes to help educate citizens regarding this fee and continue the City Council’s transparency efforts. Mayor Newton thanked Ms. Shrewsbury and the committee and noted this is important work and was well done. Mayor Newton stated requiring the fee to be evaluated with the annual 5-year capital improvement plan update and the annual budget approval process forces long term planning and provides transparency. The fee will always be based on the contents of the 5-year capital improvement plan, and if citizens think the fee is too City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 3 much in the future, they should critically review the priorities and content of the 5- year capital plan. This provides appropriate checks and balances. WS-3 Discussion of the January 18, 2022, City Council regular agenda items There was no further discussion and Mayor Newton adjourned the Worksession at 6:35 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.071 - Legal - Consultation with attorney regarding legal issues related to the CWD Solid Waste Contract Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Newton adjourned Executive Session at 7:25 p.m. Mayor Newton called the regular meeting of the City Council to order at 7:34 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. INVOCATION: Pastor Katie Newkirk, First United Methodist PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 4 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-22-4689 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton began by providing a statement regarding the terroristic hostage event at Congregation Beth Israel on January 15, 2022. Mayor Newton called on Police Chief Michael Miller to provide an overview of the state and federal resources which were called in to assist, and finally thanked all the resources who provided assistance and/or are still helping our City. Mayor Newton and the City Council provided the following announcements: Fire Department Saves Another Life; Early CPR Crucial – According to the American Heart Association, approximately 9 out of 10 people who have cardiac arrest outside the hospital die. Early CPR can improve those odds if performed in the first few minutes of cardiac arrest, doubling or even tripling a person's chance of survival. Colleyville Fire Department's commitment to training has resulted in 18 lives being saved since 2018, with the latest save occurring this month. Colleyville Fire Department recently responded to a home in Colleyville for a male patient having a heart attack. The patient was treated with advanced emergency medical care and transported to a local hospital. Minutes after leaving the house, the patient went into cardiac arrest and stopped breathing. CPR was performed and the patient defibrillated but he remained in lethal heart rhythm. Fire Department crews remained with the patient 30 minutes at the hospital while life saving measures were performed. Early CPR and life saving measure efforts paid off and the patient is expected to make a good recovery. Early CPR intervention is key to saving lives. If you see someone in cardiac arrest, call 911 right away and start CPR. Your early intervention will make a difference. Recognition of the Colleyville Fire Department as recipient of the Baylor Scott and White Hospital EMS Super Star award - Fire Chief Mark Cantrell and Mayor Richard Newton Mayor Newton called on Fire Chief Mark Cantrell who explained each month, Baylor Scott & White Health System’s EMS program identifies a Superstar EMS City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 5 Agency to recognize for exemplary performance. This January, Colleyville Fire Department was selected for this honor. Colleyville Fire was selected based upon a very rare case which had a favorable outcome. Crews experienced a phenomenon called CPR Induced Consciousness. It is a fairly new occurrence among healthcare providers, likely due to recent improvements in pre-hospital emergency care of cardiac arrest patients. Fire department staff were able to take the knowledge gained from this event and develop a case study which will benefit both our personnel, and the healthcare industry as a whole. COVID-19 Update – Tarrant County Health Department officials continue to express concern about the rise in cases throughout our region. The current surge in positive cases is attributed to the more contagious – yet less severe – COVID-19 Omicron variant. Hospitalizations are on the rise with 27% of Tarrant County hospital beds occupied by COVID-19 patients. However, it is worth noting that deaths do not appear to be rising. Health Department officials have indicated their belief that the current virus spread will subside in early February. State of the City Scheduled for February 3rd – Mayor Newton will present the annual State of the City at the February lunch meeting of the Colleyville Chamber of Commerce. Later that same evening (6 PM) a Town Hall will be held at the Colleyville Center for a State of the City presentation to the public at large. The event will be recorded and provided via our website and social media. Sales Tax Continues on Tear, Up 20% in November – The Texas Comptroller’s Office has posted the latest sales tax receipts for January, representing all receipts from purchases made in November of this year. Continuing our strong upward trend, November’s collection came in at 20% over the previous year, making for a total dollar gain of almost $270,000 through the second month of this fiscal year. Colleyville Gift Card Program Update – The Gift Card Program ended 1/7. We have begun to see redemptions from our Colleyville businesses. To date, we have redeemed 12,127 - $35 cards (5,940 1st round, 6,187 2nd round) totaling $424,445 and 339 - $50 cards ($16,950). Iced Tea Franchise Looking at Former Sonic Site - Staff met with the owner of HTeaO about going into the old Sonic site at 4917 Colleyville Blvd. HTeaO is a to-go iced tea/coffee business based in West Texas. Main Street to Close For One Day (January 20) – As part of the Colleyville Gateway Tower project, utility relocation will commence at the intersections of Main Street/Thompson Terrace and Main Street/Colleyville Boulevard on Thursday, January 20 beginning at 6:00 AM. During this effort SH26 traffic will remain unimpeded. Detour routes will be provided for Main Street and Thompson Terrace. City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 6 Retail Center Permitted – A permit has been submitted for a new retail center at 7181 Colleyville Blvd. The 11,000 sq. ft. building will be located at the corner of SH26 and Longwood. Construction is scheduled to begin this spring. Recognition of the Featured Business of the Month - Kimberly Bags Owner Kimberly Holt could not be present, but will receive the plaque. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-22- 4690 4a Approval of the minutes of the regular City Council meeting of January 4, 2022 4b Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of various streets as identified in the agreement and authorizing the City Manager to execute the agreement 4c Approval of rejecting all bids for the Waste Water Project 5 - Quails Path Sanitary Sewer Line Replacement project Mayor Newton read Resolution R-22-4690 in its entirety. Public Works Director Ray Silva-Reyes presented items 4b and 4c. Regarding item 4b, Councilmember Dodson noted the roads will be improved with overlay instead of chip seal, which will provide for a longer life cycle of the roads. There was no discussion of 4c. Mayor Newton opened and closed the public hearing at 8:29 p.m. as there were no speakers. Councilmember Rigney made a motion to approve Resolution R-22-4690 seconded by Councilmember Dodson. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 7 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - December 2021 Finance Director Kyle Lester presented a year-end recap of fiscal year 2021 ending September of 2021, and presented the December financial report, which is the third month in the current 2022 fiscal year or 25% of the fiscal year. He noted the expenses for December were under budget by approximately $180,000. Director Lester went on to review each of the funds for FY22. General Fund - has collected $8.9 million in revenue and spent 29%, or $7.8 million, of budgeted expenditures. Sales tax revenue - Colleyville received its second collection of the fiscal year, and it brought in another 20% over November of last year. Together with last month, this puts total YTD growth to 19.9% over FY21, and makes for a total dollar gain of almost $270,000. Utility Fund - has collected 25% of its budgeted revenue and spent 16% of budgeted expenditures, yielding a much stronger surplus than this time in the previous year. As the summary indicates, the City's direct revenues have come in a little lower than its expenses, although this is more than offset by the YTD Trinity River Authority savings. Isolating the Trinity River Authority revenues and costs, it is evident the City has only been billed for debt service costs in the first two months of our current fiscal year, having already met their revenue requirement. December marks the first month of the TRA's new fiscal year, and the City will be fully billed for water usage through September. Drainage Fund - has received 25% of its budgeted revenue and spent 21% of expenditures. This fund's cash flow is stronger than the previous year, with a surplus of $110,000, led by lower spending in almost every expense category. Hotel Fund - COVID-related economic disruptions took a toll on any travel-related revenues in the last few years, but the Hotel Occupancy Tax Fund has remained with a strong balance to fund costs. The FY21 ending fund balance came to $245,000, and will be spent down until January of this fiscal year, when the first tax payment comes in. Debt Service Fund - being predominately funded through property taxes, the Debt Service fund has yet to receive a substantial portion of its revenue this year. Cash-flow for this fund is very predictable, as most revenues are recognized in December/January and debt service payments occur twice annually, with lease payments also occurring throughout the year. As of November's figures, the fund is running a surplus of about $130,000 now that property taxes have begun to hit. It should be noted updated property tax forms necessitate a planned spend down City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 8 of fund balance by $194,000 this year. With Colleyville's current debt service schedule, all bonded debt is on track to be paid off by FY27. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-22-2187 Consideration of a Special Use Permit for a residential carport on Lot 31, Block 1, Wescoat Place Addition, located at 5916 LD Lockett Road, Case ZC21-029 Mayor Newton read the caption of Ordinance O-22-2187. Community Development Director Ben Bryner presented this item for an SUP to allow for a new carport. Director Bryner noted the original request was for the carport to encroach three feet into the required side yard setback to be two feet from the property line. Since the last meeting, the applicant has provided plans which provide for a smaller carport and meets all standards, including compliance with the five-foot setback from the side property line. Director Bryner stated staff had recommended denial of the previous request based on technical non- compliance, however, the recommendation is now approval, as was the recommendation of the Planning and Zoning Commission if the five-foot setback was achieved. Mayor Newton and Councilmember Dodson asked staff if the ordinance had been modified and all information is true and correct. Director Bryner stated yes. Mayor Newton opened the public hearing at 8:49 p.m. Kathy Hadley, 204 Timberline Drive N, spoke in favor of this item. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:50 p.m. Councilmember Nakamura made a motion to approve Ordinance O-22- 2187, seconded by Councilmember Wheat. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 6b Ordinance O-22-2188 Consideration of a zoning change from AG Agricultural to R-40 Single Family Residential zoning district for Lot 1, Block 1, Howard Place Addition, located at 6113 Bransford Road, Case ZC21-031 City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 9 Mayor Newton read the caption of Ordinance O-22-2188. Community Development Director Ben Bryner presented this item requesting to rezone from the AG Agricultural district to the R-40 Single Family Residential district to allow for construction of an additional garage and living space attached to the existing home. Director Bryner noted at the January 4, 2022 meeting, the applicants were asked to consider RE zoning. Should the zoning for RE be approved, the only deficiency with lot width by 25 feet. Director Bryner stated the applicant is agreeable to the RE and noted both an R-40 and an RE zoning ordinance was included in the packet for the Council’s review. Mayor Pro Tem Lindamood stated he was okay with either zoning. Mayor Newton opened the public hearing at 8:55 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in favor of RE zoning, but opposed to R-40. Sayeda Syed, Planning and Zoning Commission, Place 3, 6705 Sapphire Circle North, stated the Planning and Zoning Commission recommended R-40 and did not recommend the RE because of the allowance of animals. Councilmember Dodson stated he believes this is clearly an RE zoning. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:59 p.m. Mayor Pro Tem Lindamood made a motion to approve Ordinance O-22- 2188, approving RE zoning, seconded by Councilmember Dodson. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 6c Ordinance O-22-2189 Consideration of a zoning change from AG Agricultural to R-40 Single Family Residential zoning district for Tract 1, Abstract 798, Joseph H. Harrell Survey, located at 715 Murphy Road, Case ZC21-034 Mayor Newton read the caption of Ordinance O-22-2189. Community Development Director Ben Bryner presented this item requesting to rezone from the AG Agricultural district to the R-40 Single Family Residential City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 10 district to allow for construction of a new single-family residential home. Director Bryner noted Councilmember Dodson had asked for the contour exhibit, which was provided. He noted the City’s Engineer must review and sign off on the plans, before the property is platted. At this time, Mayor Pro Tem Bobby Lindamood recused himself from any discussion as he learned earlier in the day of January 18, 2022, his company won the bid for the demolition on this property. There was brief discussion with staff between Councilmembers Wheat and Rigney, regarding the RE requirements. Councilmember Wheat stated the RE zoning cannot be met and Director Bryner stated this property is not platted. Mayor Newton opened the public hearing at 9:06 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition of the request. Mayor Newton closed the public hearing at 9:07 p.m. as there were no others wishing to speak. Councilmember Wheat made a motion to approve Ordinance O-22-2189, seconded by Councilmember Kelley. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. Recused: Mayor Pro Tem Lindamood 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-22-4691 Request for a Variance to the Street Side Yard Setback on Lot 10R, Block 12, Highland Meadows Addition, located at 6003 Sunderland Drive, Case VC21-005 Mayor Newton read Resolution R-22-4691 in its entirety. Community Development Director Ben Bryner presented this request for a variance to the provisions of Section 3.24.G, Schedule of District Regulations of the Land Development Code, for the street side yard setback in the R-20 Single Family Residential district. He stated the request is to allow for the addition of a garage with a game room within the street side yard setback. Director Bryner explained the property is zoned R-20 and the required street side yard setback is 30 feet, however, the Land Development Code was changed in 2019 to provide for City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 11 the 30 feet, which was previously 15 feet. Under the updated regulations the garage addition would encroach 15 feet and be in-line with the existing house on this side. Should the waiver request be denied, the applicant would only be allowed to make improvements to the inside of the house up to 50% of the value of the structure. No expansion to the house would be permitted unless it complies with the 30-foot setback distance. Mayor Newton asked staff if it is the side yard setback which is being discussed, and if so, does the 15 feet match the existing homes. Director Bryner replied yes. Councilmember Dodson asked staff to review the lot coverage. Director Bryner provided the information and it was noted all parameters (lot coverage, and impervious area) has been met. Councilmember Wheat stated she believes it would be onerous to the homeowner to not allow this waiver. Councilmembers Nakamura and Dodson also stated their agreement with the waiver. Applicants Duane and Brooke Smart, answered questions or the Council regarding HOA requirements, driveway location, and the roofline. Mayor Newton opened the public hearing at 9:26 p.m. Donald Queler, 6002 Pembrooke, spoke in favor of this item and noted the width of the street is wide and he likes the consistency of the neighborhood the waiver would provide. Mayor Newton closed the public hearing at 9:30 p.m. as there were no others wishing to speak. Councilmember Rigney made a motion to approve Resolution R-22-4691 seconded by Councilmember Wheat. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 7b Resolution R-22-4692 Approval of a resolution calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 12 Mayor Newton read Resolution R-22-4692 in its entirety. City Secretary Christine Loven stated the resolution calls a General Election for May 7, 2022, provides for the second floor of the Library to be used for early voting and Election Day voting, provides for the Mayor to negotiate and execute an agreement with Tarrant County Elections Administration for a joint election which provides cost sharing, use of equipment, and conduct of the election with other Tarrant County cities and school districts. She also noted the Agreement clauses to be addressed by the Mayor to include access to Early Voting Results and Absentee Balloting. Mayor Newton noted Tarrant County Elections Administrator Heider Garcia has met with the City Council to discuss the process and the contract terminology and clauses. Mayor Newton stated the City, for its convenience contracts with Tarrant County, however, the City could conduct its own elections if it so desired. He stated voting fraud does occur and reiterated the need to be vigilant to protect against voting fraud, especially in absentee balloting. Mayor Newton stated he will require specific language to be included in the contract with Tarrant County and this resolution provides for him to negotiate the contract. Mayor Newton opened the public hearing at 9:37 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in favor of the request and encouraged all to vote. Mayor Newton closed the public hearing at 9:37 p.m. as there were no others wishing to speak. Councilmember Dodson made a motion to approve Resolution R-22-4692 seconded by Councilmember Nakamura. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 8. CITIZEN COMMENTS Kathy Hadley, 204 Timberline Drive N, spoke regarding coyotes in the area and warned pet owners to be vigilant and noted potholes are forming on Timberline Drive N. Ms. Hadley thanked everyone, Colleyville Police, City Council, and staff for handling the hostage crisis with class and stated God is blessing Colleyville and she prays for us always. City Council Minutes - DRAFT January 18, 2022 City of Colleyville Page 13 9. REPORTS Planning and Zoning Commission Minutes - December 13, 2021 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JANUARY 18, 2022 - READING AND PUBLIC HEARING - RESOLUTION R-22-4693 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 9:43 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 1ST DAY OF FEBRUARY 2022. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 2/1/2022 Number Type Resolution Department Parks and Recreation Title Approval of a construction contract with Mart, Inc., for the Senior Center Improvements Project, in an amount not to exceed $3,431,000, and authorizing the City Manager to execute the contract Strategic Plan 3.4 Thoroughly plan for future capital investments and associated costs Explanation Reading and Public Hearing Renovation of the Senior Center was recommended in the 2018 Parks, Recreation, and Open Space Master Plan. The City’s consultant on this project, Barker Rinker Seacat Architecture (BRS), has worked with the City Council and staff since February 2021 to develop the concept, development goals, and budget. BRS met with City Council in March, April, May, June, and October to finalize the designs, color palette, budget, and milestone dates. With City Council direction to move forward with a total project budget of $4.65 million, ($3.4 million for hard construction costs and $1.250 million for soft costs) to incorporate City Council desired enhancements, the construction portion of the project went out to bid in December 2021. The estimated probable hard construction cost budget was $3.4 million. Staff is seeking approval of a construction contract with the low bidder, Mart, Inc., for the Senior Center Improvements Project, in an amount not to exceed $3,431,000, which includes $40,000, for Alternate #1 for the monument sign and $15,000, for Alternate #2 for additional graphics, and rejects bid alternate #3 to reduce the amount of acoustic tiles. The total project was authorized in the FY2022-2026 Capital Improvement Program by Resolution R-21-4651 in an amount of $3,065,000, in 2022 and $1 million in 2023. Upon approval of construction contract, staff and BRS will begin working on the soft cost items which include furniture, fixtures, and equipment. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on December 19, and 26, 2021 and January 2, 9, and 16, 2022. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct City Council Agenda Briefing 4b City of Colleyville Page 2 Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 67 plan holders, of which were two architects, one engineer, 37 general contractors, two manufacturer, four other, six plan rooms, 13 sub-contractors and two suppliers. The City received ten sealed bids, which were opened and publicly read aloud on January 18, 2022. Bidder Base Alt 1 Alt 2 Total Alt 3 Mart, Inc.3,376,000 40,000 15,000 3,431,000 -6,000 JC Commercial Inc. 3,397,448 40,000 15,000 3,452,448 -16,000 JM Construction Solutions 3,433,566 6,600 8,100 3,448,266 -7,500 Tegrity Contractors Inc. 3,471,820 17,777 45,777 3,535,374 -20,777 CMC Development 3,670,000 16,000 28,000 3,714,000 -10,000 Phillips/May Corporation 3,810,993 40,000 15,000 3,865,993 -16,700 Ratcliff Constructors 3,880,197 40,000 15,000 3,935,197 -16,265 Northridge 4,122,843 45,229 16,961 4,185,033 -10,000 SDB Contracting Services 4,163,500 42,840 16,070 4,222,410 -16,265 Digital Resources Incomplete Financial Impact Funding sources for this project are the Colleyville Economic Development Corporation and Tomorrow Fund. Recommendation Approve Attachments 1.Senior Center Improvements presentation 2.BRS Presentation 4b. Senior Center Improvements Project Approval of a construction contract with Mart, Inc., for the Senior Center Improvements Project, in an amount not to exceed $3,431,000. This amount includes $40,000, for Alternate #1 for the Monument Sign and $15,000, for Alternate #2 for Additional Graphics, and authorizing the City Manager to execute the contract PROJECT HIGHLIGHTS •Renovation of the existing Senior Center •Monument Sign •Additional Graphics 4b. Senior Center Improvements Project The City received ten sealed bids, which were opened and publicly read aloud on January 18, 2022, and recommends Mart, Inc., the low bidder. Bidder Base Alt 1 Alt 2 Total Alt 3 Mart, Inc.3,376,000 40,000 15,000 3,431,000 -6,000 JC Commercial Inc.3,397,448 40,000 15,000 3,452,448 -16,000 JM Construction Solutions 3,433,566 6,600 8,100 3,448,266 -7,500 Tegrity Contractors Inc.3,471,820 17,777 45,777 3,535,374 -20,777 CMC Development 3,670,000 16,000 28,000 3,714,000 -10,000 Phillips/May Corporation 3,810,993 40,000 15,000 3,865,993 -16,700 Ratcliff Constructors 3,880,197 40,000 15,000 3,935,197 -16,265 Northridge 4,122,843 45,229 16,961 4,185,033 -10,000 SDB Contracting Services 4,163,500 42,840 16,070 4,222,410 -16,265 Digital Resources Incomplete COLLEYVILLE SENIOR CENTER IMPROVEMENTS CITY COUNCIL DESIGN PROGRESS / CONSTRUCTION BIDDING UPDATE FEBRUARY 1, 2022 COLLEYVILLE SENIOR CENTER IMPROVEMENTS –DESIGN PROGRESS / CONSTRUCTION BIDDING UPDATE FEBRUARY 1, 2022 UPDATE REGARDING THE IMPROVEMENTS & ENHANCEMENTS OF THE EXISTING SENIOR CENTER BUILDING •Project budget, schedule, and program update •Exterior appearance •Interior appearance update •Cons ider acceptance of the Construction Bid to begin construction COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 SCHEDULE A PROVEN PROCESS TO GET THE BEST RESULTS! COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 SCHEDULE PROJECT BUDGET TOTAL PROJECT BUDGET –FROM PREVIOUS COUNCIL UPDATES IN JUNE & OCTOBER 2021 Total Approved Project Budget $4,650,000 Hard Construction Costs – Estimated $3,400,000 Soft Costs $1,250,000 •Total Design Fee •Furniture, Fixtures, & Equipment •Testing & Inspections •Owner’s Contingency (10% of Construction Cost) Note: This Value is Common & Industry Standard for Renovation of this Level of Complexity $500,000 $360,000 $50,000 $340,000 TOTAL PROJECT BUDGET –FEBRUARY 2022 UPDATE Total Approved Project Budget $4,650,000 Hard Construction Costs – Base Bid $3,376,000 Soft Costs $1,250,000 Current Project Budget $4,626,000 Difference ($24,000) THE CURRENT BASE PROJECT IS UNDER BUDGET! TOTAL PROJECT BUDGET –FEBRUARY 2022 UPDATE Recommended Alternate Opportunities Alternate 1 - Renovation of the Monument Sign on Glade Road •This was a future project •$40,000 for Construction | $8,000 for Design Total Added Cost $48,000 Alternate 2 – Additional Graphics & Wayfinding •Enhancement of the Interior Experience •$15,000 for Construction | No New Design Fee Req. Total Added Cost $15,000 Current Project Budget $4,626,000 Alternate 1 + Alternate 2 + $63,000 Total Potential Project Budget $4,689,000 Value Above the Approved Budget + $39,000 TOTAL PROJECT BUDGET –FEBRUARY 2022 UPDATE Bidding Information Number of Complete Bids Received 9 Bids Value Range of Base Bids $3.376M -$4.164M The Lowest Three Base Bids Ranged from $3.376M –3.434M Spread of < 2% This Tight Spread Gives Us Confidence that the Bidd ing Should be Accurate and the Work is Properly Accounted for wit h the Low Bid The Apparent Low Bidder is Mart, Inc from Irving, T X COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 SCHEDULE PROJECT SCHEDULE COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 CSCI –FULL PROJECT SCHEDULE REVIEW MILESTONE DATES FEBRUARY 1 | CONSTRUCTION CONTRACT TO COUNCIL FOR APPROVAL Concept Design February – June Design & Engineering June – December Permitting & Bidding December Permitting & Bidding January Construction March – November (270 Days) Contract Finalized February Parks & Rec Move-In December 2021 2022 2023 JANUARY 2023 | REOPENS TO THE PUBLIC COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 SCHEDULE PROJECT ARCHITECTURE •BUILDING LAYOUT •EXTERIOR APPEARANCE •INTERIOR APPEARANCE •COLOR PALETTE BUILDING IMPROVEMENTS DEMOLITION BUILDING IMPROVEMENTS CURRENT BUILDING PROGRAM ORGANIZATION Community Room Fitness Multi-use Multi-use Dance Senior Lounge & Kitchen Admin Porch 10,700 SF -BASE 900 SF –ADDITION 11,600 SF –TOTAL AREA BUILDING IMPROVEMENTS CURRENT BUILDING PROGRAM ORGANIZATION BUILDING IMPROVEMENTS –MAIN ENTRANCE APPEARANCE UPDATE Updates the existing brick finish with new appearance, new stone finishes at the main entry area, stone detailing, and wall siding. Stone Brick Finish Stone Detail Metal Trim Updates the existing brick finish with new appearance, new large windows to improve the connection to the park to the north, stone detailing. BUILDING IMPROVEMENTS –NORTH COMMUNITY ROOM APPEARANCE UPDATE Stone Brick Finish Stone Detail Metal Trim BUILDING IMPROVEMENTS –INTERIOR CUSTOM FIXTURE -BIRDS IN FLIGHT BUILDING IMPROVEMENTS –INTERIOR | WELCOME DESK BUILDING IMPROVEMENTS –INTERIOR | SENIOR LOUNGE & KITCHEN BUILDING IMPROVEMENTS –INTERIOR | COMMUNITY ROOM COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 Recommended contractor’s base bid is $ 24,000 UNDER BUDGET Before bid alternates are considered The architecture program will RENOVATE 11,600 SQUARE FEET of Senior Program space as planned The project is on schedule to re-open on time in JANUARY 2023 PROJECT SUMMARY COLLEYVILLE SENIOR CENTER IMPROVEMENTS FEBRUARY 1, 2022 NEXT STEPS •COMPLETION OF THE CONSTRUCTION CONTRACT •CONSTRUCTION START –EARLY MARCH •CONSTRUCTION COMPLETE –END OF NOVEMBER •PARKS & REC MOVE-IN –DECEMBER •PROGRAMS RETURN TO THE SENIOR CENTER –JANUARY 2023 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 2/1/2022 Number Type Resolution Department Engineering Title Approval of a construction contract with HQS Construction, LLC, for the Glade Road at Bluebonnet Drive Intersection Safety Improvements Project, in an amount not to exceed $1,310,817.90, plus a construction contingency of $250,000, and authorizing the City Manager to execute the contract Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets 5.4 Actively seek public/private partnerships Explanation Reading and Public Hearing On September 21, 2021, the City Council approved Resolution R-21-4651, approving the fiscal year 2022-2026 Capital Improvement Program (CIP) including the Glade Road at Bluebonnet Project. The project includes reconstruction of approximately 300 feet of Bluebonnet Drive, 500 feet of Glade Road, and 100 feet of Stafford Drive at the intersection of Glade Road and Bluebonnet Drive. Work to be completed includes, but is not limited to; demolition of existing roadway, grading, concrete and asphalt paving, driveways, sidewalks, storm drainage, retaining walls, pavement markings, signage, fiber, and water line improvements. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on September 26, October 3, and 10, 2021. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 80 plan holders, of which were three engineers, 33 general contractors, four manufacturers, five other, six plan rooms, 22 sub-contractors, and seven suppliers. The City received five sealed bids, which were opened and publicly read aloud on October 26, 2021. City Council Agenda Briefing 4c City of Colleyville Page 2 Bidder Base Bid Alt A Total Bid HQS Construction, LLC $1,558,817.90 $2,000.00 $1,560,817.90 Urban Infraconstruction $1,592,154.70 $12,000.00 $1,604,154.70 Ed Bell Construction Company $1,797,649.41 $2,500.00 $1,800,149.41 Jagoe-Public Co.$1,975,023.11 $5,042.00 $1,980,065.11 Fort Worth Civil Constructors, LLC $2,242,275.12 $38,791.00 $2,281,066.12 Financial Impact The funding source for the project is the Tax Increment Financing (TIF) Fund and a federally funded grant administered through TxDOT. Recommendation Approve Attachments 1.Bid Tabulation 2.Recommendation Letter 3.Construction Services Agreement 4.Form 1295 Item Description Unit QTYHQS Construction, LLCUrban InfraconstructionEd Bell Construction CompanyJagoe-Public Co.Fort Worth Civil Constructors, LLC100-6002 PREPARING ROWSTA10 $24,000.00 $9,120.00 $55,920.00 $68,160.00 $69,648.00104-6015 REMOVING CONC (SIDEWALKS)SY60 $1,260.00 $1,920.00 $780.00 $4,980.00 $1,800.00104-6017 REMOVING CONC (DRIVEWAYS)SY7 $147.00 $945.00 $105.00 $2,321.55 $294.00105-6021 REMOVING STAB BASE AND ASPH PAV (0-4")SY2,180 $45,780.00 $7,630.00 $32,700.00 $9,810.00 $9,810.00110-6001 EXCAVATION (ROADWAY)CY5,900 $88,500.00 $212,400.00 $118,000.00 $141,600.00 $147,500.00132-6006 EMBANKMENT (FINAL)(DENS CONT)(TY C)CY50 $3,000.00 $2,500.00 $500.00 $7,000.00 $1,650.00162-6002 BLOCK SODDINGSY1,605 $16,050.00 $14,445.00 $17,638.95 $11,235.00 $10,432.50275-6001 CEMENTTON61 $10,675.00 $11,590.00 $18,300.00 $18,300.00 $10,370.00275-6011 CEMENT TREAT(EXIST MATL)(8")SY3,464 $34,640.00 $26,846.00 $17,320.00 $24,248.00 $27,712.00310-6001 PRIME COAT (MULTI OPTION)GAL693 $6,928.00 $4,503.20 $4,849.60 $3,464.00 $4,711.04340-6106 D-GR HMA(SQ) TY-D PG64-22TON330 $49,500.00 $51,480.00 $47,850.00 $57,750.00 $52,800.00340-6272 TACK COATGAL19 $190.00 $684.00 $665.00 $969.00 $703.00360-6002 CONC PVMT (CONT REINF - CRCP) (8")SY2,893 $216,975.00 $188,045.00 $260,370.00 $318,230.00 $352,946.00423-6005 RETAINING WALL (SPREAD FOOTING)SF722 $133,570.00 $89,528.00 $158,840.00 $93,860.00 $280,136.00450-6052 RAIL (HANDRAIL)(TY F)LF11 $1,100.00 $3,740.00 $4,400.00 $3,718.00 $2,750.00464-6005 RC PIPE (CL III)(24 IN) LF438 $43,800.00 $65,700.00 $43,800.00 $39,420.00 $62,634.00465-6066 INLET (COMPL)(PSL)(RH)(5FTX5FT)EA2 $12,000.00 $14,400.00 $15,000.00 $19,456.00 $16,430.00465-6416 INLET (COMPL)(CO)(10 FT)(FTW)EA2 $20,000.00 $27,600.00 $24,000.00 $31,246.00 $29,400.00465-6424 INLET (COMPL)(CU)(10 FT)(FTW)EA2 $30,000.00 $30,000.00 $26,000.00 $34,086.00 $18,490.00496-6043 REMOV STR (SMALL FENCE)LF41 $410.00 $1,230.00 $1,025.00 $574.00 $637.55500-6001 MOBILIZATION LS1 $69,000.00 $50,000.00 $160,000.00 $190,000.00 $110,550.00502-6001 BARRICADES, SIGNS AND TRAFFIC HANDLINGMO8 $40,000.00 $24,000.00 $40,000.00 $11,080.00 $88,000.00506-6038 TEMP SEDMT CONT FENCE (INSTALL)LF82 $164.00 $410.00 $164.00 $1,640.00 $135.30506-6039 TEMP SEDMT CONT FENCE (REMOVE)LF82 $82.00 $164.00 $20.50 $984.00 $57.40506-6040 BIODEG EROSN CONT LOGS (INSTL) (8")LF1,406 $7,030.00 $16,872.00 $3,515.00 $7,030.00 $4,218.00506-6043 BIODEG EROSN CONT LOGS (REMOVE)LF1,406 $1,406.00 $4,218.00 $1,406.00 $2,109.00 $2,109.00506-6047 TEMP SDMT CONT FENCE (INLET PROTECTION)LF80 $400.00 $1,840.00 $1,200.00 $2,000.00 $800.00528-6003 COLORED TEXTURED CONC (8")SY150 $26,250.00 $18,000.00 $45,000.00 $56,250.00 $31,650.00529-6005 CONC CURB (MONO) (TY II)LF1,388 $6,940.00 $8,328.00 $5,552.00 $18,044.00 $34,700.00529-6008 CONC CURB & GUTTER (TY II)LF291 $24,735.00 $10,476.00 $10,185.00 $9,894.00 $20,370.00Glade Road at Bluebonnet Drive Intersection Safety ImprovementsBid TabulationOctober 26, 2021 Item Description Unit QTYHQS Construction, LLCUrban InfraconstructionEd Bell Construction CompanyJagoe-Public Co.Fort Worth Civil Constructors, LLC530-6004 DRIVEWAYS (CONC)SY155 $11,625.00 $13,640.00 $17,050.00 $15,500.00 $23,250.00531-6002 CONC SIDEWALKS (5")SY277 $19,390.00 $13,850.00 $20,775.00 $20,498.00 $28,254.00531-6004CURB RAMPS (TY 1)EA2 $3,700.00 $3,320.00 $6,000.00 $6,070.00 $4,600.00531-6010CURB RAMPS (TY 7)EA4 $7,400.00 $6,640.00 $12,000.00 $11,532.00 $9,640.00531-6033 CONC SIDEWALKS (SPECIAL) (TYPE B)SY270 $27,000.00 $86,400.00 $108,000.00 $135,000.00 $62,100.00560-6025 RELOCATE EXISTING MAILBOXEA1 $500.00 $1,400.00 $1,000.00 $2,840.00 $3,500.00618-6082 CONDT (HDPE) (1 1/4")LF938 $23,450.00 $36,582.00 $19,698.00 $60,970.00 $58,531.20620-6006 ELEC CONDR (NO.10) INSULATEDLF469 $7,035.00 $6,566.00 $1,407.00 $2,579.50 $8,770.30624-6019 GROUND BOX TY 1 (364860)W/APRONEA1 $2,500.00 $3,000.00 $14,000.00 $7,810.00 $2,500.00644-6001 IN SM RD SN SUP&AM TY10BWG(1)SA(P)EA2 $1,400.00 $940.00 $880.00 $1,420.00 $1,000.00644-6068 RELOCATE SM RD SN SUP&AM TY 10BWG EA2 $1,200.00 $1,160.00 $1,100.00 $1,480.00 $900.00644-6076 REMOVE SM RD SN SUP&AMEA4 $800.00 $560.00 $560.00 $720.00 $2,500.00666-6036 REFL PAV MRK TY I (W)8"(SLD)(100MIL)LF247 $1,482.00 $988.00 $741.00 $741.00 $802.75666-6048 REFL PAV MRK TY I (W)24"(SLD)(100MIL)LF44 $440.00 $748.00 $352.00 $385.00 $484.00666-6054 REFL PAV MRK TY I (W)(ARROW)(100MIL)EA4 $800.00 $1,000.00 $600.00 $760.00 $700.00666-6078 REFL PAV MRK TY I (W)(WORD)(100MIL)EA4 $800.00 $1,200.00 $600.00 $768.00 $700.00666-6312 RE PM W/RET REQ TY I (Y)4"(BRK)(100MIL)LF477 $596.25 $954.00 $715.50 $667.80 $763.20666-6315 RE PM W/RET REQ TY I (Y)4"(SLD)(100MIL)LF3,008 $1,504.00 $6,016.00 $4,512.00 $3,760.00 $4,812.80666-6138 REFL PAV MRK TY I (Y)8"(SLD)(100MIL)LF157 $942.00 $628.00 $471.00 $486.70 $431.75666-6224 PAVEMENT SEALER 4"LF3,485 $1,219.75 $1,742.50$1,045.50 $1,045.50 $209.10666-6226 PAVEMENT SEALER 8"LF404 $202.00 $202.00 $202.00 $202.00 $24.24666-6230 PAVEMENT SEALER 24"LF44 $33.00 $44.00 $26.40 $33.00 $5.28666-6231 PAVEMENT SEALER (ARROW)EA4 $120.00 $116.00 $100.00 $124.00 $24.00666-6232 PAVEMENT SEALER (WORD)EA4 $120.00 $164.00 $100.00 $140.00 $24.00752-6005 TREE REMOVAL (4" - 12" DIA)EA33 $23,100.00 $27,060.00 $13,200.00 $18,876.00 $33,000.003077-6027 SP MIXES SP-C SAC-A PG70-28TON38 $9,500.00 $10,830.00 $9,880.00 $11,400.00 $11,628.006016-6006 ITS MULTI-DUCT CND (PVC-40)LF469 $23,450.00 $13,601.00 $25,795.00 $13,601.00 $53,935.007244-6002 REMOVE FIRE HYDRANTEA1 $1,500.00 $1,020.00$550.00 $710.00 $1,725.007244-6003 REMOVE WATER VALVE AND BOXEA4 $6,000.00 $1,640.00 $1,100.00 $1,420.00 $4,220.007244-6008 REMOVE EXISTING WATER LINE (8")LF745 $7,450.00 $8,940.00 $12,292.50 $16,390.00 $11,808.257244-6011 RECONNECT EXISTING WATER SERVICEEA4 $6,000.00 $2,920.00 $1,100.00 $1,420.00 $11,060.007244-6012 INSTALL FIRE HYDRANTEA2 $15,000.00 $12,300.00 $14,300.00 $18,462.00 $17,240.007244-6014 8" GATE VALVEEA3 $22,500.00 $7,950.00 $7,425.00 $9,585.00 $12,525.00 Item Description Unit QTYHQS Construction, LLCUrban InfraconstructionEd Bell Construction CompanyJagoe-Public Co.Fort Worth Civil Constructors, LLC7244-6018 CONNECT TO EXISTING WATER LINESEA4 $6,000.00 $8,000.00 $11,000.00 $14,200.00 $14,200.007244-6019 WATER MAIN (PVC)(DR 18 C900)(6")LF18 $1,260.00 $1,692.00 $1,188.00 $1,548.00 $1,980.007244-6020 WATER MAIN (PVC)(DR 18 C900)(8")LF290 $23,200.00 $30,450.00 $25,520.00 $34,510.00 $32,480.007244-6021 WATER MAIN (PVC)(DR 18 C900)(12")LF383 $38,300.00 $53,620.00 $50,556.00 $57,450.00 $54,386.007244-6022 INSTALL WATER SERVICE LINEEA4 $6,000.00 $7,400.00 $4,400.00 $5,684.00 $14,100.007244-6028 REMOVE WATER METER AND BOXEA2 $1,000.00 $800.00 $440.00 $568.00 $2,250.007244-6029 12" GATE VALVEEA2 $20,000.00 $9,000.00 $7,700.00 $9,942.00 $13,250.007244-6030 AIR RELEASE VALVE (2")EA1 $7,500.00 $15,000.00 $13,750.00 $17,752.00 $16,900.007244-6031 SANITARY SEWER CLEANOUT ADJUSTEA1 $1,000.00 $800.00 $825.00 $1,065.00 $1,960.007244-6032DUCTILE IRON FITTINGSTON4 $43,750.00 $26,250.00 $11,550.00 $14,910.00 $52,500.007244-6033 1" WATER METER & BOX EA4 $7,000.00 $2,160.00 $2,200.00 $2,840.00 $5,800.007269-6001 TEMPORARY WATER SERVICESLS1 $10,000.00 $10,000.00 $5,500.00 $7,101.00 $17,000.009001-0000 CONSTRUCTION CONTINGENCYLS1 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00678-6001 PAV SURF PREP FOR MRK (4")LF3,283 $328.30 $3,283.00$196.98 $328.30 $196.98678-6004 PAV SURF PREP FOR MRK (8")LF404 $60.60 $404.00 $44.44 $80.80 $48.48678-6008 PAV SURF PREP FOR MRK (24")LF32 $8.00 $80.00 $7.04 $8.96 $8.00678-6009 PAV SURF PREP FOR MRK (ARROW)EA4 $60.00 $240.00 $44.00 $80.00 $52.00678-6016 PAV SURF PREP FOR MRK (WORD)EA4 $60.00 $240.00 $44.00 $100.00 $52.00Sub Total$1,558,817.90 $1,592,154.70 $1,797,649.41 $1,975,023.11 $2,242,275.12Alternate A001 MAINTENANCE BONDLS1 $2,000.00 $12,000.00 $2,500.00 $5,042.00 $38,791.00Grand Total$1,560,817.90 $1,604,154.70 $1,800,149.41 $1,980,065.11 $2,281,066.12 Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 1 of 11 CONSTRUCTION SERVICES AGREEMENT Glade Road at Bluebonnet Drive Intersection Safety Improvements Project This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective Date by and between HQS Construction, LLC, a Texas Limited Liability Company, hereinafter called "CONTRACTOR", and the City of Colleyville, Texas, hereinafter called "CITY". RECITALS WHEREAS, CITY desires CONTRACTOR to perform certain work and services set forth in Section 1 (the “Scope of Services”), and WHEREAS, CONTRACTOR has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in the Contract Documents, and enumerated under Section 1, of this Agreement; NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, CITY and CONTRACTOR agree as follows: Section 1. Scope of Services Upon issuance of a written Notice to Proceed by CITY, CONTRACTOR agrees to provide to CITY the necessary services, labor, materials, equipment and supplies related to the Colleyville Glade Road at Bluebonnet Drive Intersection Safety Improvements Project (the “Project”), such services being more fully described herein and pursuant to the plans and specifications identified in the Contract Documents. Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until CONTRACTOR completes the services required herein to the satisfaction of CITY and has been paid in full by City, unless sooner terminated as provided in Section 9, below. Section 3. Contract Documents A. This Agreement is a part of the Contract Documents, which include: 1) This Agreement, including all exhibits and addenda hereto; 2) CITY’S Specifications and Contract Documents for the Project contained in the City’s Invitation for Bid # ENG-2021-006 (“Bid Packet”); 3) CITY’S written notice(s) to proceed to the CONTRACTOR; 4) Properly authorized change orders; 5) CONTRACTOR’s Bid Proposal (“Proposal” and/or “Response”); and 6) Any other materials distributed by the CITY that relate to the Project. In the event there exists a conflict between any term, provision and/or interpretation of the Contract Documents, the documents shall take precedent and control in the order listed above in this section. If discrepancies are found that may impact construction of the Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the Project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the Project, the Contractor Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 2 of 11 shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the Project. Section 4. Contractor Obligations A. CONTRACTOR shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should CITY require additional services not included under this Agreement, CONTRACTOR shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by CITY; and without decreasing the effectiveness of the performance of services required under this Agreement. B. To the extent reasonably necessary for CON TRACTOR to perform the services under this Agreement, CONTRACTOR shall be authorized to engage the services of any agents, assistants, persons, or corporations that CONTRACTOR may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of CITY. The cost of such personnel and assistance shall be a reimbursable expense to CONTRACTOR only if authorized in writing in advance by CITY. C. Unless otherwise agreed, CONTRACTOR shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the Scope of Services. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. CONTRACTOR shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words that so applied have well known, technical or trade meaning shall be held to refer to such recognized standards. D. CONTRACTOR shall comply with all laws, ordinances, rules and regulations governing CONTRACTOR's performance of this Agreement. E. All minor details of the work not specifically mentioned in the Scope of Services or Project Drawings but obviously necessary for the proper completion of the work, such as the proper connection of new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth in this Agreement. CONTRACTOR will not be entitled to any additional compensation therefor unless specifically stated otherwise. Otherwise the term "extra work" as used in this Agreement shall be understood to mean and include all work that may be required by CITY to be done by CONTRACTOR to accomplish any alteration or addition to the work as shown on the Project plans and drawings. It is agreed that CONTRACTOR shall perform all extra work under the direction of the City's representative when presented with a written work order signed by the City's representative, subject, however, to the right of CONTRACTOR to require written confirmation of such extra work order by CITY. Payment for extra work shall be as agreed in the work order. F. CONTRACTOR agrees to indemnify, defend, and save CITY harmless from all claims growing out of any demands of subcontractors, laborers, workmen, mechanics, materialmen, and suppliers of machinery and parts thereof, equipment, power tools, all supplies incurred in the furtherance of the performance of this Agreement. When CITY requests, CONTRACTOR shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. Section 5. Payment A. CITY agrees to pay CONTRACTOR for all services authorized in writing and properly performed by CONTRACTOR in a total amount not to exceed ONE MILLION FIVE HUNDRED AND SIXTY THOUSAND EIGHT HUNDRED AND SEVENTEEN AND 90/100 DOLLARS ($1,560,817.90) Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 3 of 11 (“Contract Price”), subject to additions or deletions for changes or extras agreed upon in writing. Unless otherwise provided herein, payment to CONTRACTOR shall be monthly based on the CONTRACTOR’S monthly progress report and detailed monthly itemized statement for services that shows the names of the CONTRACTOR’S employees, agents, contractors performing the services, the time worked, the actual services performed, and the rates charged for such services, in a form reasonably acceptable to CITY. CITY shall pay such monthly statements within thirty (30) days after receipt and CITY verification of the services. B. CITY may deduct from any amounts due or to become due to CONTRACTOR any sum or sums owing by CONTRACTOR to CITY. In the event of any breach by CONTRACTOR of any provision or obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against CITY, or the CITY'S premises, arising out of CONTRACTOR's performance of this Agreement, CITY shall have the right to retain out of any payments due or to become due to CONTRACTOR an amount sufficient to completely protect the CITY from any and all loss, damage or expense therefrom, until the breach, claim or lien has been satisfactorily remedied or adjusted by CONTRACTOR. C. CITY may, on account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as may be necessary to protect itself from loss on account of: (1) Defective work not remedied; (2) Claims filed or reasonable evidence indicating possible filing of claims; (3) Failure of CONTRACTOR to make payments promptly to subcontractors or for material or labor which CITY may pay as an agent for the CONTRACTOR; or (4) Damages to another contractor or subcontractor. When the above grounds are removed, or CONTRACTOR provides a surety bond satisfactory to CITY which will protect CITY in the amount withheld because of said grounds, CITY will release the amounts withheld. Section 6. Responsibilities A. CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of all materials, construction, installation and other services furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in the installation and construction of the Project components to conform as shown in the Project drawings and specifications. B. Neither CITY's review, approval or acceptance of, nor payment for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR's negligent performance of any of the services furnished under this Agreement. C. The rights and remedies of CITY under this Agreement are as provided by law. Section 7. Time for Performance A. CONTRACTOR shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with CITY'S requirements. The time for Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 4 of 11 performance under this Agreement is One Hundred and Seventy-One (171) calendar days. Accordingly, CONTRACTOR shall complete all work related to the Project on or before the 171st calendar day following the date of CITY’S written notice to proceed to CONTRACTOR. B. In the event CONTRACTOR's performance of this Agreement is delayed or interfered with by acts of the CITY or others, CONTRACTOR may request an extension of time for the performance of same as hereinafter provided, but shall not be entitled to any increase in fee or price, or to damages or additional compensation as a consequence of such delays. C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to CONTRACTOR, unless CONTRACTOR shall have made written request upon CITY for such extension within forty-eight (48) hours after the cause for such extension occurred, and unless CITY and CONTRACTOR have agreed in writing upon the allowance of additional time to be made. D. CONTRACTOR understands and agrees that time is of the essence of this contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion of the work herein specified and contracted for (after due allowance for such extension of time as may otherwise be provided for extension of time herein), the Owner may withhold permanently from the Contract Price an amount equal to $5,000 per day, which the parties agree represents a reasonable estimation of the actual costs that would be incurred by the CITY in the event of such delay. E. In case CONTRACTOR should abandon and fail or refuse to resume work within ten (10) days after written notification from the City, or if CONTRACTOR fails to timely comply with the orders of the CITY, when such orders are consistent with the Contract Documents, then, and in that case, where performance and payment bonds exist, the Sureties on these bonds may be notified in writing by CITY and directed to complete the work (at CITY’S sole discretion), and a copy of said notice shall be delivered to CONTRACTOR. After receiving said notice of abandonment, CONTRACTOR shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the CITY or the Surety on the performance bond, or another contractor in completion of the work; and CONTRACTOR shall not receive any rental or credit therefor, it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. Nothing in this section shall be deemed a waiver of any remedy available to the CITY under this Agreement and the CITY shall retain all remedies upon default provided in Section 14 herein. (1) In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for, within Ten (10) days after service such notice, then the CITY may provide for completion of the work in either of the following elective manners: a. The CITY may employ such force of labor and use such machinery, equipment, tools, materials and supplies as said CITY may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said CONTRACTOR, and expense so charged shall be deducted and paid by the CITY out of such moneys as may be due, or that may thereafter at any time become due to the CONTRACTOR under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the CONTRACTOR, then said CONTRACTOR shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said CONTRACTOR, then the Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 5 of 11 CONTRACTOR and/or its Surety shall pay the amount of such excess to the CITY; or b. The CITY under sealed bids, when and in the manner required by law, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this Agreement. In the case of any increase in cost to the CITY under the new contract as compared to what would have been the cost under this Agreement, such increase shall be charged to the CONTRACTOR and the Surety shall be and remain bound therefor. However, should the cost to complete any such new contract prove to be less than what would have been the cost to complete under this Agreement, the CONTRACTOR and/his Surety shall be credited therewith. Section 8. Ownership of Project; Bill of Sale A. CONTRACTOR warrants that title to all work, including all equipment and materials incorporated into the Project, will pass to CITY no later than the time of final payment. CONTRACTOR further warrants that upon payment by CITY, all Work for which payments have been received from CITY shall be free and clear of liens, claims, security interests or other encumbrances in favor of CONTRACTOR or any other person or entity whatsoever. B. CONTRACTOR agrees to assign to CITY at the time of completion of the Scope of Services all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees to perform the Project in such manner to preserve all manufacturer’s warranties. If necessary as a matter of law, CONTRACTOR may retain the right to enforce directly any such manufacturers’ warranties during the one year period following the date of acceptance of the Project by City. Section 9. Termination A. CITY may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to CONTRACTOR. In the event suspension or termination is without cause, payment to CONTRACTOR, in accordance with the terms of this Agreement, will be made based on services reasonably determined by CITY to be satisfactorily performed to the date of suspension or termination. Such payment will be due upon delivery of all instruments of service to CITY. B. If CITY requires a modification of this Agreement with CONTRACTOR, and in the event CITY and CONTRACTOR fail to agree upon a modification to this Agreement, CITY shall have the option of terminating this Agreement and CONTRACTOR's services hereunder at no additional cost other than the payment to CONTRACTOR, in accordance with the terms of this Agreement, for the services reasonably determined by CITY to be properly performed by CONTRACTOR prior to such termination date. Section 10. Insurance A. CONTRACTOR shall during the term hereof maintain in full force and effect the such insurance policies as the CITY may reasonably require for the Project, including, at a minimum, the following: (1) a comprehensive general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the CONTRACTOR’s performance of services pursuant to this Agreement with a Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 6 of 11 minimum combined single limit of not less than $2,000,000.00 per occurrence and $4,000,000.00 aggregate for injury to persons (including death), and for property damage; and (2) a policy of automobile liability insurance covering any vehicles owned and/or operated by CONTRACTOR, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; and (3) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of CONTRACTOR’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00. B. All insurance and certificate(s) of insurance shall: (1) provide for at least thirty (30) days prior written notice to CITY for cancellation or non-renewal of the insurance; and (2) name CITY, its officers, and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; and (3) provide for a waiver of subrogation against CITY for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be submitted prior to commencement of services. Contractor shall provide written notice to CITY of any material change of or to the insurance required herein. Section 11. Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S OBLIGATIONS HEREUNDER. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 7 of 11 ATTRIBUTED IN WHOLE OR IN PART TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. Section 12. Assignment CONTRACTOR shall not assign or sublet this Agreement, or any part thereof, without the prior written consent of CITY. Section 13. Applicable Laws CONTRACTOR shall comply with all federal, state, county and municipal laws, ordinances, regulations, safety orders, resolutions and building codes relating or applicable to services to be performed under this Agreement. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the state district court of Tarrant County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said court Section 14. Default of CONTRACTOR In the event CONTRACTOR fails to comply or becomes disabled and unable to comply with the provisions of this Agreement as to the quality or character of the service or time of performance, and the failure is not corrected within ten (10) days after written notice by CITY to CONTRACTOR, CITY may, at its sole discretion without prejudice to any other right or remedy: A. Terminate this Agreement and be relieved of the payment of any further consideration to CONTRACTOR except for all work determined by CITY to be satisfactorily completed prior to termination. Payment for work satisfactorily completed shall be for actual costs, including reasonable salaries and travel expenses of CONTRACTOR to and from meetings called by CITY at which CONTRACTOR is required to attend, but shall not include any loss of profit of CONTRACTOR. In the event, of such termination, CITY may proceed to complete the services in any manner deemed proper by CITY, either by the use of its own forces or by resubletting to others. B. CITY may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of CONTRACTOR. Section 15. Adjustments in Services No claims for extra services, additional services or changes in the services will be made by CONTRACTOR without a written agreement with CITY prior to the performance of such services. Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 8 of 11 Section 16. Execution Becomes Effective This Agreement will be effective upon signing of the Agreement by authorized representatives of CONTRACTOR and CITY. Section 17. Agreement Amendments This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. This Agreement may only be modified, amended, supplemented or waived by a written instrument executed by the parties except as may be otherwise provided therein. Section 18. Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. Section 19. Independent Contractor. In satisfying the conditions of and providing the services under this Agreement, CONTRACTOR is acting independently, and CITY assumes no responsibility or liabilities to any third party in connection with CONTRACTOR’s actions. All services to be performed by CONTRACTOR pursuant to this Agreement shall be in the capacity of an independent contractor and not as an agent or employee of CITY. CONTRACTOR shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement. Section 20. Right-Of-Access. CITY will obtain or furnish right-of-access to the Project site for CONTRACTOR to perform any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services. CONTRACTOR will take reasonable precautions to minimize damage to all personal and real property in the performance of such surveys, tests, studies and investigations. Section 21. Survival of Obligations. Any of the representations and obligations of the parties, as well as any rights and benefits of the parties pertaining to a period of time following the termination of this Agreement shall survive termination. Section 22. Notice. Any notice required or permitted to be delivered hereunder may be sent by by first class mail, overnight courier or by electronic mail with delivery confirmation to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 9 of 11 If to CITY: City Manager Jerry Ducay City of Colleyville 100 Main St. Colleyville, Texas 76034 With copy to: Whitt L. Wyatt, City Attorney 100 Main Street, 3rd Floor Colleyville, Texas 76034 If to CONTRACTOR: HQS Construction, LLC Attn: Qasim Rasul Project Manager P.O. Box 250771 Plano, Texas 75025 Section 23. Counterparts This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. Section 24. Recitals; Exhibits. All recitals and exhibits attached hereto are incorporated and made a part hereof for all purposes. Section 25. Sales and Use Taxes CONTRACTOR understands and acknowledges that CITY is a governmental entity and exempt from the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project or otherwise incorporated into the Project. CITY agrees to provide CONTRACTOR such documentation as may otherwise be required by state law to allow CONTRACTOR to avoid payment of sales and uses taxes for materials and equipment with respect to the Project to the extent allowed by law. Section 25. Sales and Use Taxes CONTRACTOR acknowledges that the requirements of Subchapter J, Chapter 552, Government Code, apply to this Agreement and CONTRACTOR agrees that the Agreement can be terminated if CONTRACTOR knowingly or intentionally fails to comply with a requirement of that subchapter. Section 26. No Boycott Israel and/or No Industry Discrimination. Pursuant to Texas Government Code Chapter 2270, the CONTRACTOR’s execution of this Agreement shall serve as verification that the Organization does not presently boycott Israel and will not boycott Israel during the term of this Agreement. Pursuant to Texas Government Code Chapter 2251, the CONTRACTOR’s execution of this Agreement shall serve as verification that the Organization does not current discriminate against firearm and ammunition industries and will not for the term of the contract. Discriminating means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 10 of 11 specifically with the firearm or ammunition industry or with a person or entity doing business in the firearm or ammunition industry, but does not include an action made for ordinary business purposes. [Remainder of Page Left Blank Intentionally – Signatures on Following Page(s)] Construction Services Agreement with HQS Construction, LLC for Glade Road at Bluebonnet Drive Intersection Safety Improvements – ENG-2021-006 Page 11 of 11 IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of the date of last execution hereof (the “Effective Date”). FOR CITY: City of Colleyville, Texas By: Jerry Ducay, City Manager Date: ATTEST: By: Christine Loven, City Secretary APPROVED AS TO FORM: By: Whitt L. Wyatt, City Attorney FOR CONTRACTOR: HQS Construction, LLC By: Quasim Rasul, Project Manager Date: Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 01/25/2022 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. HQS Construction LLC Plano, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Colleyville Glade Road at Bluebonnet Drive Intersection Safety Improvements ENG-2021-006 2022-843529 01/25/2022 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 X My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.1.191b5cdcwww.ethics.state.tx.usForms provided by Texas Ethics Commission &RQWUROOLQJ 1DPHRI,QWHUHVWHG3DUW\1DWXUHRILQWHUHVW &LW\6WDWH&RXQWU\SODFHRIEXVLQHVV ,QWHUPHGLDU\ (check applicable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and my date of birth is _______________________. ([HFXWHGLQBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB&RXQW\ ,GHFODUHXQGHUSHQDOW\RISHUMXU\WKDWWKHIRUHJRLQJLVWUXHDQGFRUUHFW (street) (state) (zip code) (country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) 9HUVLRQ9EFGFZZZHWKLFVVWDWHW[XV)RUPVSURYLGHGE\7H[DV(WKLFV&RPPLVVLRQ Qasim Rasul 10/2/82 7612 Peach Blossom Dr Plano TX 75025 USA Collin Texas 25th January 22 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4d Agenda Date 2/1/2022 Number Type Resolution Department Engineering Title Approval of an amendment to the Professional Services Agreement with TranSystems Corporation Consultants, amending the design parameters for the Glade Road Phase II Project to include design modifications and construction oversight required for TxDOT compliance for the Bluebonnet intersection, in an amount not to exceed $75,370.00, and authorizing the City Manager to execute the amendment Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets Explanation Reading and Public Hearing In August 2020, the City Council authorized the approval of an Advance Funding Agreement (AFA) for Congestion Mitigation and Air Quality Improvement funding for the reconstruction of Glade Road at Bluebonnet Drive. As required by the AFA, the intersection improvements were separated from the overall Glade Road Phase II Project. This separation required design modifications, and extensive coordination with TxDOT to ensure compliance prior to letting the project. As a local-let federally funded project, substantial oversight to ensure compliance during the construction phase will be required. In addition to the substantial design modifications required for the Glade Road at Bluebonnet intersection, TranSystems has performed additional revisions throughout the corridor. These revisions include accommodating two-way traffic and illumination/electrical plan revisions for the Riverwalk Roundabout and relocating a sidewalk near The Preservation to minimize the need for an easement. The existing design contract with TranSystems totals $1,159,367.40. If approved, this amendment of $75,370.00, will result in a not to exceed design cost of $1,234,737.40, for the Glade Road Phase II Project, including the Bluebonnet intersection. Financial Impact The funding source for this contract is the Tax Increment Financing (TIF) fund. The existing design contract with TranSystems totals $1,159,367.40. If approved, this amendment of $75,370.00 will result in a not to exceed design cost of $1,234,737.40 City Council Agenda Briefing 4d City of Colleyville Page 2 for the Glade Road Phase II Project, including the Bluebonnet intersection. Recommendation Approve Attachments 1.Transystems Amendment #5 2.Transystems Contract 3.Transystems Amendment #1 4.Transystems Amendment #2 5.Transystems Amendment #3 6.Transystems Amendment #4 7.Resolutions Transystems Contract AMENDMENT AGREEMENT #5 This fifth amendment to the Agreement to Perform Engineering Design Services for Improvements to Glade Road (“Amendment Agreement #5”) is entered by and between the City of Colleyville, Texas (“City”) and TranSystems Corporation Consultants (“Consultant”) as of the Effective Date. WHEREAS, the parties desire to further amend that certain Professional Services Agreement for Improvements to Glade Road Phases 2, 3 and 4, effective December 15, 2015, (the “Agreement”), as amended on June 6, 2017, (“Amendment Agreement”), on February 22, 2019, (“Amendment Agreement #2”); and on September 17, 2019, (“Amendment Agreement #3”); and on April 7, 2020, (“Amendment Agreement #4”); and WHEREAS, City and Consultant now desire to further amend the terms of the Agreement in the manner provided herein. NOW THEREFORE, for and in consideration of the mutual covenants made herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1.Exhibit A of the Agreement, as previously amended (scope of services), is hereby amended to incorporate the supplemental project scope and fee estimate attached hereto and incorporated herein as Exhibit A to this Amendment Agreement #5; increasing Consultant’s total fee by an amount not-to-exceed $75,370.00. 2.Section 5.1.1 of the Agreement, as previously amended (entitled “Consultant’s Compensation”), is hereby amended to provide for a new total not-to-exceed amount of One Million Two Hundred Thirty-Four Thousand Seven Hundred Thirty-Seven Dollars and Forty Cents ($1,234,737.40). 3.Except as provided in Paragraphs 1 and 2 above, the provisions of the Agreement, as previously amended, remain in full force and effect. 4.This Amendment Agreement #5 shall be deemed effective on the date it has been signed by the authorized representatives of both City and Consultant (“the Effective Date”). Signatures on following page SIGNED AND AGREED by City on February 1, 2022. City of Colleyville, Texas By: ______________________________________ Jerry Ducay, City Manager SIGNED AND AGREED by Professional on _______________________. TranSystems Corporation dba TranSystems Corporation Consultants By: ____________________________________ Name: ____________________________________ Title: ____________________________________ EXHIBIT A Amendment Agreement #5 Supplemental Project Scope & Fees (attached) TranSystems First on 7th Building 500 West 7th Street Suite 1100 Fort Worth, TX 76102 Tel 817 339 8950 Fax 817 336 2247 www.transystems.com Page 1 of 1 October 14, 2021 Larry Wright, P.E., CFM City Engineer – City of Colleyville 100 Main Street, 2nd Floor Colleyville, TX 76034 Re: Glade Road Ph. 2 Bluebonnet Plans – Supplemental Fee Request Dear Larry: TranSystems is submitting this supplemental fee request for services related to design revisions & TxDOT local government project management throughout project pre-letting and post-letting phases. This request is due to complications acquiring easements and additional services to manage the project throughout construction utilizing local government projects qualified personnel required to utilize federal aid money available for the safety improvement of the intersection Proposed Scope of Services See attached Exhibit A for proposed scope of services. Proposed Fee: See attached Exhibit A.1 for proposed fee summary. Design Revisions (After 100% Submittal to City) ................................................ $11,875.00 TxDOT Pre-Letting .............................................................................................. $12,175.00 TxDOT Post-Letting………………………………….............................................. $51,320.00 Not to Exceed Fee ............................................................................................. $75,370.00 If you should have any questions, please feel free to contact me at 817-313-0093. Sincerely, TranSystems Corporation Consultants Chad Gartner, PE, ENV SP Senior Vice President Exhibit A - Scope of Services Page 1 of 2 EXIBIT A TranSystems Scope of Services Glade Road Project Phase 2 Blue Bonnet Plans, Colleyville Texas Glade Road Phase 2 project limits are from SH 26 to Pool Rd. Services provided in this supplemental include: Design Revisions (After 100% Submittal to City) TranSystems completed the 100% project design and submitted it to the City. The City encountered difficulties while negotiating with the Preservation Property Owners on acquiring a permanent sidewalk easement. To avoid paying the premium price for the easement, TranSystems re-designed the sidewalk and sidewalk wall to remain fully within the City of Colleyville right of way. The original design called for the removal of a well & pump house at the city-owned historically-designated property located at the northeast corner of the intersection. Since the project was modified to use federal funds, the pump house & well now must be protected. TranSystems designed a retaining wall to comply with the federal requirements of protecting structures that are labeled as historic. •Sidewalk and retaining wall revisions at the Preservation Property •Retaining wall & grade revisions at the historic property TxDOT Pre-Letting The project was removed from the overall Glade Road Project in order to utilize federal aid money available for the safety improvement of the intersection. Consequently, coordination, review, & approval of the design has to be given by TxDOT. This process must be completed by Local Government Project Procedures (LGPP) qualified personnel, since the City did not have staff with this qualification TranSystems was asked to provide this person.Throughout the process, coordination efforts were hampered by the cycling of several TxDOT project managers for the project. As a result, TranSystems had to bring each new project manager up to date with the project status and direction provided from previous managers. The process create additional extra effort on the behalf of the City and TranSystems. Ultimately, TranSystems had to comply with TxDOT instructions by creating special specifications, special provisions, & following the requirements outlined for a local-let federally-aided project. •On-going and extended TxDOT coordination to comply with requirements outlined for a local- let federally-aided project •Creation of special specifications & special provisions •Provide LGPP qualified staff Exhibit A - Scope of Services Page 2 of 2 TxDOT Post-Letting After letting the project, TranSystems will coordinate with the City and TxDOT throughout construction to ensure the project complies with the Advanced Funding Agreement (AFA). The following oversight is required throughout the construction phase: •Confirm contractor’s plan for DBE goal •Provide copy of executed contract to TxDOT District •Approve subcontractors by checking debarment status & verifying minimum 30% self-performance •Setup LG and TxDOT project coordination meeting & pre-construction meeting •Prepare NTP & TPDES NOI/CSN environmental permits (if applicable) •Verify LG inspector training •Validate QAP & lab testing o Mill certifications, invoices, pre-approved suppliers, materials tickets, materials certifications, test reports •DBE reporting o CUF with supporting documents o Good faith efforts o Shortfall damages •Verify EEOC compliance •Develop and execute claim procedures •Coordinate any change orders with TxDOT and local government o Cost analysis o Time impact analysis o Invoicing •Progress payments o Payment request o Proof of payment o Required monthly reporting o TCP o SWP o DBE o CPM o CTS/LDs •Notify OSHA of safety violations •Complete ENV commitments •Construction completion & material certification signed by PE copied to TxDOT •Final inspection •Receive and document all project documentation •Provide acceptance letter & complete as-built records •Ensure ROW/Utility relocation documentation complete •DBE compliance – final form to TxDOT •Finalize LG records and provide access to TxDOT for records review & acceptance for final reimbursement & project closeout Exhibit A - Scope of Services E4 E3 E2 E1 T5 T4 T3 T2 T1$250.00 $175.00 $150.00 $110.00 $175.00 $140.00 $115.00 $105.00 $75.00100 - DESIGN REVISIONS (After 100% Submittal to City)101 Sidewalk & retaining wall at The Preservation Property 1 12 20 33 4,350.00$ 102 Retaining wall & grade revisions at the historic property 1 1 16 20 38 5,125.00$ 103 QA/QC 4 812 2,400.00$ Total Hours for TranSystems (100 Series) 6 9 28 0 0 0 40 0 0 0 83 11,875.00$ -$ 11,875.00$ 200 - TxDOT Pre-Letting201 On-going TxDOT coordination432365,800.00$ 202 Creation of special specifications & special provisions2 1 24274,275.00$ 203 Provide LGPP qualified staff12122,100.00$ 0-$ Total Hours for TranSystems (200 Series)6 13 5600000007512,175.00$ -$ 12,175.00$ 300 - TxDOT Post-Letting301 Confirm contractor’s plan for DBE goal44600.00$ 302 Provide copy of executed contract to TxDOT District44600.00$ 303Approve subcontractors by checking debarment status & verifying minimum 30% self-performance4 4 600.00$ 304 Setup LG and TxDOT project coordination meeting & pre-construction meeting 4 4 600.00$ 305 Prepare NTP & TPDES NOI/CSN environmental permits (if applicable) 4 4 8 1,060.00$ 306 Verify LG inspector training2 2 300.00$ 307 Validate QAP & lab testing4 2 6 830.00$ 308 DBE reporting16 16 2,400.00$ 309 Verify EEOC compliance12 8 20 2,720.00$ 310 Develop and execute claim procedures 1 24 25 3,850.00$ 311 Coordinate any change orders with TxDOT and local government 2 2 32 4 40 6,110.00$ 312 Progress payments 1 16 17 2,650.00$ 313 Notify OSHA of safety violations 8 8 16 2,120.00$ 314 Complete ENV commitments 16 16 2,400.00$ 315 Construction completion & material certification signed by PE copied to TxDOT 2 8 10 1,700.00$ 316 Final inspection 4 4 8 1,600.00$ 317 Receive and document all project documentation 2 40 8 50 7,420.00$ 318 Provide acceptance letter & complete as-built records 24 8 40 72 9,080.00$ 319 Ensure ROW/Utility relocation documentation complete 4 2 4 10 1,280.00$ 320 DBE compliance – final form to TxDOT 4 2 6 820.00$ 321Finalize LG records and provide access to TxDOT for records review & acceptance forfinal reimbursement & project closeout288182,580.00$ -$ Total Hours for TranSystems (300 Series)14 2 242 20 0 0 78 0 0 0 356 51,320.00$ -$ 51,320.00$ Totals for TranSystems26 24 326 20 0 0 118 0 0 0 514 75,370.00$ -$ 75,370.00$ 75,370.00$ Total Task TotalsEXHIBIT A.1Glade Road Phase 2 - Finalize Bluebonnet Plans, Bid Phase Services & Construction Phase ServicesCity of Colleyville, TexasESTIMATE OF HOURS AND FEE ESTIMATE10/14/2021Total HoursLabor SubtotalsNon-Labor SubtotalsExhibit A - Scope of Services AGREEMENT BETWEEN THE CITY OF COLLEYVILLE, TEXAS and TRANSYSTEMS CORPORATION d/b/a TRANSYSTEMS CORPORATION CONSULTANTS FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this f!5e:. day of fku..bcc, 2015, by and between the City of Colleyville, Texas, (hereafter referred to as "CITY" or "CLIENT") and TranSystems Corporation d/b/a TranSystems Corporation Consultants (hereafter referred to as "CONSUL TANr). Whereas CITY desires to have CONSUL TANT perform certain services as follows: Perform Engineering Design Services for improvements to Glade Road Phases 2, 3 and 4 as defined in Exhibit A Whereas CITY desires to engage CONSULT ANT to provided and perform certain professional services in connection with the Project and CONSULTANT desires to provide and perform said professional services, all on the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the foregoing and their mutual covenants hereinafter set forth, CITY and CONSULTANT agree as follows: SECTION 1 BASIC SERVICES OF CONSULTANT Section 1.1 Basic Services. In connection with the Project, CONSUL TANT shall provide for CLIENT the professional services and perform, furnish or obtain from others the work and services expressly described in, and referred to those set forth in Exhibit A, attached hereto and incorporated herein by reference (collectively the "Basic Services"). CONSULTANT shall provide the Basic Services for CLIENT in all phases of the Project to which this Agreement applies, all as more particularly set forth in Exhibit A Section 1.2 CONSULTANT'S Duties. In addition to the general duties, obligations and responsibilities set forth elsewhere in this Agreement, the specific duties and responsibilities of CONSULTANT in performing the Basic Services under this Agreement are set forth in Exhibit A. In addition to the specific duties and responsibilities of CONSULT ANT in performing the basic services under th is Agreement as set forth in Exhibit A, the fallowing specific provisions shall apply to CONSULTANT'S duties. SECTION 2 ADDITIONAL SERVICES OF CONSULTANT Section 2.1 . Additional Services. In connection with the Project, CONSULTANT may be called on to perform, provide, furnish or obtain from others services or work which are not part of, or are in addition to, the Basic Services ("Additional Services"). If authorized in writing by CITY and agreed to by CONSULTANT, CONSULTANT shall perform, provide, furnish or obtain from others the agreed upon Additional Services. CONSUL TANT shall not be authorized to perform, provide, furnish or obtain any Additional Services without the prior written authorization of CITY. Except to the extent expressly provided otherwise in Exhibit A or as otheiwise agreed to in writing by the parties hereto, compensation to CONSULTANT for Additional Services will be paid for by CITY as indicated in the written authorization, or if not indicated in the written authorization, then according to Section 5. Notwithstanding the foregoing, when required due to an emergency, in order to prevent additional costs from arising, CONSULTANT shall perform Additional Services in order to prevent additional costs or any harm to work already completed when needed only on an emergency basis. CITY shall be promptly informed of any such work as soon as possible, and such services shall only continue after CITY is informed and upon written authorization of CITY. Additional Services may be any service or work not included as part of the Basic Services and may include, but are not limited to, services or work in connection with environmental or funding assistance, investigations not specifically required herein, services resulting from changes in the scope, extent or character of the project providing renderings or computer models, services to develop alternate bids or sequencing of work, outside CONSULTANT services not specifically required herein, out-of-town travel, and preparing to serve or serving as a CONSUL TANT or witness in any litigation, arbitration or other legal or administrative proceeding. "Basic Services" and "Additional Services• are sometimes collectively referred to herein as "Services". Section 2.2 Changes in the Services. Section 2.2.1 Agreed Upon Changes in the Services. It is the desire of the parties to keep changes in the Scope of Services at a minimum, but the parties recognize that such changes may become necessary and agree that CITY may initiate deletions, modifications or changes to the Services by advising CONSULTANT in writing of the change believed to be necessary. As soon thereafter as practicable, CONSULTANT shall prepare a cost estimate of the change and shall inform CITY of the adjustment in the compensation due CONSULTANT under Section 5 hereof ("CONSULTANT'S Compensation"} and/or the Completion Date set forth in Section 4 hereof, if any, applicable to such requested change. CLIENT shall then advise CONSULTANT in writing of its approval or disapproval of the change. If CITY approves the change, a written contract amendment shall be executed by both parties and CONSULTANT shall perform the Services as changed and the adjustment in CONSULTANT'S Compensation and/or the Completion Date set forth in the executed contract amendment shall become effective. CONSULTANT may initiate changes in the Services by advising CLIENT in writing that in its opinion a change is necessary. Changes can only be made in writing and must be signed by CITY. If a change is not approved, or if a written contract amendment is not executed, by both CITY and CONSULTANT, the change shall not become effective and CONSULTANT shall not be obligated to perform the change. Section 2.2.2 Constructive Changes and Other Additional Costs. In the event of {1} the CITY'S written addition to, modification or change of or deletion from the Services to be performed by CONSULTANT (other than additions, modifications, changes or deletions handled through the provisions of Section 2.1 or Section 2.2.1 above); (2} a request for or approval from CITY in writing, signed by CITY, of performance of Services in excess of CONSULTANT'S standard work day or work week or such shorter times as are provided by applicable collective bargaining agreements, or on a holiday customarily observed by CONSULTANT; (3) the discovery of any subsurface or other conditions, which differ materially from those shown in or reasonably inferable from the documents or other information on which this Agreement is based and/or those ordinarily encountered and generally recognized as inherent in the locality of the Project; (4 ) a modification of applicable law by which CONSULTANT is required to pay increased or additional taxes, government-regulated transportation costs, insurance or other amounts which are not required as of the date of this Agreement; (5) modification to or delay in furnishing design criteria or other information supplied by any person or entity, other than CONSUL TANT, if CONSULTANT'S performance of the Services under this Agreement depends upon such criteria or information; and/or (6) any other increase in CONSULTANT'S costs, or the time required for completion of the Services due to "Force Majeure Event• as set forth in Section 4 hereof, or any other cause beyond CONSULTANT'S control, then the CONSULTANT'S Compensation and/or the Completion Date, if any, shall be equitably adjusted and CONSULTANT shall be paid, and CONSULTANT'S Compensation shall be adjusted by, an amount equal to the additional costs to CONSULTANT, as agreed upon by the CITY, resulting there from. SECTION 3 CLIENT'S RESPONSIBILITIES CITY shall perform the following unless agreed otherwise:: Section 3.1 City Representative. Designate a person to act as CITY'S representative with respect to the Services to be rendered under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret, and define CITY'S policies and decisions with respect to CONSULTANT'S Services for the Project. Section 3.2 Project Information. Provide all criteria, all available information pertinent to the Project, and full information as to CITY'S requirements for the Project. Section 3.3 Notices. Give notice to CONSULTANT whenever CITY observes or otherwise becomes aware of any development that affects the scope or timing of CONSULTANT'S Services, or any defect or non-conformance in the Services by CONSUL TANT (or its independent professional associates or CONSULTANTS) or In the work of any contractor or other party performing or providing work or services in connection with the Project. CITY shall have no duty to inform CONSULTANT of problems in CONSULTANT'S services or other work for which the CITY is entitled to rely upon CONSULTANT'S expertise. Section 3.4 Additional Services. When CITY deems it necessary or appropriate for Additional Services to be performed in connection with any phase of the Project, CITY shall furnish or direct CONSUL TANT to provide, Additional Services as stipulated in Section 2 of this Agreement or other services as required. Section 3.5 Other Duties. Perform any other duties, obligations or responsibilities of the CITY set forth in this Agreement, such as the obligation to make the payments or perform any responsibilities and duties agreed to by the CITY and which are specifically identified on Exhibit B, if any. Section 3.6 Construction Management If the CLIENT elects to employ a construction manager, the CLIENT will promptly notify CONSUL TANT. SECTION4 PERIODS OF SERVICE, COMPLETION DATE, FORCE MAJEURE Section 4.1 Period of Service. The provisions of this Section 4 and the various rates of compensation for CONSULTANT'S Services provided for elsewhere in this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project. CONSULTANT'S obligation to render Basic Services hereunder will extend during the period required for the Project including any Additional Services, extra or changed work and required extensions thereto. Section 4.2 Completion Date. It is estimated that the Basic Services will be completed on or about September 2016 (the "Completion Date"). Section 4.3 Notice of Delay. If CONSULTANT becomes aware of delays due to time allowances for review and approval being exceeded, delay by the Contractor, the CITY, or any other cause beyond the control of CONSULTANT, which will result in the schedule for performance of CONSULTANT'S services not being met, CONSULTANT shall promptly notify the CITY. If the CITY becomes aware of any delays or other causes that will affect CONSULTANT'S schedule, the CITY shall promptly notify CONSULTANT. In either event, CONSULTANT'S schedule for performance of its services may be adjusted as agreed to in writing by CITY and CONSULTANT. Section 4.4 Force Majeure. For purposes hereof, a "Force Majeure Event" shall mean the occurrence of a failure or delay due to circumstances beyond CONSULTANT'S control including, acts of God, acts of a public enemy, fires, floods, earthquakes, wars, civil disturbances, sabotage, accidents, insurrection, blockages, embargoes, severe storms, explosions, catastrophes, epidemics, unavailable utilities and power, water, or other causes completely beyond CONSULTANT'S control. Section 5.1 SECTION 5 CONSULTANT'S COMPENSATION Compensation for Services and Expenses of CONSULTANT in connection with Basic Services Section 5.1.1 For Basic Services. As compensation for the performance of the Basic Services rendered by CONSUL TANT under Section 1, CITY shall pay CONSUL TANT a lump sum fee of $1,440,939 .00. CONSULTANT shall submit monthly invoices for Basic Services. The statements will be based on CONSULTANT'S estimate of the portion of the total services actually completed at the time of billing. CITY shall review statements and shall make payments within 30 days of receipt of the statements. Section 5.2 Compensation for Services and Expenses of CONSULTANT in connection with Additional Services Section 5.2.1 For Additional Services. As compensation for the performance of the Additional Services rendered by CONSULTANT under Section 2, CLIENT shall pay CONSULTANT, in accordance with the provisions of Section 5.4, on basis of CONSULTANT'S Schedule of Rates and Expenses attached to this Agreement as Schedule 1, which shall remain in effect during the course of this Agreement. . "Reimbursable expenses· as agreed to by CITY and CONSULTANT shall be paid at cost. Section 5.3 Payments after Termination by City. ln the event of termination by CITY under paragraph 7.1 upon the completion of any phase of the Basic Services, payments due CONSULTANT for all Services rendered and expenses incurred through such phase shall constitute total payment for such Basic Services. In the event of such termination by CLIENT during any phase of the Basic Services, CONSUL TANT will be paid for Services rendered and expenses incurred during that phase through the date of termination on the basis of CONSULTANT'S Schedule of Rates and Expenses Section 5.4 Payments after Termination by CONSULTANT. In the event of termination by CONSULTANT under paragraph 7.1, CONSULTANT will be paid for Services rendered and expenses incurred, as agreed and approved by CITY, during that phase through the date of termination on a pro rata basis as set out in this Agreement. Section 5.5 Records. Records of CONSULTANT'S salary costs pertinent to CONSULTANT'S compensation under this Agreement will be kept in accordance with generally accepted accounting practices. If CITY desires to have copies of such records, copies will be made available to CITY upon CITY'S request. SECTION 6 OPINIONS OF COST AND SCHEDULE Section 6.1 Opinions of Cost and Schedule. Since CONSULTANT has no control over the cost of labor, materials, equipment or services furnished by others, or over the resources provided by others to meet construction or other Project schedules, or over the methods of others in determining prices, or over competitive bidding or market conditions, CONSULTANT'S opinions of probable costs (including probable Total Project Costs and Construction Cost) and of Project schedules shall be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgment as an experienced and qualified professional engineer, familiar with the construction industry; but CONSULTANT cannot and does not guarantee that proposals, bids or actual Project costs (including Total Project Costs or Construction Costs) will not vary from opinions of probable cost prepared by CONSUL TANT or that actual schedules will not vary from the projected schedules prepared by CONSULTANT. SECTION7 GENERAL CONSIDERATIONS Section 7.1 Termination. The obligation to provide further services under this Agreement may be terminated by either party upon thirty (30) days written notice to the other party in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. Section 7 .2 Delivery of Electronic Files. In the event that CITY requests any electronic deliverables under this agreement, CONSULTANT and CLIENT shall execute a separate GADD agreement. Electronic files furnished by either party shall be subject to an acceptance period of sixty (60) days during which the receiving party agrees to perform appropriate acceptance tests. The party furnishing the electronic file shall correct any discrepancies or errors detected and reported within the acceptance period. After the acceptance period, the electronic files shall be deemed to be accepted and neither party shall have any obligation to correct errors or maintain electronic files. The CITY is aware that differences may exist between the electronic files delivered and the printed hard copy construction documents. In the event of a conflict between the signed construction documents prepared by CONSUL TANT and electronic files, the signed or sealed hard-copy construction documents shall govern. Section 7 .3 Standard of Practice, Warranties. Services performed by the CONSUL TANT under this Agreement will be conducted in a manner consistent with the level of care, diligence and skill ordinarily possessed and exercised by members of the profession currently practicing in the same locality under similar conditions Section 7 .4 Limitation of Responsibility, Job Site SafetyfT echniques. Neither the professional activities of CONSULTANT, nor the presence of CONSULTANT or its employees and sub-consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means. methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. Section 7 .5 Insurance. Section 7.5.1 CONSULTANT Insurance. CONSULTANT shall maintain throughout the duration of this Agreement insurance in the following amounts and will, upon request of the CITY furnish a copy of certification thereof: (a) Worker's Compensation and Employer's liability Worker's Compensation Statutory Employer's liability $500 I 000/$500, 00 0/$500 ,000 (b) Comprehensive Automobile Liability $1,000,000 combined single limit Bodily Injury and Property Damage (c) Comprehensive General Liability occurrence (d) Umbrella/Excess Liability $1,000,000 - $2,000,000 - $2,000,000 - $1,000,000 - $1,000,000 - $1,000,000 - per occurrence annual aggregate product I completed operations per personal injury I advertising liability per occurrence annual aggregate (e) Professional Liability Insurance in an amount of $1,000,000 per claim and $2,000,000 annual aggregate. Section 7.6 Liability and Indemnification. Section 7.6.1 General. Having considered the potential liabilities that may exist during the performance of the Services, the benefits of the Project, and CONSULTANT'S Compensation for the performance of the Services, and in consideration of the promises contained in this Agreement, CITY and CONSULTANT agree to allocate and limit such liabilities in accordance with the provisions of this Section 7.7. Section 7.6.2 CONSULTANT Indemnification. CONSULTANT agrees, to the fullest extent permitted by law, to indemnify and hold the CLIENT harmless from any damage, liability or cost (including reasonable attorney's fees and costs of defense) to the extent caused by CONSULTANT'S negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub-consultants or anyone for whom CONSUL TANT is legally liable. Section 7.6.3 City Indemnification. The CITY is not obligated to indemnify CONSULTANT in any manner whatsoever. Section 7.6.4 Employee Claims. CONSULTANT shall indemnify CITY against any loss, damage, cost or expense arising out of claims by CONSULTANT'S employees. Section 7 .6.5 Survival. The terms and conditions of this Section 7. 7 shall survive the termination of this Agreement and/or the completion of the Services. Section 7.7 Use of Logo. CONSULTANT may only use CITY'S logo when express permission is granted, on a case by case basis. CITY will not grant any blanket or ongoing permission for use of CITY logo. SECTION B SPECIAL PROVISIONS, EXHIBITS ANO SCHEDULES Section 8.1 Special Provisions. This Agreement is subject to no special provisions. Section 8.2 Contract Documents. This Agreement consists of this contract document and the following Exhibits and Schedules, which are attached to and made a part of this Agreement: Exhibit A -Project Description and Basic Services Exhibit B -CITY'S Duties, if any Schedule 1 -CONSULTANT'S Schedule of Rates and Expenses Section 8.3 Entire Agreement This Agreement together with the Exhibits and Schedules identified above constitute the entire agreement between CITY and CONSULTANT and supersede all prior written or oral understandings. This Agreement and said Exhibits and Schedules may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CITY or CONSULTANT. CONSULTANT'S services under this Agreement are being performed solely for the CITY'S benefit, and no other party or entity shall have any claim against CONSULTANT because of this Agreement or the performance or nonperformance of services hereunder. The CITY and CONSULTANT agree to require a similar provision in all contracts with contractors, subcontractors, sub consultants, vendors and other entities involved in this Project to carry out the intent of this provision. Section 8.4 Hazardous Materials. CONSULTANT shall report to CITY the presence and location of any hazardous material which it notices or which an engineer of similar skill and experience should have noticed. Section 8.5 Attorneys Fees. In the event that either party hereto employs an attorney to enforce any provision of this Agreement or to collect damages for default or breach of this Agreement, or pursue claims in litigation or arbitration, the prevailing party in any such action shall be entitled to recover from the other such attorneys' fees and costs of collection as the prevailing party may expend or incur with respect thereto. In the event that a settlement is reached between the parties before a final decision in any such litigation or arbitration, then neither party shall be entitled to recover its attorneys fees or costs from the other and neither party shall be responsible for the other party's attorney's fees or costs, unless otherwise agreed by the parties. Section 8.6 Disputes. In the event a dispute arises between CONSUL TANT and CITY regarding the application or interpretation of any provision of this Agreement. or quality of Services by CONSULTANT, the aggrieved party shall promptly notify the other party to this Agreement of the dispute, but in no event more than 20 calendar days after such dispute arises. If the parties fail to resolve the dispute within 20 calendar days after receipt of such notice, each party shall, within five days thereafter, proceed to make application for non-binding mediation, and each party shall proceed to mediation pursuant to an agreed upon schedule with each party to bear its own costs and attorneys' fees (except as otherwise provided in Section 8,5 above) and the parties shall share equally in the cost of the mediator. In the event that the mediation is unsuccessful, the aggrieved party may elect to litigate its dispute with the other party. All disputes shall be governed by the laws of the State of Texas and the jurisdiction and venue for litigation between the parties shall be solely and exclusively in Tarrant County, Texas, or the nearest United States District Court. Section 8.7 Independent Contractor. CONSULTANT shall be an independent contractor with respect to the Services to be performed hereunder. Neither CONSULTANT, nor its independent professional associates, CONSULTANTS or subcontractors, nor the employees of any of the foregoing, shall be deemed to be the servants, employees or agents of CLIENT. Section 8.8 Assignment, Subcontractors. This Agreement shall not be assignable by either party without the prior written consent of the other party hereto. No assignment of this Agreement shall be valid until this Agreement shall have been assumed by the assignee. This Agreement shall be binding upon and shall inure to the benefit of the CONSULTANT'S and CITY's respective successors and assigns. Nothing in this Section 8.9 shall prevent or be deemed to prevent CONSUL TANT from employing, contracting with or engaging independent professional associates, CONSULTANTS and other subcontractors to perform or assist in the performance of the Services. Section 8.9 Notices. All notices or communications pertaining to this Agreement shall be in writing and shall be sufficient when mailed or delivered to the address specified below: If to CLIENT: Director of Public Works City of Colleyville 100 Main Street Colleyville, TX 76034 If to CONSULTANT: TranSystems Corporation d/b/a TranSystems Corporation Consultants Attn: Raul Pena Ill, PE, Senior Vice President 500 West 7ti Street, Suite 11 00 Fort Worth, TX 76102 Nothing in this Section 8.1 O shall be construed to restrict the transmission of routine communications between representatives of CLIENT and CONSULTANT. Section 8.10 Interpretation. (a) This Agreement shalt be governed by and interpreted in accordance with the laws of Texas .. (b) Headings and titles of sections, paragraphs and other subparts of this Agreement are for convenience of reference only and shall not be considered in interpreting the text of this Agreement. Modifications or amendments to this Agreement must be in writing and executed by duly authorized representatives of each party. (c) Unless specifically stated to the contrary therein, indemnities against, releases from and limitations on liability expressed in this Agreement shall apply even in the event of the fault, negligence or strict liability of the party indemnified or released or whose liability is limited and shall extend to the officers, directors, employees, agents, licensors and related entities of such party. (d) In the event that any portion or all of this Agreement is held to be void or unenforceable, the parties agree to negotiate in good faith to reach an equitable agreement which shall effect the intent of the parties as set forth in this Agreement. � IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the .... ..16.l-.._J.lo"_ day of � .. bee 2015. City of Colleyville, Texas Approved as to form: By: m \J1. (J Matthew C. G. Boyle City Attorney TranSystems Corporation d/b/a TranSystems Corporation Consultants � By: .. � Raull?'e� Senior Vice President PROIECT DESCRIPTION Exhibit A Scope of Services/Schedule Glade Road -Final Design December I 0, 20 I 5 Perform Phase 2 thru 4 final design services, right-of-way services, public engagement and public meeting for Glade Road. Phase 2 thru 4 limits are defined as, Phase 2-Manning Drive to Pool Road, Phase 3 -Pool Road to Heritage Avenue and Phase 4 -Western City Limits to Branford Road. The design will be based on "design parameters" accepted by the City Council and will generally include: Phase l -Manning Drive to Pool Road. • Roadway Section o From Manning Drive to Pool Road. will be two lanes (one in each direction) with left turn lanes at the side streets listed below. o Roadway improvements will tie to the western leg of the Pool Road. roundabout. o The typical cross-section will include a I 0-foot trail on the north side of Glade Road and a 5-foot sidewalk on the south side. • Left-turn lanes o Glade Road east and west bound (continuous) left-tum lanes; Behrens Road to Chelsea Drive, Camelot Drive to Montclair Drive and Mitchell Trail East to Summerbrook Drive o Glade Road west bound left-turn lanes: Jim Mitchell Trail West and East Cranbrook Drive o Glade Road eastbound left-tum lanes; Camelot Drive and for the Senior Center • Intersections o The existing Pool Road roundabout is to remain; no improvements are planned at this intersection. • Storm drainage o Storm drainage will consist of curb and gutter with enclosed storm drain, to reduce impacts to adjacent land owners. • Lighting o Street lighting will be included at the intersections Phase 3 -Pool Road to Heritage Avenue • Roadway Section o From Pool Road to Strathmore Terrace will be two lanes (one in each direction) with raised curbed medians and left-turn lanes. o Roadway improvements will tie to the eastern leg of the Pool Road. roundabout. o From Roberts Road to Heritage Avenue, the addition of a westbound lane, to extend the existing merge condition, will be evaluated and the benefit quantified and presented to the City for consideration and if deemed necessary will be included in the design. o The typical cross-section will include a I 0-foot trail on the north side of Glade Road and a 5-foot sidewalk on the south side. • Left-turn lanes o Glade Road west bound left-turn lanes; Green Oaks Drive and Melrose Park Drive. o Glade Road eastbound left-turn lanes; Overhill Drive and Strathmore Terrace. Page 1of8 • Intersections o The existing Pool Road roundabout is to remain; no improvements are planned at this intersection. o The evaluation of the improvements, right turn lane and median modifications, to the Roberts Road and Prestwick Drive Intersection will be performed and recommended improvements will be presented to the City and if deemed necessary will be incorporate into the final design. • Storm drainage o Storm drainage will consist of curb and gutter with enclosed storm drain, to reduce impacts to adjacent land owners. • Lighting o Street lighting will be included at the intersections Phase 4 -Western City Limits to Branford Road • Roadway Section o From the Western City Limits to Branford Road will be two lanes (one in each direction) with left-turn lanes at the side streets listed below. o Roadway improvements will tie to the western leg of the Branford Road. roundabout. o The typical cross-section will include a I 0-foot trail on the north side of Glade Road and a 5-foot sidewalk on the south side. • Left-turn lanes o Glade Road east and west bound (continuous) left-turn lanes; River Bend Drive to Bear Creek Drive. o Glade Road west bound left-turn lanes; Clear Fork Drive, Mill View Drive and Mill Creek Drive o Glade Road eastbound left-tum lanes; Rockrimmon Court. • Intersections o The existing Bransford Road roundabout, to be constructed with Phase I, is to remain; no improvements are planned at this intersection. • Storm drainage o Storm drainage will consist of curb and gutter with enclosed storm drain, to reduce impacts to adjacent land owners. o One (I) culvert will be extended or replaced • Between Clear Fork Drive and Rockrimmon Court. • Lighting o Street lighting will be included at the intersections • Coordination o TranSystems will work with City staff to prepare exhibits and estimates for work in the project that will serve the City of Hurst. TranSystems will assist the City with coordination with the City of Hurst to determine if they will participate in the improvements. TASK DESCRIPTIONS I 00. Project Management • Prepare monthly status report and invoice. • Maintain project schedule. Page 2 of 8 • Design Team Meetings -Monthly progress meetings will be held with City staff and the TranSystems' team to review progress. These meetings will be held at City Hall. TranSystems will prepare the agenda and produce meeting minutes for each meeting. 8 meetings are assumed. • Perform QA/QC -independent review of plans and specification prior to each mile stone submittal. 200. Topographic Survey • Perform supplemental field surveys to determine location/elevation of key design features. o Culvert flowlines, adjacent lakes or ponds, and existing pavement at tie-in points (driveways and side streets), fences, sidewalks, and other visible improvements, tie visible utilities, tie obscured areas from aerial flight data. 300. Right-of-Way Survey • Research: Deed records, right-of way maps, plats and appraisal district tax records. • Prepare. mail and track right-of-entry (ROE) letters. • Locate additional property corners for proposed right-of-way acquisitions. • Set property corners for proposed right-of-way acquisitions. • Prepare deed sketch and boundary analysis for proposed right-of-way acquisitions. • Develop parcel maps and legal descriptions. • Perform QA/QC 400. General -Plans, Specifications and Estimates • Prepare title sheets. • Prepare project layout sheet showing overall project. project control and layout of plan and profile sheets. The following information shall be indicated for each control point identified (existing City Monument #890 I, PK Nall, 5/8" Iron Rod); descriptive location, Northing, Easting and Elevation, in an identified coordinate system, and a referred bearing base and scale factor. Scale: I" = 400' • Develop existing and proposed typical sections for Glade Road. and side streets. • Develop plan general notes for items not cover by the City's standard specifications. • Prepare quantity summary sheet to show overall project quantities by item and associated City standard specification or TxDOT standard specification. • Prepare opinion of probable cost for milestone submitt.als and final packages • Assemble project manual and technical specifications. TxDOT standard specification will be used to supplement the City standard specifications. • Assemble City and TxDOT standard sheets applicable to project. 500. Traffic Control Plans • The traffic control plan will typically consist of two major phases with minor steps in each phase. In each phase Glade road will be reduced to one-way traffic with a detour for traffic in the opposite direction. Glade Road will be closed and detoured during construction in the area of Bluebonnet Drive. • Develop supplement.al traffic control drawings as needed for review and approval by the City Engineer. These drawing would include plan view layouts and typical sections. • Detour plans will be developed for each construction phase and the Bluebonnet Drive closing for review and approval by the City Engineer. • Provide a written summary of the distinct phases to take place during construction operations to include road and/or lane closures, limited access to adjacent properties, driveway phasing and limited access to pedestrian and bicycle traffic. Page 3of8 600. Roadway Plans • Alignment and control data sheets. The following information will be included on these sheets station and coordinate data for all horizontal alignment elements such as P.C.'s, P.T.'s, P.l.'s and curves. • Removal sheets will show the location, limits and quantity of items being removed. • Roadway plan and profile sheets will show proposed horizontal roadway alignments, existing and proposed ROW, existing sidewalk to remain and proposed sidewalks, driveways, proposed lane dimensions and lane arrows, city owned and franchise utilities, and existing roadway vertical alignments (profiles). Alignment and station data for all horizontal alignment P.C.'s, P.T.'s, P.l.'s; station and elevation data of all proposed vertical profile P.C.'s, P.T.'s, P.l.'s, low points, and high points; lengths of vertical curves, grades, K values, e, and vertical clearances where required. Scale: I "=40' • Roadway design cross section will be provided at 50 foot intervals and critical locations determined during design. Cross sections will include existing ground, proposed improvements, roadway centerline, existing and proposed right-of-way, offsets and elevations to key points on each section. • Driveway Details will consist of a cross section at each driveway showing proposed slopes, offsets and elevations. Width and curb return radii will be shown on the roadway plan and profile in table form. • Miscellaneous details consist of special details not covered by City or TxDOT standard details. 700. Retaining Wall • Retaining Wall Layouts will show plan and profile of each wall with elevations for top of wall, top of sidewalk and bottom of wall. • Retaining Wall Details. The face of retaining walls will have a stone faux finish either by concrete form liner or stone veneer. • No retaining wall will be higher than 6' • Design of retaining walls is not included. Retaining walls will be City or TxDOT standard details. 800. Hydrologic and Hydraulic Analysis • Drainage area map with supporting runoff computations in tabular format. • Design enclosed storm drain systems and drainage swales. Analysis of connecting downstream drainage systems. • Storm drain layout sheets showing location and size of all inlets, manholes, junction boxes, culverts and piping to include storm drain profiles showing existing and proposed flow lines, flows, lengths and slopes of pipe, top of ground profile over pipe and connections to existing or proposed storm sewer systems. • Storm drain computations. • Analysis and design of one (I) proposed culverts. Size proposed culverts and determine alignment, length and upstream/downstream channel limits. Culvert located in FEMA Zone AE • Coordination with Local Floodplain Administrator is limited to providing existing and proposed analysis of culverts and design plans. No formal submittals to FEMA including FEMA documentation, coordination, models or exhibits are included. 900. Water and Sanitary Sewer Relocations and Adjustments • Prepare plan and profiles for 11,000 linear feet (S,700 PH2, 2,800 PH3 and 2,500 PH4) of water line relocation. Page4of8 • Prepare plans for minor utility adjustments. This includes water valves and meters, fire hydrants, sanitary sewer cleanouts and manholes. I 000. Traffic Items • Illumination o Assist the City in the selection of desired lighting fixtures. o Assist the City in determining location of pedestal services and coordinating electrical service with the local power company. o Prepare illumination plans including voltage drop calculations and cable and conduit summaries • Prepare pavement marking plans in accordance with the latest version of the Texas Manual on Uniform Traffic Control Devices. • Prepare signing plans in accordance with the latest version of the Texas Manual on Uniform Traffic Control Devices. 1100. Erosion Control • Prepare erosion control plans. The plans will show location and type of erosion control devices, tables for recording device maintenance. area being disturbed, existing and proposed direction of flow. • Erosion control notes outlining type and schedule of routine maintenance. • Select and apply appropriate standards. 1200. Franchise Utility Coordination • Prepare plans identifying potential conflicts with franchise utilities. • Prepare for and attend monthly utility coordination meetings. Twelve ( 12) meetings are assumed. 1300. Public Meeting • Prepare for and attend one( I) pre-construction public meeting for Phase 2 • Prepare for and attend one( I) pre-construction public meeting for Phase 3 • Prepare exhibits for public meeting • Attend Council workshops (Up to 3 per phase) • Prepare project phase renderings (Up to 9) 1400. Bid Phase Services • Bid Phase Services is for Phases 2 and 3. Phase 4 Bid Phase Services will not be included in this contract. • Prepare addenda as necessary. • Prepare for and attend Pre-bid meeting. Attend bid opening. • Prepare bid tabulation. Assist the City in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • Prepare conformed construction documents (plans and contract manual). I 500. Construction Phase Services • Construction Phase Services is for Phases 2 and 3. Phase 4 Construction Phase Services will not be included in this contract. • Attend preconstruction conference. • As requested by the City, provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. Page 5 of 8 • Respond to contractor Requests for Information (RFI). • Review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction • Review contractor pay requests. 1600. Geotechnical Investigation -Subconsultant • The detailed geotechnical investigation will supplement the preliminary investigation performed during the preliminary engineering phase. The geotechnical investigation will provide pavement design for both asphalt pavement and concrete pavement. Recommendations will be given for slope stability and excavation requirements in the area of Bluebonnet Drive 1700. Level A Subsurface Utility Engineering (SUE) -Subconsultant • Level A SUE -Expose and locate utilities at specific locations, tie horizontal and vertical location of utility to survey control, provide utility size and configuration. • Up to 12 test holes. 7 in paved areas and S outside of paved areas General • Work with City Staff to assess the impacts to trees by reviewing/utilizing the City provided tree inventory data. Assumptions • Plan sheets will be 22"x34" full size and 11"x17" half size. • Drawings will be prepared in MicroStation format. • City of Colleyville standard contract documents and technical specifications will be used. • Retaining walls are City standard combination sidewalk-retaining waits. No special design. • Does not include analysis of detention ponds or the design of detention. • Storm drain design assumes the either City or TxDOT standard inlets will be used. • Does not include modeling or format submittals to FEMA for studied tributaries Little Bear I and Little Bear 2. • Does not include preparation of the contractors SWPPP. • Franchise utility coordination will be limited to identifying potential conflicts and a monthly meeting with franchise utility companies. Design of franchise utility relocations is not included. • Includes bid phase services for one bid package for both Phase 2 and 3. Phase 4 wilt not include bid phase services. Subsequent bid packages will require supplemental agreement. • Does not include arborilogical services or the assessment of tree(s) condition. • Does not include landscaping design or plans. • Does not include irrigation design or plans. Schedule Milestones o 30% Plans o Franchise utility conflict plans o 60% Plans o 90% Plans o Final Plans Page 6 of 8 Project Design Parameters • Phase 2 -Design Parameters o Roadway Section • Two-lane roadway with left-turn lanes at: • Continuous from Behrens Road to Chelsea Drive, Camelot Drive to Montclair Drive, Jim Mitchell Trail East to Summerbrook Drive. • Glade Road west bound left-tum lanes; Jim Mitchell Trail West and East Cranbrook Drive • Glade Road east bound left-turn lanes; Camelot Drive, Senior Center o Pedestrian Improvements • I 0 foot trail on the north side of the roadway • If needed -reduce trail width, minimum of 6 foot. to limit the various impacts (right-of-ways, trees, etc.) • Consider constructing the trail adjacent to the back of curb to reduce the possible various impacts (right-of-ways, trees, etc.) • S foot sidewalk on the south side of the roadway o Lighting • Street lighting will be included at the intersections o Storm Drainage • Curb and gutter storm drainage • Utilize existing curb and gutter on south side of Glade Road where feasible • Phase 3 -Design Parameters o Roadway Section • From Pool Road to Strathmore Terrace will be two lanes with raised curbed medians and left-turn lanes • • From Roberts Road to Heritage Avenue, westbound lane to be evaluated and designed if deemed necessary. Intersection of Glade Road and Prestwick Drive/Roberts Road to be evaluated to increase sight distances and intersection improvements designed if deemed necessary. • Left-turn lanes at • Glade Road west bound left-turn lanes; Green Oaks Drive and Melrose Park Drive • Glade Road east bound left-tum lanes; Overhill Drive and Strathmore Terrace • A southbound right-tum lane to be added to Roberts Road o Pedestrian Improvements • I 0 foot trail on the north side of the roadway • If needed -reduce trail width, minimum of 6 foot. to limit the various impacts (right-of-ways, trees, etc.) • S foot sidewalk on the south side of the roadway o Lighting • Street lighting will be included at the intersections o Storm Drainage • Curb and gutter storm drainage • Utilize existing curb and gutter on south side of Glade Road where feasible Page 7 of 8 • Phase 4 · Design Parameters o Roadway Section • From western City limits to Bransford Road will be two-lane roadway with left-turn lanes at: • Continuous from River Bend Drive to Bear Creek Drive • Glade Road west bound left-turn lanes; Clear Fork Drive, Mill View Drive, Mill Creek Drive • Glade Road east bound left-turn lanes; Rockrimmon Court o Pedestrian Improvements • I 0 foot trail on the north side of the roadway • If needed -reduce trail width, minimum of 6 foot, to limit the various impacts (right-of-ways, trees, etc.) • S foot sidewalk on the south side of the roadway o Lighting • Street lighting will be included at the intersections o Storm Drainage • Curb and Gutter storm drainage • Culvert replacement or modification between Clear Fork Drive and Rockrimmon Court • Utilize existing infrastructure, where feasible o Coordination with the City of Hurst Page 8 of 8 EXHIBIT"B" CLIENT'S Duties See Exhibit A Classification PLC code Principal/Engineer V PR &E5 Engineer IV E4 Civil Engineer V EC5 Civil Engineer IV EC4 Civil Engineer Ill EC3 Civil Engineer II EC2 Civil Engineer I EC1 Architect IV AR4 Architect 111 AR3 Planner IV P4 Planner Ill P3 Planner II P2 Planner I P1 Scientist IV SC4 Scientist 111 SC3 Scientist II SC2 Scientist I SC1 Technician V T5 Technician IV T4 Technician Ill T3 Technician II T2 Technician I T1 Surveyor V S5 Surveyor IV S4 Surveyor Ill S3 Surveyor II S2 Surveyor I S1 Schedule 1 TranSystems Corporation Schedule of Hourly Rates for 2015 Fort Worth Office Rate Classification $260 Three-Person Survey Crew $215 Two-Person Survey Crew $260 Industry Specialist V $215 Industry Specialist IV $185 Industry Specialist Ill $145 Industry Specialist II $105 Industry Specialist 1 $192 Inspector V $130 Inspector IV $243 Inspector Ill $140 Inspector II $100 Inspector 1 $8 1 Administrator Manager IV $183 Administrator Ill $116 Administrator II $91 Administrator I $79 Clerical Ill $148 Clerical II $96 Clerical I $105 $78 $65 Information Systems Admin 3 $156 Marketing Administrator 2 $150 Marketing Administrator 3 $135 $90 $60 PLC code Rate 3M $202 2M $140 IS5 $280 184 $228 IS3 $78 IS2 $74 1S1 $54 15 $291 14 $116 13 $102 12 $8 1 11 $62 A4 $225 A3 $157 A2. $8 5 A1 $65 C3 $79 C2 $69 C1 $54 Al3 $140 AM2 $78 AM3 $135 • Sub-contracted labor, material testing equipment, printing and technical photogra phy, and all other direct job costs to be paid at cost. • Overtime paid to employees will be 1.5 times the rate shown in schedule. • Vehicle mileage to be paid at the current IRS rate per mile. • The rates set forth on this initial Schedule of Rates shall be the rates provisions in effect from the date of this Agreement until December 31, 2015. TranSystems will revise the Schedule of Rates annually and will submit the revised Schedule of Rates which shall automatically become effective with regard to th is Agreement and the Services perfonned under this Ag re ement on January 1st of the next calendar year. Rtschedule.FW2015-Glade EXHIBIT A Glade Road Final Design Fee Task Summary -Phase 2-4 City of Colleyville, Texas 1211 0/201 5 DESIGN SERVICES COSTS 100 -Project Management $ 84,204.00 200 -Topographic Survey (R/W Comers, Boundary Map, Supplemenlal Survey) $ 53,1 20.00 400 -General Plans Specifications and Estimates $ 55,21 9.00 500 -Traffic Control Plans $ 111,770.00 600 -Roadway Plans $ 227,402.00 700 -Retaining Walls $ 55,050.00 BOO -Hydrologic and Hydraulic Analysis $ 203,674 .00 900 -Water, Sanitary Sewer Relocation and Adjustments $ 70,638.00 1000 -Traffic Items $ 77,576.00 1100 -Erosion Control $ 33,726.00 1200 -Franchise Utility Coordination $ 35,672.00 1600 -Geotech nical Investigation $ 13,500.00 1700 -Level A Subsurface Utility Engineering (Sue) $ 78,000.00 Design Services Total $ 1,099,551.00 RIGHT OF WAY SERVICES COSTS 300 -Right-Of-Way Survey (Parcel Maps, Easement Descripti ons, Rm Acquisition) $ 90,760.00 (Cost based on 34 Parcels -ROW or Easement) Right of Way Services Total $ 90,760.00 PUBLIC COORDINATION/AWARENESS 1300 -Public Coordination (Council, City, Exhibits, Meetings, etc) 1301 Public Meeting (Pre-Con) (Phase 2-3 Only) $ 24,158.00 1302 Public Meeting Exhibits (Pre-Con) (Phase 2-3 Only) $ 13,544.00 1303 Council Workshop Exhibits $ 27,774.00 1304 Council Workshops $ 10,350.00 1305 Renderings $ 45,840.00 Public Involvement Services Total $ 121,666.00 BID/CONSTRUCTION PHASE SERVICES 1400 -Bid Phase Services (Phase 2-3 Only) $ 18,300.00 1500 -Construction Phase Services (Phase 2-3 Only) $ 34,940.00 Construction Phase Services Total $ 53,240.00 Services Total $ 1,365,217 .00 Owner Contingency (5%) $ 68,260.00 Expenses Total $7,462.00 I TOTAL COST: $ 1,440,939.oo I EXHIBIT A Glade Road Final Design - Phase 2 (Manning Dr. to Pool Rd) City of Colleyville, Texas 12110/2015 BASE ESTIMATE 100 -PROJECT MANAG EMENT 200 -TOPOGRAPHIC SURVEY 300 - RIG HT-OF-WAY SURVEY 400 -GENERAL PLANS SPECIFICATIONS AND ESTIMATES 500 -TRAFFIC CONTROL PLANS 600 -ROADWAY PLANS 700 -RETAI NING WALLS BOO -HYDROLOGIC AND HYDRUALIC ANALYSIS 900 -WAT ER, SANITARY SEWER RELOCATION AND ADJU� 1000 -TRAF FIC ITEMS 1100 -EROSION CONTROL 1200 -FRANCHISE UTILITY COORDINATION 1300 -PUBLIC MEETING 1400 -BID PHASE SERVICES 1500 -CONSTRUCTION PHASE SERVICES Expenses : Su bconsullants: Terracon The Rios Group Other Expenses: Mileage: Surveyors Others Maps/Deed/Plats 0 miles @ O miles @ $ $ Property Comers/Stakes and Field Supplies Printing (reports and intermediate reviews) Printing/boards/handouts/etc. (Public Involvement) 0.56 0.56 Misc. Expenses (Delivery Services, Overnight Mail, etc.) $ 28,068.00 $ 10,800.00 $ 75,000.00 $ 19,184.00 $ 43,298.00 $ 88,942.00 $ 18,350.00 $ 74,998.00 $ 30,758.00 $ 25,328.00 $ 11,894.00 $ 15,960.00 $ 47,054.00 $ 9,150.00 $ 19,500.00 Subtotal -TranSystems: = $ 4,500.00 = $ 26,000.00 Subtotal -Subconsullants: = $ = $ = $ = $ = $ = $ = $ Subtotal - Other Expenses : Owner Contingency (5%) TOTAL COST: $ 518,284.00 $30,500.00 $0.00 $27,440.00 $576,224.00 EXHIBIT A Glade Road Flnal Design -Phase 2 (Manning Dr. to Pool Rd) City or Colreyvllle, Teus ESTIMATE OF HOURS AND FEE ESTIMATE 12/tCl/2015 E5 EC El E2 E1 n 54 $260.00 $215.00 sm.oo sm.oo $1�00 S9e.OO $15000 100 • PROJECT MANAGEMENT 101 1u----r .... 1nc1 Sub-Con-10 102 bMiidim llld srams R-103 """"'• r .... Moetinn1 Ill 8 8 8 8 104 QAIQC 40 TGlll Haws lot Tr1nSvnems noo Series\ 0 108 0 a a I 0 200 • TOPOGRAPHIC SURVEY 201 ,.,......_"''Su-c T Olli Hows lor TranSvuems (200 Strles) D 0 0 D D 0 4 300 • AIGKT-OF·WAV SURVEY 301 4""'""'•1 llillricttu -IUMl'Ch 302 �deed rto:Clda 303 --;IROE illllnnllrar:l<ROE � ...._.. Ccms P111:el T• 305 s.-ecn. .. 309 Died Sklldl 307 BouMM\r AftaMi. 8 301 PllCll llllrl llnftinn 309 ·--·.--� 11 310 QA.IQC 32 Total Hall's lot r ... s--s aoo Series• 0 0 0 0 0 0 56 400 ·GENERAL Pl.ANS SPECIFICATIONS AND ESTIMATES 401 Tit»si.t 1 1 1 2 C02 1-•-•121 I 1 2 I .C03 T-Seclionl 1111 I 2 4 12 .coc Gonn!Nalu 1 1 4 2 cos SurMWV St.la f41 , 7 10 2 406 Quritioo , 12 20 407 ,.,,....., " Prebeble Cost 1 2 I 401 ........., Mnlllllld Tocmiclll c 2 I 409 _.._.Delli. 1 4 11 CID �DailShOlla 1 c 12 rau1 Hall's lot r ... s-..... rcoo Senu• 0 13 0 3& 57 54 0 500 • TRAFFIC CONTROL Pl.ANS .I01 T......,I Sac:lial1 ICI 2 c I 24 .I02 ""-Nim-:21 2 12 24 I 503 Ph-·-·i.11 lll21'ha.1 12 co ao 120 504 Dllour'-.. '4 2 12 16 18 Tau1 llou's rar r,.,svuems rsoo Serles! 0 11 0 68 lll 161 0 600· ROADWAY Pl.ANS 1111 ...... _ inj c...lroldlll 12\ 2 le 16 1112 Re ....... ..__,m 2 18 18 60 803 Pw ..i-11-1151 12 30 IO 110 llOC era .. 11ction111t 25-lcot int8Mdl. nm 2 co 42 110 805 lntlrlldion , ....... •151 c 24 32 56 eoe �11-· 907 ""'-0.ian c 2C co IO Taul Ho1.s ror r ... swt .... 1600 Series\ 0 2& o 150 210 412 0 JIJO ·RETAINING WA.US 701 RllllnnoW .. L"""""' 4 8 24 co 702 Rll-•W .. 0.llila c I 12 20 103 Sln*da 2 I 12 20 Tocal Hall's 1or r ... s--noo Seriesl 0 10 0 24 ca 80 0 800 • HYDROLOGIC AND HYORUALIC ANALYSIS 11)1 �ArM .... m c 12 32 24 ID2 Randi c 18 32 18 803 S...,,, Oniin Plonn Proft!ol !IS . Tn1nll. 111.1 ...... , 11 ea 120 120 IDC Stram Inn """"'-18 30 IO 8 ID5 Bal CUMw!Pllrl Ind Prolllos IOI CoordNllon lliltl �MA-oloin cocodinllorf1·Zcne XI c 18 Taul Hours for Tnns�-1100 s.r1es1 0 u 0 1311 280 168 0 900 ·WATER, SANITARY SEWER AElOCATION AND ADJUSTMENTS 11)1 war 1n1 "'""• rsroo LF1181 12 24 60 80 802 .............. -2 18 32 ca Taul Hall's lot Tr1ns--...., Sortnl 0 1C 0 co 9Z 128 0 1000 • TRAFFIC ITEMS 1001 ,.,rninltion Plona m 2 I 24 co 1002 Phatmnoblcl ' -· 2 co 1003 p_,,111\mmtina ..-, m 2 e 11 24 � Sigring plans (7} 2 I 11 24 S3 S2 s.n.r Admin Tolals Cl'IW $135 00 $90.00 $140.00 $115.00 s 12.900.00 32 s 2.080.00 s 44811.00 s 8,800.00 0 0 D 32 s 28.068.GO 20 60 $ 10,800 00 0 20 60 0 s 10.aoo.oo 8 s 12000 18 s 1UO.OO I s 720.00 80 s 11.200.00 &I s B.980.00 54 s 5,760.00 10 s 12.000.00 120 s 10,800.00 120 s 11.100.00 s 4.100 00 200 21& , .. 0 s 75,000.00 s 157.00 s l.3311.00 s 2.077.00 s 972.00 s 2.472.00 s 4.055.00 s 1.345.00 s 1,990.00 s 2.331.00 s 1,947.00 0 0 0 0 s 19,184.00 s C,15CDO s 54511.00 s 28.300.00 s 531111.00 0 0 0 0 s CJ,298.00 s C,218.00 s 10,190.00 s 2!,190.00 s 21.200.00 s 13.079.DD I s 14,300.DD 0 D o 0 s 81.9C2.00 I 1.310.00 I 5.200.00 $ 4.no oo 0 0 o 0 I 11.350.00 s 1.214 DO s l,0111.00 s 311,1IO.OO s 18.951.00 s . s 2.540.00 0 0 0 0 $ 74,998.00 s 20,0.CO.OO s 10.718 00 0 0 0 o s 30,751.00 s 7950 .00 s 9,230.00 $ 5 57C.00 s 5,574.00 EXHIBIT A Gl•d• Road Flna1 Design -PhaH 2 IM•nnlng Or. to Pool Rd) Cl!)' of CnlltyVll•, r- ESTIMATE OF HOURS AHO FEE ESTIMATE 1211 1112015 E5 E4 E3 E2 E1 T4 $4 S2150.00 S21500 S115.00 S145.00 S10500 SM.00 S150.00 T111al 1tcus ror Tr.,Svstcms 11000 Serttsl 0 a 0 64 56 88 0 1100 ·EROSION CONTROL 1101 EIUlion 1:a1lulpiml -!7l 2 8 24 40 1102 Eroeinn ainlul -· 2 4 8 24 Total tta..s lar r ... sw ems 11100 SerlHI 0 4 0 12 30 64 0 1200 • FRANCHISE UTILITY COORDINATION 1201 UtiitvCcomidnon Pllns115l 4 18 32 40 1202 -· wiOI flwld"9I utiitiea 161 12 12 12 r1111111cusrorr..,5 ........ 11Z1111Scriesl 0 16 0 28 44 40 0 1300 ·PUBLIC ME£TING 1301 Pubic-................. d Allormnc.l�-l 22 18 28 24 1302 Pubic-mExhibibl�l 4 8 18 32 1303 CcuncilW .. ·--Elhilm 6 32 48 1304 CcuncilW"' ...-.IJ] 12 8 1305 •-JI 4 20 120 raur 11cus for r ... s-!1300 SertHI 0 48 0 so 16 224 0 1400 • BIO PKASE SERVICES 1401 Pi.Bid -2 2 1402 -Addendl 4 8 18 1403 Bid Tlbu lllion n Recommendation 2 4 1404 Con-.in da:u....tl 1"""""'9d olanll 4 12 24 Tau1 Hot6s for T,.,5,,.,..,,. ncoo SeftHI 0 1Z 0 0 26 40 0 1500 • CONSTRllCTION PHASE SERVICES 1501 Alllrld con'-'ce. 2 2 1502 PaotAwanl """""'and RFr1 2 18 40 40 1503 R ....... """" ,......., .,d SllbrMlllla 4 24 1504 R......, Pov "-'-rl2 ...,1111 2 12 24 fatal Kows lar lrm1Svstems !1500 Sertesl 0 10 0 28 90 40 0 1&00 • GEOTECHNICAl. INVESTIGATION 1601 Gooliocllnicld"""'"""""" .,d "-"*'' UOlian (Suboorlllllll!nl] T1111l Sdlcansullnl Fee 0600 Sertesl 1700 ·LEVEL A SUBSURFACE UTIUTY ENGINEERING l!;IJEl 1701 L...iASUErSubcaml11n11 Toral WM:onsu•n Fee 0700 Serlesl Tatar Hcus for r ... s--sc--(Basel: 0 m 0 646 ms 1514 60 S3 S2 s...., Admin ei... S135.00 sao.oo $140.00 H5.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 a 0 0 0 0 200 236 204 l2 0.0% 7.8% 00% 10% 28 2% 34.7% 14% Ullo S.4'Mo U'Mo 0.1'Mo 0.5% Design Services Right-of-way Services Construdion Services Subconsultan1s Talala s 25.328.00 s 7,950.00 s 3.944.00 s 11..194.00 s 10)80.00 s 5.560.00 s 15.960.00 s 12.294.00 s e.772.00 s 1,2511.00 s 3,450.00 s 15,280.00 s 41.0SUIO s 1140.00 s 3.2311.00 s 850.00 s 442400 s 9.150.DO s 1140.00 s 10,790.00 s 3.360.00 s 46llO.DO s 19.500.00 s 4,500 00 s 4.500.00 s 28 000.00 s 2&,000.00 I IS 548,184.00 s '423,78'100 s 75,000.00 s 19,500.00 s 30,500.00 $ Ma,7114.0G EXHIBIT A Glade Road Final Design -Phase 3 (Pool Rd to Heritage Ave) City of Colleyville, Texas 12/10/2015 BASE ESTIMATE 100 ·PROJECT MANAGEMENT 200 ·TOPOGRAPHIC SURVEY 300 ·RIGHT-OF-WAY SURVEY 400 · GENERAL PLANS SPECIFICATIONS AND ESTIMATES 500 • TRAFFIC CONTROL PLANS 600 ·ROADWAY PLANS 700 -RETAINING WALLS 800 • HYDROLOGIC AND HYDRUALIC ANALYSIS 900 ·WAT ER, SANITARY SEWER RELOCATION AND ADJU� 1000 • TRAFFIC ITEMS 1100 ·EROSION CONTROL 1200 ·FRANCHISE UTILITY COORDINATION 1300 -PUBLIC MEETING 1400 -BID PHASE SERVICES 1500 ·CONSTRUCTION PHASE SERVICES Expenses : Subconsultants: Terraoon The Rios Group Other Expenses: Mileage: Surveyors Others Maps/Deed/Plats 0 miles @ 0 miles @ $ $ Property Comers/Stakes and Field Supplies Printing (reports and intermediate reviews) Printing/boards/handouts/etc. (Public Involvement) 0.56 0.56 Misc. Expenses (Delivery Services, Overnight Mail, etc.) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 28,068.00 10,800.00 19,200.00 18,090.00 34,446.00 66,058.00 18,350.00 46,738.00 19,940.00 26,544 .00 9,938.00 11,332.00 46,624.00 9,150.00 15,440.00 Subtotal -TranSystems: = $ 4,500.00 = $ 26,000.00 -------- Subtotal -Subconsultants: = $ = $ = $ = $ = $ = $ = $ Subtotal -Other Expenses : Owner Contingency (5%) TOTAL COST: $380,718.00 $30,500.00 $0.00 $20,560.00 $431,778.00 EXHIBIT A Glade Road Final Design -Pll11e 3 (Pool Rd to Hartlage Ave) Clly of Colle)'Vllle. Teus 100 • PROJECT MANAGEMENT 101 ,...,., ... r .... Ind Sub-Consultants 102 lnvoici..,lnd Sllllll"-·11 103 .-room -•181 104 QAIQC Tatal Hoon ror Tr111SVS1ems noo SenesJ 200 • TOPOGRAPHIC SURVEY 201 I Su- Taul HoU's for Tr111S,,.,..,,.1LW Sefles) 300 • RIGHT-Of-WAY SURVEY 301 -......1Dia11iclw111C:C1R1a.- 302 R-hdwd lllC:CIR!a 303 ........., ... �ROE 111111,. ondbcll ROE 304 � Ccm• Patcel r,.. 305 s.t�eom... 308 DeldSklll:h 307 11au�Ane-- 308 p .... ._,,.,,,,;.., 309 LMal uamunion1 310 QAIQC Tatal lbn ror T ... s ....... s (300 Series! 400 ·GENERAL Pl.ANS SPECIFICATIONS AND ESTIMATES 401 T1111Sheot 402 t'nlio<:li...oull31 403 TYDictl Sections(41 404 Glnlnl- 405 Sum.-51-m f4l 408 Qull1lilioo 407 ....... ol Problblt Colt 401 -Mnlllond Tldlnical �lions 4D9 lialm!ICIUI o.llill 410 S�Oollil� Tai.II Hows ror Tr111Svmr... '400 SenesJ 500 • TRAFFIC CONTROL PLANS 501 T....._• Sedlcn1121 !ia2 Phae -111 503 Phae .._,.,tsl10X2 l'!la-I 504 Deblr �� 41 Tatal llcus f,.. TISISvstems ,_., Seflesl &QO. ROADWAY PLANS 601 1&1mo..-Ind Con1rol dn 121 602 Rernolll lhllll. 191 803 Pn onc1-1t-r111 804 Cms11Ctionu!2S-footin1eMll. 1221 805 .....--..-191 608 �L.....i 607 -o.ion Tai.II Hcus ror Tr111s--·..., Senesl llJO • RET AlNING WALLS 701 Rll-oWlllL....,11 702 Rll-oWll D111ill 703 SWdanb Tai.II Hows fat t ... s--1100 Serini 900 • HYDROLOGIC AND HYORUAUC ANALYSIS IOI ,,__� ..... 141 802 llunall 803 Stirn\ c.-. Plln .,d Pr<illlea ra.T,..�k. &.Ulln!QI 1114 Slnlr!ICAOI 805 Box Cullwt PW> Ind Plolllea IOI UD11Nlian wltl FEW. !load ...., cacrdinalDr f l·Zona AEI ra1.11 Hows for T..,Svstems ,..., s.n..1 900· WATER. SANITARY SEWER RELOCATION AND AOJUSlMENTS 801 WlbJt lno .... 121 00 LF1141 802 ..........,.�. Taul Hcus lorTt1nSvstems � Senes1 1000 • TRAFAC ITEMS 1001 1002 1003 a.rlinallon 1'11111 fll Photamotrica t...... p__,1 � .... •ltn• re 1 � Signing plans (I) ESTIMATE Of HOURS ANO FEE ESTIMATE 12110/2015 ES EC El E2 E1 T4 S4 S260.00 S215.DO $115.DO $145.00 $105.00 SIMI.OD $150.00 60 I I a 8 40 0 1111 0 a I • 0 ' 0 0 0 0 o 0 ' 2 4 I o 0 0 0 0 0 14 1 1 1 2 1 1 2 I 1 1 2 I 1 I 4 2 1 4 10 2 1 12 20 t 2 8 4 4 I 1 4 11 1 4 12 0 1l 0 34 53 50 0 1 2 ' 18 1 12 4 12 32 10 BO 2 12 ti ti 0 16 0 58 100 126 0 2 4 12 24 2 12 12 48 12 20 52 71 2 12 40 BO 4 12 12 41 4 24 32 40 0 26 0 14 160 321 0 4 8 24 40 4 a 12 20 2 I 12 20 0 10 0 24 " 80 0 4 I 2• 11 4 12 24 8 I 24 41 110 I 11 40 ' 4 40 0 21 0 62 175 131 0 10 11 24 40 2 11 24 40 0 12 0 32 " IO 0 2 I 32 ca 2 40 2 4 ll 32 2 4 11 32 S3 S2 SuMIJ Admin Tdals er.. $135.0D SllO.DO $14000 $15.00 s 12.900.DD 32 s 2.080 00 s 4,481.00 s 1.600.DO a 0 o 32 s 21,0filDD 20 10 s 10800.DD 0 20 60 0 s 10.900.DD 4 s 311lDD 4 s 380.DD 4 s 380.00 20 s 2.100.0D 18 s 2.240.0D 18 s 1.440.00 24 s 3,540.00 28 s 2.520.00 21 s 4,380.00 s 1,200.00 52 56 36 0 s 19.200.00 s 657.DD s 1.33800 s 1,lllDO s 1172.DO s 2.037.DO s 4.055.00 s 1135.00 s 2.280.00 s 2.331.DO s t,947.DO 0 0 0 0 s 11,090.DO s 2.4 11.CXI s 23UOD s 24.210.00 s 5,318.DO 0 0 0 0 s 34.446.00 s 4,574.00 s 8 03lOD s 11,421.DD s 15,010.DD s 8411.DO s . s tt.540.00 0 0 0 0 s 66,058.00 s l,JllD.00 s S.200.00 s 4no.oo 0 0 0 0 s 11.3511.00 s 1.078.DO s SHI.OD s 20.800.DD s 1914.00 s s 5.0I0.00 0 0 0 0 s 46,731.00 s 10,IJ0.00 s 9.110.00 0 0 0 0 s 19.940.00 s 8780.00 s e.230.00 s 5 782.00 s 5.712.DO EXHIBI T A Glad• Road Final Design -Phase l (Pool Rd to Heritage Ave) Cllyol CoU1yvHle. Teus Tial H ... s rar Trans--mmo s..tes1 1100 • EROSION CONTROL 1101 ElOliall COllll'ol .... theets t6l 1102 Etmian canlrol -11 Tial Hou-slortrans ....... snioo .........i t200 -FRANCHISE UTILITY COORlllNA TION 1201 lJlilNCounidncn P11ns1111 1202 , .......... with_ uti_ 141 Ta111Holn1or Trans--s n zoo s..tesi 1300-PUBLIC MEETING t301 t302 1303 1304 1305 Plbic f.leelino -Sid AlllnderlCe Public ,_.,,,, Elllllits lf'r9.Conauc:tionl Ccuncil W--E.tlibill Ca.n:il w ......... 131 R.........,•t3l Taul H .... rar TranSvslems ttJOO Senesl 1400 • 810 PHASE SERVICES 1401 f'l9.Sid ........ 1402 ·--Addend.I 1403 BidTobulllialond �lion 1404 Conllndon documents tc:o11lcrnlod ........ Tcur Holn 1or Trans--. 11400 ....,.., 1500 • CONSTllUCTION PHASE SERVICES 1501 -·-COllflrence. 1502 l'()C A...a • ....._ and RF r1 1503 Rtvi8W ....... ....._._ .,d Subrnilblll 1504 R..-P.,Reau-112 llQll\al Tcu1 llou'slor TranSvstflllS n500 Serles! 1600 • GEOTECffNICAL INVESTIGATION 1801 GoolocMiclll -lllon .,d P""""""1._ ISll!x:cn111ltln1l Tlllll�F .. n600Seriesl 1100 • l.£V£L A SUBSURFACE UTILITY ENGINEERING 1511£1 1701 l.M A SUE Tlllal � h• !1700Ser1esl r111a1 H ... s for Trans on(llase): ESTIMATE OF HOURS AND FEE ESTIMATE 12/11112015 ES E4 El E2 E1 n S4 1280.00 $2 1500 $1!5.00 $145.00 $10500 $911.00 $150.00 0 B 0 56 64 104 0 2 I 20 32 2 4 6 18 0 4 0 1Z 26 "' 0 4 I 24 32 a I I 0 12 0 t6 l2 JZ 0 20 te 21 24 4 I 11 32 B l2 48 12 6 4 20 120 0 46 0 50 16 224 a 2 2 4 I 18 2 4 4 12 24 0 12 0 0 26 40 0 2 2 2 40 40 4 24 2 24 0 10 0 0 Ill 40 0 0 305 0 436 907 1291 11 S3 52 Survey Admin er... $135.00 Sll0.00 $14000 sesoo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 52 76 96 l2 0.0% 9.5% 0.0% 13.5% 21.2"' 40.3% 0.6% 1.8% 2 4% 3.0% 1.0% 0.5% Design Sef'iiceS Right·of-way Services Cons1R1dlan Services Sutx:onsultant TcQ!f s 26.54-t.OO s 6,762.00 s 3.176.00 s 9,938.00 s 7.6 12.00 s 1720.00 s 11.332.00 s 11.164.00 s 8.772.00 s 9.2511.00 s 1450.00 s 15.260.00 s �.624.00 s 640.00 s 3.236.00 s 850.00 s 4.424.00 s 9.t50.00 s 640.00 s U70.00 s 3.380.00 s 2.9 50.00 s tS.440.00 s 4,500.00 s 4,500.00 s 211.000.00 s 26,000.00 I I S 411,211.00 s 3"8,078 00 s 19,200.00 s 15,440.00 s 30,500.00 s 411,211.00 EXHIBIT A Glade Road Final Design -Phase 4 (Western City Limits to Bransford Rd) City of Colleyville, Texas 12/10/201 5 BASE ESTIMATE 100 -PROJECT MANAG EMENT 200 -TOPOGRAPHIC SURVEY 300 - RIGHT-OF-WAY SURVEY 400 -GENERAL PLANS SPECIFICATIONS AND ESTIMATES 500 -TRAFFIC CONTROL PLANS 600 -ROADWAY PLANS 700 -RETAINING WALLS BOO -HYDROLOGIC AND HYDRUALIC ANALYSIS 900 -WATER, SANITARY SEWER RELOCATION AND ADJU� 1000 -TRAFFIC ITEMS 1100 -EROSION CONTROL 1200 -FRAN CHISE UTILITY COORDINATION 1300 -PUBLIC MEETING 1400 -BID PHASE SERVICES 1500 -CONSTRUCTION PHASE SERVICES Expenses : Subconsultants: Terracon The Rios Group Other Expenses: Mileage: Surveyors Others Maps/Deed/Plats 0 miles @ O miles @ $ $ Property Comers/Stakes and Field Supplies Printing (reports and intennediate reviews) Printing/boards/handouts/etc. (Public Involvement) 0.56 0.56 Misc. Expenses (Delivery Services, Overnight Mail, etc.) $ 28,068.00 $ 10,800.00 $ 17,280.00 $ 17,945.00 $ 34,026.00 $ 72,402.00 $ 18,350.00 $ 81,938.00 $ 19,940.00 $ 25,704.00 $ 11,894.00 $ 8,380.00 $ 27,988.00 $ $ Subtotal -TranSystems: = $ 4,500.00 = $ 26,000.00 Subtotal -Subconsultants: = $ = $ = $ = $ = $ = $ = $ Subtotal - Other Expenses : Owner Contingency (5%) TOTAL COST: $374,715.00 $30,500.00 $0.00 $20,260.00 $425,475.00 EXllBrr A Glade Road Final Design -Phase 4 (Western City Limits to Bransford Rd) City ii Colleyville, Ta11 100 ·PROJECT MANAGEMENT 104 OAIOC Taui• Haurs •or r.....s ........ noo Sslesl 200 • TOPOGRAPHIC SURVEY 201 �--�- tcul Hours lor TrlllS- ·� Serles! 300 -RIGHT-Of ·WAY SURVEY 302 Rl•lfth-- 303 ........., .. ROE 1111111 llllln:t ROE 310 OAIOC 400 • GENERAi. Pl.ANS Sl'ECIFlCATIDNS AND ESTIMATES 404 Gnnl1No1u 40ll -lletiila 410 StnWdlletat- Ta111 Haurs for T111nS--1400SslesJ 500 • TRAFFIC CONTROL Pl.ANS TCIUll Haurs ror 1.....s--1500 s.ies1 liOO ·ROADWAY PLANS tlOI ·--11111 Colnl-121 tl03 Pllnl 11111 ...... -1131 T CUI Ho.rs for TlllnS--•M•• Soriesl JOO • REY AINING WALLS 101 ---...w11 ,-- Tcul Hours lor T.....S-n•• Serles! 9111 ·WATER. SANrrARY SEWER RELOCATION ANO ADJUSlMENtS ll01 Wa hlllaa f2liOO LFV4l 1000 • TRAFFIC ITEMS 1001 -Plnm 1002 -1 ...... 1ooc--m Tcu1 Ho.rs for TranS...,...,. nooo Slrits1 1100 ·EROSION CONTROL ESTIMllTE OF HOURS AND FEE ESTIW.TE 1711!Y2015 E5 E4 EJ E2 E1 T4 S4 S3 S2 &fwy Acmn 0... 52ll0.00 5215.00 5115.00 S145.00 S105.00 S9tl.OO 5150.00 $135.00 SllllOO 5140.00 sas.oo 90 40 101 0 0 0 0 0 0 0 10 12 20 0 u 0 53 12 12 32 ao 12 12 0 11 0 SI 16 4 12 2 ID 12 eo 18 12 12 24 32 0 0 104 180 24 12 12 0 10 0 24 12 32 32 24 18 40 ao 0 0 180 Z72 10 18 18 24 0 12 48 24 40 10 2 4 10 0 0 56 56 0 4 0 0 24 32 0 16 56 18 12 50 0 18 18 126 0 0 24 100 40 342 40 20 20 IO 0 0 20 100 8 24 40 0 0 40 40 80 0 40 32 32 104 0 0 0 0 IO 20 liO 12 12 24 24 0 0 0 0 0 0 0 0 0 32 s 32 s 0 s 0 s 0 s 0 s 0 s 0 s 0 s 0 S 0 s Totlll 12.llCO .OO 2 INI0.00 4,488.00 a.eoo.oo 21.06l00 10 800.00 10.800.00 3llO 00 Jll0.00 Jll0.00 1.eeo .00 1 eeo.oo 72000 3 MO.DO 2.1111.00 4,DZDOO l.ZD0.00 11.280.00 657 .00 1 3311.00 1.JJIOO moo 11192.00 4,055.00 1.13500 2.2llO.OO 2.331.00 1.1147.00 11.945.00 2.338.00 24,290.00 4,11118.00 4,574.00 g.� ... 22, ltl0.00 17 311D.OO 7700.00 11 540.00 n.402 .00 8 381t00 5.200.00 c.no.oo 11,150.00 1.eeo.00 7 778 .00 31 730 .00 10.1811.00 18.llCO .OO 11,9ll.00 10 ll30.00 g 110.00 19.940.00 7 950.00 11.230 .00 5.792.IXl 25,104.00 EXHIBR A Glade Rolld Flnll Design -PhHe ' (Wntem City Limits to Bransford Rd) Ci1J ol CdloyM, Tan ESTIMATE OF HOURS AHO FEE ESTIMll. TE 1211�15 E5 E4 El E2 El T4 54 Sl S<ll0.00 $215.00 1115.00 $145 .00 llQS.00 M.00 115000 1135.00 1IOI �cam.1--am 2 I 24 «I 1I02 ---2 • e 24 tau! Ha&n far 1....Sw<1-MIOO Strini 0 • 0 12 :IO 64 0 0 1200 ·FRANCHISE UTILITY COORD1NA110N 1lll1 Plm1131 4 I 2• 40 1lll2 _..,,, ___ tol TOlll Hain far T...S--n200 Seritsl 0 4 0 I 24 40 0 a 1300 • PURI"' .. ·••ING 1301 Plblc ll'd - 1302 Niie ... "'EJ!iblll�l ln• � .... �·�p� e 32 411 1304 tculdl _k.._...•131 12 e 1 �· 4 20 llll TCU4 Hean far T....S-. nJOO Scriesl 0 l2 0 2' 32 161 0 0 1400 -mi��--�� 1«11 �-1«12 --- 1ml BidT-ll'd �111•-• 1«14 ca.l.dan-r""'*""-1-· Tow Hean for r....s-11400 Stnesl 0 0 0 • 0 0 a 0 1500 • COHSTRUC110N PHASE SERVICES ''°1 Allolld Cllnfnla. 1502 PaolA-·�1111RFr1 1�· Root...-·-ll'd-1504 "-"'tw P111-112nmlfltl oC&IHmnfart...s-- 1500Serie51 0 a a 0 a 0 a 0 1600 GEOTECH NICALINVESTIGATIDN llOI Goaclnc.J-nlP_Do_!S&banu� TOllf 5'lllalnsullanl FM (11i00......., 111111 • <Vl'L A � -�-·ACE UTLITY ENGINEERING N ... 1701 I.Ml A SU EISu ..........,., TCU4 � r .. n100 S«itsl S2 s-r Mlllil T ... cnw $80.00 $140.00 15500 s 71150.00 I 3114UXI 0 0 0 I 11.IM.OO s 1.311)00 s . 0 0 0 s Lllll.00 s s s D.251.00 s 3 450.00 s IS,290.00 0 0 0 s 21.•.oo s s . s I a a 0 s I s I I 0 0 0 I s 4.500.00 s 4.500.00 s 211,000DO s 21.IXIO.DO ITCUIHa&nlet lranS,,_,.. .................. ): 0 251 0 541 147 mo 20 56 .. .. J2 IS 405.215-00 00'!1. I.I"° ami 171% 211.7% 40.1% 0.5% a.n U% 2.0% U% Design S.Mc:es Rigtt-of-ny Serllk:as Construdion Seniices Subcansulants lft s 357,435.00 s 17,280.00 s s 30,500 00 s ,Ol,215.00 4/9/2020 EXHIBIT A Contract Amendment #4 Supplemental Project Scope (attached) TranSystems Bank of America Building 500 West 7th Street Suite 1100 Fort Worth, TX 76102 Tel 817 339 8950 Fax 817 336 2247 www.transystems.com Page 1 of 1 March 30, 2020 Nathan Frohman, P.E. Project Engineer – City of Colleyville 100 Main Street, 2nd Floor Colleyville, TX 76034 Re: Glade Road Ph. 2 – Supplemental Fee Request Dear Nathan: TranSystems is submitting this supplemental fee request for services related project management, right-of- way/easement coordination, design revisions, and record drawings. This request is due to the project schedule being extended, changes in City staff over the course of the project, and additional service requested. Proposed Scope of Services See attached Exhibit A for proposed scope of services. Proposed Fee: See attached Exhibit B for proposed fee summary. • Project Management ........................................................................................... $18,750.00 • Right-of-Way/Easement Coordination .................................................................. $9,220.00 • Design revisions ................................................................................................. $16,830.00 • Construction Phase Service………………………………… ................................. $16,500.00 Not to Exceed Fee ............................................................................................. $61,300.00 If you should have any questions, please feel free to contact me at 817-334-4430. Sincerely, TranSystems Corporation Consultants Chad Gartner, P.E. Vice President Page 1 of 1 EXIBIT A TranSystems Scope of Services Glade Road Project Phase 2, Colleyville Texas Glade Road Phase 2 project limits are from SH 26 to Pool Rd. Services provided in this supplemental include: Project Management • Monthly Invoicing and Status Reports • Additional coordination with City staff due extended project schedule and changes in City staff • Additional QA/QC Right-of-Way/Easement Coordination – Additional effort required for: • Prepare additional exhibits for property owners • Design revisions per property owner negotiations Design Revisions – Final design plans were revised to include: • Addition of Pedestrian Signals at Riverwalk Roundabout • Addition Mid-block crosswalk near Senior Center • Replacement of sanitary sewer line at Montclair • Split quantities per TIFF funding requirements • Addition of pedestrian rail at Parcel 143 • Revise pavement type from asphalt to concrete - STA. 96+25 to STA. 101+75 • Addition of easement tracking spread sheet to plan set • Miscellaneous design revisions • Quantities & Cost Estimate Revisions per Design Revisions Construction Phase Services – Additional Construction Phase Services will be provided as follows: • Prepare Record Drawings E4 E3 E2 E1 T5 T4 T3 T2 T1 A3$250.00 $175.00 $150.00 $110.00 $175.00 $140.00 $115.00 $105.00 $75.00 $75.00100 - PPROJECT MANAGEMENT102 Invoicing and Status Reports 66 12 1,950.00$ 103 Extended project schedule and coordination with City staff 24 36 60 11,400.00$ 104 QA/QC 12 1224 5,100.00$ 300.00$ 42123600000069618,450.00$ 300.00$ 18,750.00$ 300 - RIGHT-OF-WAY/EASEMENT COORDINATION301 Prepare additional exhibits for property owners 2 4 16 22 3,340.00$ 302 Design revisions per property owner negotiations 2 8 16 16 42 5,780.00$ 304 Direct Reimbursibles100.00$ 4 0 12 0 0 32 16 0 0 0 64 9,120.00$ 100.00$ 9,220.00$ 200 - PDESIGN REVISIONS201 Design Revisions0-$ Addition of Pedestrian Signals at Riverwalk Roundabout 1 8 16 25 3,290.00$ Addition Mid-block crosswalk near Senior Center 1 8 16 25 3,290.00$ Replacement of sanitary sewer line at Montclair 4 4 8 1,060.00$ Split quantities per TIFF funding requirements 4 8 12 1,520.00$ Addition of pedestrian rail at Parcel 143 2 4 6 760.00$ Revise pavement type from asphalt to concrete - STA. 96+25 to STA. 101+75 2 2 4 530.00$ Addition of easement tracking spread sheet to plan set 1 8 9 1,070.00$ Miscellaneous design revisions 1 2 2 5 830.00$ 202 Quantities & Cost Estimate Revisions per Design Revisions 1 2 8 16 8 35 4,480.00$ 205 Direct Reimbursibles4 4 37 16 0 0 68 0 0 0 129 16,830.00$ -$ 16,830.00$ -$ 1500 - CONSTRUCTION PHASE SERVICES1504 Prepare Record Drawing 2 16 40 80 138 16,500.00$ 1504 Direct Reimbursibles-$ Total Hours for TranSystems (1500 Series) 2 0 16 40 0 0 80 0 0 0 138 16,500.00$ -$ 16,500.00$ Totals for TranSystems 6 4 53 56 0 0 148 0 0 0 427 60,900.00$ 400.00$ 61,300.00$ 61,300.00$ Total EXHIBIT BGlade Road Phase 2 - Finalize Bluebonnet Plans, Bad Phase Services & Construction Phase ServicesCity of Colleyville, TexasESTIMATE OF HOURS AND FEE ESTIMATE3/26/2020Total HoursLabor SubtotalsNon-Labor SubtotalsTask Totals RESOLUTION R-15-3940 A RESOLUTION APPROVING AN ENGINEERING SERVICES AGREEMENT WITH TRANSYSTEMS, INC., FOR THE DESIGN OF THE IMPROVEMENTS TO GLADE ROAD, INCLUDING PHASES 2, 3, AND 4, IN AN AMOUNT NOT TO EXCEED $1,440,939, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, on February 19, 2013, the Colleyville City Council approved Resolution R-13-3597, authorizing the city manager to negotiate an Engineering Services Agreement with TranSystems, Inc., to develop a preliminary design for improvements to.Glade Road from Heritage Avenue to the western city limits; and WHEREAS, on July 15, 2014, the Colleyville City Council approved Resolution R-14-3766 approving an agreement with TranSystems, Inc. for the final design of Glade Road Project, Phase 1, the section between Bransford Road and Manning Drive; and WHEREAS, the Colleyville City Council adopted Resolution R-15-3907 on September 15, 2015, which adopted the Five-Year Capital Improvement Program, which includes the design of Glade Road Phases 2, 3, and 4 in Fiscal Year 2016; and WHEREAS, the Colleyville City Council seeks to move forward with the design of Glade Road Phases 2, 3, and 4; and WHEREAS, the Colleyville City Council hereby determines the passage of this resolution is in the best interests of the health, safety, and welfare of the public; and WHEREAS, all legal prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Resolution R-15-3940 Page 2 of 2 Sec. 2. THAT the Colleyville City Council approves the Engineering Services Agreement with TranSystems, Inc., attached as Exhibit A", for the design of the improvements to Glade Road, Phases 2, 3, and 4, in an amount not to exceed $1,440,939, and authorizes the city manager to execute the agreement. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF (o AYES, I NAYS, AND D ABSTENTIONS ON THIS THE 15TH DAY OF DECEMBER 2015. ATTEST CITY OF COLLEYVILLE sit talo i Arn elley, n C David Kelly City Secretary Mayor RESOLUTION R-17-4137 A RESOLUTION APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRANSYSTEMS, INC., FOR THE DESIGN OF THE IMPROVEMENTS TO GLADE ROAD, INCLUDING PHASES 2, 3, AND 4, AND AMENDING THE DESIGN PARAMETERS OF PHASE 2 WHEREAS, the Colleyville City Council is committed to the best interests of the health, safety, and welfare of the citizens of Colleyville; and WHEREAS, the Colleyville City Council adopted Resolution R-15-3940 on December 15, 2015, approving an agreement with TranSystems, Inc. for the design of Glade Road, Phases 2, 3, and 4; and WHEREAS, the Colleyville City Council adopted Resolution R-17-4124 on May 2, 2017, directing TranSystems, Inc., to proceed with the design of Glade Road, Phase 2, Option 4; and WHEREAS, the Colleyville City Council has conducted numerous worksessions, open to the public, to assess and improve upon the design of the Glade Road Project; and WHEREAS, the Colleyville City Council seeks to move forward with a revised design of Glade Road and amend the design parameters of Phase 2; and WHEREAS, the Colleyville City Council hereby determines the passage of this resolution is in the best interests of the health, safety, and welfare of the public; and WHEREAS, all legal prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2. THAT City Council hereby approves the design contract amendment agreement shown as Exhibit "A", which will Resolution R-17-4137 Page 2 of 2 eliminate the final design of Phases 3 and 4, and will address the supplemental work that has previously been requested by the City Council. Sec. 3.THAT the city manager is hereby authorized to execute the design contract amendment agreement. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, O NAYS, AND O ABSTENTIONS ON THIS THE 6TH DAY OF JUNE 2017. Mayor Richard Newton Mayor Pro Tern Bobby Lindamood Place 1, Tammy Nakamura pts- Place 3, Kathy Wheat Place 4, George Dodson Aye- Place 5, Nancy Coplen Alta' Place 6, Mike Taylor jlatc- TTEST:C OF COLLEYVILLE 111 ..,.16 CA A Shelley, ' MC Richard Newton City Secretary Mayor RESOLUTION R-19-4420 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 17, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of September 3, 2019 b. Approval of the minutes of the City Council Worksession of August 27, 2019 c. Approval to amend the authorized representatives for investment in the Texas Local Government Investment Pool TexPool/Texpool Prime) as required by TexPool Participant Services d. Adoption of the Fiscal Year 2020 to 2024 Capital Improvement Program (CIP) e. Approval of an amendment to the Professional Services Agreement with Baird, Hampton & Brown, amending the design parameters for the Pleasant Run Water Line Project from John McCain to N. City Limits) to include an emergency interconnect meter and vault, full -depth pavement rehabilitation, drainage improvements, and a hike and bike trail, in an amount not to exceed $161,360.00, and authorize the City Manager to execute the amendment f. Approval of a construction services agreement with Northridge Construction Group, for the Fire Station Renovation Project, in an amount not to exceed 368,983, and authorizing the City Manager to execute the agreement Resolution R-19-4420 Page 2 of 2 g. Approval of an amendment to the Professional Services Agreement with TranSystems, amending the design parameters to include modifying current design of the Bluebonnet package and performing an environmental study of the Bluebonnet area, in an amount not to exceed 121,382.00, and authorize the City Manager to execute the amendment h. Approval of the continuance of the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $206,623.40, and authorize the City Manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price i. Approval of an Interlocal Agreement between the City of Colleyville and the DFW International Airport Board for the provision of K-9 explosive detection services for special events, and authorizing the City Manager to execute the agreement j. Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Curtis Road, Herbert Road, Shelton Drive, Beverly Drive, Leta Lane/Duane Street, and Suellen, Circle and authorizing the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, 0 NAYS ON THIS THE 17TH DAY OF SEPTEMBER 2019. Mayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: C t(r°ijti/ Christine Loven, TRMC City Secretary T( YVILLE 11 Richard Newton Mayor RESOLUTION R-20-4488 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF APRIL 7, 2020 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of March 17, 2020 b. Approval of the minutes of the Special City Council meeting of March 26, 2020 c. Approval to administer a second economic development incentive program grant in the form of a $35.00 gift card for use at participating Colleyville businesses d. Approval of the purchase of up to 94 Princeton Elm trees for the SH26 median project from Bold Spring Nursery and Shademaker, L.P. in amounts not to exceed $83,600 and 174,390 respectively, and authorizing the City Manager to execute the agreements e. Approval of a construction contract with Ed Bell Construction Company, for the Glade Road Phase 2 (SH26 to Pool Road) Project, in an amount not to exceed $14,273,642.05, and authorizing the City Manager to execute the agreement f. Approval of a construction services agreement with Texas Materials Group, Inc. (Texas Bit), for the McDonwell School Road at Westcoat Drive Roundabout Project, in an amount not to exceed $1,452,805.18, and authorizing the City Manager to execute the agreement g. Approval of an amendment to the Professional Services Agreement with TranSystems, amending the design parameters of Glade Road Phase 2, as well as providing additional Right-of-Way/Easement Coordination, and Construction Resolution R-20-4488 Page 2 of 2 Phase Services, in an amount not to exceed $61,300.00, and authorizing the City Manager to execute the amendment AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, 0 NAYS ON THIS THE 7T" DAY OF APRIL 2020. Mayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: Christine Loven, TRMC City Secretary Y OF COLLEYVILLE Richard Newton Mayor 4/9/2020 EXHIBIT A Contract Amendment #4 Supplemental Project Scope (attached) TranSystems Bank of America Building 500 West 7th Street Suite 1100 Fort Worth, TX 76102 Tel 817 339 8950 Fax 817 336 2247 www.transystems.com Page 1 of 1 March 30, 2020 Nathan Frohman, P.E. Project Engineer – City of Colleyville 100 Main Street, 2nd Floor Colleyville, TX 76034 Re: Glade Road Ph. 2 – Supplemental Fee Request Dear Nathan: TranSystems is submitting this supplemental fee request for services related project management, right-of- way/easement coordination, design revisions, and record drawings. This request is due to the project schedule being extended, changes in City staff over the course of the project, and additional service requested. Proposed Scope of Services See attached Exhibit A for proposed scope of services. Proposed Fee: See attached Exhibit B for proposed fee summary. • Project Management ........................................................................................... $18,750.00 • Right-of-Way/Easement Coordination .................................................................. $9,220.00 • Design revisions ................................................................................................. $16,830.00 • Construction Phase Service………………………………… ................................. $16,500.00 Not to Exceed Fee ............................................................................................. $61,300.00 If you should have any questions, please feel free to contact me at 817-334-4430. Sincerely, TranSystems Corporation Consultants Chad Gartner, P.E. Vice President Page 1 of 1 EXIBIT A TranSystems Scope of Services Glade Road Project Phase 2, Colleyville Texas Glade Road Phase 2 project limits are from SH 26 to Pool Rd. Services provided in this supplemental include: Project Management • Monthly Invoicing and Status Reports • Additional coordination with City staff due extended project schedule and changes in City staff • Additional QA/QC Right-of-Way/Easement Coordination – Additional effort required for: • Prepare additional exhibits for property owners • Design revisions per property owner negotiations Design Revisions – Final design plans were revised to include: • Addition of Pedestrian Signals at Riverwalk Roundabout • Addition Mid-block crosswalk near Senior Center • Replacement of sanitary sewer line at Montclair • Split quantities per TIFF funding requirements • Addition of pedestrian rail at Parcel 143 • Revise pavement type from asphalt to concrete - STA. 96+25 to STA. 101+75 • Addition of easement tracking spread sheet to plan set • Miscellaneous design revisions • Quantities & Cost Estimate Revisions per Design Revisions Construction Phase Services – Additional Construction Phase Services will be provided as follows: • Prepare Record Drawings E4 E3 E2 E1 T5 T4 T3 T2 T1 A3$250.00 $175.00 $150.00 $110.00 $175.00 $140.00 $115.00 $105.00 $75.00 $75.00100 - PPROJECT MANAGEMENT102 Invoicing and Status Reports 66 12 1,950.00$ 103 Extended project schedule and coordination with City staff 24 36 60 11,400.00$ 104 QA/QC 12 1224 5,100.00$ 300.00$ 42123600000069618,450.00$ 300.00$ 18,750.00$ 300 - RIGHT-OF-WAY/EASEMENT COORDINATION301 Prepare additional exhibits for property owners 2 4 16 22 3,340.00$ 302 Design revisions per property owner negotiations 2 8 16 16 42 5,780.00$ 304 Direct Reimbursibles100.00$ 4 0 12 0 0 32 16 0 0 0 64 9,120.00$ 100.00$ 9,220.00$ 200 - PDESIGN REVISIONS201 Design Revisions0-$ Addition of Pedestrian Signals at Riverwalk Roundabout 1 8 16 25 3,290.00$ Addition Mid-block crosswalk near Senior Center 1 8 16 25 3,290.00$ Replacement of sanitary sewer line at Montclair 4 4 8 1,060.00$ Split quantities per TIFF funding requirements 4 8 12 1,520.00$ Addition of pedestrian rail at Parcel 143 2 4 6 760.00$ Revise pavement type from asphalt to concrete - STA. 96+25 to STA. 101+75 2 2 4 530.00$ Addition of easement tracking spread sheet to plan set 1 8 9 1,070.00$ Miscellaneous design revisions 1 2 2 5 830.00$ 202 Quantities & Cost Estimate Revisions per Design Revisions 1 2 8 16 8 35 4,480.00$ 205 Direct Reimbursibles4 4 37 16 0 0 68 0 0 0 129 16,830.00$ -$ 16,830.00$ -$ 1500 - CONSTRUCTION PHASE SERVICES1504 Prepare Record Drawing 2 16 40 80 138 16,500.00$ 1504 Direct Reimbursibles-$ Total Hours for TranSystems (1500 Series) 2 0 16 40 0 0 80 0 0 0 138 16,500.00$ -$ 16,500.00$ Totals for TranSystems 6 4 53 56 0 0 148 0 0 0 427 60,900.00$ 400.00$ 61,300.00$ 61,300.00$ Total EXHIBIT BGlade Road Phase 2 - Finalize Bluebonnet Plans, Bad Phase Services & Construction Phase ServicesCity of Colleyville, TexasESTIMATE OF HOURS AND FEE ESTIMATE3/26/2020Total HoursLabor SubtotalsNon-Labor SubtotalsTask Totals City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5a Agenda Date 2/1/2022 Number Ordinance O-22-2190 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for a Massage Therapy use on a portion of Lot 18, Village at Colleyville Condos, located at 97 Village Lane, Suite 100, Case ZC21-030 Strategic Plan 4.2 Encourage compatible commercial growth Explanation First Reading and Public Hearing Lacy Pepperman, of Bodymendz, has submitted a request for a Special Use Permit (SUP) to allow for a Massage Therapy use at 97 Village Lane, Suite 100. Massage Therapy is allowed in the PUD-C Planned Unit Development - Commercial district for The Village with approval of an SUP. Existing Conditions/Background: The subject property is zoned PUD-C and is located within the Village at Colleyville on the west side of Pleasant Run Road, near the intersection of Village Lane and Veranda Lane. The subject property is a platted lot and is currently developed with a multi-tenant commercial building. A day spa business currently occupies Suite 100 and they would like to incorporate massage therapy into their other services. Proposed Special Use Permit: Request – The applicant is requesting approval of an SUP to allow for a Massage Therapy use at this location. Ordinance – Land Development Code, Chapter 3, Section 3.24.C Special Land Use Standards: "16. Massage Therapy – Any building, room, place, or establishment with a Massage Therapy use shall comply with the following regulations, unless the City Council in approving a Special Use Permit for a Massage Therapy use has imposed other requirements necessary in the particular case to protect the public interests: a. Shall be located not less than 300 feet from another Massage Therapy establishment. City Council Agenda Briefing 5a City of Colleyville Page 2 b. Approval of an application to locate a Massage Therapy establishment shall be deemed a temporary permit. Said permit shall be in effect as long as the current tenant, at the time the approval was granted, operates within the location and may operate in perpetuity until such time as a new Certificate of Occupancy (C/O) is required. A new C/O is required for a change in the existing occupancy classification or use or occupant or business name or business owner. Legal-nonconforming Uses or Buildings: Massage therapy businesses legally in existence after the effective adoption date of the applicable amended provisions for massage therapy may operate in perpetuity until such time as a new Certificate of Occupancy (C/O) is required. A new C/O is required for a change in the existing occupancy classification or use or occupant or business name or business owner. Before issuance of a new Certificate of Occupancy, a Special Use Permit must be approved." Analysis: The applicant is requesting the SUP for this location so the business may also offer massage therapy as a service. The hours of operation will be Monday - Saturday 10:00 a.m. to 6:00 p.m. Approval of an SUP at this location for this user should not adversely impact surrounding uses or the character of the neighborhood. Plat Status: The property is platted as Lot 18, of the Village at Colleyville Condos. DRC Review: The DRC reviewed the request during their November 22, 2021, meeting and determined the application was complete and may be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north, south, east, and west are zoned PUD-C Planned Unit Development – Commercial and are developed as a mixed use of office, retail and residential uses. Comprehensive Plan: The City’s Comprehensive Plan, Destination Colleyville, identifies the subject property as “Colleyville Boulevard Corridor”. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 500 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends approval of the Special Use Permit (SUP) contingent on approval of the Certificate of Occupancy to authorize a Massage Therapy use for Bodymendz at 97 Village Lane, Suite 100. The proposed business should not adversely affect surrounding uses. City Council Agenda Briefing 5a City of Colleyville Page 3 Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at their January 10, 2022, meeting by a vote of 5-0. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Statement of Planning Objectives 5.Floor Plan 6.Notification Map 7.Notification Letter 8.Notification List 9.Letter of Opposition 1 10.Letter of Opposition 2 11.Ordinance O-22-2190 55 50 815 611 92 82 34 94 88 5025 825 4906 1698 61 55 51 80 17 5300 94 81 85 51 5108 5301 14 51 713 821 99 94 5150 55 85 77 48 35 801 5312 613 816 5101 41 101 30 813 96 87 5000 5201 715711 5320 79 13 94 5115 5117 5100 84 5309 817 5201 712 809 94 38 38 20 811 812 92 18 88 53 26 55 62 5226 5313716820 5310 70 88 5003 5217 5204 814 90 13 83 76 805 35 85 34 100 99 50 4904 5104 5005 813 33 102 5200 5007 53015201 5300 713 817 701 714 5232 77 35 8592 33 5109 52 606060 54 46 5048 100 97 717 VILLAGELANECOTTAGE LANECOLLEYVILLE BOULEVARDCASA LANE SHADOWOOD ROADPIAZZA L ANE MAIN S TRE ET MAINS T R E E T TERRA COT TA W AY PLEASANT RUN ROADV E R A N D A L A N E M I S S I O N LANETHOMPSONTERRACEC E N T R A L D R I V E Aerial Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-030 K97 Village Lane Subject Property 55 50 815 92 82 34 94 88 5025 825 4906 1698 61 55 51 80 17 5300 94 81 85 51 5108 5301 14 51 713 821 99 94 5150 55 85 77 48 35 801 5312 613 816 5101 41 101 30 813 96 87 5000 5201 715711 5320 79 13 94 5115 5117 5100 84 5309 817 5201 712 809 94 38 38 20 811 812 92 18 88 53 26 55 62 5226 5313 716 820 5310 70 88 5003 5217 5204 814 90 13 83 76 805 35 85 34 100 99 50 4904 5104 5005 813 33 102 5200 5007 53015201 5300 713 817 701 714 5232 77 35 8592 33 5109 52 606060 54 46 5048 100 97 717 VILLAGELANECOTTAGE LANECOLLEYVILLE BOULEVARDCASA LANE PIAZZA L ANE MAIN S TRE ET MAINS T R E E T TERRA COT TA W AY PLEASANT RUN ROADV E R A N D A L A N E M I S S I O N LANETHOMPSONTERRACEC E N T R A L DR IV E CC-1 CC-1 CC-1 AG PU D-R CC-1 R-10 PU D-C AG CN R-20 CC-1 PU D-R CN PU D-C CN RE PU D-C AG R-20 PU D-C Zoning Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-030 K97 Village Lane Subject Property 55 50 815 611 92 82 34 94 88 5025 825 4906 1698 61 55 51 80 17 5300 94 81 85 51 5108 5301 14 51 713 821 99 94 5150 55 85 77 48 35 801 5312 613 816 5101 41 101 30 813 96 87 5000 5201 715711 5320 79 13 94 5115 5117 5100 84 5309 817 5201 712 809 94 38 38 20 811 812 92 18 88 53 26 55 62 5226 5313716820 5310 70 88 5003 5217 5204 814 90 13 83 76 805 35 85 34 100 99 50 4904 5104 5005 813 33 102 5200 5007 53015201 5300 713 817 701 714 5232 77 35 8592 33 5109 52 606060 54 46 5048 100 97 717 VILLAGELANECOTTAGE LANECOLLEYVILLE BOULEVARDCASA LANE SHADOWOOD ROADPIAZZA L ANE MAIN S TRE ET MAINS T R E E T TERRA COT TA W AY PLEASANT RUN ROADV E R A N D A L A N E M I S S I O N LANETHOMPSONTERRACEC E N T R A L D R I V E Future Land Use Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-030 K97 Village Lane Subject Property Residential Colleyville Blvd Corridor Open Space; Parks 55 50 815 92 5109 5113 82 34 94 88 5025 4906 1698 61 55 51 80 17 5300 94 81 85 51 5108 5301 14 51 5209 99 94 5150 55 85 77 48 35 5312816 5101 41 101 30 96 87 5000 5201 715711 5320 79 13 94 5115 5117 5100 84 5201 5309 5201 712 94 38 38 20 811 812 92 18 5021 88 53 26 5017 55 62 5226 5313 5113 716 820 5310 70 88 5003 5217 5204 814 5121 90 13 83 76 35 85 34 100 99 50 374904 5104 5005 813 33 102 5200 5007 53015201 5025 5300 713 817 714 5232 77 35 8592 33 5109 52 606060 54 4446 5048 42 100 97 VILLAGELANECOTTAGE LANECOLLEYVILLE BOULEVARDCASA LANE PIAZZA L ANE MAIN S TRE ET TE RRA COT TA W AYMAINSTREET PLEASANT RUN ROADV E R A N D A L A N E M I S S I O N LANETHOMPSON TERRACEC E N T R A L D R I V E Notification Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-030 K97 Village Lane Subject Property 500ft Buffer Properties within 500ft NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Addr» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, December 13, 2021 at 7:00 p.m. City Council Meetings: Tuesday, January 4, 2022 & Tuesday, January 18, 2022 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a Massage Therapy use. The purpose is to allow for massage therapy services as part of a new business, Bodymendz. Zoning Case:ZC21-030 Applicant:Lacy Pepperman Owner: Sabrina Prewitt Location:97 Village Lane, Suite 100 Property Description:Lot 18, Village at Colleyville Condos Present Zoning:PUD-C Planned Unit Development-Commercial This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. NOTICE OF PUBLIC HEARING The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com Owner_Name Owner_Addr Owner_City TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX LAKE, WILLIAM D 51 PIAZZA LN COLLEYVILLE, TX 55 MAIN HOLDINGS LLC PO BOX 92323 SOUTHLAKE, TX TAMLYN PROPERTIES LLC 90 CASA LN # 10 COLLEYVILLE, TX ANDREW LIVING TRUST 64 VERANDA LN COLLEYVILLE, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX DALEY FAMILY TRUST 37 PIAZZA LN COLLEYVILLE, TX GROFFMAN, STEVEN 815 CENTRAL DR COLLEYVILLE, TX COLLEYVILLE REALTY HOLDINGS 92 PIAZZA LN STE 100 COLLEYVILLE, TX HAMM, DAVID A 6109 EQUESTRIAN CT COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX DAVIS, RHONDA 300 CHARISMATIC DR MIDLAND, TX BOES, MARK 67761 S 311 WAY WAGONER, OK TRINITY COLLEYVILLE RE LLC 88 VILLAGE LN STE 150 COLLEYVILLE, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76 MAIN VOC LLC 1303 BELLEFONTE LN COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX 76 MAIN VOC LLC 1303 BELLEFONTE LN COLLEYVILLE, TX DULANEY, BOB 98 CASA LN COLLEYVILLE, TX NEW, JOE 61 PIAZZA LN COLLEYVILLE, TX WILLIAMS, DAVID H 75 MAIN ST # 200 COLLEYVILLE, TX 55 MAIN HOLDINGS LLC PO BOX 92323 SOUTHLAKE, TX HOLTSHOUSER LONDON LIVING TRUS 74 CASA LN COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX ZAKHARY, ADEL 42 VERANDA LN STE 110 COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX REDEEMED CHRISTIAN CHURCH OF G PO BOX 391 COLLEYVILLE, TX VOLLMER, JAMES A 81 VERANDA LN UNIT 310 COLLEYVILLE, TX TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX QUAKE ENTERPRISES LLC 85 VILLAGE LN STE 150 COLLEYVILLE, TX HART, KAY LYNN FOSTER 5301 PLEASANT RUN RD COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX GIFFORD, T 33 MAIN ST #260 COLLEYVILLE, TX TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX DREILING PROPERTIES LP 125 CALVERLEY PL KELLER, TX SCRUGGS, ALBERT 86 CASA LN COLLEYVILLE, TX RRSN COLLEYVILLE REALTY LLC 12498 RIVERHILL RD FRISCO, TX PARKER, JAMES 46 PIAZZA LN COLLEYVILLE, TX BAJRAM & RUZDI INVESTMENTS LLC 4701 MILL CREEK RD COLLEYVILLE, TX GILLILAND, DOUGLAS H 9285 HUNTINGTON SQ # 100 NORTH RICHLAND HILLS, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 1567 ALLEN, TX BURDETTE, DONNA E 77 VERANDA LN COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX FRUSHER, DONALD 35 PIAZZA LN # 38110 COLLEYVILLE, TX ALLEN, KEVIN 55 PIAZZA LN # 210 COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX ROGERS, J ANDREW 201 MAIN ST STE 2500 FORT WORTH, TX SCHMIDT, JUDITH 96 CASA LN COLLEYVILLE, TX GUNNIP, MATTHEW 87 CASA LN UNIT 210 COLLEYVILLE, TX SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX BANKS, JAMES 715 CENTRAL DR COLLEYVILLE, TX KREIDER, LORRAINE 79 VERANDA LN COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX TURNER, LORI 62 VERANDA LN COLLEYVILLE, TX TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76 MAIN VOC LLC 1303 BELLEFONTE LN COLLEYVILLE, TX DUNAGAN, KETRINA 57 PIAZZA LN # 310 COLLEYVILLE, TX TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX RILEY, WILLIAM 94 CASA LN COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX NIEWOLNY, DEAN 38 PIAZZA LN CONDO 37-3-10 COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX HESLAND LLC 26 MAIN ST COLLEYVILLE, TX NORWOOD, TODD 6404 CUTTER RIDGE CT COLLEYVILLE, TX YOUNG, CLINT 811 CENTRAL DR COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX TRINITY COLLEVILLE RE LLC 88 VILLAGE LN STE 150 COLLEYVILLE, TX HESLAND LLC 26 MAIN ST COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 55 MAIN HOLDINGS LLC PO BOX 92323 SOUTHLAKE, TX 62 MAIN STREET LLC 62 MAIN ST STE 300 COLLEYVILLE, TX 62 MAIN STREET LLC 62 MAIN ST STE 300 COLLEYVILLE, TX D & V WALKER PROPERTIES LLC 5501 NORMANDY DR COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 55 MAIN HOLDINGS LLC PO BOX 92323 SOUTHLAKE, TX BETHEL METHODIST CHURCH OF NOR 5310 PLEASANT RUN RD COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX TRINITY COLLEVILLE RE LLC 88 VILLAGE LN STE 150 COLLEYVILLE, TX 76 MAIN VOC LLC 1303 BELLEFONTE LN COLLEYVILLE, TX SHERWOOD, LESLIE 84 CASA LN COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX G & B COLLEYVILLE LLC 75 MAIN ST STE 100 COLLEYVILLE, TX SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX BELL, WILLIAM M 60 VERANDA LN # 210 COLLEYVILLE, TX PREWITT LEASING INC 97 VILLAGE LN STE 300 COLLEYVILLE, TX GBC CAPITAL LLC PO BOX 121 COLLEYVILLE, TX PITTS, REX A 66 VERANDA LN COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX BROOKS, ADAM 83 VERANDA LN COLLEYVILLE, TX ZAVODNICK, TODD 76 CASA LN # 310 COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX FADDEN, MARK 59 PIAZZA LN COLLEYVILLE, TX AMDE VENTURES LLC 116247 S LOUISVILLE AVE TULSA, OK FULCRUM COMMERCIAL PROPERTIES 5725 HIGH POINT RD BENBROOK, TX SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX ATWOOD, STEVE 34 PIAZZA LN # 37 COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX RRSN COLLEYVILLE REALTY LLC 12498 RIVERHILL RD FRISCO, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX GABLE, MICHAEL 813 CENTRAL DR COLLEYVILLE, TX FARRAR, NANCY KAREN 33 MAIN ST STE 200 COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX HART, KAY LYNN FOSTER 5301 PLEASANT RUN RD COLLEYVILLE, TX HESLAND LLC 26 MAIN ST COLLEYVILLE, TX VILLAGE OWNERS ASSOCIATION INC PO BOX 650255 DALLAS, TX TURNER, CHRISTINE 713 CENTRAL DR COLLEYVILLE, TX FIGUEROA FAMILY REVOCABLE TRUS 817 CENTRAL DR COLLEYVILLE, TX KSW HOLDING MANSFIELD LP 2606 LILLIAN MILLER PKWY DENTON, TX AMDE VENTURES LLC 116247 S LOUISVILLE AVE TULSA, OK REALTY CAPITAL VILLAGE #1 LP 909 LAKE CAROLYN PKWY IRVING, TX COLLEYVILLE REALTY HOLDINGS 92 PIAZZA LN STE 100 COLLEYVILLE, TX G & B COLLEYVILLE LLC 75 MAIN ST STE 100 COLLEYVILLE, TX PREWITT LEASING INC 97 VILLAGE LN STE 300 COLLEYVILLE, TX WADLEY FAMILY HOLDING INC 33 MAIN ST 160 COLLEYVILLE, TX BROWN FABIO, RITA 33 MAIN #220 COLLEYVILLE, TX TMAAC LLC 4109 BROWN TRL COLLEYVILLE, TX REED, JANET LEE 33 MAIN ST UNIT 250 COLLEYVILLE, TX PILGRIM, DEBBIE K 33 MAIN ST # 240 COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX COLLEYVILLE HEIGHTS 816 Regina Court COLLEYVILLE, TX GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 1 Dakari Hill From:Jackie Reyff Sent:Monday, December 6, 2021 9:50 AM To:Ben Bryner; Dakari Hill Subject:FW: Re zoning Ben and Dakari, A formal request of opposition for Case ZC21‐030. If you have any further questions, I may be reached by phone or email. Jackie Jacquelyn Reyff, AICP Principal Planner 817.503.1056 Integrity ~ Communication ~ Excellence ~ Transparency ATTENTION ALL PUBLIC OFFICIALS: A “Reply to All” of this e‐mail could lead to violations of the Texas Open Meeting Act. Please reply only to the sender. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Toni Cardini <> Sent: Monday, December 6, 2021 9:34 AM To: Jackie Reyff <JReyff@colleyville.com> Subject: Re zoning I oppose Re zoning in the village for another massage business. We have two now. Thanks Toni Cardini Sent from my iPad 1 Dakari Hill From:Jackie Reyff Sent:Monday, December 6, 2021 9:50 AM To:Ben Bryner; Dakari Hill Subject:FW: Oppose Zoning Case ZC21-030 A second opposition for Case ZC21‐030. If you have any further questions, I may be reached by phone or email. Jackie Jacquelyn Reyff, AICP Principal Planner 817.503.1056 Integrity ~ Communication ~ Excellence ~ Transparency ATTENTION ALL PUBLIC OFFICIALS: A “Reply to All” of this e-mail could lead to violations of the Texas Open Meeting Act. Please reply only to the sender. From: <> Sent: Monday, December 6, 2021 9:38 AM To: Jackie Reyff <JReyff@colleyville.com> Subject: Oppose Zoning Case ZC21‐030 Thank you for providing more information regarding the Special Use Permit for massage therapy use at 97 Village Lane, Suite 100, Colleyville. We have two spas in The Village that provide massages and there are two more within a mile of The Village. There have been problems with massage therapy businesses in other areas and I do not want a third one in the Village. Please do not allow another one in The Village of Colleyville. Thank you, Nancy Farrar 33 Main Street, #200 Colleyville, TX 76034 817‐919‐1441 ORDINANCE O-22-2190 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.120 ACRES, BEING LOT 18, OF THE VILLAGE AT COLLEYVILLE CONDOS, LOCATED AT 97 VILLAGE LANE, SUITE 100, BY AUTHORIZING A SPECIAL USE PERMIT FOR A MASSAGE THERAPY USE FOR THE BUSINESS KNOWN AS BODYMENDZ; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit for Massage Therapy for the business known as Bodymendz, Case No. ZC21-030; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for Massage Therapy on 0.120 acres, being Lot 18, of the Village of Colleyville Condos, located at 97 Village Lane, Suite 100, for the business known as Bodymendz, as depicted on the attached as Exhibit “A”. Ordinance O-22-2190 Page 2 of 3 Sec. 2.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3.THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall apply to Massage Therapy. b. The name of the business authorized for Massage Therapy by this Special Use Permit shall be called “Bodymendz”. c. The hours of operation are Monday – Saturday 10:00 a.m. to 6:00 p.m. d. The Special Use Permit shall automatically expire upon the abandonment of the business, change in use, a change in ownership or upon the expiration or termination of the Certificate of Occupancy. e. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-22-2190 Page 3 of 3 Sec. 6.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7.THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 1st day of February 2022. The second reading and public hearing being conducted on the 15th day of February 2022. PASSED AND APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 15TH DAY OF FEBRUARY 2022. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5b Agenda Date 2/1/2022 Number Ordinance O-22-2191 Type Ordinance Department Community Development Title Request to appeal the decision by the Planning and Zoning Commission for the Consideration of a Special Use Permit for an accessory building to exceed the permitted lot coverage on Lot 6, Block 1, Western Trails Colleyville, located at 505 Tumbleweed Trail, Case ZC21-035 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation First Reading and Public Hearing Bradley Nichols, the owner, has submitted a request for a Special Use Permit (SUP) for an accessory building to exceed the lot coverage on Lot 6, Block 1, Western Trails Colleyville, being approximately 0.724 acres, and zoned R-20 Single Family Residential district. The purpose is to allow for an addition to an existing garage to remain. Existing Conditions/Background: The subject property, 505 Tumbleweed Trail, has R-20 zoning and is located on the south side of Tumbleweed Trail south of the intersection with Bandit Trail. The subject property has an existing single family home. The request is for an existing 1,261 s.f. garage to have a 720 s.f. addition for a total of 1,981 s.f. SUP Request: Request – The applicant is requesting approval of an SUP to allow for a 720 s.f. addition to an existing 1,261 s.f. garage to remain. Ordinance – Section 3.27 Accessory Buildings and Residential Carport Regulations of the Land Development Code establishes the maximum size and number of accessory buildings to be permitted by staff on a residential lot: “2. Maximum Size and Number of Buildings: a. The maximum number of accessory buildings allowed per lot shall be three (3) buildings. In addition, the combined square footage of all accessory buildings shall not exceed four percent (4%) of the aggregate area of the lot. Exemption: Lots containing a minimum of 80,000 square feet shall be exempt from the requirement for the maximum number of accessory buildings." City Council Agenda Briefing 5b City of Colleyville Page 2 “6. Special Use Permit Provision: Any request for a building permit for an accessory building which does not meet the criteria in this Section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code." The applicant is requesting to allow for an existing 1,261 s.f. garage to have an additional 720 s.f. that was added to remain. The structure’s current lot coverage is 4.22%. The maximum allowed lot coverage for an accessory building is 4%. The additional expansion of 720 s.f. (1,981 s.f.) puts the lot coverage at 6.5%. Analysis: Any request for an accessory building exceeding the allowable lot coverage shall only be authorized after approval of a Special Use Permit by the City Council. Plat Status: The property is platted as Lot 6, Block 1 Western Trails Colleyville. DRC Review: The DRC met on December 20th and offered the applicant the following comments: 1. The existing garage was permitted, but is over the required lot coverage by .22%. The garage addition adds 2.3% lot coverage pushing the lot coverage for an accessory building to 6.5%. Staff’s recommendation will be denial due to non- compliance with the Land Development Code. 2. Provide the height of the garage, both overall and at the eave. 3. Provide a floorplan, which includes the existing and the proposed addition to the garage. On December 27, 2020, the applicant provided updated exhibits. Drainage: NA Surrounding Development: The properties to the north, east, and west are zoned R- 20 Single Family Residential district and contain single-family residential development. The property to the south is zoned PUD-R Planned Unit Development – Residential and has single-family residential development. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star- Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends denial of the garage expansion due to technical non-compliance with the Land Development Code. The Land Development Code allows for an accessory building which does not meet the Land Development Code criteria to seek an SUP. City Council Agenda Briefing 5b City of Colleyville Page 3 Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended denial of the request at their January 10, 2022, meeting by a vote of 4-1. When the Planning and Zoning Commission makes a recommendation of denial, a favorable vote of three-fourths (3/4) of all members of the City Council is required for approval of the request. Financial Impact There is no financial impact to the City. Recommendation Denial Attachments 1.Request to Appeal 2.Aerial Map 3.Zoning Map 4.Future Land Use Map 5.Statement of Planning Objectives 6.Zoning options 7.Plot Plan 8.Previous Aerial and Street View 9.Current Aerial and Street View 10.Floor Plan 11.Materials 12.Grading Plan 13.Framing Plan 14.Foundation Plan 15.Wall Brace 16.Notification Map 17.Notification Letter 18.Notification List 19.Letters of Opposition 20.Ordinance O-22-2191 1 Ben Bryner Subject:RE: Case ZC21-035 505 Tumbleweed Trail SUP Accessory Building From: Brad Nichols < > Sent: Tuesday, January 11, 2022 11:58 AM To: Jackie Reyff <JReyff@colleyville.com>; Jill Chumbley < > Subject: Re: Case ZC21‐024 505 Tumbleweed Trail SUP Accessory Building Jackie, We would like to go ahead and appeal the decision. I have attached the packet I handed out in the meeting. 7204 409401 6821 7104 7213 504 513 405 428 7108 513 401 7305 7213 7100 7212 7300 6917 7309 413 400 508 404 7208 7109 408 6909 304 7212 7300 7312 7304 7300 6819 305 421 7204 505 7312 413 7301 509 512 412 7209 412 7308 7216 505 7300 508 512 7201 300304 7301 6921 505 6913 6826 7209 417 7205 424 7205 420 7304 6905 416 7200 7308 6820 7208 7105 509 305 425 516 7212 409 408 7313 405 7208 504 501 7208 7201 7213 404 517 7215 301 7209 7209 72177216 317 6901 609 7008 605 7016 7012 7004 6916 7017 616 7013 608 7001 612 7005 604 7021 7009 434 7200 6908 6901 6904 517 BANDIT TRAIL WHITTIERLANESCHUBERTOVERLAND TRAILVANGUARD COURTP R O VID E N CE R O A D BAN D I T TRAIL R E M B R A N D T RIVERPATHTUMBLEWEED TRA IL WINDSWEPT TRAILEVE N TID E W A Y Aerial Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-035 K505 Tumbleweed Trail Subject Property 7204 409401 6821 7104 7213 504 513 405 428 7108 513 401 7305 7213 7100 7212 7300 6917 7309 413 400 508 404 7208 7109 408 6909 7212 7300 7312 7304 7300 6819 305 421 7204 505 7312 413 7301 509 512 412 7209 412 7308 7216 505 7300 508 512 7201 300304 7301 6921 505 6913 6826 7209 417 7205 424 7205 420 7304 6905 416 7200 7308 6820 7208 7105 509 305 425 516 7212 409 408 7313 405 7208 504 501 7208 7201 7213 404 517 7215 301 7209 7209 72177216 317 6901 609 7008 605 7016 7012 7004 6916 7017 616 7013 608 7001 612 7005 604 7021 7009 434 7200 6908 6901 6904 517 BANDIT TRAIL WHITTIERLANESCHUBERTOVERLAND TRAILVANGUARD COURTP R O VID E N CE R O A D BAN D I T TRAIL R E M B R A N D T RIVERPATHTUMBLEWEED TRA IL WINDSWEPT TRAILEVE N TID E W A Y R-40 R-20 PU D-R R-20 R-20 Zoning Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-035 K505 Tumbleweed Trail Subject Property 7204 409401 6821 7104 7213 504 513 405 428 7108 513 401 7305 7213 7100 7212 7300 6917 7309 413 400 508 404 7208 7109 408 6909 304 7212 7300 7312 7304 7300 6819 305 421 7204 505 7312 413 7301 509 512 412 7209 412 7308 7216 505 7300 508 512 7201 300304 7301 6921 505 6913 6826 7209 417 7205 424 7205 420 7304 6905 416 7200 7308 6820 7208 7105 509 305 425 516 7212 409 408 7313 405 7208 504 501 7208 7201 7213 404 517 7215 301 7209 7209 72177216 317 6901 609 7008 605 7016 7012 7004 6916 7017 616 7013 608 7001 612 7005 604 7021 7009 434 7200 6908 6901 6904 517 BANDIT TRAIL WHITTIERLANESCHUBERTOVERLAND TRAILVANGUARD COURTP R O VID E N CE R O A D BAN D I T TRAIL R E M B R A N D T RIVERPATHTUMBLEWEED TRA IL WINDSWEPT TRAILEVE N TID E W A Y Future Land Use Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-035 K505 Tumbleweed Trail Subject Property Residential Open Space; Parks 505 Tumbleweed Garage Addition 11.30.2021 Overview - Statement of Planning Objectives The Nichols Family is proposing an addition to the detached garage at 505 Tumbleweed Trail. The addition will extend the existing structure by 18 feet to the south. The addition will be a multi-functional space for storage, office and garage workspace. With work from home becoming the norm, our current main structure does not accommodate us both working from home within the same office. Specifications The Addition will be a total of 720sf open concept space covering 18x42 feet (9x10 service garage conversion included). ●Positioned 12 feet from South property line and 9.8 feet from West property line. ●Matching Stone masonry on East face, Tan Board & Batten on South and West face. ●Roofing material will be matching Pinnacle weathered wood HD shingles. ●(5) Skylights will be installed for natural light. ●12ft. Folding glass door will be installed on the west side of the addition. ●(13) LED can lights, (10) outlets, (4) switches will be installed Permitting Schedule 1.12/13/2021: Submittal Cycle Deadline 2.12/20/2021: DRC Date 3.12/21/2021: Comments back to Homeowner 4.12/31/2021: Latest Resubmittal 5.12/31/2021: Legal Notice* 6.01/10/2022: Planning and Zoning Commission 7.02/01/2022: City Council 1 8.02/15/2022: City Council 2 Building Schedule 1.03/05/2022: Completion of Structure, Exterior siding and roofing (dry-in) 2.03/12/2022: Completion of Electrical 3.04/02/2022: Completion of Insulation, Drywall 4.04/16/2022: Completion of exterior masonry, texture, paint, lighting installation 5.04/30/2022: Completion of folding door, floor sealing 6.05/14/2022: Completion of Trim and any remaining finish out items 7.05/16/2022: Final Walk-through Improvement options for 505 Tumbleweed Addition: 1. Place 15’ magnolias (which are evergreen) every 10-15ft along the back fence line to increase the aesthetics of neighboring properties, provide additional privacy and shade. Views of the existing canopy will remain unchanged. If there is another greenery preference, we would be more than happy to accommodate. a. Estimated Cost: $ 3,525.00 (5 trees @ 725.00 each) 2. The current fence is at 5.5’ on the corner of the property where the addition is proposed. If the fence height is increased to 8’, any view of the addition will mostly be blocked. a. Estimated cost: $ 12,000.00 3. Reduce the pitch of the roof from 6/12 to 3/12. This will lower the roofline by 6’ at its highest point from 18’ to 12.5’. The existing structure will still have an 18’ wall as it existed before modifications at 30’ from the property line. This will incur significant additional cost that will not be necessary if option 1 and 2 are chosen. a. Estimated Cost: 15,000.00 416 Eventide way example of Raising the fence line to 8’ and planting 15’ magnolias along the property line: 420 Eventide Way example of Raising the fence line to 8’ and planting 15’ magnolias along the property line: Letters of Support: Todd Bowers <todd@thepeak.group> 5:32 PM (2 minutes ago) To Whom It May Concern: My name is Todd Bowers and I live at 504 Tumbleweed Trail which is directly across the street from Brad and Jill Nichols. I have seen the Nichols take meticulous care of the property for the past few years since they moved into the home. They have cleaned up the property, (landscaping, lighting, front facade, back yard, pool, & driveway area), and made it far better to look at from the neighbors perspective. They have made the house better for the neighborhood and have brought life back into the home. The Nichols are the perfect neighbors as they are engaged in the community and caring for the people around them. Being a business owner with 90+ employees and living the struggles of the COVID effect, I agree with Brads decision to create additional space, on a larger than normal lot, to be able to work from home. He has more than enough room to work with, and a few additional square feet above the city ordinance shouldn't be an issue in theses unprecedented times. COVID is changing the way we as builders are designing and building homes, city's and municipalities need to be flexible to make changes to accommodate as well. Regards, peter marquart 12:57 PM (4 hours ago) to To Whom it May Concern: My name is Peter Marquart and I live at 501 Tumbleweed Trail in Colleyville. I understand that my neighbors, Brad and Jill Nichols will be at a zoning committee meeting tonight that I will be unable to attend. Brad and Jill have recently moved into our neighborhood and have done a spectacular job in improving their property. I understand that their current garage addition is what is in question. From my perspective, it is aesthetically pleasing and will add to their property value as well as increase the property values in the neighborhood. Please consider carefully their petition for relief. Thank you, Peter Marquart Plot plan 1.Existing Plat Plan with proposed addition marked in blue. Drawings and Images 1.Previous Aerial and street view 2.Current Aerial and street view 3.FloorPlan (Proposed in Blue) Elevation: Eaves: South, East and West Eaves are 8’ (96”). North side of the addition connects to existing structure. Overall: 18’2” (218”) Roof Pitch: 6/12 Materials 1.Folding Door 2.Stone masonry 3.Shingles 7204 409401 6821 7104 7213 513 405 428 7108 513 401 7305 7213 7100 6815 7212 7300 6917 7309 413 400 508 404 7208 7109 408 6909 7212 7312 7304 6819 305 421 7204 505 413 509 6813 412 7209 412 7216 505 7300 6817 512 7201 304 7301 6921 505 6913 6826 7209 6818 417 7205 424 7205 420 308 304 6905 416 7200 7308 6820 7208 7105 509 305 425 516 7212 409 6822 408 405 6816 7208 504 501 7208 7201 7213 404 517 7209 72177216 317 6901 609 7008 605 6913 6921 7016 7009 7012 7013 6917 613 7001 7004 7005 6916 6912 6913 7017 616 7013 608 7001 612 7005 604 7021 7009 434 7200 6908 6901 6904 517 WHITTIERLANEVANGUARD COURTSCHUBERTOVERLAND TRAILBAN D I T TRAIL RIVERPATHBROADWOODLANER EM B RAN DT P R O VID E N CE R O A D TUMBLEWEED TRA IL WINDSWEPT TRAILEVE N TID E W A Y Notification Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC21-035 K505 Tumbleweed Trail Subject Property 500ft Buffer Properties within 500ft NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, January 10, 2022 at 7:00 p.m. City Council Meetings: Tuesday, February 1, 2022 & Tuesday, February 15, 2022 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for an Accessory Building to exceed the permitted lot coverage. The purpose is to allow for an addition to an existing detached garage which exceeds the 4% maximum lot coverage allowed for accessory buildings. Zoning Case:ZC21-035 Applicant:Bradley Nichols Owner: Bradley Nichols Location:505 Tumbleweed Trail Property Description:Lot 6, Block 1, Western Trails Colleyville Present Zoning:R-20 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. NOTICE OF PUBLIC HEARING The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com Owner Name Owner Address Owner City GOODEN, JOHN L 7204 VANGUARD CT COLLEYVILLE, TX NGUYEN, DANNY 401 EVENTIDE WAY COLLEYVILLE, TX STEVENS, GREGORY 7104 VANGUARD CT COLLEYVILLE, TX RODRIGUEZ, ANTHONY 7213 WINDSWEPT TR COLLEYVILLE, TX TANNER, NEIL C 513 TUMBLEWEED TR COLLEYVILLE, TX KUO, TENGHSIANG 428 EVENTIDE WAY COLLEYVILLE, TX JACOBSON, STEVEN L 7108 VANGUARD CT COLLEYVILLE, TX MOORE LIVING TRUST, THE 6917 PROVIDENCE RD COLLEYVILLE, TX MYERS, FLOYD 400 RIVERPTH COLLEYVILLE, TX PARKER, RAYMON 508 TUMBLEWEED TRL COLLEYVILLE, TX HOWELL, HAROLD 404 EVENTIDE WAY COLLEYVILLE, TX RINGER, REBECCA 7208 WINDSWEPT TRL COLLEYVILLE, TX EAGLE EYE LIVING TRUST 408 EVENTIDE WAY COLLEYVILLE, TX MINNEHAN, BRETT PO BOX 161774 FORT WORTH, TX SCOTT, ANDREW 7212 TUMBLEWEED CT COLLEYVILLE, TX NICHOLS, JILL RENAE 505 TUMBLEWEED TRL COLLEYVILLE, TX FERRANDO, DREW C 413 EVENTIDE WAY COLLEYVILLE, TX TALBERT, MARK A 509 TUMBLEWEED TRL COLLEYVILLE, TX COCHRAN, DARREN 412 RIVERPATH COLLEYVILLE, TX STILWILL, CHARLES 7209 WINDSWEPT TRL COLLEYVILLE, TX VINTAGE 1986 LIVING TRUST 412 EVENTIDE WAY COLLEYVILLE, TX ALEXANDER, PHILIP DALE 512 TUMBLEWEED TR COLLEYVILLE, TX RILEY, CHERYL L 6921 PROVIDENCE RD COLLEYVILLE, TX MELENDEZ, HENRY 6208 LD LOCKETTE RD COLLEYVILLE, TX KONECNY, KERRY L 516 TUMBLEWEED TRL COLLEYVILLE, TX WESTBROOK, DARREL 424 EVENTIDE WAY COLLEYVILLE, TX CHEN, TAI WAI D 7205 WINDSWEPT TR COLLEYVILLE, TX HUTT, JULIE B 420 EVENTIDE WAY COLLEYVILLE, TX HIDALGO, REGENIA B 6905 PROVIDENCE RD COLLEYVILLE, TX NICE, CHRISTOPHER 416 EVENTIDE WAY COLLEYVILLE, TX HUDSON, SUSAN 7200 VANGUARD CT COLLEYVILLE, TX TA, TUONG TRAN 7208 VANGUARD CT COLLEYVILLE, TX KONECNY, KERRY 516 TUMBLEWEED TR COLLEYVILLE, TX DAVIS, MICHAEL 7212 WINDSWEPT TR COLLEYVILLE, TX CARROLL, ROGER T 409 EVENTIDE WAY COLLEYVILLE, TX GREWAL, BHUPINDER S 408 RIVERPATH COLLEYVILLE, TX TROUBLEFIELD, J A 405 EVENTIDE WAY COLLEYVILLE, TX BOWERS, TODD 504 TUMBLEWEED TR COLLEYVILLE, TX MARQUART REVOCABLE TRUST 501 TUMBLEWEED TR COLLEYVILLE, TX RAKOCZY, JOE 7208 TUMBLEWEED CT COLLEYVILLE, TX BRIGHT, WILLIAM R 7201 WINDSWEPT TR COLLEYVILLE, TX BROWN, CHRISTOPHER 7213 TUMBLEWEED CT COLLEYVILLE, TX WHITTIER HEIGHTS HOME OWNERS A PO BOX 1823 COLLEYVILLE, TX RODGERS, KERRY 7209 TUMBLEWEED CT COLLEYVILLE, TX WEBB, LESLIE KEITH 604 REMBRANT COLLEYVILLE, TX KOENIG, CHARLES 434 EVENTIDE WAY COLLEYVILLE, TX PREWITT, SABRINA M 97 VILLAGE LN STE 300 COLLEYVILLE, TX WHITTIER HEIGHTS HOME OWNERS A PO BOX 1823 COLLEYVILLE, TX JUROSKA, WILLIAM K 517 TUMBLEWEED TRL COLLEYVILLE, TX OLD GROVE ADDITION P.O. Box 1481 COLLEYVILLE, TX CHANEL COURT 7300 CHANEL COURT COLLEYVILLE, TX VANGUARD ESTATES ADDITION 7205 VANGUARD COURT COLLEYVILLE, TX GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 1 Dakari Hill From:Kelly D. Minor Sent:Monday, January 10, 2022 8:05 AM To:Ben Bryner; Jackie Reyff; Dakari Hill Subject:FW: 505 Tumbleweed See below… Kelly Minor Permit Technician City of Colleyville 100 Main Street Colleyville, Texas 76034 www.colleyville.com 817.503.1031 Phone Integrity ~ Communication ~ Excellence ~ Transparency PLEASE SEND ALL REGISTRATON AND PERMIT INQUIRIES TO BUILDINGINSPECTIONS@COLLEYVILLE.COM We value your opinion. Please take a moment to take our survey, click here. From: Jan Hughes <> Sent: Saturday, January 8, 2022 4:24 PM To: Kelly D. Minor <kminor@colleyville.com> Cc: Jamie Warren <jwarren@colleyville.com>; Richard Clark <RClark@colleyville.com>; Eddie Wilson <EWilson@colleyville.com>; Bobby Lindamood <BLindamood@colleyville.com>; Jerry Ducay <JDucay@colleyville.com> Subject: Re: 505 Tumbleweed I know there is a P&Z hearing on Monday about this property, 505 Tumbleweed. I plan to attend but I’m didn’t realize we needed to send a letter as well. Is there someone I can email about this instead of an actual letter? Or can one of you please forward this to the proper channel? Obviously, we are not in support of it. This is a eyesore from our side of the fence. We are concerned about potential uses too. Mr. Nichols is claiming it’s an office but with the scope of the size, we’re concerned that it’s going to be used as an air b&b or something similar. I don’t trust his word. He’s done everything he can to circumvent the system. And try to avoid paying additional property taxes on his additions. We are also concerned about potential drainage issues as well. In 2020, he added a 2nd story to this home without any permits. Now, in 2021, he’s trying to add on to an existing garage that puts them over maximum lot coverage. After looking at the plans I was able to access, that building looks to be 42 feet across and 10 feet from the fence line. That, in additional to his pavilion, takes up 60ish feet of the fence line. I’ve attached some pictures from my personal yard. The 1st 2 are taken yesterday. The last one is from the realtor listing from 2019 prior to the 2nd story addition and the garage expansion. 2 3 4 5 Thank you. Scott and Janet Hughes 412 Eventide Way Sent from my iPhone ORDINANCE O-22-2191 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 0.724 ACRES, BEING LOT 6, BLOCK 1, OF WESTERN TRAILS COLLEYVILLE, LOCATED AT 505 TUMBLEWEED TRAIL, BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING TO EXCEED THE PERMITTED LOT COVERAGE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit for an accessory building to exceed the permitted lot coverage, Case No. ZC20-035; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for an accessory building to Ordinance O-22-2191 Page 2 of 3 exceed the permitted lot coverage on 0.724 acres, being Lot 6, Block 1, of Western Trails Colleyville, located at 505 Tumbleweed Trail, as depicted on the attached as Exhibit “A”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4.THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall apply to the existing 1,261 s.f. 4.22% lot coverage for the accessory building (4.22% lot coverage) and the addition of 720 s.f. for a total lot coverage of 6.5%. b. The accessory building shall be generally consistent with the site plan and building plans as depicted on the attached Exhibit “B”. c. The accessory building shall be generally consistent with the building elevations and floor plan as depicted on the attached Exhibit “C”. d. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 5.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 6.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-22-2191 Page 3 of 3 Sec. 7.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 8.THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 1st day of February 2022. The second reading and public hearing being conducted on the 15th day of February 2022. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS ON THIS THE 15TH DAY OF FEBRUARY 2022. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Site Plan Exhibit “C” – Elevation RESOLUTION R-22-4696 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 1, 2022 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 1ST DAY OF FEBRUARY 2022. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor