HomeMy WebLinkAboutCity Council-Agenda Packets-2/5/2013G��� �F
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COLLEY�r1ILLE
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City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, February 5, 2013 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Discussion of Fiscal Year 2014 (FY 2014) City Council Budget Calendar
PC-2 Discussion of scheduling a joint worksession with the Planning and Zoning
Commission to discuss updating the 2004 Colleyville Master Plan
PC-3 Discussion and update on the SH26 project
PC-4 Presentation of the Quarterly Investment Report
PC-5 Discussion of the February 5, 2013, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agenda
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 - Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations
City of Colleyville Page 1
City Council Agenda February 5, 2013
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Glenn Underhill, First Baptist Church Colleyville
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION
- Resolution R-13-3591
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3592
4a Approval of the minutes of the regular City Council meeting of January
15, 2013
4b Approval to enter into an agreement with Avistas to provide project
management and oversight during replacement of the existing analog
Motorola 800 trunked radio system with a Motorola 700/800 MHz P25
digital trunked radio system, in an amount not to exceed $90,000, and
authorize the Mayor to execute the agreement
4c Approval of a lease-purchase agreement with Baystone Financial Group
/ Kansas State Bank through the Houston-Galveston Area Council of
Governments Purchasing Co-Operative (HGAC), for the lease of a Ford
F-450 Frazer ambulance, in the amount of $209,425, and authorize the
Mayor to execute all agreements
4d Approval of an interlocal agreement between the City of Colleyville and
the Region VIII Education Service Center to provide cooperative
purchasing services through a program known as The Interlocal
Purchasing System (TIPS/TAPS), and authorize the city manager to
execute the agreement
City of Colleyville Page 2
City Council Agenda February 5, 2013
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-13-1863
Consideration of amendments to Chapter 3- Land Use, Section 3.24 -
Schedule of Permitted Principle Uses of the Land Development Code,
Case GC13-001
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-13-3593
Calling a General Election for the purpose of electing a Mayor and City
Councilmembers to Place 1 and Place 2
6b Resolution R-13-3594
Approval of a resolution accepting the annual audit for Fiscal Year Ended
September 30, 2012
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. REPORTS
Senior Center Advisory Committee Meeting Minutes - September 20, 2012
Colleyville Events Steering Committee Meeting Minutes - November 14, 2012
Planning and Zoning Commission Minutes - December 10, 2012
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY
5, 2013 - Reading and Public Hearing - Resolution R-13-3595
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, February
1, 2013, by 5:00 p.m.
Amy Shelley
City Secretary
City of Colleyville Page 3
City Council Agenda February 5, 2013
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4
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C�OLLEYVILLE
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Agenda Number PC-1
Type Pre Council
Department Citv Manaqer
City of Colleyville
City Council
Agenda Briefing
Agenda Date 02/05/2013
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Title
Discussion of Fiscal Year 2014 (FY 2014) City Council Budget Calendar
Explanation
This item is provided as an opportunity to receive City Council comments concerning
the proposed FY 2014 budget calendar. The attached draft FY 2014 budget calendar
notes various budget meeting dates and worksessions with City Council. These dates
are highlighted for City Council review.
Attachments
1. Fiscal Year 2014 City Council budget calendar
City of Colleyville Page 1
Tuesday, February 5
Tuesday, March 5
Monday, April 8
Tuesday, April 16
Saturday, May 11
Wednesday, May 15
Thursday, May 16
Thursday, May 30
Thursday, May 30
Friday, May 31
Tuesday, June 18
Tuesday, June 18
Tuesday, July 2
Thursday, July 25
Tuesday, August 6
Friday, August 9
Tuesday, August 13
Tuesday, August 13
Thursday, August 15
Tuesday, August 27
Tuesday, August 27
Tuesday, September 3
City of Colleyville
FY 2014 Budget Calendar
City Council reviews the proposed FY 2014 budget schedule
Review budget calendar with City Council candidates
Budget kickoff ineeting for City staff
City Council - Pre Council mid-year budget presentation (5:30 p.m.)
City Council Election
Tarrant Appraisal District releases preliminary appraisal information
City Council Special Meeting - Canvass Election Results (4:00 p.m.)
Colleyville Crime Control and Prevention District FY 2014 planning and
budget worksession (5:00 p.m.)
City Council FY 2014 planning and budget worksession (6:00 p.m.)
City Council FY 2014 planning and budget worksession continuation
(9:00 a.m.)
Colleyville Crime Control and Prevention District meeting - FY 2014
budget adoption (5:00 p.m.)
City Council meeting- First Reading of FY 2014 Colleyville Crime
Control and Prevention District budget (7:30 p.m.)
City Council meeting - Second Reading and adoption of FY 2014
Colleyville Crime Control and Prevention District budget (7:30 p.m.)
Tarrant Appraisal District releases certified tax roll
City Council Meeting - Approval and adoption of the 2013 Certified Tax
Rol I
City Manager's FY 2014 proposed budget distributed to City Council
City Council budget worksession (6:00 p.m.)
City Council Special Meeting - Discuss FY 2014 Tax Rate (immediately
following budget Worksession)
Colleyville Economic Development Corporation FY 2014 planning and
budget worksession (7:00 p.m.)
City Council Public Hearing FY 2014 Tax Rate (6:30 p.m.)
Colleyville Economic Development Corporation meeting - FY 2014
budget adoption (7:00 p.m.)
City Council meeting - FY 2014 budget and tax rate ordinance - first
reading and public hearing (7:30 p.m.)
Tuesday, September 17 City Council meeting - FY 2014 budget and tax rate ordinance -
second reading and public hearing and adoption (7:30 p.m.)
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Agenda Number PC-2
Type Pre Council
Department Communi
City of Colleyville
City Council
Agenda Briefing
Agenda Date 02/05/2013
Development
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Title
Discussion of scheduling a joint worksession with the Planning and Zoning Commission
to discuss updating the 2004 Colleyville Master Plan
Explanation
The purpose of this item is to schedule a joint worksession with the Planning and
Zoning Commission to discuss potential updates to the 2004 Colleyville Master Plan.
Staff recommends the worksession be scheduled in February or March 2013. The
Planning and Zoning Commission recommended the following dates at the January 28,
2013 meeting:
March 7, 2013
March 21, 2013
March 28, 2013
Upon selection of a date by City Council, a worksession will be scheduled.
Attachments
City of Colleyville
Page 1
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Agenda Number PC-3
Type Pre Council
Department Public Works
City of Colleyville
City Council
Agenda Briefing
Agenda Date 02/05/2013
Title
Discussion and update on the SH26 project
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Explanation
Staff will update City Council on the SH26 project. One item of special interest is an
initiative by the North Central Texas Council of Governments (NCTCOG), to look for
options to accelerate funding for future phases. This was mentioned at the January
10, 2013 Regional Transportation Council (RTC) meeting, but staff has not been able to
obtain any details on the specifics. Attached is the presentation that was provided to
the RTC at that meeting.
Attachments
1. January 10, 2013 Presentation to the Regional Transportation Council (RTC)
City of Colleyville Page 1
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North Central Texas
Council of Governments
Transportation Department
Regional Transportation Council
Workshop/Meeting
January 10, 2013
Tx D OT a n RTC P a rt n e rs i P ro ' e ct s
p J
Legend
Year 2035 Freeway Netwc
Other Highways I Roadwa
�------- County Boundary
� Metropalitan Planning
Area Boundary
Fort worth cs�
Dallas CBD
Nnrth Cnntral Toxas
Counsil of Governments
Transportatlon
Bac rou n
�
TxDOT is proposing a new funding partnership with the
Regional Transportation Council
• Funds a series of new projects
• Advances construction of existing projects
• Continues working toward resolution of several future
projects
• Funds pre-construction activities for several future projects
Funds are being provided by TxDOT and other partners
3
Co in Count
v
• Return Phase 1 NETEX Funding -$2M Water Pipeline Loan
• Maintain Phase 2 NETEX project funding as originally
approved (typical RTC planning process)
Co in Da as Count
v
• Advance managed lanes concept on US 75 from IH 635
to SH 121
• TxDOT Dallas District is funding this feasibility effort from
existi ng resou rces
�
DI n
a as Cou t
v
• Advance Concession Project consisting of SH 183 in
Irving, Loop 12 North, SH 114 "Short," North Tarrant
Express east of SH 121
• Anticipate receiving �$560M from TxDOT for this project
�
C
Funded
SH i6i
Chisholm
Trail
•l•I�j►`��i•
Now
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SH 360 � Trinity
• r.
Next
SH i�o
George Bush
Extension
South of
IH 30
Da a s Co u nt co nt.
v�
• Delay construction of President George Bush Turnpike
East Branch project (Extension south of IH 30)
• Tri n ity Pa rkway
Slot project for future NTTA consideration
Eliminate competing projects
• SH 161 from SH 183 to Belt Line
$SOM from TxDOT
- Builds Managed Lane
Revenue sharing between RTC/TxDOT and NTTA
�
D I C n nt.
a as ou t co
v�
• Funding for pre-construction activities
IH 35E/US 67 "Southern Gateway" project — from IH 35E/US 67
split to IH 20
IH 345 bridge (east of Downtown Dallas)
IH 635/LBJ East (from US 75 to IH 30)
• Horseshoe
Project came in underbid, but certain elements came in over the
original estimate (i.e., signature bridge, bicycle/pedestrian elements,
frontage roads)
Dallas commits to $12M in additional funds & value engineering (cost
savings) for signature bridge portion
RTC covers increased costs on frontage roads and a bicycle/ pedestrian
connection on the west using cost savings (i.e., with funds already
committed to the project)
g
Denton Count
v
• IH 35E (Revenue Need Options)
Construction phase awarded for $894M
Plus additional scope items, thereby increasing needed
funds
• MPO/TxDOT Dallas District to reallocate existing $86.99M in
Category 2 funds from the SH
IH 35E project
121/Section 13 project to the
•$50M of Category 12 funds from TxDOT
�
De nto n Co u nt �o nt.
v�
• I H 35E, cont.
• RTCswapsownershipof$51.3M in RTRfundsfrom
FM 156/BNSF Rail Relocation/Alliance Runway
Extension project
• Staff recommends that the RTC receive and maintain the
loan repayment as local funds
• Could be used for future projects
• Revolver fund for regional projects, etc.
• TxDOT Dallas is seeking ROW Funds from its home
office for IH 35E
• TxDOT Austin is seeking a TIFIA loan for project
�o
De nto n Co u nt �o nt.
v�
• G E Te st Tra c k
� TxDOT, NCTCOG, and the City of Fort Worth have been
coordinating on the location of a GE Test Track north of SH
114, near the Texas Motor Speedway.
• New GE facility requires a test track ($4-8M).
• Staff proposes using the interest from the BNSF Rail Road
Relocation project to cover this cost.
��
o nson ou nt
• US 67 (Cleburne Bypass)
� Anticipate January 2013 Texas Transportation Commission
(TTC) approval of $30M Category 12 funds in FY 2013
• Limits: from BU 67/Spur 102 to SH 174
• Completes US 67 Bypass in Cleburne
• Project to let by August 2013
• Process TI P/STI P action through February 2013 STI P
Revision Cycle
�z
arrant ount
• North Tarrant Express east of SH 121 (to SH 360)
• Move this section to the SH 183 concession project
(along with Loop 12 North, & SH 114 "Short)
• Delayconstruction of SH 170from IH 35W to SH 114
• SH 360
� Advance SH 360 as a toll road with Tarrant County assistance
� Public-public partnership (NTTA/TxDOT)
• May receive $150M in Category 12 funds from TxDOT with
the need to borrow the balance for a total of �$400M
i3
a rra nt o u nt co nt.
�
• SH 360, cont.
� Scope: 4-lane tollroad south to Broad Street; Super 2 from
Broad to US 287; includes frontage roads
� Involves revenue sharing
• Anticipate funding SH 360 at IH 30 Interchange with excess
revenues from SH 360 project
• SH 26 in Colleyville
s New TxDOT/RTC Initiative - Redefine existing RTC-funded
project and City's Pass-Through Finance project
• IH 35W
•$30M contingency loan currently not anticipated to be needed
• Funds will be returned to the original projects in the Eastern
Subregion (i.e., SH 183 & Loop 9)
�4
Trrn D n n D II ni
a at eto & aasCoutes
> >
• SH 121/Section 13 and FM 2499
• As part of the IH 35E partnership, TxDOT proposes to
advance SH 121/Section 13 and FM 2499
• DFW region receives $80M+ of Category 12 funds in
FY 2013
• Commit $SOM from DFW Connector - revenue from DFW
Connector stays in the corridor
• Add SH 121 Managed Lanes on DFW Connector project
• Use SH 161 TxDOT Bottleneck Funds to meet $180M
minimum commitment
i5
Tx D OT a n RTC P a rt n e rs i P ro ' e ct s
p J
Legend
Year 2035 Preeway Netwc
Other Highways I Roadwa
�----- County �oundary
� Metropolitan Planning
Area Boundary
�ortwor�n eso
Dallas CBD
Nnnh Cnntral Taxas
Council of t',overnments
Transportatlon
i6
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C�OLLEYVILLE
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City of Colleyville
City Council
Agenda Briefing
Agenda Number PC-4 Agenda Date 02/05/2013
Type Pre Council
Department City Manager
Title
Presentation of the Quarterly Investment Report
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Explanation
During the period of October 1, 2012 through December 31, 2012, the City of
Colleyville had an average of $45,363,940 invested on a daily basis, which earned
$28,706, with an average yield of 0.25%. The average yield on investments for this
quarter is down from the prior quarter's average of 0.26%. As of December 31, 2012,
the City had $47,900,757 invested in the LOGIC Investment Pool, CDARS Certificates
of Deposit and various debt instruments in the following percentages:
Logic 49.64%
FHLB Notes 9.08%
FNMA Notes 3.46%
FFCB Notes
CDARS CD'S
Treasury Note
26.72%
8.38%
2.71%
These percentages are within the guidelines for portfolio diversification in the City's
investment policy. The market value of the City's investments on December 31, 2012
was $20,145,346 as compared to a purchase price of $20,203,222 (this excludes
LOGIC Investment Pool and CDARS Certificates of Deposit).
The Colleyville Economic Development Corporation currently holds a Treasury Note
($550,000) with a market value of $552,922 and a purchase price of $554,469.
Additionally, $1,095,963 was invested in the Corporation's name in the LOGIC
Investment Pool. These funds earned interest of $736 for the quarter.
The quarterly investment report was presented to the Audit Committee at the January
15, 2013 meeting.
Attachments
1. Quarterly investment report for December 31, 2012
City of Colleyville Page 1
QUARTERLY INVESTMENT REPORT
FOR QUARTER ENDING DECEMBER 31, 2012
THIS REPORT IS IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT
AND ADOPTED INVESTMENT POLICY STRATEGY
�� �
OUTSTHNDING INVESTMENTS AT DEGEMBER 31, 2012
PUFCHASE PAR
PRICE VALUE
FHLBNOTE 51.000,000 $1,000,000
FNMR NOTE $699,85J 5655,000
PNMHNOTE 51,041,6]0 51,000,000
FFCBNOTE 5850,000 g850.000
FFGB NOTE $]49,625 y�50,000
FFCBNOTE 3999.318 51,000,000
FHLBNOTE 5500,820 5500.000
FFGBNOTE $1,200,000 51200,000
TREASURVNOTE gt,29),0)8 51,300,000
FFCBNOTE 5999,500 SI.000.000
FFW NOTE §1,216,016 $1200,000
FFC6NOTE g1,000,000 81,000,000
FHLBNOTE 31,000,0�0 51.000,000
FHLB NOTE 5950,408 $]50,000
FFCB NOTE $999]80 51.000,000
FHLBNOTE g1,099,450 51.100,000
FFCBNOTE 51?00.000 51.200,000
PFCB NOTE 51.200,000 51?00,000
FFCBNOTE $1,200,000 $1,200,000
FFCBNOTE 51,199,]00 81,200,000
TOTALOUTSTHNDINGINVESiMENTS $20203,222 520,105,000
MHRKET VA W E
� 12/3V12
$1,000,1]3
5659,089
$1.010,340
SB50,435
S�C9.865
51.000,014
$500,8)9
91,208213
51,299,188
81,000.188
§i.212.]44
51.000,959
51,000,224
$]50,43]
81,000,846
51,102,089
51.200,020
51?00,]60
$1.199.624
$1,188,2fi0
$20,1A5,946
Clrv OF COLLE WILLE BAIANCES AT �ECEMBER 31, 2�12
INVESTMENTPUFCHASES 520.105.000
CDAR'S CERTIFICATES OF OEPOSIT g4,015.889
LOGIC INVESTMENT POOL $23J]9,Bfi8
TOTAL Glrv INVESTMENTS HELD AT �EGEMBER 3L 2012 $4],900,]5]
COLLEINILLE ECONOMIG DEVELOPMENT COFPOFATION (GEOG) BALqNCES AT DECEMBEF 31, 2012
INVESTMENTPUflCHASES $550,000
LOGIC INVESTMENT POOL g1,095.963
TOTAL GEDC INVESTMENTS MELD AT DEGEMBER 31, 2012 g1,645,963
)TAL INVESTMENTS HELD BV CIN OF COLLEnILLE
!� COLLEnILLE EGONOMIG DEVELOPMENT CORP AT �ECEMBER 3t, 2012 549.546,�20
MATURIN
OATE
1I28/2013
&2V2013
4I8/2013
5/24/2013
B/e/2013
11/V2013
11/2]/2013
122]/2013
1?13V2013
1/30I2014
2l2]/2014
3�2N2010
4/22/2014
4/23I2014
5/V2014
6/18/2014
9A8/2014
9/25/2014
1V2V2014
1&26/20ta
YIELD ON
INVESTMENT
o.aeoi
0.512%
0233%
Q250%
0.183%
0290%
Q2)0°e
04�0%
02]5 %
0.355%
0.320°6
0.460 e
0 200 %
0265 %
Q265%
0 a00 %
0.300 e
0290%
0.280 0
02]0%
�TEREST EARNINGS ON CITY OF COLLEYVILLE INVESTMENTS FOR THE PEqIOD OF OCTOBER 1- DECEMBER 31, 2012
PURCHASE PAR MATURITY
PRICE VALUE DATE
FHLB NOTE $1,000,000 $1,000,000 1/28/2013
FNMA NOTE $699,857 $655,000 2/21/2013
FNMA NOTE $1,041,670 $7,000,000 4/8/2013
FHLB NOTE " a�1,000,000 $1,000,000 5/21/2013
FFCB NOTE $850,000 $850,000 5/24/2013
FFCB NOTE $999,318 $1,000,000 11/1/2013
FHLB NOTE $500,820 $500,000 11/27/2013
FFCB NOTE ° $1,200,000 $1,200,000 12/27/2013
FHLBNOTE $1,210,319 $1,200,000 12/27/2013
TREASURYNOTE $1,297,078 $1,300,000 12/27/2013
FFCB NOTE $999,500 $1,000,000 1/30/2014
FFCB NOTE $1,216,016 $7,200,000 ?J27/2014
FFCB NOTE $1,000,000 $1,000,000 3/26/2014
FHLB NOTE $1,000,000 $1,000,000 4/22/2014
FHLB NOTE $750,408 $750,000 4/23/2014
FPCBNOTE $1,200,000 $1200,000 5/1/2014
FHLB NOTE $1,099,450 $1,100,000 6/18/2014
FFCB NOTE $1,200,000 $1,200,000 9/18/2014
FFCB NOTE $1,200,000 $7,200,000 9/26/2014
FFCB NOTE $1,200,000 $1,200,000 11I21I2014
FFCBNOTE $1,199,700 $1,200,000 12/26/2014
^ EARLY CALL ON INVESTMENT
TOTAL IN7EREST EARNED ON CITY INVESTMENTS HELD OCTOBER 1, 2012 THROUGH DECEMBER 31, 2012
YIELD ON
INVESTMENT
0.360 %
0.512 %
0.233 %
0.400 %
0,250 %
0.290 %
0.270 %
0.470 %
0.300 %
0275%
0.355 %
0.320 %
0.460 %
o.zao i
0.265 %
0265 %
0.400 %
0.300 %
0.270 %
0.280 %
0.270 %
INTEREST
EARNED
$907
$845
$587
$449
$536
$731
$340
$1,360
$907
$901
$895
$968
$1,159
$467
$501
$366
�1.109
$907
$817
$387
$36
^�15,176
RECAP OF MARKET VAIUES ON CITY OF COLLEWILLE INVESTMENTS HELD OCTOBER 1- DECEMBEfl 31, 2012
INVESTMENT PURCHASE MATURITY PURCHASE PAq MARKET LESS PLUS MARKET
DATE DATE PRICE VALUE VAWE MATURITY PERIOD VALUE
@ 930-12 PROCEEDS PURCHASES @ 1&31-12
TREASURYNOTE
FNMANOTE
FHLB NOTE
FHLB NOTE "
FFCB NOTE
FFCB NOTE "
FFCBNOTE
FFCB NOTE
FFCBNOTE
FNMANOTE
FFCB NOTE
FHLB NOTE
FHLB NOTE
FFCBNOTE
FHLB NOTE
FHLB NOTE
FHLB NOTE
FFCB NOTE
FFCBNOTE
FHLB NOTE
FFCBNOTE
FFCB NOTE
FFCB NOTE
6/30/2011 9/30/2012 $1,201,500 $1,200,000
7/6/2011 2@1/2013 $699,857 $655,000
7/28/2011 1/28/2013 $1,000,000 $1,000.000
11/21/2011 5/21/2013 $1,000,000 $1,000,000
12/21/2011 5/24/2013 $850,000 $BW,000
12/27/2011 12/27/2013 $1,200,000 $1,200.000
1/30/2012 1/30/2014 $999,500 $1,000,000
2/8/2012 8/8/2013 $749,625 $750,000
2/16/2012 11/1/2013 $999,318 $1,000,000
2/29/2012 4/8/2013 $1,041,670 $1,000,000
3/26/2012 3/26/2074 $1,000,000 $1,000,000
5/3/2012 11/27/2013 $500,820 $500,000
6/27/2012 12/27/2013 $1,210,319 $1,200,000
6/28/2012 2/27/2014 $1,216,016 $1,200,000
6/28/2012 6/18/2014 $1,099,450 $1,100,000
6/29/2012 12/31/2013 $1,297,078 $1,300,000
7/24/2012 4/23/2014 $750,408 $750,000
9/18/2012 9/18/2014 $1,200,000 $1,200,000
9/25/2012 9/25/2014 $1,200,000 $1,200,000
10/22/2012 4/22/2014 $1,000,000 $1,000,000
11/20/2012 5/1/2014 $999,780 $1,000,000
11/21/2012 11/2V2014 $1,200,000 $1,200,000
12/27/2014 12/26/2014 $7,199,700 $1,200,000
$1,200,000 $1,200,000
$666,578 N/A
$1,000,584 N/A
$1,000,340 $1,000,000
$850,279 N/A
$1,200,707 N/A
$1,000,434 N/A
$749.617 N/A
$1,000,005 N/A
$1,019.775 N/A
$1,001,539 N/A
$500,876 N/A
$1,209,575 N/A
$1.214,527 N/A
$1,101,643 N/A
$1.298.629 N/A
$75Q456 N/A
$1.199,582 N/A
$1,200,018 N/A
N/A N/A
N/A N/A
N/A N/A
N/A N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
S�so,aoo
$1,200,000
�1,200,000
$1,000,000
$1,000,000
$1,200,000
^y1,200,000
N/A
$659,089
$1,000,173
N/A
$850,435
N/A
$1,000,188
$749,865
si,000,oia
$1,010,340
�1,000,959
$500,879
$1,208213
$1,212,744
$1,102,089
$1,299,788
$750,437
$1,200,020
$1,200,760
$1,000,224
$1,000,846
$1.199.624
$1.199.260
TOTALS $19,165,106 $2,200,000 $7,5W,000 $20,145,346
" EARLV CALL ON INVESTMENT
LISTING OF INVESTMENTS
BY GENERAL LEDGER
ACCOUNT NUMBER
OUTSTANDING INVESTMENTSAT 1231�12
ALLOCATION OF
ACCOUNT INVESTMENT
001-11]2 GENERALFUNDOPERATING
00&1166 UTILRYDEBTSERVICERESERVE
00241�2 UTILITVFUNDOPERATING
0024P8 CUSTOMEFDEPOSITS
W2455] THE RESERVE LIFT STATION
003�1180 BEDFOR� BRIDGE ESCROW
003�1188 TOWNCENTEWHWY26
003�1192 MCDONWELL WOODS EST ESCROW
003-1200 LONGWO00-PARKINGESCROW
0034204 BEDFORDLAKES/SOMERSET
0034228 PLEASANT RUN HARDAGE ESTATES/ESC
003-1229 GLADE RD SUMMERBROOK
0034231 LAKEWOOD ESCROW
003�1236 EGLADECRANBROOKESCROW
003-123� E GtADE ASHMORE I ESCROW
003-124] GLADENJAVSIDE ESCROW
003-1250 REATTAPLACE
003-125] ASHMORE II A GLAOE RD ESCROW
003-1268 MILLCREEWGLADEESCFOW
00342]1 ASHMOREIII/GIADEESCROW
00342�8 GLADE RD/ASHMORE IB ESCROW
003-1301 LAKEWOOD PH IV
0034304 VILLAS DEL MAR
003-130� SPRINGGARDEN
003�1309 COVENANTCHRISTIAN
003�1313 APPLEBEE'S
003�1319 REMINGTON PARK
003-1323 SHALIMAR
003-1325 PECAN GARDENS
003-1330 REMINGTON PARK
003-1340 CASTLETON MANOFl
003-135] CITGO/LO LOCKETT
003-1392 CLAIRMONT�PH I
0034404 TANGLEWOOD
0034418 CLAIRMONT-PH II
0034429 WARWICKPARC
003-143h ROCKRIMMON
003448fi CHANEL'SCOURT
003-1500 SH26ROWPUflCHASES
0034563 VILLASOFWLLEVVILIE
005-11]2
011 11 ]2
012-1 V2
Ot] 11]2
024 11]2
026-1 V2
032-11]2
034-11]2
VO W NTARV PARK FUND
LIBRARV OONATIONS FUND
PARK LAND DEDICATION Fl1ND
OFAINAGE FUND OPERATING
CEDC OPERATING
TIF OPERATING
CAPITAL EpUIPMENT RESERVE
COLLEVVILLE TOMORROW
PERGENEFALLE�GER
MA{1KET VAWE
VALUE AT MATURITV
INTEREST RECEIVE� TO MATURITV
INVESTMENT-
G/L TOTAL
S9,N6216.91
5650,]]085
53,134,342.1�
5420,625.00
$62p29.33
$35,833.82
$36,283.13
510,983.73
513,3639]
$22�,]05.11
546,662.62
55],28928
$26,W2.36
51 V,65291
552,950 ]0
542,369.1�
598,344 35
528,319.13
530,809.59
565,330.65
536,2]4.3]
$]],585.15
$60,252.0�
$93,943.31
$140,5]232
543,�W.30
SD,B]5 51
$69,60].80
532,322.32
$80,901 25
$81,366.80
$56J41.19
5104.849.14
526,080.00
5141,153.83
$89,2]].18
565,161 32
54],929.10
522�,568.09
553,016 ]1
5399,076.13
$358,328.12
51,499.484.89
5116,699.18
$554,468J5
5828,92645
5450,00000
5�24,85�.W
520,]68,009.66
$20,BBQ26]JB
520,855,000.00
5101,598.18
OOTSiANpING INVESTMENT$ Ai 12 31-02
INVESTMEM FNMA FHLB FFCB FFGB FFCB FFCB GNMA
NOTE NOTE NOTE NOTE NOTE NOTE NOTE
�ATE AC�UIPED OSJUl91 28JU411 21-0x�ll 36Jan92 W�FeO-02 1FFepA2 29FeL-12
MATURItt DATE 2Lieb93 28Jen1� 2AlAay9� 36Jan9A CBAig43 QANOV-f3 OBApr-U
26WEEKT�BILLpUCiIONDISCOUNT�WFEKOFPpRCHASF 0081°i O.W1°6 O.OfO°.6 OIDS°6 O1W°b 0.130% 0]d5°d
YIEL�TOMATURfIY �5@% 03� 0.250% 0855% 0.1&9% 02.90% 02d3%
ALLOCATIONOF
f�CCOUN� INVESiMEM
0019V2 GENERPLFUN�OPEPFTING 1,000,000.00 ]SO,OW.00 993,500.00 999J18.OJ
W2-11E6 UiILIN0E0iSERVICERESEflVE
W29112 UTILRYFUN�OPEFATING 1IX1,O�O.W ]49b25.W `v9394450
W291>8 WSTOMEF �EPOSRS 20]251J0
W2-ISP THEflESEPVELIFTSiAiION
q\a9180 BEOFOPDBPIDGEESCFOW
pli-IIBB iOWN CENTE0.�kIWV26
IX1i�1192 MCDONWELlW00�SE5TESCFlOW
W392W LONGWOOD�PARKINGESCPOW
0.U�12pf BEOFORDlAKE5i50MERSEi
IXAi-0226 PLEASANT qUN HqRpAGEESTATES�ESC
qAt9229 GIFDE RD SUlAMGPBROOK 5]28928
CQ11231 IANE W WD ESCflOW
IXA-0236 EGLADECRANBFWKF.SCflOW
W39231 E.GLA�EASHMOREIESCROW 5295090
qU-12<] GU�EWAYSI�EESCROW
IXA3-0250 REPTf� 4LACE
WJ92A ASHMOREIIA GlAOE ROESCflOW 28019.1d
C0.A-1268 MILLWEEK/GLFOEESCPOW 30.6�.59
q43�iP]t ASHMOPEIII/GIADEESCFlOW G5.93065
W]A2]8 GLADE RD�ASHMOREIIBESCROW 362]J.3]
aw��ao� urcEw000vHrv
W3�13M VILlA50ELlAPR
WJ-qOl SPRINGGAR�EN
IX4413� COVENAMGHq16TIAN
W94H19 PPPLEBEPS
CQlU19 REMINGiONPARK
CQ3�1329 SHFLIMAR
W]4325 PGCPN GAROENS
qU-1J30 REMINGfONPARK
IX13�1340 CBSTI.EiON MANOR
q�9935) CROQ�LDLOCKETf
M3-1392 CLhIHMONi PHI
CN-0Jpi TANGLEWOOO
W39418 CLAIRMONT�PHII
W3-1429 WARWICK PAPC
W3-0036 ROCKRIMMON
IXA4486 CHANELSCOURT
W3-15O] SN26ROW PUFCHASES
003-ISfiJ VILLASOFCOUEWILLE
QY91]2 VOWNTARYPAPKFUN�
011-IP2 LIBRAflYDONATIONSFUN�
OIAIP2 PARKLPN��EOICAiIONFUNU
OV9P2 ORFINPGEFUNDOPEPPTING
@J9P2 CE�COP[RATING
62FIP2 iIFOPEflAiING
IX{?IP2 CAPITAlEOUIPMENiPESERVE
W991)2 COLLEWILLETOMOFROW �i86?02
PEFGENERA�LEDGEF S6�A.85]02 51MA.CA].W Sa500LU.0] 5933,SQ10J S]496250J 5993�IBW 51,p116]O.W
MARKETVRWE 5659.W851 51,Oxb]3W SB50,43524 $1,WJdBBW 5]498GS.W 51,WJi014.W 51,010,3C0.W
VPWEATMPTUPRV 5655.WJW $I�O�O,NJ.W 5&SO.CWW 51,CCO,WJW 5]W,W�W 51,W],O�.W 51,�,Ox10]
IMERE9iREGNVEOiOMPTUF1iV $S0]9N $5<2466 53.�2Z00 $!]IlA9 $2�C6180 $V�A58.82 $2i5]4�8
OUTSTANOING INVESTMENTS NL 12�]I92
INVESTMEM FFCB FHL6 FHLB FFCB FHLB iflEASUFY FHLB
NOTE NOTE NOiE NOTE NOtE NOTE NOTE
DATEACOUIRED 26�Mar-02 N�lAay92 9JUn-12 28JUo-12 28JUrv12 24JUn-IP 2aJUl-12
MATIIRINOAiE 26Mar14 Y�NOV�19 2]-0ec-13 2]Fe0�1d 1&JUn1< 3L�tt-13 21Apr-1J
26WEEKLBILLAUCTION�ISCOONTNJEEKOFPUflCL1A5E 0.1W% 0.146% QI50'm 0.150% 0.150:'+ OJSG% OJ40'6
YIELOiOMAiUFIiV 0.9�°�6 02]� 0.3Wi6 W"f0Y P<W% �2]� 0265%
nLIOCnTIONOF
FCCOUM INVESTMENT
WI9V2 GENERPLFUNDOPERAiING 1,CW,WdCO SW,B2�.W 350,CN.W 1 216 016 4 0 EN.S6P.51
W2�11E6 UTILRYOEBTSEPVICEFESERVE 65p,A0&5
W2�1V2 UTILRYFUNOOPERAiING 19152588 22)82903
W2-0n8 CUSTOMEPOEPOSR$ IBOP2.0]
W2-059 THE FESEflVE LIFf SThTION
OJ3-1180 BEOFOflOBfl10GEE5CFOW 35,83d.82
IXU-1188 iOWNCENTEWHWY26
IX3�1192 MC�ONWELLWW�SESiESCROW
003-120p LONGWOOOPaflKINGESWOW
IXAi�tY01 BF�FOFl�LAKES'SOMERSET
IXA3-0P28 PLEPSANTRONHARDPGEESTPTES�ESC p6fE262
W3-1229 GLAOEHOSUMMEfl6RO0K
C0.1-1231 IAKEWOODESCPOW
W19P36 EGlAOECPANBROOKESCROW
�.LII3] E.6lA0EA5HMOREIE$WOW
W3-02<] GU�ENJAYSIOFESCPOW
W]9250 REATfAPUCE
W3-129 ASMMOREIIAGLAOEFOESCPOW
W3-12� MILLCREEK/OIA�EESCROW
0992]I ASHMOREOVGUDEESCROW
Op3-12]8 GuoERO/aSHMORFIIBESCeOW
W39341 LAHEWOOOPHN
q�A93W VILLAS�ELMAfl
'QU-130] $PRINGG�FpFN
IX\99303 COVENANTCHRISTIAN 140,5]232
q\99313 APPLEBEE'S
W3-1319 REMINGTONl+pPM
IX49-0929 SHALIMPR
�39325 PECANGRH�ENS d232232
pU-1330 FEMINGTONPMK B0.9�tY5
IXA3�1340 CASTLETONMANOF
ao�-ian arca�o�wrcerr
COj-13$ CIAIRMONT�PH I
CQI�t<O1 T4NGLEWOOD
CQ�9918 CIAIRMONT-PH II
�jA429 WARWICKPARC 692]]18
W'f-1<3d qCCKPIMMON E5,16132
0�-0986 CHPNELSCOURT
00]-1500 SM26HOWPUflCHASES 2b,56B.09
IXt3-1563 VILLqSOFCOLLEYVILLE
W5�1V2 VOWNTARYPRRHFVN� 193.O161d
011-11]2 LIBflAflY�ONAT10N5FUN0 3i8.328J2
012�11]2 PAFKUNDDEOICATIONFUN� 11555931 4G0,49]49
OP�11I2 DRPINAGEFtINDOPERAiING 6929)80
@O�11R CEOCOPEPATING
02611]2 ➢FOPEfiAi1NG 3]2516P6
N2�11]2 CAPRPLE�UIPM[NTRESEFVE
U1A�11]2 COLLEWILLEiOMORflOW 25W]O'J
PERGENERALLEOGER SO�J.�O] SSW.820.W 5121031890 E121601640 51039ASOW $129]W].69 $]50408.W
MARKRVAWE $1p�.�9W 55W,Bi9.W S1,208�24AD 51.212�]<4-CO 51,1@,00&W 51�2WpB].50 51Rd9]25
VAWEATMATUPRY SIOfp,GCO.OJ $,SW.�.W 512W,0.UW 512P�.Oat.PJ S1.IW.Oat.W 51]fA.Q'%1.0� SISOQ'%1.0]
IMEIaESTfiEGEryEDiOMATUPf1Y 59,2W0] 52]20.�9 55p�1] S6idWVJ $8,�4]2 $6886.89 $9.4]H28
OUTSTAN�INGINVESTMENTS Ai1231-Ip
INVESiMFNT
�ATE ACQUIRE�
MPTURItt DATE
26 WEEN LBILL AUCTION �ISCOUNiIW EEft OF PURCMASE
YIEL� TO MATURIN
PLLOCRTION OF
ACCOUM INVESTMENT
W1�11R GENERALFUNOOPERAiING
W2�1166 U➢LINDEBiSERVICEPESEFVE
W2�11]P UTILfIYFUN�OPEFATING
W2-1P8 CUSTOMER�EPOSRS
W2-I55] LHERESERVELIFTSTATION
W39180 BE�FOP�BRIOGEESCPOW
IXU-1188 TOWNCENiER/HWV26
IX39192 MCOONWRLWOOOSESTESCPOW
W3-12W LONGWW��PPRKINGESCPOW
IXU-12W BEDFOROIANES/SOMEFSEi
IXAi4P28 PLEASPNTRpNHAROPGEESTAiESIESC
W3-1229 GlAOE FO SUMMEPBFOOK
IXU-1211 LAKEWCODESCPOW
IXA99296 E.GlAOE CRFN6flWKESCROW
W3-120] E.GIA�E ASHMOPEIESCROW
IXAi�124] GLA06WAYSIOEESCflOW
IX\t9250 FlEATfA PLPCE
�3925] ASHMOREIIAGlA0ER0E5CFOW
pp3-tY68 MILLWEEK/GU�EESCflOW
ON�1211 ASHMO{iE1NGLADF.ESCqOW
W3-1218 GIA�Efl�IASHMOREIIBESCPOW
'q13-0301 IAKE WQO� PM IV
W393M VILLAS�ELMAP
W3-130] SPRINGGAPDEN
CC3-0303 COVENPNTCHPISTIPN
W39313 APPLEBEFS
pU-1319 REMINGTON PARK
q19-0923 SMPLIMPR
W3-1325 PECAN GAROENS
0.3-13d0 REMINGTON PARK
IX13�1344 CASiLETON MANOR
ON�135> CRGOiL�LOCKETf
M3-1392 CLAIFMONT PHI
IXAl�1Cpf iPNGLEW00�
q�t9418 CLAIPMONT�PHII
W3-1029 WPflWICHPAflC
IX13�1Cd< ROCKRIMMON
003�1486 GHqNELS COURT
W3-150] SH26 ROW PURCHASES
IXU-15C3 VILLASOFCOLLEVVILLE
Q691)2 VOWNTARYPAflRFUN�
011-1P2 LIBRAFYDONAilONSFUND
012�11]2 PAflKIAND OEOIChTIONFUN�
01I�11R ORFINqGEFUNDOPFFATING
WJ9P2 CEOCOPERPTING
@611]2 i1FOPEflATING
N2-01R CAPITAIEOUIPMENTRESERVE
N<91]2 COLLEWILLETOMORflOW
PF.P GF.NERAIIEDGEP
MARKET VALUE
VA W E AT MPTUFIN
INTEPESTflECENE�iO MPtURRV
iFEASUFT
NOTE
26JU192
15Oec9H
0.190°rv
0164%
554,468.]5
FFCB
NOiE
18.SeP'4
18-SeP-la
a iarea
OJW'=
250,0.0 W
�
FFCB
NOiE
25SeR��
25 Seam
o iaav;
090°6
5]&269Q
165,351.19
FHLB
NOiE
22 Ccl-12
22 APr-I<
O150%
02a0^a
9 B690f
62.029 �3
362&ld3
10,9&9.1H
133699]
�Y] ]O51I
26,OR36
II],�291
42.969 V
983A435
E02520>
C].19)HO
69.fA]BO
56,)41.19
�Oa,8a9.ia
26.OP0 W
FFCB
NOTE
20NOV-4
O1 May94
0.105%
0265°6
50]MOW
493.]BO.W
FFCB
NOTE
21.NOV92
2LNOV.14
Qtd6%
028�
12P�,Ox1. W
FFCB
NOiE
2I Dx 12
26 Dx44
0130°b
a z�o^e
]]5&i15
939f3.3]
2I8I55]
BI J6680
IC],153.0J
m,92310
sa,mun
623428Q1
a�a0t3B
a563B0i9
<500.UOJ
SSSa,a6A]5 51,200,p0pW SL200,000.00 SLOOp,W0.p0 SB3418�.00 51,200,00000 S]99.)00.00
5552,921FA SRW,02QJ0 S 20J,]59� S1.OY{22aW S1��B48W 9,199,62440 51,1%,269.W
SSSO,WJW St�2W,CW.O] 512W,P�J.O] SL20]iCW.OJ 51,OCO.�OJ 5120Ji0�0.W 31�2Wip�W
51,25292 9R00.00 S6,a80.00 Sa,31Gp5 53.82G16 S6T20.00 $Bp]1a2
CDARS CERTIFICATE OF DEPOSIT ALLOCATION
FUND
ALLOCATI ON
UTILITY FUND
GENERALFUND
GENERALFUND
GENERALFUND
GENERALFUND
GENERALFUND
CDARS CERTIFICATES OF DEPOSIT
AMOUNT
$502,303.63
$502,109.55
$503,248.61
$1,508,227.67
$500,000.00
$500,000.00
INTEREST
EARNED
PURCHASE MATURITY INTEREST DURING
DATE DATE RATE QUARTER
8/2/2012 8/1/2013 0.45% $569.74
6/28/2012 6/27/2013 0.45% $569.52
9/29/2012 3/28/2013 0.20% $253.69
9/27/2012 9/26/2013 0.27% $1,026.42
9/26/2012 9/25/2014 0.50% $630.14
9/26/2012 9/26/2013 0.35% $441.10
TOTAL $4,015,889.46 $2,419.37
LOGIC INVESTMENT POOL ALLOCATION
AND GENERAL INFORMATION
LOCALGOVERNMENTINVESTMENTCOOPERATIVE/"LOGIC"
ACCOUNT ALLOCATION AT DECEMBER 31, 2072
ACCT # DESCRIPTION BALANCE
GENERALFUND
001.1115 GENERALOPERATiNG $172,810.35
UTILITY FUND
002.1115 UTILITYOPNS $2,113,720.95
002.1116 IMPACT FEES WATER $953,298.95
002.1130 UTILITVINTEREST&SINKWGFUND $781,65427
002.1294 IMPACT PEES SEW ER $531,195.94
CAPITAL PROJECTS FUND
003.1113 IMPACT FEES/SA I $190,993.08
003.1396 2002 CERTIRCATES OF OBLIGATION $14,227.45
003.1508 MICRO-RESURFACING $303,716.81
003.1509 STREET flESUflFACING $1,720,898.66
DEBT SEFVICE FUND
004.1ll5 DEBT SERVICE OPERATING $1,197.849.80
DRAINAGE FUND
017.1115 DRAINAGE OPERATING $62$57L50
017.1159 DfiAINAGE INT & SWKING FUND $210,703.80
017.1380 2001 DRAINAGE BONOS $2,320.77
TIF FUND
026,1115 TIFOPERATMG $9.894,33220
026.1383 2001 TIF BONDS $182,88279
CCCPDFUND
027.1115 CCCPDOPERATING $748,59805
027.1147 99 POLICE/COURT BLDG FUND $62,82176
SALESTAXINCENTNEAGREEMENTFUND
031.1115 SALES TAX INCENTIVE AGREEMENT OPERATING $518,22223
CAPITAL EQUIPMENT REPLACEMENT FUND
032.1115 CAPITAL EQUIPMENT PEPLACEMEM FUND $281,368.83
COLLEYVILLE TOMOFROW FUND
034.1115 COLLEYVILLETOMORROWFUND $1,615,241.62
PAHKS TOMORROW FUND
035.1115 PARKSTOMOFROW FUND $1,206,649.35
STRATEGIC INITIATIVES FUND
036.1115 STRATEGIC INITIATNES FUND $295,33572
TOTAL LOGIC POOL BALANCE $23,627,414.88
LOGIC
LOGIC Newsletter
December 2012
As of December 31, 2012
Current Invested Balance $2,901,152,418.66
Weighted Average Maturity (1)* 45 Days
Weighted Average Maturity (2)* 51 Days
Net Asset Value 1.000071
Total Number of Participants 448
Management Fee on Invested Balance 0.0875%
Interest Distributed $594,062.98
Management Fee Collected $195,328.19
% of Portfolio Invested Beyond 1 Year 0.00%
Standard 8 Poor's Current Rating AAAm
December Averages:
Averagelnvested Balance $2,635,354,519.37
Average Monthly Yield, on a simple basis 0.1785%
Average Weighted Average Maturity (1)' 51 Days
Average Weighted Average Maturity (2)* 58 Days
' De�inition o� Weighted Average Maturiry (1) &(2)
(7) 7hisweightedaveragemawrirycalculationusesiheSECRule2a-7defnition
for stated maturiry for any Floating rate insimment held in lhe portfolio �o
determine the weighted averege maWrity for ihe pool. This Rule specifes
that a variable rate insimment to be paid in 397 calendar days or less shall
be deemed to have a maturity equal to lhe period remaining until Ihe next
readjustment of ihe interest rele.
(2) This weighted average maturiry calculation uses the fnal maturity of any
floaling rete ins�ruments held in �he portfolio to calculate Ihe weighted
average maWtity for the pool.
Rales re�ect historical information antl are not an intlicaCnn of fuWre performance.
New Pa�ticipants
We would like to welcome the following entities who joined
LOGIC in December:
* Jefferson County WCID No. 10
�t Montgomery County
Ho/iday Reminde�
In observance of Martin Luther King Jr. holiday, LOGIC
will be closed Monday, January 21, 2013. All ACH
transactions initiated on Friday, January 18th will settle
on Tuesday, January 22nd.
In observance of Presidents' Day, LOGIC will be closed
Monday, February 18, 2013. All ACH transactions initi-
ated on Friday, February 15th will settle on Tuesday,
February 19th.
Global equity and credit markets were volatile in the
fourth quarter as investors shifted their focus from
the ongoing credit concerns in Europe to the U.S.
elections and the potential economic implications of
the "fiscal cliff'. U.S. economic data was generally a
bit better in the fourth quaRer, with housing showing
the strongest improvement. After much anticipation,
the election was status quo with President Obama
re-elected and a Congress that remained divided.
U.S. equity markets and short-term interest rates
fell as the "fiscal cliff' took center stage. Markets
swung back and forth on news about a potential
for a deal or lack thereof. Uncertainty remained
on concerns that negotiations would be protracted.
Finally, Congress was able to pass a last-minute
bill at the end of the year that averted the full brunt
of the "fiscal cliff." However, the measures, which
include higher marginal tax rates for upper income
households, higher tax rates for capital gains and
dividends, and a higher tax rate on estates, only
addressed revenue. Congress put off the more
important decisions regarding spending cuts via
sequestration and the debt ceiling until February
and March. Given the difficulty in reaching the deal
on taxes, fiscal uncertainty is likely to linger as the
new Congress faces a difficult challenge in seeking
agreement on spending cuts. The U.S. officially
reached the debt ceiling limit on December 31st,
but the U.S. Treasury is undertaking extraordinary
measures in order to continue paying its obligations
for approximately another two months.
The three major concerns that dominated 2012
appear to have eased as investor fears of
a eurozone debt crisis, the fiscal cliff and a
Chinese economic hard landing have abated. The
conversion of the Fed's Operation Twist to outright
open-ended Treasury purchases and the fiscal cliff
compromise are positive forces in the U.S. The
amount of liquidity being injected into the global
financial system by central banks is overwhelming
and provides significant monetary conditions for
a recovery. The transmission mechanism into
economic growth has not yet been triggered, but
the likelihood of this happening in the near-term
has increased. However, while central banks have
reduced tail risks, the ongoing political struggle in
the U.S. over spending cuts and the debt ceiling
creates significant uncertainty.
This inlormation is an excerpt fmm an economic repotl datetl �ecember 2012
provitletl ro LOGIC by JPMOrgan Asset Management, Inc., Ihe Invesfinent
manager of ihe LOGIC pool.
PO/�f0/%O I7j�
Type of/nvestment
As of December 31, 2012
:� �
37 to 90 days
38.92%
S to 30 days
11.50%
Commercial Paper
70.2
Distribution of
Participants ,by Type
As of December 31, 2012 „�
��.
Repurchase
ments
57 %
p0/t%O/%O ,by
Maturity
As of December 3f, 2012
U�ility District
U
Treasuries
�.asia
Agencies
071%
Other
5.58%
;ily
35 %
County
10.93 %
ealth Care
1.79%
Education
Historical Program Information
Average Book Market Net Numberaf
Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants
Dec 12 0.1785% $2,901,152,418.66 $2,901,360,833.82 1.000071 51 58 448
Nov 12 0.1804% 2,488,323,083.01 2,488,496,976.98 1.000069 50 52 446
Oct 12 0.1971% 2,387,683,334.65 2,387,863,589.71 1.000075 53 55 442
Sep 12 0.1964°/a 2,370,820,935.14 2,370,986,418.51 1.000069 48 51 441
Aug 12 0.1927°/a 2,412,204,530.32 2,412,368,953.31 1.000066 45 49 440
Ju112 0.2379% 2,576,792,523.17 2,576,977,647.64 1.000071 42 47 438
Jun 12 0.2514% 2,740,188,470.00 2,740,458,128.80 1.000098 42 48 437
May 12 0.2683% 2,838,358,807.97 2,838,700,233.67 1.000120 49 56 435
Apr 12 0.2864% 3,146,524,243.82 3,146,590,397.72 1.000116 44 48 433
Mar 12 0.2942% 3,263,401,089.13 3,263,825,072.25 1.000129 48 51 426
Feb 12 0.2860% 3,230,282,021.25 3,230,605,825.73 1.000100 53 55 423
Jan 12 0.2513% 3,139,196,113.09 3,139,446,843.68 1.000079 39 41 422
Portfolio Asset Summary as of December 31, 2012
Book Value Market Value
Uninvested Balance $ 15,338.12 $ 15,338.12
Accrual of Interest Income 863,971.83 863,971.83
Interest and Management Fees Payable (660,474.93) (660,474.93)
Payable for Investment Purchased 0.00 0.00
Receivable for Investment Sold 0.00 0.00
RepurchaseAgreements 625,606,000.00 625,606,000.00
Commercial Paper 2,037,706,382.57 2,037,851,487.00
Government Securities 237,621,201.07 237,684,511.80
Total $ 2,901,152,418.66 $ 2,901,360,833.82
Markel value o(collateral supporting iM1e Repurchase Agreemenls Is al least W2%of Ihe 800k Value. The portfollo is managed by JP Morgan Chase 8 Co. and ihe assets are safekept in a separale
custotlial account at the Fetleral Reserve Bank In �he name of LOGIG The only sourca of paymenl lo IM1e Participants are lM1e assels of LOGIC. There is no secondary source o( paymenl foi ihe
pool sucb as insurance or guarantee. Should you require a copy of Ihe porifolio, please contad LOGIC Patlicipanl Services.
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re0eds waiverof fees. This table repesenis irnestmenl pedormancelreWm lo �he cuslomer, nel of fees, and Is no� an indlcalim of N W re pedormance. M imeslmenl in �M1e secunty Is not Insure� or guaranteetl
bytheFederalDepasitlnsuranceCOrporationoranyotFizrgovemmentagency NNOUgM1NeissoerseekslopreservePievalueofaninveslmen1at51.00pershare.itispossi�lemlosemoney�yinvesting
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Daily Summary for December 2012
Mny Mkt Fund Daily Allocat�on LOGIC Invested Market Value WAM WAM
Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)*
12/1/2012 0.1851% 0.000005071 $2,488,323,083.01 1.000069 50 56
12/2/2012 0.1851% 0.000005071 $2,488,323,083.01 1.000069 50 56
12/3/2012 0.1828% 0.000005008 $2,489,402,589.96 1.000007 55 61
12/4/2012 0.1849% 0.000005067 $2,499,052,869.61 1.000067 54 61
12/5/2012 0.1884% 0.000005162 $2,507,499,933.67 1.000066 55 63
12/6/2012 0.1922% 0.000005265 $2,503,251,646.94 1.000064 56 64
12/7/2012 0.1901% 0.000005209 $2,507,903,812.84 1.000054 55 63
12/8/2012 0.1901% 0.000005209 $2,507,903,812.84 1.000054 55 63
12/9/2012 0.1901% 0.000005209 $2,507,903,812.84 1.000054 55 63
12/10/2012 0.1790% 0.000004903 $2,511,557,359.11 1.000071 54 62
12/11/2012 0.1860% 0.000005095 $2,454,872,174.74 1.000077 54 63
12/12/2012 0.1805% 0.000004945 $2,498,028,460.69 1.000080 53 61
12/13/2012 0.1777% 0.000004868 $2,530,450,469.88 1.000081 52 61
12/14/2012 0.1797% 0.000004924 $2,566,563,140.19 1.000075 50 59
12/15/2012 0.1797% 0.000004924 $2,566,563,140.19 1.000075 50 59
12/16/2012 0.1797% 0.000004924 $2,566,563,140.19 1.000075 50 59
12/17/2012 0.1806% 0.000004948 $2,635,408,743.24 1.000083 49 57
12/18/2012 0.1805% 0.000004946 $2,613,339,372.92 1.000077 48 56
12/19/2012 0.1746% 0.000004784 $2,618,962,081.10 1.000082 51 59
12/20/2012 0.1678% 0.000004596 $2,657,119,747.37 1.000077 53 61
12/21/2012 0.1714% 0.000004695 $2,759,743,582.95 1.000065 50 58
12/22/2012 0.1714% 0.000004695 $2,759,743,882.95 1.000065 50 58
12/23/2012 0.1714% 0.000004695 $2,759,743,882.95 1.000065 50 58
12/24/2012 0.1745% 0.000004781 $2,763,743,191.54 1.000069 49 56
12/25/2012 0.1745% 0.000004781 $2,763,743,191.54 1.000069 49 56
12/26/2012 0.1748% 0.000004788 $2,764,298,036.00 1.000073 48 56
12/27/2012 0.1666% 0.000004564 $2,849,682,OS1.71 1.000072 46 53
12/2S/2012 0.1700% 0.000004657 $2,885,049,019.32 1.000064 47 53
12/29/2012 0.1700% 0.000004657 $2,885,049,019.32 1.000064 47 53
12/30/2012 0.1700% 0.000004657 $2,885,049,019.32 1.000064 47 53
12/31/2012 0.1648% 0.000004514 $2,901,152,418.66 1.000071 45 51
Average 0.1785% 0.000004891 $2,635,354,519.37 51 58
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C�OLLEYVILLE
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Agenda Number PC-5
Type Pre Council
Department City Secreta
City of Colleyville
City Council
Agenda Briefing
Agenda Date 02/05/2013
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Title
Discussion of the February 5, 2013, City Council regular agenda items
City of Colleyville Page 1
L\� Y Q �,
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C�OLLEYVILLE
.1_. F � F .� �
Agenda Number 1
Type Executive Session
Department City Secreta
City of Colleyville
City Council
Agenda Briefing
Agenda Date 02/05/2013
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 - Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations
Attachments
City of Colleyville Page 1
RESOLUTION R-13-3591
A RESOLUTION APPROVING CITY COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF FEBRUARY 5, 2013
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the following actions of the City Council are hereby
adopted and approved:
a . THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND
ABSTENTIONS ON THIS THE 5T" DAY OF FEBRUARY 2013.
ATTEST:
Amy Shelley
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
L\� Y Q �,
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C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
Agenda Number 3 Agenda Date 02/05/2013
Type Announcements, Proclamations and Presentations
Department City Secretary
Title
ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
City of Colleyville Page 1
RESOLUTION R-13-3592
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT
ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 5, 2013
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of
January 15, 2013
b. Approval to enter into an agreement with Avistas, to provide
project management and oversight during replacement of the
existing analog Motorola 800 trunked radio system with a
Motorola 700/800 P25 digital trunked radio system, in an
amount not to exceed $90,000, and authorize the Mayor to
execute the agreement
c. Approval of a lease-purchase agreement with Baystone
Financial Group / Kansas State Bank through the Houston-
Galveston Area Council of Governments Purchasing Co-
Operative (HGAC), for the lease of a Ford F-450 Frazer
ambulance, in the amount of $209,425, and authorize the
Mayor to execute all agreements
d. Approval of an interlocal agreement between the City of
Colleyville and the Region VIII Education Service Center to
provide cooperative purchasing services through a program
known as The Interlocal Purchasing System (TIPS/TAPS), and
authorize the city manager to execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND
ABSTENTIONS ON THIS THE 5T" DAY OF FEBRUARY 2013.
ATTEST:
Amy Shelley
City Secretary
Resolution R-13-3592
Page2of2
CITY OF COLLEYVILLE
David Kelly
Mayor
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COLLEYVILLE
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City of Colleyville
City Council
Minutes - DRAFT
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, January 15, 2013 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on January 15, 2013, at 5:31 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart and Councilmembers Carol
Wollin, Stan Hall, Michael Muhm, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Police Chief Mike Holder, Captain Robert Hinton, Lieutenant Hillary Wreay,
Lieutenant Rodney Cunningham, Fire Marshal Robert McKeown, Economic
Development Director Marty Wieder, Parks and Recreation and Library Director Mary
Rodne, Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie
Hill, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager
Karen Hines, Community Development Director Ron Ruthven, Communications and
Marketing Director Mona Gandy, Parks Superintendent Tim Hightshoe, Information
Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy
Shelley were also present.
PC-1 Discussion of hydraulic fracturing operations at 7504 Pleasant Run Road
Community Development Director Ron Ruthven presented this agenda item and
briefed the City Council regarding the fracking process.
Councilmember Muhm questioned staff regarding the number of wells to be fracked.
Director Ruthven replied seven.
Mayor Pro Tem Hart questioned staff regarding how long it took to frack the 10
percent that has been completed. Director Ruthven replied approximately five days,
but the flow back process took approximately three weeks.
Councilmember Muhm questioned staff regarding the pipeline timeframe. Director
Ruthven replied possibly within six months.
Councilmember Muhm questioned staff regarding the approval process for the
pipeline. Director Ruthven replied it would require City Council approval through a
resolution.
Councilmember Muhm questioned staff regarding if there is an ordinance, which
regulates the pipeline, such as the placement of it? Director Ruthven replied yes.
City of Colleyville Page 1
City Council Minutes - DRAFI" January 15, 2013
Councilmember Hall questioned staff regarding if there will be a map, which outlines
the route, and will those persons be notified along the route? Director Ruthven
replied the ordinance does not require notification; however, a notification can be
made.
Councilmember Hall questioned
pipeline route, will they have to
Ruthven replied there may be a
looked at once the time comes.
staff regarding if a
excuse themselves
conflict of interest,
Councilmember is within the
from the discussion. Director
however those details can be
Councilmember Muhm questioned staff regarding if there are certain regulations in
place that dictate where the pipeline can be placed and how it is maneuvered through
the City. Director Ruthven replied yes, and the Texas Railroad Commission and the
state will regulate the pipeline as well. Mayor Kelly concurred.
Councilmember Short questioned staff regarding if the pipeline can be under an
existing structure. Director Ruthven replied yes.
Councilmember Hall questioned staff regarding how big the pipelines are in diameter.
Director Ruthven replied between 12 and 18 inches.
Councilmember Muhm questioned staff regarding the completion for the roundabout.
Public Works Director Bob Lowry replied a substantial amount should be completed by
the end of February.
Councilmember Muhm questioned staff regarding if the 16-foot sound walls will be
installed. Director Ruthven replied yes.
Councilmember Wollin questioned staff regarding if the trucking contractor will be the
same. Director Ruthven replied he did not know.
Councilmember Wollin stated the last trucking company had issues following the
guidelines.
Councilmember Wollin questioned staff regarding if they will be required to follow the
same construction hours. Director Ruthven replied yes.
Councilmember Hall questioned staff regarding the turning lane. Director Lowry
replied there is plenty of room for turning.
Mayor Pro Tem Hart questioned staff regarding if there is ample room for turning.
Director Lowry replied yes and that they had the fire trucks go through to test the
turning lanes. He stated the drivers must pay attention when going through the
roundabout.
City of Colleyville Page 2
City Council Minutes - DRAFI" January 15, 2013
Councilmember Hall questioned staff regarding if this is going south to north.
Director Ruthven replied yes.
Councilmember Wollin questioned staff regarding if damage assessments will be
taken of the road. Director Ruthven replied yes.
Councilmember Muhm stated there will be nine trucks in and nine trucks out.
Director Ruthven concurred.
Councilmember Muhm questioned staff regarding the timeframe regarding the move
out. Director Ruthven stated by February 14.
Councilmember Muhm questioned staff regarding if the move out included the sound
walls. Director Ruthven stated the sound walls may stay; he stated not being sure.
City Manager Jennifer Fadden added Atlas had not committed on the sound walls.
Mayor Kelly questioned staff regarding if the roundabout could handle the weight of
the trucks since that seems to be a big concern. Director Ruthven replied yes.
Councilmember Muhm questioned staff regarding the type of noise with the
perforation process. Director Ruthven explained it would not be any different than
previously heard with the process done last year.
Councilmember Muhm questioned staff regarding the timeframe. Director Ruthven
replied three days.
Councilmember Wollin questioned staff regarding if this will take place during week
days. Director Ruthven replied not sure at this time.
Councilmember Hall questioned staff regarding the closest home. Director Ruthven
replied the Quinechet's property with the closest neighborhood being Monticello.
Councilmember Short explained he backed up to the property as well.
Councilmember Hall questioned staff regarding notification. Director Ruthven
explained the notification process.
Councilmember Taylor questioned staff regarding the days for the pond to restore
itself. Director Ruthven explained they will only be able to use water from their well,
approximately 45-50 days to refill the well and frack one well at 10 percent.
Discussion occurred regarding the water rate per minute used for fracking.
Councilmember Muhm stated this will be going on for 11 days at a time, for the next
year and a half. Director Ruthven stated effectively. He further explained it could be
done faster if they were to use City water.
City of Colleyville Page 3
City Council Minutes - DRAFI" January 15, 2013
Councilmember Muhm stated this will be a lot of disruption. Director Ruthven
concurred.
Councilmember Taylor questioned staff regarding if the limitation is with their well.
Director Ruthven replied yes.
Councilmember Taylor questioned staff regarding if they are limited to the 11 days.
Director Ruthven replied yes.
Councilmember Taylor questioned staff regarding if they can frack more than 10
percent at a time for each well. Director Ruthven replied if the water pond was full,
they could frack an entire well.
Mayor Kelly stated water is the bigger issue since the replenishing rate is slower.
Councilmember Muhm questioned staff regarding the pumping process. Director
Ruthven explained the process, and stated some can be accomplished in half a day.
Councilmember Taylor stated this appears to be different than what was approved in
respect that they are asking for forgiveness rather than permission. Director Ruthven
stated the regulations do not address the "how" and ��when" they can frack only the
maximum duration for the number of days for fracking.
Councilmember Taylor stated he did not remember they were going to frack within
this type of timeframe. He added he remembered they said they were going to truck
water in.
Mayor Kelly questioned staff regarding if there is a way to shorten the duration of the
fracking process by either allowing more trucks or more days to allow for this
process. Director Ruthven stated possibly.
Councilmember Taylor questioned staff regarding what is the impact to our systems
capacity. Director Lowry explained the possible impacts to the system regarding
water usage.
Councilmember Taylor questioned staff regarding if this could be a hybrid by using
their water and City water. Director Lowry replied it could be done faster by using
City water and he explained the water rate per minute.
Councilmember Taylor stated we can regulate their water usage and help them to
move through this process faster.
Mayor Kelly questioned City Council regarding if they would like staff to evaluate this
option. Councilmembers concurred.
City of Colleyville Page 4
City Council Minutes - DRAFI" January 15, 2013
Councilmember Taylor suggested they bring in a plan that indicates a much quicker
process, given the supplement of City water.
Councilmember Muhm stated the off-set from buying our water, for them, would be
that they do not have to bring in equipment as frequently as they would be by only
using their water supply.
Councilmember Muhm stated having an issue with a fracking process taking place
year round.
City Manager Fadden questioned Mayor and City Council regarding if they would like
to look at an alternate rate structure for this purpose. All members concurred.
Councilmember Taylor stated he did not remember this process being piece-milled
like it has been presented this evening.
Mayor Kelly stated he would like staff to meet with Atlas regarding a work plan for
water usage and a timeframe.
Councilmember Taylor stated a reduced timeframe will also reduce the traffic around
the roundabout as well.
Councilmember Taylor questioned staff regarding what happens after all of the wells
are fracked. Director Ruthven stated this will all revolve around the pipeline.
Councilmember Muhm stated this is only seven of the authorized 14 gas wells.
Councilmember Taylor stated he would like to see a time table with expectations.
Councilmember Taylor stated there are authorities regarding the pipeline, but we
have control of this well site.
Director Ruthven questioned Mayor and City Council regarding if they are in favor of a
plan from Atlas, which includes fracking all at one time, given the water supply is
adequate. Mayor and Council concurred and stated they would like to see the plan.
Councilmember Taylor stated they can control the water usage so it does not
interfere with the citizen's water usage.
Councilmember Muhm stated he would like for this to be as non-disruptive as
possible for the citizens.
PC-2 Presentation of the 2012 Annual Crime Report
Police Chief Mike Holder presented the 2012 Annual Crime Report.
City of Colleyville Page 5
City Council Minutes - DRAFI" January 15, 2013
Councilmember Muhm questioned staff regarding the increase in the non-residential
burglaries. Chief Holder replied those have increased due to the metal thieves in the
construction sites. He further explained the larger residences have detached
buildings in which the burglary has occurred and those detached buildings are not
considered residential structures.
Councilmember Muhm questioned staff regarding if there have been any benefits
from the hanging cards placed in vehicles to deter a vehicle burglary. Chief Holder
replied this program is still being utilized however; most vehicle burglaries are crimes
of choice. He then explained the vehicle burglary rates.
Councilmember Muhm questioned staff regarding if the cars are parked on the streets
at night. Chief Holder replied most of the vehicle burglaries occurred in parks, in
which vehicles were unlocked with the valuables visible.
Councilmember Taylor questioned staff regarding if the violent crimes reported were
residential or commercial in nature. Chief Holder replied they varied.
Mayor Pro Tem Hart questioned staff regarding the solicitors. Chief Holder replied
since he has been with Colleyville, those numbers have decreased. He explained
several had been arrested for the violation of the solicitor's ordinance.
Mayor Pro Tem Hart questioned staff regarding if there are solicitor issues, what
should that citizen do, call 9-1-1? Chief Holder replied yes.
Councilmember Taylor questioned staff regarding if the solicitor's ordinance has taken
care of some of those issues. Chief Holder replied yes.
Chief Holder explained non-profits do not follow the same ordinance however; they
take precautions with them as well.
Councilmember Taylor questioned staff regarding how the data is collected and
shown on the analysis. Chief Holder explained the process in which the data is
collected and analyzed.
Discussion occurred regarding the Crime Trend Analysis software and how the
patterns are shown.
Councilmember Muhm stated the 121 Corridor looks a lot better regarding crime.
Councilmember Wollin explained the police department will engage in homeowner
association (HOA) meetings or civic meetings, if they are invited to participate.
Chief Holder explained they are pushing to get more involved in the HOAs this year.
City of Colleyville Page 6
City Council Minutes - DRAFI" January 15, 2013
PC-3 Presentation of the Monthly Financial Report - December 2012
Finance Manager Karen Hines presented the Monthly Financial Report for December
of 2012.
Councilmember Muhm stated he liked the format.
Councilmember Muhm questioned staff regarding if the franchises are slow payers for
this time of the year. Manager Hines explained the regular schedule is usually later
in the year.
PC-4 Discussion of the January 15, 2013, City Council regular agenda items
Mayor Kelly asked City Council if there were any questions regarding any agenda
items.
Councilmember Hall questioned the roundabout for Cheek-Sparger Road and Bedford
Road. Mayor Kelly explained the plan has been presented to the City Council.
Mayor Kelly adjourned the Pre Council meeting at 6:43 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Kelly
on January 15, 2013, at 7:46 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart and Councilmembers Carol
Wollin, Stan Hall, Michael Muhm, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Marshal Robert McKeown, Police Chief Mike Holder, Captain Robert
Hinton, Economic Development Director Marty Wieder, Public Works Director Bob
Lowry, City Engineer Jeremy Hutt, Community Development Director Ron Ruthven,
Communications and Marketing Director Mona Gandy, Information Systems Manager
Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley were also
present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agend
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial
and financial information received from business prospects the City seeks to
have locate, stay, or expand
City of Colleyville Page 7
City Council
Minutes - DRAFI" January 15, 2013
Mayor Kelly explained the Executive Session had been called in accordance with the
Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.071, Litigation, Section 551.072, Real Estate, and Section 551.087,
Economic Development. He further explained there would be no decisions made or
action taken during this time. The meeting was recessed at 6:53 p.m. and
reconvened at 7:46 p.m.
INVOCATION: Pastor Drew Sherman, Compass Christian Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION -
Resolution R-13-3585
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Kelly announced the upcoming Open House and State of the City event to be
held at Colleyville Center on January 24, 2013 at 6:00 p.m.
Mayor Kelly announced the tenth class of the Colleyville Citizen's Police Academy to
start on January 31, 2013.
Mayor Kelly announced the seventh class of the Colleyville Citizen's Fire Academy to
start on February 21, 2013.
Proclamation commending Girl Scout Kylee Kittrell, in recognition of earning the
Gold Award - Mayor David Kelly
In recognition of board and committee members for years of service
In recognition of Colleyville's featured business - Elixir Salon and Day Maker, 85
Village Lane, Suite 15, Danielle and John Arnett, Owners - Mayor David Kelly
and Economic Development Director Marty Wieder
Mayor Kelly presented the proclamation to Girl Scout Kylee Kittrell in the recognition
of earning the Gold Award.
Mayor Kelly recognized Charlie Hewitt for his years of service on the Colleyville
Events Steering Committee.
City of Colleyville Page 8
City Council Minutes - DRAFI" January 15, 2013
Mayor Kelly recognized Debbie Abitz for her years of service on the Colleyville
Sidewalks Committee, Colleyville Tree Board, and the Parks and Recreation Advisory
Board.
Mayor Kelly recognized Carel Tornes for his years of service on the Colleyville
Sidewalks Committee and the Traffic Safety Advisory Committee.
Mayor Kelly recognized Walt Mills for his years of service on the Traffic Safety
Committee.
Mayor Kelly and Economic Development Director Marty Wieder recognized the
featured business, Elixir Salon and Day Maker and business owner John Arnett.
Councilmember Wollin commended Mr. Arnett for providing hair and make-up
services for the models for the Colleyville Women's Club Fashion Show and Lunch and
Benefit.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3586
4a Approval of the minutes of the regular City Council meeting of January 8, 2013
4b Approval of a bid award for the Fiscal Year 2013 (FY 2013) annual purchase of
water meters to Texas Products, Inc., in the amount of $80,105.25, and
authorize the city manager to execute the contract
4c Approval of an interlocal agreement with Tarrant County for the rehabilitation of
Heritage Avenue, from Cheek-Sparger Road to approximately 550' south of Red
River Drive, and authorize the city manager to execute the agreement
Mayor Kelly read Resolution R-13-3586 in its entirety.
City Engineer Jeremy Hutt presented an update regarding item 4c.
Mayor Kelly opened the public hearing at 8:07 p.m.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:07 p.m.
Councilmember Muhm questioned staff regarding if the road Euless built is concrete
or asphalt. Engineer Hutt replied a two-lane concrete road.
Councilmember Muhm questioned staff regarding if the proposed roadway will be
concrete. Engineer Hutt replied no, it will be a rehabilitated, asphalt roadway.
City of Colleyville Page 9
City Council Minutes - DRAFI" January 15, 2013
Councilmember Muhm questioned staff regarding why Tarrant County is not
proposing concrete. Engineer Hutt replied the agreement with Tarrant County is for
asphalt.
Councilmember Muhm questioned staff regarding if the asphalt will be able to handle
the perceived traffic. Engineer Hutt replied yes and this will be a four inch roadway
that will be 15 years, maintenance free, which the City can maintain.
City Manager Fadden explained once development occurs, particularly on the west
side of Heritage Road, the developer is required to construct the proper roadway.
She stated this is to simply put the roadway in a maintainable condition until the
development occurs.
Councilmember Muhm stated being concerned with spending money on something,
which will have to be repaired. Engineer Hutt explained this amount would be spent
within three years, given the current condition of the roadway. He stated this is the
best option to utilize for partnering with Tarrant County.
Mayor Kelly commended Commissioner Fickes regarding the partnership with the City
of Colleyville through a shared agreement, which saves the residents of Colleyville
money.
Mayor Kelly moved to approve Resolution R-13-3586. Councilmember Wollin
seconded the motion.
The motion to approve carried by the following vote:
Aye: 6- Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Stan Hall, ]ody Short, and Mike Taylor
Nay: 1 — Councilmember Muhm
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-13-1862
Consideration of a request for a Special Use Permit for a donation station on Lot
8A, Block 1, of the Thompson Terrace Addition located at 5117-B Colleyville
Boulevard, Case ZC12-027
Mayor Kelly read the caption of Ordinance 0-13-1862 in its entirety.
Mayor Kelly opened the public hearing at 8:12 p.m.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:12 p.m.
City of Colleyville Page 10
City Council Minutes - DRAFI" January 15, 2013
Mayor Pro Tem Hart moved to approve Ordinance 0-13-1862. Mayor Kelly
seconded the motion.
Councilmember Wollin
will remain the same.
hours of operation.
questioned the applicant regarding if the hours of operation
Brian Utzman, Goodwill Industries of Fort Worth, explained the
Councilmember Muhm questioned Mr. Utzman regarding the changing of the
entrance; will the traffic move any differently. Mr. Utzman replied the donations will
be accepted in the front therefore, the traffic pattern will move a little differently.
Councilmember Muhm questioned Mr. Utzman regarding if persons will access the
facility from Thompson Terrace. Mr. Utzman replied yes.
The motion to approve carried by the following vote:
Aye: 7- Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, ]ody Short, and Mike Taylor
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-13-1863
Consideration of amendments to Chapter 3- Land Use, Section 3.24 - Schedule
of Permitted Principle Uses of the Land Development Code, Case GC13-001
Mayor Kelly read the caption of Ordinance 0-13-1863 in its entirety.
Director Ruthven presented the agenda item and briefed the City Council.
Mayor Kelly opened the public hearing at 8:17 p.m.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:17 p.m.
Councilmember Wollin questioned staff regarding the definition of a medical office or
a physician's office. Do these places provide medical testing? Director Ruthven
replied there is not a specific definition; however, they will provide various types of
medical testing.
Mayor Kelly questioned staff regarding why psychologist offices are allowed in the
CN-Neighborhood Commercial zoning district but physicians or dentist's offices are
not allowed in the same district. Director Ruthven explained those had been
eliminated from that zoning district since the CN zoning districts are often nestled
within neighborhoods and those types of uses generate more traffic.
City of Colleyville Page 11
City Council Minutes - DRAFI" January 15, 2013
Mayor Kelly stated he believes an office with multiple tenants can generate more
traffic, at times, than a physician's office, therefore a comprehensive look at the
zoning districts appears to be necessary.
Councilmember Muhm questioned staff regarding if the emergency room clinics or
��doc in a box" type facilities would be allowed. Director Ruthven explained
emergency rooms require a Special Use Permit and are therefore looked at as
institutional type uses.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-13-3587
Approval of a City/Developer Agreement between the City of Colleyville and
Avere Colleyville, L.P. for the Heritage Farms Development, and authorize the
city manager to execute the agreement
Mayor Kelly read Resolution R-13-3587 in its entirety.
Director Ruthven presented the agenda item and briefed the City Council.
Mayor Kelly opened the public hearing at 8:25 p.m.
Randy Johnson, Cirrus Health, came forward to present the case and brief the City
Council.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:26 p.m.
Mayor Kelly questioned staff regarding if the total City contributions are $675,000.
Director Ruthven replied yes.
Mayor Kelly questioned staff regarding the timeframe for construction. Mark Goode,
Kimley-Horn, stated they estimate six months for the design time, and construction
would be less than 18 months.
Mayor Kelly questioned staff regarding if any phasing will take place with the
roundabout. Director Ruthven replied that may be a possibility to lessen the impact.
Councilmember Hall questioned staff regarding if City Council will see the final design
of the roundabout before construction. Director Ruthven replied yes.
Councilmember Taylor stated he would like to discuss the phasing of the two
roundabouts in a pre council meeting. Mayor Kelly concurred.
Councilmember Muhm questioned staff regarding if the roundabout has to be
constructed before the Heritage Farms development could be started. Director
City of Colleyville Page 12
City Council Minutes - DRAFI" January 15, 2013
Ruthven replied it has to be completed before the City will issue any certificate of
occupancies for the development.
Councilmember Muhm stated having concerns for the traffic with the development
and the completion of this roundabout. Director Ruthven replied that is why the
certificate of occupancy requirement is in place, to eliminate the ability to open
before the roundabout construction is complete.
Councilmember Muhm questioned Mr. Goode regarding the concern of Bedford Court
moving north, and then taking Cheek-Sparger to the east. Mr. Goode replied they
have not created a new set of drawings however, they have heard the concern and
intend to massage the radius to make it more manageable.
Councilmember Hall stated he would like to see a matrix to see of how the final
design compares in size to the neighboring roundabouts in and around Colleyville.
Mr. Goode replied yes, they will bring forward a matrix.
Councilmember Wollin questioned staff regarding the two-year maintenance bond, is
this the City or the developer. Director Ruthven replied it would be the developer.
Engineer Hutt explained the two-year maintenance bond for construction projects.
Councilmember Wollin questioned staff regarding the timing of completion; there are
no assurances for the two-year completion. Director Ruthven concurred. Mayor Kelly
explained the developer would not be able to get a certificate of occupancy for the
Heritage Farms development without the roundabout completion. Councilmember
Muhm stated the same. Councilmember Wollin stated she did not want any
inconveniences with the construction. Engineer Hutt replied there will be timelines in
place before a notice to proceed will be issued.
Discussion occurred regarding the City's provisions in the construction of the project
and a performance bond requirement.
Councilmember Short questioned staff regarding if the design elements have been
defined for the roundabout. Engineer Hutt replied not at this time; however, those
elements will be consistent with those in the City. Mayor Kelly explained they are
finalizing the funding of this project.
Mayor Kelly moved to approve Resolution R-13-3587. Mayor Pro Tem Hart
seconded the motion.
The motion to approve carried by the following vote:
Aye: 7- Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, ]ody Short, and Mike Taylor
City of Colleyville Page 13
City Council Minutes - DRAFI" January 15, 2013
7b Resolution R-13-3588
Consideration of appointment to the Park Land Dedication Committee
Mayor Kelly read Resolution R-13-3588 in its entirety.
Director Ruthven presented this agenda item to the City Council.
Mayor Kelly opened the public hearing at 8:38 p.m.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:38 p.m.
Councilmember Wollin moved to approve Resolution R-13-3588.
Councilmember Hall seconded the motion.
The motion to approve carried by the following vote:
Aye: 7- Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, ]ody Short, and Mike Taylor
7c Resolution R-13-3589
Consideration of appointments to the Colleyville Tree Board
Mayor Kelly read Resolution R-13-3589 in its entirety.
Director Ruthven presented this agenda item to the City Council.
Mayor Kelly opened the public hearing at 8:39 p.m.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:39 p.m.
Councilmember Hall moved to approve Resolution R-13-3589. Mayor Kelly
seconded the motion.
The motion to approve carried by the following vote:
Aye: 7- Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, 7ody Short, and Mike Taylor
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
City of Colleyville Page 14
City Council
9. REPORTS
Minutes - DRAFI" January 15, 2013
Parks and Recreation Advisory Board Meeting Minutes - October 8, 2012
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 15,
2013 - Reading and Public Hearing - Resolution R-13-3590
This resolution was not needed.
11. ADJOURNMENT
There being no further business before the City Council, Councilmember Muhm
moved to adjourn, and Mayor Pro Tem Hart seconded the motion.
The motion carried with the following vote:
Aye: 7- Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, 7ody Short, and Mike Taylor
Mayor Kelly adjourned the City Council meeting at 8:39 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS
THE 5T" DAY OF FEBRUARY 2013.
Minutes taken and prepared by:
Amy Shelley
City Secretary
City of Colleyville Page 15
L1� Y Q�,
�
C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 02/05/2013 Number Resolution R-13-3592
Type Resolution
Department Police
Title
Approval to enter into an agreement with Avistas to provide project management and
oversight during replacement of the existing analog Motorola 800 trunked radio system
with a Motorola 700/800 MHz P25 digital trunked radio system, in an amount not to
exceed $90,000, and authorize the Mayor to execute the agreement
Explanation
Reading and Public Hearing
At the April 11, 2012 Pre Council meeting, staff briefed the City Council that the
existing 20-year-old analog Motorola 800 MHz trunked radio system used for public
safety and public works radio communications, was nearing the end of operable life,
due to outdated technology and the projected unavailability of replacement parts. A
lease-purchase agreement for the replacement of the trunked radio system and related
equipment was approved by City Council on April 17, 2012.
Early in the planning meetings for the replacement project for the trunked radio
system, which is jointly owned by six Northeast Tarrant County area cities who
compose the Northeast Trunked Radio Consortium (Bedford, Colleyville, Euless,
Grapevine, Keller/Westlake, and Southlake, known as NETCO). Each of the NETCO
cities is responsible for 1/6 of the $3,864,397 discounted infrastructure cost or
$644,066 for each NETCO member city and all the cost of their respective subscriber
equipment. The City of Colleyville's discounted subscriber equipment cost is projected
to be $350,468. The overall cost to Colleyville for the new 700/800 MHz P25 digital
trunked radio system is $994,534 with all discounts applied. The city managers of all
six NETCO member cities agreed that due to the scope and cost of the project, as well
as the complications of an implementation of this magnitude by a consortium, a project
management and oversight element was essential to the successful completion of the
project. As a result, $90,000 for project management and oversight was included in
the overall budget for the project. Each NETCO city will be responsible for 1/6 of this
agreement, or $15,000.
The City of Colleyville is the paymaster for NETCO and will be responsible for entering
into the attached project management and oversight agreement with Avistas, a
nationally known communications engineering firm located in Irving, Texas. Under this
agreement, Avistas will provide project management and oversight of all milestones
and deliverables set out in the agreement for construction of the new 700/800
MHz P25 digital trunked radio system between NETCO and Motorola Solutions, on
City of Colleyville Page 1
City Council Agenda Briefing 4b
behalf of the six member cities of NETCO. The other five NETCO member cities will
each pay the City of Colleyville $15,000 for their portion of this project management
cost.
Financial Impact
Colleyville funding in the amount of $15,000 for the NETCO agreement with Avistas if
found in the Fiscal Year 2013 Budget under the following line items:
Fi re
Parks
Fleet
Police
Streets
Drainage
Utility Billing
Utility Services
Utility Operations
001-22-30-6281
001-32-10-6281
001-51-10-6281
001-23-10-6281
001-33-10-6281
017-52-10-6281
002-20-10-6281
002-61-10-6281
002-61-20-6281
$5,100
$1, 590
$ 195
$ 5,100
$ 705
$ 300
$ 105
$ 105
$1,800
The remainder of the funding ($75,000) will be provided by the other NETCO member
cities.
Recommendation
Approve
Attachments
1. Proposal for Avistas Services - NETCO P25 Project Coordination
City of Colleyvi/le Page 2
�
AVISTAS
January 23nd, 2013
Lt. N. R. Cunningham
Services Lieutenant
Colleyville Police Department
5201 Riverwalk Dr.
Colleyville, Texas 76034
Re: Proposal for Avistas Services — NETCO P25 Project Coordination
Dear Lt. Cunningham:
Avistas
The Summit at Las Colinas
545 E John Carpenter Fwy, Suite 300
Irving, Texas 75062
214-544-0400 • Fax 214-242-231 1
info@avistas.com • www.avistas.com
Thank you for considering Avistas to assist NETCO with P25 Coordination relating to a recent $7
million USD strategic and technically complex digital radio procurement and deployment by Motorola.
This multi-faceted project is currently scheduled to be completed by December 31, 2013, but requires a
considerable amount of NETCO Project Management and Project Coordination.
While each of the NETCO participants has designated Project Managers to oversee their respective
City's interests, the NETCO project team has allocated funding for third-party Project Coordination
Support to coordinate the broader "Board Level" interests relating to a successful integrated and
interoperable project result. Avistas proposes to provide Project Coordination services to the cities in
NETCO with regard to the implementation of the new P25 Motorola P25 Digital Radio System in
Euless, Bedford, Colleyville, Southlake, Keller and Grapevine.
Avistas is a 10-1/2 year old, Irving-based, independent Management and Technology Advisory firm that
is also a Texas Registered Engineering firm. Avistas principals have worked together serving similarly
situated clients for over 20 years. Messrs Morgan and Nelson founded Avistas as an outgrowth of a
similar, Dallas-based firm owned by Mr. Nelson (now CTO of Avistas) for 20 years.
Avistas clients include governments, corporations and non-profits. A few notable local clients served
circa 1992 to present day include the following:
❖ Tarrant County 9-1-1 District
❖ American Heart Association (Dallas)
❖ JCPenney (multiple engagements)
❖ Southwest Airlines
❖ Fort Bend County (criminal courts complex)
❖ State of Texas (multiple engagements)
❖ ExxonMobil (multiple engagements)
❖ Colonial Savings, N.A. (multiple engagements)
❖ Union Pacific Resources (now Anadarko)
❖ TXU (multiple engagements)
Regarding this opportunity, it is understood that the NETCO P25 project is currently underway with
Motorola, following the current Motorola Project Plan dated March 30, 2012. This project plan began
on 6/29/2012 and is scheduled to be completed on 12/31/2013.
The implementation activities that are the subject of this project coordination effort begin on 2/8/2013,
where preparation activities began on 1/7/2013. The Motorola project plan implementation activities
involve 24 Major Milestones, 11 months time frame and 164 key activities for all NETCO and project
vendor participants.
Avistas O 2013 Page 1 of 6
NETCO Letter Agreement dated January 23�d, 2013
The P25 project involves the following "Key Project Participants":
• Motorola
NETCO (Euless, Bedford, Colleyville, Southlake, Keller and Grapevine)
DFW Communications
Key Avistas activities will be perFormed during monthly onsite project coordination meetings and bi-
weekly project conference calls in accordance with the NETCO meeting and call schedule included as
Exhibit A.
Avistas has been asked to support NETCO with the following core services which are further detailed in
the Avistas Project Matrix found in Exhibit B to this letter agreement:
❖ Project Status Meetings attendance and records
❖ Project Decisions Tracking for project activities and requirements
❖ Reporting & Documentation on the status and progress of the project
❖ Coordination and Reporting among project owners and Motorola, as required
Avistas deliverables will be ongoing documentation of activities, decisions, commitments and
communications related to the project.
Although this engagement is focused on project coordination, the deep technical knowledge and
experience of Avistas staff assures the most effective understanding and documentation of the P25
project issues and status during this complex and rapidly moving project endeavor.
Avistas values our relationship with the cities in NETCO and we are extending a deeply discounted
"project fee" for this Project Coordination Assistance of $90,000 for project support through December
315', 2013.
No expenses are anticipated. If out of town travel is required for the project, applicable expenses will
be approved for such events, as follows:
Generally speaking, NETCO approved project related expenses (if any) are billed at cost. Per Diem rates follow
US General Service Administration schedules for CONUS and US Department of State schedules for
international travel. Follow-on support is available at $300 per hour for ad hoc activities, upon written NETCO
request. Alternatively, properly scoped follow-on effort with timeframe, deliverable, and resources can be used
to establish a new mutually agreeable project fee for additional effort, plus related expenses, if any.
Avistas professionals assigned to this project include both co-founders and consulting principals:
Bill Morgan and Mart D. Nelson, P.E., ENP, CISSP.
Combined, we represent over 60 years of delivering objective and independent project management
and technical advisory services to state and local governments in a variety of projects.
Avistas will provide monthly written summaries of NETCO's P25 activities (described in Exhibit B) as
our deliverable and respectfully requests the following billing arrangements for this effort:
❖ An initial $22,500 mobilization fee
❖ Balance of fee ($67,500) to be paid in eleven (11) monthly installments:
➢ Ten (10) monthly installments of $6,136 each
➢ A final 11th payment of $6,140
(continued)
Avistas O 2013 Page 2 of 6
NETCO Letter Agreement dated January 23�d, 2013
An overall schedule of Project Coordination activities is provided in Exhibit C.
Please review this letter and attachments carefully and if you concur, sign and date the signature block
provided below.
We look forward to this opportunity to assist you with successfully establishing and growing a close and
strategic relationship with the member cities of NETCO.
Respectfully,
,� � ' �I
��r ;--.;` , � y��
�/ �� � � �
William L. Morgan, Jr. !
CEO & Consulting Principal
UNDERSTOOD AND AGREE:
For NETCO:
Signature
Printed Name
Title
Date
Avistas O 2013 Page 3 of 6
EXHIBIT A
NETCO Project Meeting Schedule for 2013
Date Meeting Venue
January 9, 2013 Euless
January 23, 2013 Conference Call
February 6, 2013 Conference Call
February 13, 2013 Colleyville
February 20, 2013 Conference Call
March 6, 2013 Conference Call
March 13, 2013 Keller
March 20, 2013 Conference Call
April 3, 2013 Conference Call
April 10, 2013 Grapevine
April 17, 2013 Conference Call
May 1, 2013 Conference Call
May 8, 2013 Southlake
May 15, 2013 Conference Call
May 29, 2013 Conference Call
June 12, 2013 Bedford
June 26, 2013 Conference Call
July 10, 2013 Euless
July 24, 2013 Conference Call
August 7, 2013 Conference Call
August 14, 2013 Colleyville
August 21, 2013 Conference Call
September 4, 2013 Conference Call
September 11, 2013 Keller
September 18, 2013 Conference Call
October 2, 2013 Conference Call
October 9, 2013 Grapevine
October 16, 2013 Conference Call
October 30, 2013 Conference Call
November 13, 2013 Southlake
November 27, 2013 Conference Call
December 11, 2013 Bedford
December 25, 2013 Conference Call
Avistas O 2013 Page 4 of 6
EXHIBIT B
P25 Project Coordination Work Plan:
❖ Assure that the
information required to
coordinate the project is
gathered and organized
❖ Maintain meeting and
teleconference records
and agreements related
to the project
❖ Provide status to all
project participants
❖ Review the Motorola Proposal and
the most current Motorola Project
Work Plan
❖ Gather contact information for all
NETCO and vendor participants
❖ Gather geo-location and/or
addresses for all project sites and
administrative addresses, which
include three radio tower sites, 4
PSAP locations and the Fort Worth
master site
•:• Establish the °chain of command"
for project reporting and project
problem resolution
•:• Establish the framework for
project documentation and
communication
❖ Attend monthly meetings and
provide meeting minutes
regarding P25 decisions made in
each meeting
❖ Participate in scheduled bi-weekly
teleconferences and provide
minutes minutes regarding P25
decisions made during each call
❖ Record project related decisions
and commitments from meetings,
teleconferences calls and e-mails
•:• Maintain an issues list and track
the status of issues
❖ Record any resultant changes in
the Motorola Project Plan
❖ Communicate with key project
participants (NETCO, Motorola and
DFW Communications) regularly
to maintain status of Project
Milestones
❖ Provide biweekly project status
summaries based on the Motorola
Project Plan
❖ Make detailed status data and
related documentation available
to those who require it
❖ Provide notification of significant
project status changes
Avistas O 2013 Page 5 of 6
❖ Project coordination
information is
documented
❖ Accurate records of
meeting decisions and
commitments, including
the status of unresolved
issues or outstanding
commitments and the
responsible party for
each item
❖ Project status reports
❖ Facilitate open and
honest communications
channels among all
Project participants that
minimizes unexpected
project issues and
strengthens key decision-
making processes when
NETCO choices are
required
EXHIBIT C
2013 Project Coordination Scheduling:
Task Name Decem Januar�l Februal March April May June July I August Septerr� Octobe Novem Decem January
Establish Project Information Base s:
Review the Motorola Proposal and the most � ,�
current Project Work Plan
Gather contact information for all NETCO
and key project vendor participants
Gather geo-location and/or addresses for �
all project sites and administrative i
addresses
Grapevine Tower y
Euless Tower y
Colleyville Tower y
Grapevine PSAP =
Keller PSAP =
Euless PSAP =
Bedford PSAP =
Master Site - Ft. Worth Eagle Moutain =
Validate & Verify the "chain of command" �y
for project reporting and project problem I
resolution I
Validate & Verify the framework for project �1�
documentation and communication
Document Project Status Meetings, including
meeting minutes, updates to project status
and to new and existing project issues.
Record project related decisions. Maintain
and track issues list.
Monthly Meeting � O i i 9 i 9 f 9 I i I
Bi-Weekly Conference Call i i � i 1 i 1 u 1 1 1 i 1 i 1 i 1 i 1 i
Provide Ongoing Project Status Reporting - 1)
Make detailed status data available to those
who require it; 2) Provide notification of
significant project status changes
Biweekly project status summaries ,; ; �+ � � i � � �; �,� y i �,� ; � � W i �
Avistas O 2013 Page 6 of 6
L1� Y Q�,
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C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 02/05/2013 Number Resolution R-13-3592
Type Resolution
Department City Manager
Title
Approval of a lease-purchase agreement with Baystone Financial Group / Kansas State
Bank through the Houston-Galveston Area Council of Governments Purchasing Co-
Operative (HGAC), for the lease of a Ford F-450 Frazer ambulance, in the amount of
$209,425, and authorize the Mayor to execute all agreements
Explanation
Reading and Public Hearing
On December 18, 2012, the City Council approved the purchase of a Ford F-450 Frazer
ambulance, in the amount of $209,025 (attached ambulance quote) through the
Houston-Galveston Area Council of Governments Purchasing Co-Operative (HGAC),
with the purchase to be funded through a lease-purchase agreement. HGAC also
provides lease-purchase financing through Bid Number LP08-06, which was awarded to
the Baystone Financial Group. The attached proposed lease agreement with Kansas
State Bank through Baystone Financial Group is for a period of five years at an interest
rate of 2.41%. The total payments over a five year period are $218,485.36 ($209,425
principal / $9,060.36 interest).
As required in the contract, the City Council has determined there is a true and very
real need for the equipment to be acquired through the lease. The City Council also
authorizes the Mayor to execute any and all agreements necessary for the
consumation of the lease.
Financial Impact
The total lease-purchase is in the amount of $209,425, which includes the cost of the
ambulance at $209,025 and the HGAC fee of $400. The first year lease down payment
for the ambulance is included in the Fiscal Year 2013 Debt Service Fund budget in the
amount of $40,000. The four subsequent annual payments are 44,621.44, and will be
paid from the Debt Service Fund budget.
Recommendation
Approve
Attachments
1. Approved ambulance cost and specifications
2. Ambulance lease-purchase contract with Kansas State Bank
City of Colleyville Page 1
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November 29, 2012
Nick Cushing
Colleyville Fire Department
E-mail: ncushing@colleyville.com
Captain Cushing,
Quote # 7605C
Per your request we aze quoting one (1) Frazer Type I 14' Generator Powered Module mounted on a
2013 Ford F-450 6.7L diesel chassis with a Monroe air suspension system. For your convenience all
pricing has been itemized below.
Frazer Type I 14' GPM
2013 Ford F-450 6.7L diesel XLT chassis
Monroe air suspension system
Heat shielding for diesel chassis
Optional items (listed below)
Trade-in of 2001 Frazer on Ford F-450 with approximately 83,000 miles
HGAC fee
$ 84,000.00
$ 41,050.00
$ 7,500.00
$ 1,500.00
$ 82,975.00
- $ 9,000.00
$ 1.000.00
Total $ 209,025.00
Ovtional items included in above total:
*Striping and lettering
Stainless steel wheel covers
Fire extinguisher w/ bracket (discuss location)
Super hoop (step) on truck cab
MASTER switch in console in addition to PRIMARY and SECONDARY
Add fail-safe stud in console
Black Ranch Hand grille guard
Diamond plate on front corners, wheel wells, and reaz
All cleaz lenses on module emergency and btt LEDs
(6) Whelen M6 series red LEDs and (2) blue on upper corners in lieu of standazd (blue
LEDs are on the driver's and passenger's sides towards the rear)
(5) Whelen M6 series LEDs on front wall in lieu of standard in straight line (red-blue-
clear-blue-red)
(3) Whelen M6 series LEDs on rear wall in lieu of standard (blue-amber-blue)
(2) Whelen M6 series red wheel well LEDs in lieu of standard
(2) Whelen M6 brake/tail/turn LEDs in lieu of standazd
(2) Whelen M61oad lights in lieu of standard
(4) Whelen M4 series gnlle & intersect LEDs (clear-blue-blue-clear) in lieu of standard
120VAC, 250 watt quartz halogen side scene lights on (2) switches
Dual Panel Pioneer light on front of module
(2) Federal Signal AS124 speakers on grille guard
Whelen 295SLSA1 siren
Engel 14 qt. refrigerator w/ 120 VAC adapter & locking hasp
Extra oxygen outlet in ceiling
Extra overhead grab rail
Wider front backboard comp. (4" to 5"), install your SCBA bracket in comp. below the
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2,700.00
incl.
N/C
400.00
250.00
100.00
incl.
incl.
N/C
.11 117
375.00
225.00
150.00
150.00
450.00
200.00
incl.
1,600.00
incl.
incl.
950.00
350.00
225.00
shelf, modify front I/O to make it narrower and taller w/ an extra shelf (16"
clear from floor to bottom lip of 15' shelf, minimum of 14" clear in center area
and enough room for a Lucas device which is 24"L x 12"W x 10"H in top area,
if any space is left over add to center section, shorter cabinet above front I/O
Lip at top of front I/O
120VAC plug strip in center section of front UO with holes going to upper and lower
sections, no 120VAC duplex outlet in cabinet above front I/O
Laydown 02 area with 1 large trash can instead of 2 small cans (same depth as when 2
cans are used)
Radio speakers in module off chassis radio with volume control
Air Liquide electric 02 panel with monitor at the action wall
Blue Akro bins (48 small, 121arge)
3 high glove box holder/ end rail combination at front of squad bench
Squad bench cabinet w/ padding on the end
175-3 single position cot mount
Cot plates and hook for MX-PRO
Stainless steel ramp at rear entry doors
2 high "D" cylinder holder between laydown 02 and action wall on floor
1" Lexan lip on shelf in corner azea
Install your Knox MedVault under front wall cabinet towards the passenger's side of
the pass through
EVS captain's chair with built-in child safety seat
Move captain's chair back 4"
Whelen TIR3 compartment open warning light
(2) large aluminum map holders in chassis
(1) large aluminum map holder in front I/O for Triptix (discuss this)
Dual aluminum cup holder
Install your (2) SCBA brackets, furnish and install (2) coat hooks
Custom (6) position powder coated aluminum center console
MDT swivel or Ram mount for MDT on console
Lonseal "Lonfloor" vinyl flooring
175-3 single position cot mount
Impact brand suction at action wall
Powder coated aluminum cabinets & countertops
(8) Grote LED interior ceiling lights
Double-pane entry door windows
E-84 fire rated polyurethane foam insulation in ceiling, walls, and compartment &
entry doors
Sound deadening material in ceiling, walls, and compartment doors
(2) Kussmau120 amp auto ejects w/red covers
3M Opticom (programmed to non-latching disable to come on w/MASTER, off with
door switch, back on when door closes)
Dual Buell 10" & 12" air horns under front bumper w/fast recovering air compressor,
2 foot switches wired through MASTER on console and momentary switch on
console (hot off ignition), locate horns inside grille guard down low
3M diamond grade lime yellow conspicuity with red overlay on entire rear of
module including entry doors
Installation of radios (at local radio shop, Frazer to pay invoice)
Furnish and install Physio Lucas Device (per quote from Kirt, including all shipping
and handling)
Furnish and install LPK 15 heart monitor (per quote from Kirt, including all
shipping and handling)
Back up camera with 7" monitor in truck cab, remove reazview mirror
Trintec clock in headknocker above rear entry doors
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1,000.00
75.00
350.00
N/C
450.00
1,275.00
375.00
450.00
600.00
incl.
N/C
N/C
150.00
100.00
150.00
700.00
N/C
150.00
350.00
175.00
125.00
100.00
incl.
375.00
incl.
incl.
incl.
inci.
incl.
incl.
incl.
incl.
1,000.00
1,800.00
2,400.00
1,500.00
500.00
13,000.00
41,250.00
1,400.00
150.00
Vertical divider next to laydown 02 $ 150.00
120VAC quad outlet above shelf in corner area on driver's side wall $ 150.00
No shelf in driver's side rear storage compartment, mount your SCBA 9" to centerline
from front wall on back wall (same location as previous unit), add coat hook to
back wa1124" to centerline from front wall at same height as hook on rear wall $ 50.00
LEDs under perimeter of unit (discuss further) $ 1,750.00
LED strip lighting for applicable exterior compartments $ 1,200.00
Cabinet aft of CPR seat $ 1,000.00
All pricing is F.O.B. Houston.
*Cost for striping and lettering may vary upon specifications from Colleyviile Fire Department.
Per TMVCC we are quoting this through our licensed franchise dealer, Sterling McCall Ford.
Purchase orders and letters of intent received after January 01, 2013 may be subject to new NFPA 1917
requirements. Although the exact price increase is unknown at this time, we anticipate it could be as
much as a 10-20% increase. Delivery can be taken in 2013 for purchase orders and letters of intent
received before December 31, 2012 and will not be subject to NFPA 1917 requirements.
Of course this module has standazd Frazer features including all aluminum powder coated cabinets,
seamless cushions, horizontally mounted "H" oxygen cylinder setup, filtered air conditioning, 100%
vinyl flooring, protective cot plates, all LED emergency lighting, LED interior ceiling lights, Impact
self-contained suction, on-board battery chazger, double-pane entry door windows, and stainless steel
grab handles, just to name a few.
Thank you for the opportunity to quote this job. If you have any questions please call me at 888-372-
9371.
Best Regards,
�...,... �
Laura Richardson
Frazer, Ltd.
LGR:SH
Obligor
City of Colleyville,
100 Main Street
Colleyville, Texas
Texas
76034
Dated as of lanuary 24, 2013
GOVERNMENT OBLIGATION CONTRACT
Obligee
Kansas State Bank of Manhattan
1010 Westloop, P.O. Box 69
Manhattan, Kansas 66505-0069
TX SFP Firm Term BQ
This Government Obligation Contract dated as of the date listed above is between Obligee and Obligor listed directly above. Obligee desires to finance the purchase of the Equipment
described in Exhibit A to Obligor and Obligor desires to finance the purchase of the Equipment from Obligee subject to the terms and conditions of this Contract which are set forth below.
I. Definitions
Section 1.01 Definitions. The following terms will have the meanings indicated below unless the context clearly requires otherwise:
"Additional Schedule" refers to the proper execution of additional Schedules to Exhibit A and Exhibit B, as well as other exhibits or documents that may be required by the Obligee all of
which relate to the financing of additional Equipment.
"Budget Year' means the Obligor's fiscal year.
"Commencement Date" is the date when Obligor's obligation to pay Contract Payments begins.
"ContracY' means this Government Obligation Contract and all Exhibits attached hereto, all addenda, modifications, schedules, refinancing's, and all documents relied upon by Obligee prior
to execution of this Contract.
"Contract Payments" means the payments Obligor is required to make under this Contract as set forth on Exhibit B.
"Contract Term" means the Original Term and all Renewal Terms.
"ExhibiY' includes the Exhibits attached hereto, and any "Additional Schedule°, whether now existing or subsequently created.
"EquipmenY' means all of the items of Equipment listed on Exhibit A and any Additional Schedule, whether now existing or subsequently created, and all replacements, restorations,
modifications and improvements.
"GovernmenY' as used in the title hereof ineans a State or a political subdivision of the State within the meaning of Section 103(a) of the Internal Revenue Code of 1986, as amended
("Code"), or a constituted authority or district authorized to issue obligations of on behalf of the State or political subdivision of the State within the meaning of Treasury Regulation 1.103-
1(b), or a qualified volunteer fire company within the meaning of section 150(e)(1) of the Code.
"Obligee" means the entity originally listed above as Obligee or any of its assignees.
"Obligor" means the entity listed above as Obligor and which is financing the Equipment from Obligee under the provisions of this Contract.
"Original Term" means the period from the Commencement Date until the end of the Budget Year of Obligor.
"Purchase Price" means the total cost of the Equipment, including all delivery charges, installation charges, legal fees, financing costs, recording and filing fees and other costs necessary to
vest full, clear legal title to the Equipment in Obligor, subject to the security interest granted to and retained by Obligee as set forth in this Contract, and otherwise incurred in connection
with the financing of this Equipment.
"Renewal Term" means the annual term which begins at the end of the Original Term and which is simultaneous with Obligor's Budget Year and each succeeding Budget Year for the number
of Budget Years necessary to comprise the Contract Term.
"State' means the state in which Obligor is located.
II. Obligor Warranties
Section 2.01 Obligor represents, warrants and covenants as follows for the benefit of Obli�ee or its assiRnees:
(a) Obligor is an "issuer of tax exempt obligations" because Obligor is the State or a political subdivision of the State within the meaning of Section 103(a) of the Internal Revenue Code of
1986, as amended, (the "Code") or because Obligor is a constituted authority or district authorized to issue obligations on behalf of the State or political subdivision of the State within
the meaning of Treasury Regulation 1.103-1(b), or a qualified volunteer fire company within the meaning of section 150(e)(1) of the Code.
(b) Obligor has complied with any requirement for a referendum and/or competitive bidding.
(c) Obligor has complied with all statutory laws and regulations that may be applicable to the execution of this Contract, including the Act; Obligor, and its Officer executing this Contract,
are authorized under the Constitution and laws of the State to enter into this Contract and have used and followed all proper procedures of its governing body in executing and
delivering this Contract. The Officer of Obligor executing this Contract has the authority to execute and deliver this Contract. This Contract constitutes a legal, valid, binding and
enforceable obligation of the Obligor in accordance with its terms. Obligor is a municipality, county, school district, conservation and reclamation district, hospital organization, or
other political subdivision of the State of Texas so as to constitute a"governmental agency° under Section 271.005 of the Texas Local Government Code, as amended ("Act").
(d) The Equipment listed in Exhibit A constitutes "personal property" under the Act in that it is personal property in the nature of appliances, equipment, or furnishings, or an interest in
such type of personal property. The Equipment may be movable or fixed personal property, however the Equipment cannot constitute a permanent, immovable improvement. The
Obligor may include materials and labor incidental to the Equipment as part of the Equipment in Exhibit A.
(e) Obligor shall use the Equipment only for essential, traditional government purposes.
(f) Should the IRS disallow the tax-exempt status of the interest portion of the Contract Payments as a result of the failure of the Obligor to use the Equipment for governmental
purposes, or should the Obligor cease to be an issuer of tax exempt obligations, or should the obligation of Obligor created under this Contract cease to be a tax exempt obligation for
any reason, then Obligor shall be required to pay additional sums to the Obligee or its assignees so as to bring the after tax yield on this Contract to the same level as the Obligee or its
assignees would attain if the transaction continued to be tax-exempt.
(g) Obligor will submit to the Secretary of the Treasury an information reporting statement as required by the Code.
(h) Upon request by Obligee, Obligor will provide Obligee with current financial statements, reports, budgets or other relevant fiscal information.
(i) Obligor shall retain the Equipment free of any hazardous substances as defined in the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9601 et. seq.
as amended and supplemented.
(j) Obligor hereby warrants the General Fund of the Obligor is the primary source of funds or a backup source of funds from which the Contract Payments will be made.
(k) Obligor hereby pledges from Legally Available Funds an amount sufficient to provide for the payment of the Contract Payments due under this Contract and such Legally Available
Funds have been pledged irrevocably for such payment.
(I) The official of Obligor responsible for budget preparation will include in the budget request for each Budget Year the Contract Payments to become due in such eudget Year from
Legally Available Funds.
(m) Obligor is unaware of any pending or threatened litigation before any state or federal court which would affect (1) the authority of the Obligor to enter into this Contract or (2) the
authority of the Obligor to pledge the Legally Available Funds to the payment of the Contract Payments due under this Contract. If Obligor should become aware of such pending or
threatened litigation, Obligor shall notify Obligee immediately.
(n) The meeting at which this Contract was adopted was open to the public, and the public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551,
Texas Government Code, as amended.
(o) Obligor shall comply with any procurement laws applicable to the Obligor under the laws of this State.
(p) Obligor presently intends to continue this Contract for the Original Term and all Renewal Terms as set forth on Exhibit B hereto. The official of Obligor responsible for budget
preparation will include in the budget request for each Budget Year the Contract Payments to become due in such Budget Year, and will use all reasonable and lawful means available
to secure the appropriation of money for such Budget Year sufficient to pay the Contract Payments coming due therein. Obligor reasonably believes that moneys can and will lawfully
be appropriated and made available for this purpose.
(q) Obligor has selected both the Equipment and the vendor(s) from whom the Equipment is to be purchased upon its own judgment and without reliance on any manufacturer,
merchant, vendor or distributor, or agent thereof, of such equipment to the public.
(r) Obligor owns free and clear of any liens any additional collateral pledged, subject only to the lien described herein; Obligor has not and will not, during the Contract Term, create,
permit, incur or assume any levies, liens or encumbrances of any kind with respect to the Equipment and any additional collateral except those created by this Contract.
Section 2.02 Escrow Agreement. In the event both Obligee and Obligor mutually agree to utilize an Escrow Account, then immediately following the execution and delivery of this Contract,
Obligee and Obligor agree to execute and deliver and to cause Escrow Agent to execute and deliver the Escrow Agreement. This Contract shall take effect only upon execution and delivery
of the Escrow Agreement by the parties thereto. Obligee shall deposit or cause to be deposited with the Escrow Agent for credit to the Equipment Acquisition Fund the sum of N/A, which
shall be held, invested and disbursed in accordance with the Escrow Agreement.
III. Acquisition of Equipment, Gontract Payments and the Purchase Option Price
Section 3.01 Acpuisition and Acceqtance. Obligor shall be solely responsible for the ordering of the Equipment and for the delivery and installation of the Equipment. Execution of the
Acceptance Certificate or, alternatively, Payment Request and Equipment Acceptance Form, by a duly authorized representative of Obligor, shall constitute acceptance of the Equipment on
behalf of the Obligor.
Section 3.02 Contract Pavments. Obligor shall pay Contract Payments from the Legally Available Funds, as referenced in Section 4.01 below, exclusively to Obligee or its assignees in lawtul,
legally available money of the United States of America. The Contract Payments shall be sent to the location specified by the Obligee or its assignees. The Contract Payments are due as set
forth on Exhibit B. Obligee shall have the option to charge interest at the highest lawful rate on any Contract Payment received later than the due date for the number of days that the
Contract Payment(s) were late, plus any additional accrual on the outstanding balance for the number of days that the Contract Payment(s) were late. Once all amounts due Obligee
hereunder have been received, Obligee will release any and all of its rights, title and interest in the Equipment. Obligee shall also have the option, on monthly payments only, to charge a
late fee of up to 10% of the monthly Contract Payment that is past due. The Contract Payments will be payable without notice or demand at the time and in the amounts shown on Exhibit B.
Furthermore, Obligor agrees to pay any additional fees/costs incurred by Obligee relating to Obligor's requirement that a certain payment mechanism be utilized.
SECTION 3.03 Contract Pavments Unconditional. THE OBLIGATIONS OF OBLIGOR TO MAKE CONTRACT PAYMENTS AND TO PERFORM AND OBSERVE THE OTHER COVENANTS CONTAINED IN
THIS CONTRACT SHALL BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS WITHOUT ABATEMENT, DIMINUTION, DEDUCTION, SET-OFF, OR SUBJECTTO DEFENSE OR COUNTERCLAIM.
Section 3.04 Purchase Option Price. Upon thirty (30) days written notice, Obligor shall have the option to pay, in addition to the Contract Payment, the corresponding Purchase Option Price
which is listed on the same line on Exhibit B. This option is only available to the Obligor on the Contract Payment date and no partial prepayments are allowed. If Obligor chooses this option
and pays the Purchase Option Price to Obligee then Obligee will transfer any and all of its rights, title and interest in the Equipment to Obligor.
Section 3.05 Contract Term. The Contract Term shall be the Original Term and all Renewal Terms until all the Contract Payments are paid as set forth on Exhibit B except as provided under
Section 9.01 below.
Section 3.06 Disclaimer of Warranties. OBLIGEE MAKES NO WARRANTY OR REPRESENTATION, EITHER EXPRESS OR IMPLIED, AS TO THE VALUE, DESIGN, CONDITION, MERCHANTABILITY,
FITNESS FOR PARTICULAR PURPOSE OR ANY OTHER WARRANTY WITH RESPECT TO THE EQUIPMENT. OBLIGEE IS NOTA MANUFACTURER, VENDOR OR DISTRIBUTER, OR AGENTTHEREOF, OF
SUCH EQUIPMENT; NOR IS OBLIGEE A MERCHANT OR IN THE BUSINESS OF DISTRIBUTING SUCH EQUIPMENT TO THE PUBLIC. OBLIGEE SHALL NOT BE LIABLE FOR ANY INCIDENTAL, INDIRECT,
SPECIAL OR CONSEQUENTIAL DAMAGE ARISING OUT OF THE INSTALLATION, OPERATION, POSSESSION, STORAGE OR USE OF THE EQUIPMENT BY OBLIGOR.
IV. Appropriation of Money
Section 4.01 Appropriation. Obligor shall be obligated to appropriate from Legally Available Funds sufficient money in each Budget Year to make all the Contract Payments for the Original
Term and each successive Renewal Term as each Contract Payment comes due. Obligor hereby pledges such revenues, funds, or taxes which constitute Legally Available Funds, within the
limits prescribed by law, that is sufficient to provide timely payment of the Contract Payments when due. Such Legally Available Funds shall be made payable from all or any part of any
revenues, funds, or taxes available to Obligor for its public purposes in accordance with Section 271.005 of the Texas Local Government Code. If Obligor fails to make an appropriation of
money to make any Contract Payment, then an Event of Default will be deemed to have occurred as set forth under Section IX below. This Contract represents a binding and enforceable
promise to pay in accordance with the terms herein by the Obligor.
V. Insurance, Damage, Insufficiency of Proceeds
Section 5.01 Insurance. Obligor shall maintain both casualty insurance and liability insurance at its own expense with respect to the Equipment. Obligor shall be solely responsible for
selecting the insurer(s) and for making all premium payments and ensuring that all policies are continuously kept in effect during the period when Obligor is required to make Contract
Payments. Obligor shall provide Obligee with a Certificate of Insurance which lists the Obligee and/or assigns as a loss payee and an additional insured on the policies with respect to the
Equipment.
(a) Obligor shall insure the Equipment against any loss or damage by fire and all other risks covered by the standard extended coverage endorsement then in use in the State and any
other risks reasonably required by Obligee in an amount at least equal to the then applicable Purchase Option Price of the Equipment. Alternatively, Obligor may insure the Equipment
under a blanket insurance policy or policies.
(b) The liability insurance shall insure Obligee from liability and property damage in any form and amount satisfactory to Obligee.
(c) Obligor may self-insure against the casualty risks and liability risks described above. If Obligor chooses this option, Obligor must furnish Obligee with a certificate and/or other
documents which evidences such coverage.
(d) All insurance policies issued or affected by this Section shall be so written or endorsed such that the Obligee and its assignees are named additional insureds and loss payees and that
all losses are payable to Obligor and Obligee or its assignees as their interests may appear. Each policy issued or affected by this Section shall contain a provision that the insurance
company shall not cancel or materially modify the policy without first giving thirty (30) days advance notice to Obligee or its assignees. Obligor shall furnish to Obligee certificates
evidencing such coverage throughout the Contract Term.
Section 5.02 Dama�e to or Destruction of Equipment. Obligor assumes the risk of loss or damage to the Equipment. If the Equipment or any portion thereof is lost, stolen, damaged, or
destroyed by fire or other casualty, Obligor will immediately report all such losses to all possible insurers and take the proper procedures to obtain all insurance proceeds. At the option of
Obligee, Obligor shall either (1) apply the Net Proceeds to replace, repair or restore the Equipment or (2) apply the Net Proceeds to the applicable Purchase Option Price. For purposes of
this Section and Section 5.03, the term Net Proceeds shall mean the amount of insurance proceeds collected from all applicable insurance policies after deducting all expenses incurred in the
collection thereof.
Section 5.03 Insufficiencv of Net Proceeds. If there are no Net Proceeds for whatever reason or if the Net Proceeds are insufficient to pay in full the cost of any replacement, repair,
restoration, modification or improvement of the Equipment, then Obligor shall, at the option of Obligee, either (1) complete such replacement, repair, restoration, modification or
improvement and pay any costs thereof in excess of the amount of the Net Proceeds or (2) apply the Net Proceeds to the Purchase Option Price and pay the deficiency, if any, to the Obligee.
Section 5.04 Obligor Ne�li�ence. Obligor assumes all risks and liabilities, whether or not covered by insurance, for loss or damage to the Equipment and for injury to or death of any person
or damage to any property whether such injury or death be with respect to agents or employees of Obligor or of third parties, and whether such property damage be to Obligor's property or
the property of others (including, without limitation, liabilities for loss or damage related to the release or threatened release of hazardous substances under the Comprehensive
Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act or similar or successor law or any State or local equivalent now existing or hereinafter
enacted which in any manner arise out of or are incident to any possession, use, operation, condition or storage of any Equipment by Obligor), which is proximately caused by the negligent
conduct of Obligor, its officers, employees and agents.
Section 5.05 Indemnification. Obligor hereby assumes responsibility for and agrees to reimburse Obligee for all liabilities, obligations, losses, damages, penalties, claims, actions, costs and
expenses (including reasonable attorneys' fees) of whatsoever kind and nature, imposed on, incurred by or asserted against Obligee that in any way relate to or arise out of a claim, suit or
proceeding, based in whole or in part upon the negligent conduct of Obligor, its officers, employees and agents, or arose out of installation, operation, possession, storage or use of any item
of the Equipment, to the maximum extent permitted by law.
VI. Title and Security Interest
Section 6.01 Title. Title to the Equipment shall vest in Obligor when Obligor acquires and accepts the Equipment. Title to the Equipment will automatically transfer to the Obligee in the
event Obligor defaults under Section 9.01. In such event, Obligor shall execute and deliver to Obligee such documents as Obligee may request to evidence the passage of legal title to the
Equipment to Obligee.
Section 6.02 Securitv Interest. To secure the payment of all Obligor's obligations under this Contract, as well as all other obligations, debts and liabilities, plus interest thereon, whether now
existing or subsequently created, Obligor hereby grants to Obligee a security interest under the Uniform Commercial Code constituting a first lien on the Equipment described more fully on
Exhibit A, including any and all additional collateral listed on any other Exhibit A. The security interest established by this section includes not only all additions, attachments, repairs and
replacements to the Equipment but also all proceeds therefrom. Obligor authorizes Obligee to prepare and record any Financing Statement required under the Uniform Commercial Code to
perfect the security interest created hereunder. Obligor agrees that any Equipment listed on Exhibit A is and will remain personal property and will not be considered a fixture even if
attached to real property.
VII. Assignment
Section 7.01 Assi�nment bv Obli�ee. All of Obligee's rights, title and/or interest in and to this Contract may be assigned and reassigned in whole or in part to one or more assignees or sub-
assignees (including a Registered Owner for Participation Certificates) by Obligee at any time without the consent of Obligor. No such assignment shall be effective as against Obligor until
the assignor shall have filed with Obligor written notice of assignment identifying the assignee. Obligor shall pay all Contract Payments due hereunder relating to such Equipment to or at the
direction of Obligee or the assignee named in the notice of assignment. Obligor shall keep a complete and accurate record of all such assignments.
Section 7.02 Assi�nment bV Obli�or. None of Obligor's right, title and interest under this Contract and in the Equipment may be assigned by Obligor unless Obligee approves of such
assignment in writing before such assignment occurs and only after Obligor first obtains an opinion from nationally recognized counsel stating that such assignment will not jeopardize the
tax-exempt status of the obligation.
VIII. Maintenance of Equipment
Section 8.01 Equipment. Obligor shall keep the Equipment in good repair and working order, and as required by manufacturer's and warranty specifications. If Equipment consists of
copiers, Obligor is required to enter into a copier maintenance/service agreement. Obligee shall have no obligation to inspect, test, service, maintain, repair or make improvements or
additions to the Equipment under any circumstances. Obligor will be liable for all damage to the Equipment, other than normal wear and tear, caused by Obligor, its employees or its agents.
Obligor shall pay for and obtain all permits, licenses and taxes necessary for the installation, operation, possession, storage or use of the Equipment. If the Equipment includes any titled
vehicle(s), then Obligor is responsible for obtaining such title(s) from the State and also for ensuring that Obligee is listed as First Lienholder on all of the title(s). Obligor shall not use the
Equipment to haul, convey or transport hazardous waste as defined in the Resource Conservation and Recovery Act, 42 U.S.C. 6901 et. seq. Obligor agrees that Obligee or its Assignee may
execute any additional documents including financing statements, affidavits, notices, and similar instruments, for and on behalf of Obligor which Obligee deems necessary or appropriate to
protect Obligee's interest in the Equipment and in this Contract. Obligor shall allow Obligee to examine and inspect the Equipment at all reasonable times.
IX. Default
Section 9.01 Events of Default defined. The following events shall constitute an "Event of Default" under this Contract:
(a) Failure by Obligor to pay any Contract Payment listed on Exhibit B for fifteen (15) days after such payment is due according to the Payment Date listed on Exhibit B.
(b) Failure to pay any other payment required to be paid under this Contract at the time specified herein and a continuation of said failure for a period of fifteen (15) days after written
notice by Obligee that such payment must be made. If Obligor continues to fail to pay any payment after such period, then Obligee may, but will not be obligated to, make such
payments and charge Obligor for all costs incurred plus interest at the highest lawful rate.
(c) Failure by Obligor to observe and perform any warranty, covenant, condition, promise or duty under this Contract for a period of thirty (30) days after written notice specifying such
failure is given to Obligor by Obligee, unless Obligee agrees in writing to an extension of time. Obligee will not unreasonably withhold its consent to an extension of time if corrective
action is instituted by Obligor. Subsection (c) does not apply to Contract Payments and other payments discussed above.
(d) Any statement, material omission, representation or warranty made by Obligor in or pursuant to this Contract which proves to be false, incorrect or misleading on the date when made
regardless of Obligor's intent and which materially adversely affects the rights or security of Obligee under this Contract.
(e) Any provision of this Contract which ceases to be valid for whatever reason and the loss of such provision would materially adversely affect the rights or security of Obligee.
(f) Obligor admits in writing its inability to pay its obligations.
(g) Obligor defaults on one or more of its other obligations.
(h) Obligor becomes insolvent, is unable to pay its debts as they become due, makes an assignment for the benefit of creditors, applies for or consents to the appointment of a receiver,
trustee, conservator, custodian, or liquidator of Obligor, or all or substantially all of its assets, or a petition for relief under is filed by Obligor under federal bankruptcy, insolvency or
similar laws, or is filed against Obligor and is not dismissed within thirty (30) days thereafter.
Section 9.02 Remedies on Default. Whenever any Event of Default exists, Obligee shall have the right to take one or any combination of the following remedial steps:
(a) With or without terminating this Contract, Obligee may declare all Contract Payments and other amounts payable by Obligor hereunder to the end of the Contract Term to be
immediately due and payable.
(b) With or without terminating this Contract, Obligee may require Obligor at Obligor's expense to redeliver any or all of the Equipment and any additional collateral to Obligee to a
location specified by Obligee. Such delivery shall take place within fifteen (15) days after the event of default occurs. If Obligor fails to deliver the Equipment and any additional
collateral, Obligee may enter the premises where the Equipment and any additional collateral is located and take possession of the Equipment and any additional collateral and charge
Obligor for cost incurred. Notwithstanding that Obligee has taken possession of the Equipment and any additional collateral, Obligor shall still be obligated to pay the remaining
Contract Payments due up until the end of the Contract Term. Obligor will be liable for any damage to the Equipment and any additional collateral caused by Obligor or its employees
or agents.
(c) Obligee may take whatever action at law or in equity that may appear necessary or desirable to enforce its rights. Obligor shall be responsible to Obligee for all costs incurred by
Obligee in the enforcement of its rights under this Contract including, but not limited to, reasonable attorney fees.
Section 9.03 No Remedv Exclusive. No remedy herein conferred upon or reserved to Obligee is intended to be exclusive and every such remedy shall be cumulative and shall be in addition
to every other remedy given under this Contract now or hereafter existing at law or in equity. No delay or omission to exercise any right or power accruing upon any default shall impair any
such right or shall be construed to be a waiver thereof.
Section 9.04 Return of Equipment and Stora�e.
(a) Surrender: The Obligor shall, at its own expense, surrender the Equipment, any Additional Collateral and all required documentation to evidence transfer of title from Obligor to the
Obligee in the event of a default by delivering the Equipment and any Additional Collateral to the Obligee to a location accessible by common carrier and designated by Obligee. In the
case that any of the Equipment and any Additional Collateral consists of software, Obligor shall destroy all intangible items constituting such software and shall deliver to Obligee all
tangible items constituting such software. At Obligees request, Obligor shall also certify in a form acceptable to Obligee that Obligor has complied with the above software return
provisions and that they will immediately cease using the software and that they shall permit Obligee and/or the vendor of the software to inspect Obligor's locations to verify
compliance with the terms hereto.
(b) Delivery: The Equipment and any Additional Collateral shall be delivered to the location designated by the Obligee by a common carrier unless the Obligee agrees in writing that a
common carrier is not needed. When the Equipment and any Additional Collateral is delivered into the custody of a common carrier, the Obligor shall arrange for the shipping of the
item and its insurance in transit in accordance with the Obligee's instructions and at the Obligor's sole expense. Obligor at its expense shall completely sever and disconnect the
Equipment and any Additional Collateral or its component parts from the Obligor's property all without liability to the Obligee. Obligor shall pack or crate the Equipment and any
Additional Collateral and all of the component parts of the Equipment and any Additional Collateral carefully and in accordance with any recommendations of the manufacturer. The
Obligor shall deliver to the Obligee the plans, specifications, operation manuals or other warranties and documents furnished by the manufacturer or vendor on the Equipment and
any Additional Collateral and such other documents in the Obligor's possession relating to the maintenance and methods of operation of such Equipment and any Additional Collateral.
(c) Condition: When the Equipment is surrendered to the Obligee it shall be in the condition and repair required to be maintained under this Contract. It will also meet all legal regulatory
conditions necessary for the Obligee to sell or lease it to a third party and be free of all liens. If Obligee reasonably determines that the Equipment or an item of the Equipment, once it
is returned, is not in the condition required hereby, Obligee may cause the repair, service, upgrade, modification or overhaul of the Equipment or an item of the Equipment to achieve
such condition and upon demand, Obligor shall promptly reimburse Obligee for all amounts reasonably expended in connection with the foregoing.
(d) Storage: Upon written request by the Obligee, the Obligor shall provide free storage for the Equipment and any additional collateral for a period not to exceed 60 days after the
expiration of the Contract Term before returning it to the Obligee. The Obligor shall arrange for the insurance described to continue in tull force and effect with respect to such item
during its storage period and the Obligee shall reimburse the Obligor on demand for the incremental premium cost of providing such insurance.
X. Miscellaneous
Section 10.01 Notices. All notices shall be sufficiently given and shall be deemed given when delivered or mailed by registered mail, postage prepaid, to the parties at their respective places
of business as first set forth herein or as the parties shall designate hereafter in writing.
Section 10.02 Binding Effect. Obligor acknowledges this Contract is not binding upon the Obligee or its assignees unless the Conditions to Funding listed on the Documentation Instructions
have been met to Obligee's satisfaction, and Obligee has executed the Contract. Thereafter, this Contract shall inure to the benefit of and shall be binding upon Obligee and Obligor and
their respective successors and assigns.
Section 10.03 Severabilitv. In the event any provision of this Contract shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof.
Section 10.04 Amendments, Addenda, Changes or Modifications. This Contract may be amended, added to, changed or modified by written agreement duly executed by Obligee and
Obligor. Furthermore, Obligee reserves the right to directly charge or amortize into the remaining balance due from Obligor, a reasonable fee, to be determined at that time, as
compensation to Obligee for the additional administrative expense resulting from such amendment, addenda, change or modification.
Section 10.05 Execution in Counterparts. This Contract may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one
and the same instrument.
Section 10.06 Captions. The captions or headings in this Contract do not define, limit or describe the scope or intent of any provisions or sections of this Contract.
Section 10.07 Master Contract. This Contract can be utilized as a Master Contract. This means that the Obligee and the Obligor may agree to the financing of additional Equipment under
this Contract at some point in the future by executing one or more Additional Schedules to Exhibit A and Exhibit B, as well as other exhibits or documents that may be required by Obligee.
Additional Schedules will be consecutively numbered on each of the exhibits which make up the Additional Schedule and all the terms and conditions of the Contract shall govern each
Additional Schedule.
Section 10.08 Entire Writin�. This Contract constitutes the entire writing between Obligee and Obligor. No waiver, consent, modification or change of terms of this Contract shall bind either
party unless in writing and signed by both parties, and then such waiver, consent, modification or change shall be effective only in the specific instance and for the specific purpose given.
There are no understandings, Contract, representations, conditions, or warranties, express or implied, which are not specified herein regarding this Contract, the Equipment or any additional
collateral, financed hereunder. Any terms and conditions of any purchase order or other documents submitted by Obligor in connection with this Contract which are in addition to or
inconsistent with the terms and conditions of this Contract will not be binding on Obligee and will not apply to this Contract.
Obligee and Obligor have caused this Contract to be executed in their names by their duly authorized representatives listed below.
City of Colleyville, Texas Kansas State Bank of Manhattan
Signature
Printed Name and Title
Signature
Marsha Jarvis, Vice President
Printed Name and Title
Schedule (01)
EXHIBIT A
DESCRIPTION OF EQUIPMENT
RE: Government Obligation Contract dated as of January 24, 2013, between Kansas State Bank of Manhattan (Obligee) and City of Colleyville,
Texas (Obligor)
Below is a detailed description of all the items of Equipment including quantity, model number and serial number where applicable:
One (1) 2013 Ford F-450 Frazier Type 1 Ambulance, VIN: 1FDUF4GTODEA05078
Physical Address of Equipment after Delivery : 5209 Colleyville Blvd., Colleyville, TX 76034
Schedule (01)
EXHIBIT B
I]e\/Pil�►����1:1��1�1��
RE: Government Obligation Contract dated as of January 24, 2013, between Kansas State Bank of Manhattan (Obligee) and City of Colleyville,
Texas (Obligor)
Date of First Payment: At Closing
Original Balance: $209,425.00
Total Number of Payments: Five (5)
Number of Payments Per Year: One (1)
Pmt Due Contract Applied to Applied to *Purchase
No. Date Payment Interest Principal Option Price
1 At Closing $40,000.00 $0.00 $40,000.00 $171,240.51
2 15-Oct-13 $44,621.34 $2,858.21 $41,763.13 $128,908.66
3 15-Oct-14 $44,621.34 $3,076.66 $41,544.68 $86,749.48
4 15-Oct-15 $44,621.34 $2,075.43 $42,545.91 $43,785.06
5 15-Oct-16 $44,621.34 $1,050.06 $43,571.28 $0.00
City of Colleyville, Texas
Signature
Printed Name and Title
*Assum esC�rI1C3�Lon tractC�Paym en tsC�ueC�oC3�ateC�breC�aid 0
Schedule (01)
EXHIBIT C
:�1 �:i � I d[�1r� ���] ye��L�l � i �e� P[�1 q
RE: Government Obligation Contract dated as of January 24, 2013, between Kansas State Bank of Manhattan (Obligee) and City of Colleyville,
Texas (Obligor)
I, the undersigned, hereby certify that I am a duly qualified representative of Obligor and that I have been given the authority by the Governing
Body of Obligor to sign this Certificate of Acceptance with respect to the above referenced Contract. I hereby certify that:
1. The Equipment described on Exhibit A has been delivered and installed in accordance with Obligor's specifications.
2. Obligor has conducted such inspection and/or testing of the Equipment as it deems necessary and appropriate and hereby acknowledges that
it accepts the Equipment for all purposes.
3. Obligor has appropriated and/or taken other lawful actions necessary to provide moneys sufficient to pay all Contract Payments required to
be paid under the Contract during the current Budget Year of Obligor, and such moneys will be applied in payment of all Contract Payments
due and payable during such current Budget Year.
4. Obligor has obtained insurance coverage as required under the Contract from an insurer qualified to do business in the State.
5. No event or condition that constitutes or would constitute an Event of Default exists as of the date hereof.
6. The governing body of Obligor has approved the authorization, execution and delivery of this Contract on its behalf by the authorized
representative of Obligor who signed the Contract.
7. Please list the Source of Funds (Fund Item in Budget) for the Contract Payments that come due under Exhibit B of this Contract.
Source of Funds : Debt Service (Property Taxes)
By signing below, Obligor hereby authorizes the General Fund of the Obligor as a backup source of funds from which the Contract Payments can be
made.
City of Colleyville, Texas
Signature
Printed Name and Title
Schedule (01)
EXHIBIT D
C�] �3 � [�I�] :� :� ���] ��j � [�] ► I
RE: Government Obligation Contract dated as of January 24, 2013, between Kansas State Bank of Manhattan (Obligee) and City of Colleyville,
Texas (Obligor)
At a duly called meeting of the Governing Body of the obligor (as defined in the Contract) held on the following
resolution was introduced and adopted:
BE IT RESOLVED by the Governing Body of Obligor as follows:
1. Determination of Need. The Governing Body of Obligor has determined that a true and very real need exists for the acquisition of the
Equipment described on Exhibit A of the Government Obligation Contract dated as of January 24, 2013, between City of Colleyville, Texas
(Obligor) and Kansas State Bank of Manhattan (Obligee).
2. Personal Property Finance Act. The Governing Body of Obligor will enter into the Contract, together with all related documents, as
authorized by the Public Property Finance Act, Subchapter A, Chapter 271, Local Government Code (the "PPFA").
3. Pledge of Taxes. For each year in which Contract Payments are due pursuant to the Contract, there shall be levied, as authorized by the
PPFA, an ad valorem tax within the limits prescribed by law that is sufficient (together with other funds lawfully available to Obligor and
applied for such purpose) to provide for the timely payment of Contract Payments when due.
4. Approval and Authorization. The Governing Body of Obligor has determined that the Contract, substantially in the form presented to this
meeting, is in the best interests of the Obligor for the acquisition of such Equipment, and the Governing Body hereby approves the entering
into of the Contract by the Obligor and hereby designates and authorizes the following person(s) to execute and deliver the Contract on
Obligor's behalf with such changes thereto as such person(s) deem(s) appropriate, and any related documents, including any Escrow
Agreement, necessary to the consummation of the transaction contemplated by the Contract.
Authorized Individual(s):
(Printed or Printed Name and Title of individual(s) authorized to execute the Contract)
5. Adoption of Resolution. The signatures below from the designated individuals from the Governing Body of the Obligor evidence the adoption
by the Governing Body of this Resolution.
Signature:
(Signature of Secretary, Board Chairman or other member of the Governing Body)
Printed Name & Title:
Attested By:
(Printed Name and Title of individual who signed directly above)
(Signature of one additional person who can witness the passage of this Resolution)
Printed Name & Title:
(Printed Name of individual who signed directly above)
Schedule (01)
EXHIBIT E
BANK QUALIFIED CERTIFICATE
RE: Government Obligation Contract dated as of January 24, 2013, between Kansas State Bank of Manhattan (Obligee) and City of Colleyville,
Texas (Obligor)
Whereas, Obligor hereby represents that it is a"Bank Qualified" Issuer for the calendar year in which this Contract is executed by making the
following designations with respect to Section 265 of the Internal Revenue Code. (A "Bank Qualified Issuer" is an issuer that issues less than ten
million ($10,000,000) dollars of tax-exempt obligations during the calendar year).
Now, therefor, Obligor hereby designates this Contract as follows:
1. Designation as Qualified Tax-Exempt Obligation. Pursuant to Section 265(b)(3)(B)(i) of the Internal Revenue Code of 1986 as amended (the
"Code"), the Obligor hereby specifically designates the Contract as a"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the
Code. In compliance with Section 265(b)(3)(D) of the Code, the Obligor hereby represents that the Obligor will not designate more than
$10,000,000 of obligations issued by the Obligor in the calendar year during which the Contract is executed and delivered as such "qualified
tax-exempt obligations".
2. Issuance Limitation. In compliance with the requirements of Section 265(b)(3)(C) of the Code, the Obligor hereby represents that the Obligor
(including all subordinate entities of the Obligor within the meaning of Section 265(b)(3)(E) of the Code) reasonably anticipates not to issue in
the calendar year during which the Contract is executed and delivered, obligations bearing interest exempt from federal income taxation
under Section 103 of the Code (other than "private activity bonds" as defined in Section 141 of the Code) in an amount greater than
$10,000, 000.
City of Colleyville, Texas
Signature
Printed Name and Title
L1� Y Q�,
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C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4d Agenda Date 02/05/2013 Number Resolution R-13-3592
Type Resolution
Department Public Works
Title
Approval of an interlocal agreement between the City of Colleyville and the Region VIII
Education Service Center to provide cooperative purchasing services through a
program known as The Interlocal Purchasing System (TIPS/TAPS), and authorize the
city manager to execute the agreement
Explanation
Reading and Public Hearing
The Interlocal Purchasing System (TIPS/TAPS) is a cooperative purchasing system that
was created in 2002 to serve public and private school districts, colleges and
universities, and federal, state, county and municipal government agencies.
The purpose of the TIPS/TAPS program is to provide substantial savings and best value
for participating educational agencies and public agencies through cooperative
purchasing practices.
Participation in this cooperative purchasing program will offer the City another
opportunity to expedite purchasing of supplies and services and also realize significant
cost savings through volume discounts. Membership is free to all eligible entities.
Financial Impact
There is no cost to the City to participate in this purchasing cooperative, but there is
the potential for significant cost savings on supplies and services purchased through
the cooperative.
Recommendation
Approve
Attachments
1. TIPS/TAPS Interlocal Agreement
City of Colleyville Page 1
INTERLOCAL AGREEMENT
Region VIII Education Service Center
TEXAS PUBLIC AGENCY
(School, College, University, State, City or County Office)
TEXAS SCHOOL ENTITY OR PUBLIC AGENCY
Region VIII Education Service Center
Mt. Pieasant, Texas
ConUd Number (TIPS wlll Asalgn)
SChools enter Counly-Olstdct Num6er
225 - 950
County-District Number
Texas Education Code §8.002 permits regional education service centers, at ihe direction of the
Commissioner of Educatlon, to provfde servlces to assist school districts, colleges and universities
in improving student pertormance and increasing the efficiency and effectiveness of school, college
a�d university operations. Authority for such services is granted under Texas Government Code g§
791.001 et seq as amended. Cooperative Purchasing Services are extended to ail Texas State,
Ciry and County Government Agencies.
This Interlocal Agreement (hereinafter the "AgreemenY') is effective and
shall be automatically renewed unless eilher party glves sbcty (60) days prior wrltten notice of non-
renewai. This Agresment may be terminated without cause by either party upon (60) days prlor
written notice, or may also be determined for cause at anytime upon written notice stating the
reason for and effective date of such term�nations and after g(ving the affected party a thirly (30)
day period to cure any breach.
Statement of Services to be Pertormed:
Region VIII Education Service Center, by this Agreement, agrees to provide cooperative purchasing
services to the above-named public agency through a Program known as the The Interlocai
Purchasing System (TIPSlTAPS) Program.
The purpose of the TIPS/TAPS Program shall be to obtain substantiai savings for participating
schooi entitlas or public agencles through cooperative purchasing.
Role of the TIPSITAPS Purchasing Cooperative:
1. Provide for the organizational and administrative structure of the program.
2. Provide staff necessary for e�cient operation of the program.
3. Provide marketing of the program to expand membership, number of vendor awarded
contracts and commodity categories.
4. Initiate and Implement activities required for competifive bidding and vendor award process
inciuding posting, adveriis(ng, collectfng proposals, scoring proposals, and award of contracts.
5. Provide members with procedures for ordering, delivery, and billing.
6. Maintain flling system for ail bidding procedure requirements.
Page 2 0( 3
INTERLOCAL AGREEMBNT, continued
Role of the Publlc Agency:
1. Commitment to participate in the program by an auihorized signature on membership forms.
2. Designatlon of Primary Contact and 7echnology Coniact for agency.
3. Commitment to purchase products and servlces from TIPS/TAPS Vendors when in the best
interest of ihe agency.
4. Prepare purchase orders issued to TIPS(fAPS Awarded Vendor and FAX to TIPS/TAPS.
5. Accept shipments of products ordered from Awarded Vendors in accordance with standard
purchasing procedures.
6. Pay Awarded Vendors in a timely manner for all goods and services received.
General Provislons:
7he Pariles agree to comply fully wilh all applicable federal, state, and local statutes, ordinances,
rules, and regulations in connection with the programs contemplated under this Agreement. This
Agreement is subject to all applicable present and future valid laws governing such programs.
This Agreement shall be governed by the law of the State of Texas and venue shali ba in the county
in which the administrative offices of RESC VIII are located which is 711us County, Texas.
This Agreement contalns the entire agreement of the Panies hereto with respect to the matters
covered by (ts terms, and it may not be modified in any manner without the express written consent
of the Parties.
If any term(s) or provision(s) of fhis Agreement are held by a court of competent Jurisdiction to be
invalid, void, or unenforceable, the remainder of the provisions of this P�qreement shall remain in fuil
force and effect
The Partias to this Agreement expressly acknowledge and agree that all monies paid pursuant to
this f\qreement shall be paid from budgeted available tunds for the current (Iscal year of each such
entity.
Before any party may resort to Iltigation, any claims, dfsputes or other maKers in question between
the Parties to this Agreement shall be submitted to nonbinding medlatlon
No Party to this Agreement waives or relinqulshes any immuniry or defense on behalf of
themselves, their directors, officers, employees, and agents as a result of its execution of this
Agreement and performance of the functions and obligations described herein,
This Agreement may be negotiated and transmitted between the Parties by means of a facsimile
machine and the terms and conditions agreed to are binding upon the Parties.
Authorization:
Region VIII Education Service Center and The Interlocal Purchasing System (TIPS/TAPS) Program
have entered into an Agreement to provlde cooperaiive purchasing opportunities to public agencies,
Page 3 of 3
INTERLOCAL AGREEMENT, continued
This Agreement was approved by the governing boards of the respective parties at meetings that
were posted and held (n accordance with the Texas Open Meetings Act, Texas Government Code
ch. 551.
The individuals signing below are authorized to do so by the respective parties to this Agreement.
Pub�lc Agency
Reglon VIII Education Service Center
By: By:
Authorized Signature Authorized Signature
Tflle:
Date
Public Agency Contact Information
Primary Purchasing Person Name
Street Address
Ciry, State
Telephone Number
Fax Number
Primary Person Email Address
Technology Person Name
7echnology Person Email Address
Title: Executive Director Reglon VIII ESC
Please send two signed original Interiocal Agreements and one copy of Board Resolution (if requlredi to
TIPS/TAPS, Attn: Kim Thompson, C/O Region VIII Education Service Center, PO Box 1894, Mk. Pleasant, Texas
75456-1894. Upon execution, a signed origlnal will be returned to the Purchasing Contact Iisted a6ove.
L1� Y Q�,
�
C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 02/05/2013 Number Ordinance 0-13-1863
Type Ordinance
Department Community Development
Title
Consideration of amendments to Chapter 3- Land Use, Section 3.24 - Schedule of
Permitted Principle Uses of the Land Development Code, Case GC13-001
Explanation
Second Reading and Pub/ic Hearing
There were no speakers at the January 15, 2013 meeting regarding this request.
Planning and Zoning Commission Recommendation Update. The Planning and
Zoning Commission recommended approval of this request at the January 14, 2013
meeting by a vote of 6-0.
First Reading and Public Hearing
One of the key components of Colleyville's zoning regulations, which are contained in
Chapter 3 of the Land Development Code, is the Schedule of Permitted Principal Uses.
The Schedule of Permitted Principal Uses is a matrix that lists those land uses that are
allowed for each of the various zoning districts.
In a review of the revised Schedule of Permitted Principal Uses, staff has determined
an amendment to the land use matrix is warranted with regard to the land uses
permitted in the CPO-Professional Office Commercial District. According to the
attached Land Development Code, "this district is designed to be compatible adjacent
to or near residentail areas and to provide office services needed by homeowners on a
usual basis." Staff recommends the Schedule of Permitted Principal Uses be updated
to add medical office uses to the CPO-Professional Office Commercial District such as:
- Chiropractic Clinics
- Optometrists' Offices
- Physicians' or Dentists' Offices
Staff recommends this amendment for the following reasons:
1. Under the goal of ��Make a Long Term Commitment to Economic Development" in
the Colleyville Strategic Plan, one of objectives states ��Market Colleyville as a medical
specialty destination". Therefore, this amendment will expand the areas available in
City of Colleyville Page 1
City Council Agenda Briefing 5a
the City for medical uses, as recommended by the Strategic Plan.
2. All areas of the City that currently contain CPO zoning are either located along
SH26, or are located in large office developments along Gateway Drive. Therefore, the
higher traffic associated with medical office uses would not negatively impact these
areas, as they already contain commercial uses, which generate proportionate
amounts of traffic and, likewise, contain zoning allowing such uses.
Per the attached map, there are total of 14 platted lots containing a total of six acres
currently zoned CPO-Professional Office Commercial District. These lots are located
along SH26 and Gateway Drive.
The proposed amendment would affect only the dental office located at 5303
Colleyville Boulevard. This property is currently zoned CPO and currently considered a
legal non-conforming use given the medical office restrictions currently contained in
the CPO zoning district. A dentists' office has occupied this building since 1975, when
the CPO allowed medical office uses.
The proposed changes are highlighted in the attached copy of the Schedule of
Permitted Principal Uses.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission will consider this item on Monday, January 14, 2013, and Community
Development Director Ron Ruthven will provide City Council information on the
Commission's recommendation.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1. CPO-Professional Office Commercial District
2. Proposed Changes to the Schedule of Permitted Principal Uses
3. Properties Zoned CPO as of January, 2013
4. Ordinance 0-13-1863
City of Colleyvi/le Page 2
CPO-Professional Office Commercial District
Colleyville, Texas, Land Development Code
G. Prohibited Uses — Any use not expressly authorized and permitted herein is expressly prohibited in this
district, unless otherwise allowed in conformance with the provisions for the "Classification of New and
Unlisted Uses."
H. Density; Area; Yard; Height; and Lot Coverage Requirements — The requirements regulating the
maximum permissible residential density, minimum lot size, minimum yard sizes (front, side and rear),
maximum building height (stories and feet), and maximum percent of lot coverage by buildings, as
pertains to this district, shall conform with the provisions of Section 3.24 -"Schedule of District
Regulations"and other applicable provisions of Section 3.28 -"Supplementary District Regulations."
I. Off-street Parkinq and Loadinq Requirements — Off-street parking and loading requirements pertaining to
uses allowed in this district shall conform with the provisions for the "Off-Street Parking Requirements,"
and "Off-Street Loading Requirements."
J. Site Plan and Supportinq Documents Required — Any application for a change in zoning district
boundaries on the Official Zoning Map affecting this district, or for a"Special Use PermiY' to be issued in
this district, shall be accompanied by a site plan and supporting document therefor, unless otherwise
waived by the Planning and Zoning Commission or Zoning Board of Adjustment, in conformance with the
provisions of Chapter 1— General Provisions of this Land Development Code.
A. Purpose — This district is designed to be compatible adjacent to or near residential area and to provide
office services needed by homeowners on a usual basis. The lot size maximum is small to encourage
small-scale developments, and hours of operation do not permit businesses to be open at night.
B. Permitted Uses
1. See Table 3.24.B - Schedule of Permitted Principle Uses
C. Special Uses
1. See Table 3.24.B - Schedule of Permitted Principle Uses
D. Site Reauirements
Minimum lot size: 7
Maximum lot size:
Minimum lot width at front
setback line:
200 s.f. I Minimum setbacks:
.
1 acre front:
� side abutting residential:
100 ft. side abuttinq non-residential
Minimum lot depth: 120 ft.
Maximum lot coverage: 40%
E. Supplementary Requirements
General:
- outdoor stora�e is not permitted
- uses adjacent to single family uses
must be screened as per Sec. 3.26
- may be operated in daytime only
rear abutting residential:
rear abutting non-residential
40 ft.
25 ft.
15 ft.
25 ft.
10 ft.
Landscaping Plans:
- required as per Chapter 4
Commercial Bldg. Design Stds.
- each site must have a minimum of
25 points as per Chapter 5
Max. Building height in stories: 2 st.
Max. building hei�ht in feet: 35 ft.
Max. buildina heiaht adi. to residential
Off-Street Parkin�:
- as required by Sec. 3.29
Site Plans:
- plans must be submitted in
accordance with Sec. 3.31
A. Purpose — This district is designed to be compatible adjacent to or near residential areas and to provide
goods needed by homeowners on a usual basis. The lot size maximum is small to encourage small-scale
developments, and hours of operation do not permit businesses to be open at night.
Chapter 3- Land Use Page 3- 23
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special parking
Land Use Classification Land Use
0 0 0�n � O � c� r� Standards or Group
c9 w� r> N r o�= a z c� t� c� � Section Ref.
a � � � � � � � � � � � � � �
A. RESIDENTIAL ACCOMODATION USES
Single Family Detached Dwelling p p p p p p S 8 3
Duplex — Attached Dwelling p 8 2
Townhome — Attached Dwellings P 8 4
Multi-family—Attached Dwellings p 8 4
HUD Code Manufactured Housing P 8 2
Assisted Living Facilities PUD 011ly 2 ��
Bed and Breakfast Lodging S S S S S S S S ��$ �$
Private (HOA) Recreational Facilities p p p p p p p p 9 5
B. ACCESSORY USES
Accessory Building p p p p p p p p p Sec. 3.27 n.a.
Carport S S S S S S S S S Sec.3.27.0 n.a.
Home Occupations Uses p p p p p p p p p 8 n.a.
Servants or Caretakers Quarters P P S S S S 16 1
C. AGRICULTURAL USES
Commercial equestrian boarding stable and school P S 17 25
Crop Farming p p n.a.
Livestock raising and breeding p p 12 n.a.
Private horse stables for domestic use p p p S S n.a.
Roadside produce stands (year round) S S $ $ $ $ S S $ n.a.
D. UTILITY USES
Electrical Substations S S S S S S S S S S S S S S S 2�
Public Utility Supply and Storage Yards S S S S S S S S S S S S S S S 24
Chapter 3- Land Use Page 3- 2
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 o u� LL O � c� M Standards
� W � M N r � �2 = a Z �.: �.: �.: J
Q � � � � � � � �2 U U U U U ^2
Solid Waste Disposal Sites S 24
Telecommunications Towers S S S S S S S S S S S S S S S 3 21
Water Pumping Stations S S S S S S S S S S S S S S S 24
Wind Driven Generators S S S S S S S S S S S S S S S n.a.
E. PUBLIC AND INSTITUTIONAL USES
Colleges or Universities S S S S S S S S S S S S S S S 12
Community Centers or Recreation Centers S S S S S S S S S P P P P P P 5
Government Buildings, Offices and Facilities p p p p p p p p p p p p p p p 8
Fire Stations / Police Stations p p p p p p p p p p p p p p p 16
Golf Courses — Public Owned p p p p p p p p p p p p p p p 22
Government Maintenance Facilities p p p p p p p p p p p p p p p 25
Libraries p p p p p p 9
Museums p p p p p p 8
Post Office p p p p p p p p p p p p p p p 10
Parks and Open Space Areas p p p p p p p p p p p p p p p 25
Public Maintenance and Storage Buildings S S S S S S S S S S S S S S S 25
Private Schools — Elementary and Secondary S S S S $ S S S S S S S S S S 13
Private Schools — High School S S S S S S S S S S S S S S S 14
Public Schools — Elementary and Secondary p p p p p p p p p p p p p p p 13
Public Schools — High School p p p p p p p p p p p p p p p �4
Religious Institutions P P P P P P P P P P P P P P P �$
F. OFFICE USES
AccountanYs Offices p p p p p 8
Chapter 3- Land Use Page 3- 3
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 o u�, LL O � c� c� Standards
c� w�r M N � o�= a z c� c� c� �
a � � � � � � � � � � � � � �
Advertising Agencies p p p p p 8
Attorney Offices p p p p p 8
Chiropractic Clinics p p p p 8
Emergency Clinic (24 hrs.) S P P 10 6
Engineering, ArchitecYs, and Surveyor's Offices p p p p p 8
General Business Offices not elsewhere listed p p p p P 8
Insurance Agencies p p p p p 8
Management and Public Relations Services Offices p p p p p 8
Optometrist Office p p p p 8
Psychologist Offices p p p p p 8
Physician's or DentisYs Offices p p P 5 7
Real Estate Agency Offices p p p p p 8
Security Broker Offices p p p p p 8
Telemarketing Offices p p p 5
Title Abstract Offices p p p p p 8
Trade or Business Schools S S S P 15
Travel Agency / Airline Ticket Offices p p p p p 8
G. RETAIL AND SERV/CE USES
Alcoholic Beverage Sales —(Beer and Wine Only) — S S S 13 n.a.
Off-Premises Consumption
Alcoholic Beverage Sales — on-premises Consumption S S S 13 n.a.
Package Store Sales — Off-premises Consumption S S S 13 n.a.
Alcohol or Drug Treatment Center S S S S S S 24
Antique Stores p p 7
Chapter 3- Land Use Page 3- 4
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
�
� w �r° c°� c°•i r o�= a z t� v v � Standards
Q � � � � � � � � c� c� c� c� c� �
Apparel and Accessory Stores p p 7
Arts and Crafts Stores and Hobby Shops p p 7
Bakery Stores p p 7
Banks, Credit Unions and Financial Institutions p p P 8
Barber Shops, Beauty Shops and Day Spas p p p 10 7
Bicycle Shops p p 7
Book, Stationary or Greeting Card Shops p p p 7
Camera or Music Stores p p 7
Carnivals and Circuses S S 24
Cemeteries or Mausoleums S S S S S S 24
Charitable Donation Station $ S S 24
Civic, Social or Fraternal Organizations S S P P �
Convenience Stores with gasoline sales S S S S 7
Copy Centers/Print Shops S S P P P P �
Dance Studios and Martial Arts Studios S S P P �
Day Care Centers S S S S S 17 11
Department Stores p p 7
Dry Cleaner Pick-up Stations S P P 7
Dry Cleaners (up to 5,000 s. f. w/on-site laundry) p p 7
Equipment Rental and Leasing Stores S P 7
Florist Shops p p p 7
Food Catering p p 8
Funeral Homes S S S 24
Furniture and Appliance Stores p p p 9
Chapter 3- Land Use Page 3- 5
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Grocery Stores p p 18 7
Hardware, electrical & plumbing w/o outside display p p p p
Hardware , electrical & plumbing with outside display S p p
Hospitals $ $ $ 24
Hotels and Motels p p 19
Interior Decoration Stores p p p p 7
Jewelry Stores p p p 7
Locksmiths S S P P $
Mailing and Shipping Stores p p p p 7
Meat or Fish Market p p P 7
Nurseries and Greenhouses with outside display S p p 16
Pawn Shops P 7
Pet Stores p p 7
Pharmacy $ p p p 7
Photography Studios p p p p p p 8
Purchasing and/or resale of precious metals including
jewelry, gem stones, gold, silver, and platinum and S S S
7
not licensed as a Pawn Shop by the State of Texas
Restaurants, Cafes and Cafeterias p p P 5
Restaurants with drive-in or drive-thru service p p 5
Second hand goods shop S S S 7
Self-service Laundries S S S S 7
Second hand goods shop S S S 7
Self-service Laundries S S S S 7
Chapter 3- Land Use Page 3- 6
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Shoe Repair Shops p p p p 8
Tailor and Alteration Shops p p p p 8
Veterinarian Clinic with indoor kennels p p p 4 8
Veterinarian Clinic with outdoor kennels S P P 8
Video Rental and Sales Stores p p P 7
Wedding Chapels S S S 24
H. RECREATIONAL AND ENTERTAINMENT USES
Adult Entertainment Establishments See section 22-5 Code of Ordinances 5
Amusement Centers (indoors) S S 24
Archery and Firearms Ranges S S 6 24
Billiard Parlors S S 17 23
Commercial Recreation (outdoor) S S S S S S 24
Fitness Centers p p P 7
Golf Courses — Privately Owned p p p p p p 22
Golf Driving Ranges p p 22
Miniature Golf Courses p p 20
Roller or Ice Skating Rinks S S 24
Theaters p p 7 18
1. AUTOMOTIVE AND TRANSPORTATION USES S S 17 23
Airports and Heliports S S S $ S S S S S S S S S S S 24
Auto Alarm / Stereo / Window Tinting Stores p p p 13 7
Auto Lube Shops S P P 13 9
Automotive and Motor Vehicle Sales S S S 13 8
Chapter 3- Land Use Page 3- 7
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Auto Parts and Accessory Stores p p p 13 7
Auto, Truck or Trailer Rental S S 13 8
Auto Upholstery Shops p p 13 9
Auto Parking Lots and Garages (free standing) $ $ $ $ $ $ n.a.
Auto Repair Shop S S S 13 9
Boat and Water-craft Sales and Service S S S 13 8
Bus or Passenger Train Stations $ $ S S 24
Car Wash (self service and automatic) g p 9
Commuter Transit Stations $ $ $ $ 24
Gasoline Service Stations $ S 13 7
LPG / CNG Dispensing Stations g S 24
Motorcycle Sales and Service $ S 13 8
Paint and Body Shops S g 13 9
Park and Ride Facilities $ $ $ $ 24
Railroad or Motor Freight Terminals S S S 24
Recreational Vehicle Sales and Service g S 13 8
Tire and Battery Stores $ S $ 13 7
Truck and Heavy Equipment Sales and Service g S 13 8
Vehicle Storage Yards or Facilities S $ $ $ 24
J. HEAVY COMMERCIAL, INDUSTRIAL & MANUFACTURING USES
Asphalt or Concrete Batching (temporary) S S S S S S S S S S S S S S S 24
Appliance Repair Shops S S 8
Building Material Sales with outside storage S P 7
Chapter 3- Land Use Page 3- 8
Proposed Changes to the Schedule of Permitted Principal Uses
Colleyville, Texas, Land Development Code
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Commercial Laundry g S 24
Contractor Office with storage yard S S 24
Contactor Office without storage yard p p 8
Electronic Assembly or Manufacturing P 25
Exterminator Shop S S 24
Food Packaging and Manufacturing S 24
Furniture and Cabinet Manufacturing P 25
Office Showroom p 25
Oil and Gas Extraction S $ S S $ $ $ S $ S $ $ $ S $ See Ch. 3.1 24
Plumbing, HVAC and Electrical Trades Shops p p 8
Printing and Publishing - Commercial p 8
Plumbing, HVAC and Electrical Trades Shops p p 8
Printing and Publishing - Commercial p 8
Research and Development Labs P 8
Scientific Instrument Assembly and Manufacturing p 8
Self Storage Facilities (mini-warehouse) S 24
Upholstery and Furniture Repair Shops p p 8
Warehouse and Distribution Facilities S 24
Wood, Paper or Leather Products p 25
Manufacturing not elsewhere listed S 24
Welding or Machine Shop p 25
Chapter 3- Land Use Page 3- 9
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ORDINANCE 0-13-1863
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING
CHAPTER 3, LAND USE, SECTION 3.24 - SCHEDULE OF PERMITTED
PRINCIPAL USES, OF THE LAND DEVELOPMENT CODE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR IN]UNCTIVE RELIEF; PROVIDING FOR A PENALTY
OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Colleyville approved Ordinance
0-00-1214 on April 18, 2000, adopting the Land Development
Code; and
WHEREAS, the City Council amended Ordinance 0-00-1214 on January 16,
2007, by enacting Ordinance 0-07-1607 relating to Chapter 3
Land Use, Section 3.24 - Schedu/e of Permitted Uses, and
Section 3.29 - Parking Requirements, of the Land Development
Code; and
WHEREAS, the City Council amended Ordinance 0-00-1214 and 0-07-
1607 on September 4, 2007, by enacting Ordinance 0-07-1633
relating to Chapter 3 Land Use, Sections 3.17, 3.18, 3.19,
3.20, 3.21, 3.22 and 3.24 - Schedule of Permitted Uses of the
Land Development Code; and
WHEREAS, the City Council amended Ordinance 0-00-1214, 0-07-1607,
and 0-07-1633 on February 5, 2008, by enacting Ordinance O-
08-1656 relating to Chapter 3 Land Use, Section 3.24 -
Schedule of Permitted Uses of the Land Development Code;
and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance by amending the
Schedule of Permitted Uses; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
enforced therein and to recommend a new zoning ordinance;
and
Ordinance 0-13-1863
Page 2 of 4
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT Chapter 3 Land Use, SECTION 3.Z4 - SCHEDULE OF
PERMITTED USES, of the Land Development Code, is hereby
amended in its entirety to read as depicted in the attached Exhibit
,.A„
Sec. 3. THAT Ordinance 0-00-1214, 0-07-1607, 0-07-1633, and 0-08-
1656 of the Land Development Code of the City of Colleyville, as
amended, shall remain in effect, except where amended by this
Ordinance 0-13-1863
Page 3 of 4
ordinance.
Sec.4. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec.7. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 15t" day of
January 2013.
The second reading and public hearing being conducted on the 5t" day of
February 2013.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the day of 2013.
ATTEST:
Amy Shelley
City Secretary
Ordinance 0-13-1863
Page4of4
CITY OF COLLEYVILLE
David Kelly
Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special parking
Land Use Classification Land Use
0 0 0�n � O � c� r� Standards or Group
c9 w� r> N r o�= a z c� t� c� � Section Ref.
a � � � � � � � � � � � � � �
A. RESIDENTIAL ACCOMODATION USES
Single Family Detached Dwelling p p p p p p S 8 3
Duplex — Attached Dwelling p 8 2
Townhome — Attached Dwellings P 8 4
Multi-family—Attached Dwellings p 8 4
HUD Code Manufactured Housing P 8 2
Assisted Living Facilities PUD 011ly 2 ��
Bed and Breakfast Lodging S S S S S S S S ��$ �$
Private (HOA) Recreational Facilities p p p p p p p p 9 5
B. ACCESSORY USES
Accessory Building p p p p p p p p p Sec. 3.27 n.a.
Carport S S S S S S S S S Sec.3.27.0 n.a.
Home Occupations Uses p p p p p p p p p 8 n.a.
Servants or Caretakers Quarters P P S S S S 16 1
C. AGRICULTURAL USES
Commercial equestrian boarding stable and school P S 17 25
Crop Farming p p n.a.
Livestock raising and breeding p p 12 n.a.
Private horse stables for domestic use p p p S S n.a.
Roadside produce stands (year round) S S $ $ $ $ S S $ n.a.
D. UTILITY USES
Electrical Substations S S S S S S S S S S S S S S S 2�
Public Utility Supply and Storage Yards S S S S S S S S S S S S S S S 24
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0� � O � c� ch Standards
c� w� r� c� � o� x a z c� c� c� �
a � � � � � � � � � � � � � �
Solid Waste Disposal Sites S 24
Telecommunications Towers S S S S S S S S S S S S S S S 3 21
Water Pumping Stations S S S S S S S S S S S S S S S 24
Wind Driven Generators S S S S S S S S S S S S S S S n.a.
E. PUBLIC AND INSTITUTIONAL USES
Colleges or Universities S S S S S S S S S S S S S S S �2
Community Centers or Recreation Centers S S S S S S S S S P P P P P P 5
Government Buildings, Offices and Facilities p p p p p p p p p p p p p p p 8
Fire Stations / Police Stations p p p p p p p p p p p p p p p 16
Golf Courses — Public Owned p p p p p p p p p p p p p p p 22
Government Maintenance Facilities p p p p p p p p p p p p p p p 25
Libraries p p p p p p 9
Museums p p p p p p 8
Post Office p p p p p p p p p p p p p p p � 0
Parks and Open Space Areas p p p p p p p p p p p p p p p 25
Public Maintenance and Storage Buildings S S S S S S S S S S S S S S S 25
Private Schools — Elementary and Secondary S S S S S S S S S S S S S $ S 13
Private Schools — High School S S S S S S S S S S S S S S S 14
Public Schools — Elementary and Secondary p p p p p p p p p p p p p p p 13
Public Schools — High School p p p p p p p p p p p p p p p �4
Religious Institutions P P P P P P P P P P P P P P P �$
F. OFFICE USES
AccountanYs Offices p p p p p 8
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Advertising Agencies p p p p p 8
Attorney Offices p p p p p 8
Chiropractic Clinics p p p p 8
Emergency Clinic (24 hrs.) S P P 10 6
Engineering, ArchitecYs, and Surveyor's Offices p p p p p 8
General Business Offices not elsewhere listed P P P P P $
Insurance Agencies p p p p p 8
Management and Public Relations Services Offices p p p p p 8
Optometrists' Office p p p p 8
Psychologist Offices p p p p p 8
Physicians' or Dentists' Offices p p P 5 7
Real Estate Agency Offices p p p p p 8
Security Broker Offices p p p p p 8
Telemarketing Offices p p P 5
Title Abstract Offices p p p p p 8
Trade or Business Schools S $ S P 15
Travel Agency / Airline Ticket Offices p p p p p 8
G. RETAIL AND SERVICE USES
Alcoholic Beverage Sales —(Beer and Wine Only) — S S S 13 n.a.
Off-Premises Consumption
Alcoholic Beverage Sales — on-premises Consumption S S S 13 n.a.
Package Store Sales — Off-premises Consumption S S S 13 n.a.
Alcohol or Drug Treatment Center S S S S S S 24
Antique Stores p p 7
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
�
� w �r° c°� c°•i r o�= a z t� v v � Standards
Q � � � � � � � � c� c� c� c� c� �
Apparel and Accessory Stores p p 7
Arts and Crafts Stores and Hobby Shops p p 7
Bakery Stores p p 7
Banks, Credit Unions and Financial Institutions p p P 8
Barber Shops, Beauty Shops and Day Spas p p p 10 7
Bicycle Shops p p 7
Book, Stationary or Greeting Card Shops p p p 7
Camera or Music Stores p p 7
Carnivals and Circuses S S 24
Cemeteries or Mausoleums S S S S S S 24
Charitable Donation Station $ S S 24
Civic, Social or Fraternal Organizations S S P P �
Convenience Stores with gasoline sales S S S S 7
Copy Centers/Print Shops S S P P P P �
Dance Studios and Martial Arts Studios S S P P �
Day Care Centers S S S S S 17 11
Department Stores p p 7
Dry Cleaner Pick-up Stations S P P 7
Dry Cleaners (up to 5,000 s. f. w/on-site laundry) p p 7
Equipment Rental and Leasing Stores S P 7
Florist Shops p p p 7
Food Catering p p 8
Funeral Homes S S S 24
Furniture and Appliance Stores p p p 9
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Grocery Stores p p 18 7
Hardware, electrical & plumbing w/o outside display p p p p
Hardware , electrical & plumbing with outside display S p p
Hospitals $ $ $ 24
Hotels and Motels p p 19
Interior Decoration Stores p p p p 7
Jewelry Stores p p p 7
Locksmiths S S P P $
Mailing and Shipping Stores p p p p 7
Meat or Fish Market p p P 7
Nurseries and Greenhouses with outside display S p p 16
Pawn Shops P 7
Pet Stores p p 7
Pharmacy $ p p p 7
Photography Studios p p p p p p 8
Purchasing and/or resale of precious metals including
jewelry, gem stones, gold, silver, and platinum and S S S
7
not licensed as a Pawn Shop by the State of Texas
Restaurants, Cafes and Cafeterias p p P 5
Restaurants with drive-in or drive-thru service p p 5
Second hand goods shop S S S 7
Self-service Laundries S S S S 7
Second hand goods shop S S S 7
Self-service Laundries S S S S 7
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Shoe Repair Shops p p p p 8
Tailor and Alteration Shops p p p p 8
Veterinarian Clinic with indoor kennels p p p 4 8
Veterinarian Clinic with outdoor kennels S P P 8
Video Rental and Sales Stores p p P 7
Wedding Chapels S S S 24
H. RECREATIONAL AND ENTERTAINMENT USES
Adult Entertainment Establishments See section 22-5 Code of Ordinances 5
Amusement Centers (indoors) S S 24
Archery and Firearms Ranges S S 6 24
Billiard Parlors S S 17 23
Commercial Recreation (outdoor) S S S S S S 24
Fitness Centers p p P 7
Golf Courses — Privately Owned p p p p p p 22
Golf Driving Ranges p p 22
Miniature Golf Courses p p 20
Roller or Ice Skating Rinks S S 24
Theaters p p 7 18
1. AUTOMOTIVE AND TRANSPORTATION USES S S 17 23
Airports and Heliports S S S $ S S S S S S S S S S S 24
Auto Alarm / Stereo / Window Tinting Stores p p p 13 7
Auto Lube Shops S P P 13 9
Automotive and Motor Vehicle Sales S S S 13 8
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Auto Parts and Accessory Stores p p p 13 7
Auto, Truck or Trailer Rental S S 13 8
Auto Upholstery Shops p p 13 9
Auto Parking Lots and Garages (free standing) $ $ $ $ $ $ n.a.
Auto Repair Shop S S S 13 9
Boat and Water-craft Sales and Service S S S 13 8
Bus or Passenger Train Stations $ $ S S 24
Car Wash (self service and automatic) g p 9
Commuter Transit Stations $ $ $ $ 24
Gasoline Service Stations $ S 13 7
LPG / CNG Dispensing Stations g S 24
Motorcycle Sales and Service $ S 13 8
Paint and Body Shops S g 13 9
Park and Ride Facilities $ $ $ $ 24
Railroad or Motor Freight Terminals S S S 24
Recreational Vehicle Sales and Service g S 13 8
Tire and Battery Stores $ S $ 13 7
Truck and Heavy Equipment Sales and Service g S 13 8
Vehicle Storage Yards or Facilities S $ $ $ 24
J. HEAVY COMMERCIAL, INDUSTRIAL & MANUFACTURING USES
Asphalt or Concrete Batching (temporary) S S S S S S S S S S S S S S S 24
Appliance Repair Shops S S 8
Building Material Sales with outside storage S P 7
Exhibit "A"
Table 3.24.B- - Schedule of Permitted Principal Uses
Residential District Non-Residential
Districts Special Parking
Land Use Classification
Land Use Group
0 0 0�n � O � c� r� Standards
c9 w �r r� c.i � ��= a z c) c) U J
Q � � � � � � � � U U U U U �
Commercial Laundry g S 24
Contractor Office with storage yard S S 24
Contactor Office without storage yard p p 8
Electronic Assembly or Manufacturing P 25
Exterminator Shop S S 24
Food Packaging and Manufacturing S 24
Furniture and Cabinet Manufacturing P 25
Office Showroom p 25
Oil and Gas Extraction S $ S S $ $ $ S $ S $ $ $ S $ See Ch. 3.1 24
Plumbing, HVAC and Electrical Trades Shops p p 8
Printing and Publishing - Commercial p 8
Plumbing, HVAC and Electrical Trades Shops p p 8
Printing and Publishing - Commercial p 8
Research and Development Labs P 8
Scientific Instrument Assembly and Manufacturing p 8
Self Storage Facilities (mini-warehouse) S 24
Upholstery and Furniture Repair Shops p p 8
Warehouse and Distribution Facilities S 24
Wood, Paper or Leather Products p 25
Manufacturing not elsewhere listed S 24
Welding or Machine Shop p 25
L\� Y Q �,
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C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 02/05/2013 Number Resolution R-13-3593
Type Resolution
Department City Secretary
Title
Calling a General Election for the purpose of electing a Mayor and City Councilmembers
to Place 1 and Place 2
Explanation
Reading and Public Hearing
This item provides for the election order calling a General Election for May 11, 2013,
for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2.
The City contracts with Tarrant County Elections Administration for election services,
which provides for citizens to vote at any early voting location in Tarrant County. On
election day, voters must vote in their precinct.
The proposed resolution provides the dates, times, and locations for voting on election
day and during early voting and information for City Council candidates regarding filing
dates and times.
Financial Impact
Funding is available in the Office of the City Secretary's budget, line item 001-14-10-
6215.
Recommendation
Approve
Attachments
1. Resolution R-13-3593
City of Colleyville Page 1
RESOLUTION R-13-3593
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE,
TEXAS, CALLING A GENERAL ELECTION FOR MAY 11, 2013, FOR THE
PURPOSE OF ELECTING A MAYOR AND CITY COUNCILMEMBERS,
PLACE 1 AND PLACE 2 AND AUTHORIZING A JOINT ELECTION
AGREEMENT AND CONTRACT FOR ELECTION SERVICES WITH
TARRANT COUNTY ELECTIONS ADMINISTRATION
WHEREAS, the City of Colleyville, Texas, desires to conduct a General
Election as set forth by the City of Colleyville Charter and Texas
Election Code, Section 41.001, to be held on Saturday, May 11,
2013, at which time the voters will elect a Mayor and City
Councilmembers to Place 1 and Place 2, including the conduct
of early voting; and
WHEREAS, all statutory and constitutional requirements for the passage
of this Resolution have been adhered to, including but not
limited to, the Texas Open Meetings Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in
their entirety.
Sec. 2. THAT a General Election is hereby called to elect a Mayor and
City Councilmembers to Place 1 and Place 2, to serve until their
successors are duly elected and qualified. Such election shall
be held at Bransford Elementary School, 601 Glade Road,
Colleyville, Texas, on Saturday, May 11, 2013, from 7:00 a.m.
to 7:00 p.m.
Sec. 3. THAT if a Run-Off Election is necessary,
compliance with the Texas Election Code
the City of Colleyville Charter.
it shall be held in
and requirements of
Sec. 4. THAT qualified persons for City Council may file as candidates
by filing applications in the Office of the City Secretary, 100
Main Street, Colleyville, Texas, Wednesday, January 30, 2013
through Friday, March 1, 2013, Monday through Friday, from
8:00 a.m. to 5:00 p.m.
Resolution R-13-3593
Page2of3
Sec. 5. THAT Steve Raborn, Tarrant County Elections Administrator,
2700 Premier Street, Fort Worth, Texas 76111, is hereby
appointed as Early Voting Clerk and may appoint additional
deputy early voting clerks, as necessary, to properly conduct
the election. Applications for ballot by mail must be received
by mail no later than the close of business on Friday, May 3,
2013 (Mailing address: Tarrant County Elections, Attention:
Steve Raborn, Early Voting Clerk, P.O. Box 961011, Fort
Worth, Texas, 76161-0011).
Sec. 6. THAT Early Voting shall be conducted at Tarrant County's Main
Early Voting location: Tarrant County Elections Center, 2700
Premier Street, Fort Worth, Texas 76111; Colleyville City Hall,
100 Main Street, Training Room, second floor, and branch
offices for early voting by personal appearance shall also be
established as outlined in the Election Agreement with Tarrant
County Elections Administration.
Sec. 7. THAT early voting shall begin on Monday, April 29, 2013, and
shall end Tuesday, May 7, 2013, and the dates and times shall
be as set forth below:
April 29 - May 3 Monday - Friday 8:00 a.m. - 5:00 p.m.
May 4 Saturday 7:00 a.m. - 7:00 p.m.
May 5 Sunday 11:00 a.m. - 4:00 p.m.
May 6- 7 Monday - Tuesday 7:00 a.m. - 7:00 p.m.
Sec. 8. THAT Tarrant County's voting equipment shall be employed for
the regular municipal election, including early voting, herein
ordered in compliance with the provisions of Chapter 121 of the
Texas Election Code, as amended.
Sec. 9. THAT Tarrant County Elections Administration will assume the
responsibility for the Election Officers and the Early Voting
Ballot Board in accordance with the provisions of an Election
Agreement for the conduct of the election on the aforesaid
election date and the Mayor shall execute such Election
Agreement on behalf of the City.
Resolution R-13-3593
Page3of3
Sec. 10. THAT the Election shall be conducted according to the election
laws of the State of Texas and requirements of the Charter of
the City of Colleyville.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND
ABSTENTIONS, THIS THE 5T" DAY OF FEBRUARY 2013.
ATTEST:
Amy Shelley
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
L1� Y Q�,
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C�OLLEYVILLE
.1_. F � F .� �
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 02/05/2013 Number Resolution R-13-3594
Type Resolution
Department Finance
Title
Approval of a resolution accepting the annual audit for Fiscal Year Ended September
30, 2012
Explanation
Reading and Public Hearing
On Tuesday, January 15, 2013, the Audit Committee met with John Manning, the audit
engagement partner with the City's audit firm, Pattillo, Brown and Hill, L.L.P., to review
the results of the annual audit for Fiscal Year ended September 30, 2012 and the
Statement on Auditing Standards 114 audit management letter. The City received an
unqualified audit opinion (Independent Auditor's Report), which is the most favorable
audit opinion an entity can receive. John Manning will be present to give a brief
presentation regarding the annual audit.
The Comprehensive Annual Financial Report (CAFR) is not attached due to size and
volume however, a copy has been provided for the Mayor and each City
Councilmember. A public copy of the CAFR is available for review in the Finance
Department, Office of the City Secretary, and Colleyville Public Library. The CAFR will
also be available for review on the City's web site in the Public Documents section after
acceptance by the City Council.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1. Resolution R-13-3594
City of Colleyville Page 1
RESOLUTION R-13-3594
A RESOLUTION ACCEPTING THE ANNUAL AUDIT FOR
FISCAL YEAR ENDED SEPTEMBER 30, 2012
WHEREAS, Section 9.06 C of the Charter of the City of Colleyville, Texas
requires an independent audit at the close of each fiscal year
by a certified public accountant; and
WHEREAS, the firm of Pattillo, Brown, and Hill, L.L.P., Certified Public
Accountants has completed their audit of all City accounts and
presented the audit to the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the annual audit for Fiscal Year ended September 30,
2012, is accepted.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND
ABSTENTIONS ON THIS THE 5T" DAY OF FEBRUARY 2013.
ATTEST:
Amy Shelley
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
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C�OLLEYVILLE
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Agenda Number 8
Type Report
Department Communi
City of Colleyville
City Council
Agenda Briefing
Agenda Date 02/05/2013
Development
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Title
Senior Center Advisory Committee Meeting Minutes - September 20, 2012
Colleyville Events Steering Committee Meeting Minutes - November 14, 2012
Planning and Zoning Commission Minutes - December 10, 2012
Attachments
1. Senior Center Advisory Committee Meeting Minutes - September 20, 2012
2. Colleyville Events Steering Committee Meeting Minutes - November 14, 2012
3. Planning and Zoning Commission Meeting Minutes - December 10, 2012
City of Colleyville Page 1
l: L�I� Y� O F.
�
COLLEYVILLE
f�E \ A`'
City of Colleyville
Senior Center Advisory
Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, September 20, 2012 Senior Center
1:30 p.m. 2512 Glade Road
1. CALL TO ORDER
Chairperson Debra Minea called the regular meeting of the Colleyville Senior
Advisory Committee to order on September 20, 2012, at to order at 1:30 p.m.
Roll Call: Present Chairperson Debra Minea, Committee members Melanie Damron,
Heath Dowell, Denise LaPosta, Dorothy Parker, Molly Skinner. Library/Parks and
Recreation Director Mary Rodne, Park Supervisor Tim Hightshoe, Assistant City
Manager/Chief Financial Officer Terry Leake, Acting Senior Center Manager Kathy
Moore. Absent Committee member Anne Gifford
2. APPROVAL OF MINUTES
July 19, 2012
Committee member Molly Skinner moved to approve the July 19, 2012 minutes as
written. Heath Dowell seconded the motion. The motion carried with a unanimous
vote.
3.
3a
REGULAR AGENDA ITEMS
Discussion and consideration of activities for younger seniors
Mary Rodne, Library/Parks and Recreation Director informed the Committee that the
funds for the rebranding study were approved at the September 18, 2012 City
Council meeting. The study will include improvements and upgrades to the facility.
Staff will send out request for proposals (RFP) later in the fall. The City will also be
updating their Master Plan.
3b Discussion and consideration of Senior Center wish list
Mary Rodne informed the Committee that the puzzle table light was installed and
ready for use. The lighting has a dimmer switch to accommodate individual lighting
needs. Additionally, funding for new table and chair replacement was approved from
CEDC funds in the FY13 budget.
City of Col/eyvi/le Page 1
Senior Center Advisory
Committee Minutes September 20, 2012
The Committee members would still like to see the purchase of new seasonal
decorations for the Center.
3c Discussion and consideration of the Senior Center Advisory Committee meeting
schedule
Debra Minea reminded the Committee that it had been suggested that the
Committee consider changing their meeting schedule from by-monthly meetings to
quarterly meetings, with the options to call additional meetings when necessary.
Discussion ensued, with the Committee agreeing to change their meeting schedule to
quarterly meeting to start in 2013. The meeting months would be the third
Thursday of January, April, July, and October. Dorothy Parker made a motion to
approve the change from by-monthly meeting to quarterly meetings starting in
2013. Molly Skinner seconded the motion. The motion carried with a unanimous
vote.
3d Review of the current bylaws of the Senior Center Advisory Committee
Library Director Mary Rodne informed the Committee that the City Secretary's office
had prepared a general template for all Boards, Commissions and Committees for
their bylaws. Committee members were asked to review the current bylaws and
make notes for the November meeting. Rodne concluded that when the update of
the Senior Center Committee Bylaws is complete, they will be forwarded to the City
Council for approval.
3e Discussion on items for future agendas
Review and Update of Committee bylaws.
The next Senior Center Advisory Committee meeting is scheduled for November 15,
2012
4. REPORTS
Update of the Senior Center activities and upcoming events
Kathy Moore gave an overview of the Center activities and upcoming events. She
noted that the Health Fair would be on October 12.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
City of Col/eyville Page 2
Senior Center Advisory
Committee Minutes September 20, 2012
6. AD]OURNMENT
Melanie Damron moved to adjourn at 2:40 p.m. Health Dowell seconded the motion.
The motion carried with a unanimous vote.
Minutes taken and prepared by:
�. ��1
Kathy Moore
Acting Senior Center Manager
City of Col/eyville Page 3
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COLLEYVILLE
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City of Colleyville
Colleyville Events Steering
Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, November 14, 2012 Colleyville Public Library
4:30 p.m. 110 Main Street
1. CALL TO ORDER
Chairperson Charles Bethards called the meeting of the Colleyville Events Steering
Committee to order at 4:38 p.m.
Roll Call
Present: Charles Bethards, Charles Hewitt, Kirsten Isensee, J. Walt Mills, Amy
Redfearn, Barb Stephens, Patti Tanaka and Tom Westerman. Staff present: Mary
Rodne and Kathy Moore
Absent: Linda Salisbury and Letha Siddons
2. APPROVAL OF MINUTES
October 24, 2012
A motion was made by Barb Stephens and seconded by Amy Redfearn to approve the
October 24, 2012 minutes as presented. Motion approved unanimously.
3. REGULAR AGENDA ITEMS
3a Discussion of the Holly Colley Holiday Event
Library Director Mary Rodne suggested that they skip item A. Date/Time/Location
and B. Event Purpose, since these items have been established.
C. Community Trees
Mary Rodne informed the Committee members that fourteen community tree
participants were confirmed, adding that this was the same number of participants as
last year. Rodne noted that staff was still working with the schools, and several other
organizations to participate. Handouts were given to the Committee members listing
the confirmed participants. Discussion of decorating the area ensued. Mary Rodne
updated the Committee on various timelines for decorating and confirmed that
fourteen trees were on reserve. Rodne added that several more community trees
could be added if needed, and noted that the large City tree was scheduled to go up
City of Colleyville Page 1
Colleyville Events Steering Minutes November 14, 2012
Committee
on November 15t" and that decorating would begin on November 19th� Rodne
concluded that the community trees would be up and ready for groups to decorate on
November 27tn
D. Entertainment
Mary Rodne distributed the entertainment schedule, and reported that most groups
would be performing 15-20 minutes. Discussion ensued. Amy Redfearn informed
Mary Rodne that she would need to personally contact the First Baptist Colleyville
group to confirm their performance at the event. Rodne added that she would contact
them and that the entertainment schedule could be changed to include their
performance, if needed.
E. Children's Activities
Mary Rodne reported the game area would include eight holiday themed games in 10
x 10 tents. Rodne added that there would be several areas for photo opportunities.
Also, Rodne reported that Recreation staff would be heading the crafts area, which
will feature six different crafts. Additionally, Rodne stated that Library staff would be
organizing and staffing the cookie decorating activity and Santa's store. It was noted
that Photos with Santa would be located next to the information tent in a very visible
area. Rodne concluded that other entertainment would include inflatable rides for
both young and older kids, face painting, a petting zoo, and pony rides.
F. Photos with Santa
Tom Westerman confirmed that the Colleyville Lions Club was ready to do the photos
with Santa again this year. Mary Rodne noted that a 20 x 20 tent would be rented
this year to provide more space for this activity.
G. Food Vendors
Mary Rodne announced that six food and two dessert trucks would be participating as
food vendors at the event and added that Scooters Coffee & Yogurt had confirmed
that they would be selling hot beverages, coffee, hot chocolate and apple cider.
Rodne concluded that a kettle corn vendor had also requested to be added to the
line-up. Discussion ensued. Consensus of the committee was that kettle corn would
enhance the food selection at the event, and the vendor should be invited to
participate.
H. Sponsorship/Donations
Mary Rodne reported that Baylor Regional Medical Center at Grapevine had
contributed a$2,500 sponsorship for the Holly Colley event.
City of Colleyville Page 2
Colleyville Events Steering Minutes November 14, 2012
Committee
I. Publicity
Mary Rodne provided an overview of event publicity and noted that the City had an
advertising package with the Fort Worth Star Telegram which includes weekly
advertisements with the option of both color and black and white advertisements.
Rodne added that advertisements for Holly Colley would be in publications on
November 7, 14, 21 and 28 in the Colleyville, Grapevine and Southlake Courier.
Additionally, the Colleyville Courier will feature a half-page color advertisement on
November 28t". Rodne added that signage was also ready to go out, and that staff
was working with Colleyville Close Buy in promoting the event.
J. Volunteers
Mary Rodne reported that staff had requested 32 moms and daughters through the
National Charity League (NCL). Additionally, it was suggested that Second Saturday,
a mother-son volunteer group, be contacted, if additional volunteer help is needed.
K. Grounds/Set-up/Layout
Mary Rodne reported that she had been consulting with Police, Fire, Parks and Public
Works staff to review the layout plan for the event and noted that the layout will be
much the same as years past. Rodne added that once again the plan would include a
fire lane and a route for Santa to arrive by fire truck.
L. Parking/Police/Fire
Mary Rodne reported that she was working with appropriate City Departments on
parking and that the plan would be the same as the Red, White and Sousa event.
4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
None
5. ADJOURNMENT
A motion was made by Charles Hewitt and seconded by Tom Westerman to adjourn
the meeting. Motion approved. The meeting of the Colleyville Events Steering
Committee was adjourned at 5:26 p.m.
City of Colleyville Page 3
Colleyville Events Steering Minutes November 14, 2012
Committee
Minutes taken and prepared by:
�. ��-�
Kathy Moore
Administrative Assistant
City of Colleyville Page 4
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C�LLEYVILLE
.l- }.. � +, �
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, December 10, 2012 City Council Chambers
Call Meeting to Order
The Planning and Zoning Commission of the city of Colleyville was called to order by
Chairman Byerly on December 10, 2012 at 7:15 p.m.
Roll Call
Present: Commissioners Larry Knox, David Wheelwright, Jim Gotcher, Don Davis, David
Phelps, and Jeff Byerly
Absent: Commissioner Dave Dudziak
Staff Present: Ron Ruthven, Amy Shelley, Rob McKeown, Jeremy Hutt, Dale Crown, and
Kim Roby
Invocation
The invocation was given by Commissioner Wheelwright.
1.
2.
APPROVAL OF MINUTES
Commissioner Phelps moved to approve the November 26, 2012 meeting
minutes. Commissioner Davis seconded.
The motion to approve carried with the following vote:
Aye: 6— Knox, Wheelwright, Gotcher, Phelps, Davis, and Byerly
CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
City of Col/eyvi/le Page 1
Planning and Zoning Commission Minutes December 10, 2012
3. REGULAR AGENDA ITEMS
3a Approval of a Final Plat of Lots 1-6, Block 1, of the Black Drive Subdivision on
2.78 acres located at 200 Black Drive, Case PC12-019
Ron Ruthven presented the case and briefed the Commission.
Commissioner Davis moved to approve case PC12-019. Commissioner
Wheelwright seconded.
The motion to approve carried with the following vote:
Aye: 6— Knox, Wheelwright, Gotcher, Davis, Phelps, and Byerly
4. PUBLIC HEARING AGENDA ITEMS
4a Approval of a replat on 4.2 acres on Lots 1 and 2, Block 1, of the Wildwood
Estates Addition located at 5604 and 5700 Pool Road, Case PC12-018
Ron Ruthven presented the case and briefed the Commission.
Commissioner Byerly opened the public hearing at 7:21 p.m.
There being no one wishing to speak, the public hearing was closed at 7:21
p.m.
Commissioner Phelps moved to approve case PC12-018. Commissioner Knox
seconded.
The motion to approve carried with the following vote:
Aye: 6— Knox, Wheelwright, Gotcher, Davis, Phelps, and Byerly
4b Consideration of a request for a Special Use Permit for a donation station on
Lot 8A, Block 1, of the Thompson Terrace Addition located at 5117-B
Colleyville Boulevard, Case ZC12-027
Ron Ruthven presented the case and briefed the Commission.
Commissioner Byerly opened the public hearing at 7:25 p.m.
Brian Utzman, the applicant, came forward to present the case and brief the
Commissioners.
Commissioner Davis questioned Mr. Utzman regarding if the items will be
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Planning and Zoning Commission Minutes December 10, 2012
picked up immediately. Mr. Utzman replied yes, those items are picked up as
soon as the business opens.
There being no one wishing to speak, the public hearing was closed at 7:27
p.m.
Commissioner Knox moved to approve case ZC12-027 with the
recommendations made by staff. Commissioner Gotcher seconded.
Commissioner Phelps stated that he wished to amend the staff
recommendation, Letter D, to say that the items must be picked up as soon
as possible, during business hours.
The motion to approve carried with the following vote:
Aye: 6— Knox, Wheelwright, Gotcher, Davis, Phelps, and Byerly
4c Consideration of a request to rezone from R20-Single Family Residential to
PUD-R-Planned Unit Development Residential on 12.0 acres on Tracts 3, 3E
and 3F, of Abstract 936 of the Joseph M Looney Survey and Lot 1, Block 1, of
the Bone Addition, located at 5008 and 5100 Bluebonnet Drive, Case ZC12-
025
Ron Ruthven presented the case and briefed the Commission.
Commissioner Byerly opened the public hearing at 7:35 p.m.
Paul Spain and Curtis Young came forward to present the case and brief the
Commissioners.
Commissioner Phelps questioned Mr. Spain regarding the drainage. Mr. Spain
explained the drainage for the subject property.
Commissioner Phelps questioned Mr. Spain regarding the fencing, will there
be multiple fences. Mr. Spain explained that they plan to work with the
homeowners regarding the fencing to eliminate multiple fences.
Commissioner Davis questioned Mr. Spain regarding if there will be a wall at
Glade and Bluebonnet. Mr. Spain replied no. He stated they will maintain an
open site.
Commissioner Davis questioned Mr. Spain regarding the trees. Mr. Spain
replied that they will be working on cleaning up the dead trees but most will
stay since they wish to save as many as possible.
Commissioner Davis questioned Mr. Spain regarding what percentage of the
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Planning and Zoning Commission Minutes December 10, 2012
trees to the north will be preserved. Mr. Spain replied that they are looking
to replace most of those. He stated there will be additional trees on each
residential lot.
Commissioner Davis questioned Mr. Spain regarding the drainage issues, how
can those fixes be ensured for the drainage issues. Mr. Spain replied that
they feel that they will be able to fix the drainage issues and concerns. He
explained the drainage for the subject property and how they will be able to
correct those issues.
Commissioner Davis questioned Mr. Spain regarding the size of the proposed
drainage pipes. Mr. Spain replied that they vary between the total
developments.
Jay Volk, the engineer for the project, came forward to explain the drainage
information for the subject property.
Commissioner Knox complimented Mr. Spain regarding the drainage and the
development. He however stated having concerns for the emergency outflow
onto Glade.
Kathleen Hennessey, 5013 Stonebridge Drive, spoke in opposition to this
request with concerns for drainage.
Mark Seabeck, 5141 Stonebridge Drive, spoke in opposition to this request
with concerns for drainage, traffic, and persons fishing in the ponds.
Lisa Pomeroy, 4712 Behrens, spoke in opposition to this request with
concerns for the density and traffic.
David Gardner, 5017 Bluebonnet, spoke in opposition to this request with
concerns for the density and traffic. He further stated being in support of this
request if the density were lower.
Jimmy Callahan, 5019 Bluebonnet, spoke in opposition to this request with
concerns for the density, traffic, and the trees being lost.
Steve Hickson, 1315 Glade Road, stated being in conflict with the request
(support & opposed). He stated being concerned about the open space; he
wants the open space to stay in this location. He stated having concerns for
traffic and the intersection of Glade and Bluebonnet.
Brian Barry, 5000 Stonebridge Drive, spoke in opposition to this request with
concerns for the best use of this property. He further concurred with other
speakers.
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Planning and Zoning Commission Minutes December 10, 2012
Jesse Cobb, Cherry Lane, spoke in opposition to this request with concerns for
the traffic, density, and drainage.
Dan Winters, 5013 Rose Street, spoke in opposition to this request with
concerns for the density and traffic.
Matt Quinn, 5020 Stonebridge Drive, spoke in opposition to this request with
concerns for the gate aspect of the community, density, traffic, home values,
and drainage.
Captain Patch, 5144 Stonebridge Drive, spoke in opposition to this request
with concerns for drainage.
Allen Davis, 1500 and 1504 Cherry Lane, spoke in opposition to this request
with concerns for density, drainage, and traffic.
There were five persons who registered their opposition but did not wish to
speak.
There being no one wishing to speak, the public hearing was closed at 8:56
p.m.
Mr. Spain came forward to express his wishes for this development and he
tried to address the concerns of the neighbors.
Commissioner Gotcher stated having concerns for the detention ponds being
tied into the existing drainage ponds in the Bridges at Riverwalk. Mr. Spain
explained the drainage patterns and further said this was the better of the
two options they had
Commissioner Wheelwright questioned Mr. Spain regarding if he has
developed 50 lots on such small acreage. Mr. Spain replied yes, in Keller.
Commissioner Wheelwright questioned Mr. Spain regarding the size of the
ponds and if there are any back up plans, if not tying into the ponds. Mr.
Spain replied that they must tie into those ponds and he supports the City's
staff regarding the engineering of the drainage as well as their consultants.
He stated that they will comply with the City's requirements regarding
drainage.
Commissioner Davis questioned Mr. Spain regarding the size of the existing
ponds. Mr. Spain stated that they hired a firm to look at the project with the
overall area, and he stated that they have agreed that the ponds are the
correct size for this drainage.
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Planning and Zoning Commission Minutes December 10, 2012
Commissioner Davis questioned staff regarding if the ponds will meet the
requirements of the City. Ron Ruthven referred that to City Engineer, Jeremy
Hutt. Jeremy Hutt stated that they have met with their firm but the existing
sizing has not been approved and will not be calculated until the design
engineers have approved.
Commissioner Phelps questioned staff regarding the drainage process with the
requirements of the City of Colleyville standards. Jeremy Hutt explained the
drainage process and stated that nothing has been finalized as of yet.
Commissioner Phelps questioned staff regarding the preferred method of
drainage. Jeremy Hutt replied no, there was not a preferred method.
Commissioner Davis questioned staff regarding when this project is finished,
the flow rates will remain the same. Jeremy Hutt replied correct, with the
addition of the drainage ponds, the flow rates would be the same as they are
today.
Commissioner Davis question staff regarding the existing watering holes.
Jeremy Hutt explained there was an existing stock pond but was not included
in a drainage system. He further explained that he believed there were two
ponds proposed for this development.
Commissioner Gotcher questioned staff regarding the Bridges of Riverwalk
and if they would be better off, with this new drainage system, once the new
development comes in. Jeremy Hutt replied that the drainage would not be
an issue for the individual lots because the drainage would be flowing through
an underground drainage system.
Discussion continued between staff and Commissioner Gotcher regarding the
flow of drainage.
Commissioner Phelps questioned staff regarding the existing drainage
problems experienced by Bridges of Riverwalk. Jeremy Hutt replied that the
development was designed to drain in its current pattern until the adjacent lot
developed.
Commissioner Phelps questioned staff regarding the previous attempt at a
drainage system on the property. Jeremy Hutt replied that the ponds are
currently stubbed out for a drainage system but are not ready to be used as
such.
Commissioner Byerly questioned staff regarding the tree information; no
windows on the second floor. Ron Ruthven replied that the window
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Planning and Zoning Commission Minutes December 10, 2012
information was not included in the draft ordinance.
Commissioner Byerly questioned staff regarding the drainage. Ron Ruthven
explained that the ordinance does not address the drainage since it must
meet the requirements of the Land Development Code.
Commissioner Phelps questioned Mr. Spain regarding the open space
requirement; would he be willing to give up one or two lots to meet the open
space requirement? Mr. Spain replied that he preferred not to lose any lots
but is willing to look into it.
Commissioner Phelps questioned Mr. Spain regarding the sidewalks along
Bluebonnet, are they going to be straight or curved? Mr. Spain replied that
they are typically straight.
Commissioner Phelps questioned Mr. Spain regarding if the open space along
the south would be gated. Mr. Spain replied no, it is open to the public.
Commissioner Phelps questioned Mr. Spain regarding the location of the open
space and if moving it to the other entrance had been considered. Mr. Spain
replied that he felt the south entrance worked best for aesthetic reasons.
Commissioner Byerly questioned Mr. Spain regarding the Cherry Lane
entrance and why it was being referred to as a'�resident" entrance. Mr. Spain
replied that residents would be able to use gate openers to gain access to the
subdivision.
Commissioner Byerly questioned staff regarding the queuing along
Bluebonnet into the gated portion of the community. Ron Ruthven replied
that there are no queuing requirements. He further explained that there was
a turnaround distance requirement. Mr. Spain stated that the main entrance
has that feature.
Commissioner Knox stated not knowing that there are existing problems in
the Bridges development. He stated not knowing that he can support the
request with the density and lack of open space.
Commissioners Davis and Gotcher concurred.
Commissioner Byerly stated that this is a good buffering area considering that
the open space in the Riverwalk development is all detention ponds. He
stated that he does see that the open space requirements can be met with
the reduction in the number of lots.
Commissioner Phelps concurred with Commissioners Knox, Davis and Gotcher
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Planning and Zoning Commission Minutes December 10, 2012
with keeping the compliance with the open space. He stated being hesitant
on dictating the resolution. He stated he would be in favor of reducing the
density.
Mr. Spain requested that this item be tabled until the next so that they may
revise their plan.
Commissioner Byerly questioned Mr. Spain if the 20% open space could be
used as a blanket or would they be able to come up with a more
comprehensive plan.
Commissioner Davis moved to deny case ZC12-025. Commissioner Gotcher
seconded.
Commissioner Phelps questioned staff regarding if the 20% requirement has
been met to trigger a super-majority vote with City Council. Ron Ruthven
explained that a legal assessment had not been done but by his calculations,
yes, there could be a super-majority vote required by City Council.
Commissioner Byerly stated he had hoped they could get a version of this
development that they could pass on to Council. He further explained that he
felt this was a responsible development and that the developers have listened
to the citizens concerns.
Commissioner Wheelwright stated he would be open to an amendment,
opposed to a denial.
Commissioner Davis stated that he would also be open to anything but was
not sure how they would be able to lower the density and still make money.
Commissioner Byerly stated if they could get to the 20% then it would be
possible for them to make money.
Discussion continued between Commissioner Davis and Byerly regarding the
requirements and the density.
Commissioner Gotcher stated he felt comfortable with suggesting that the
developer get with the city to address some of the major issues and see what
they could come back with.
Commissioner Davis withdrew his motion to deny in favor of tabling the
request.
Commissioner Wheelwright stated he echoed the residents and felt that Mr.
Spain intends to continue to work with the city and the residents regarding
the drainage issues.
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Planning and Zoning Commission Minutes December 10, 2012
Commissioner Phelps questioned whether or not the motion and the second
had been successfully withdrawn.
Commissioner Gotcher withdrew his second.
Commissioner Davis made motion to continue this item to the Jan. 14t"
meeting. Commissioner Phelps moved to second.
The motion to continue this item to the ]an. 14t" meeting carried with
the following vote:
Aye: 5— Knox, Wheelwright, Gotcher, Davis, and Phelps
Nay: 1 - Byerly
5. AD)OURNMENT
The meeting adjourned at 9:20 p.m.
Minutes were written and prepared by:
Amy Shelley
Community Development Coordinator
The meeting minutes were approved on January 14, 2013 by a vote of 6-0.
City of Colleyvil/e Page 9
RESOLUTION R-13-3595
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
CITY COUNCIL MEETING OF
FEBRUARY 5, 2013
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution as follows are hereby
adopted:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND
ABSTENTIONS ON THIS THE 5T" DAY OF FEBRUARY 2013.
ATTEST:
Amy Shelley
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor