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HomeMy WebLinkAboutLibrary Board-Minutes-10/25/2021 City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 25, 2021 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:02 p.m. Present Board members: Chair Gary McPherson, Pat Jones, Joan Roberts, Kay Newton, Wanda Cotter; Ex-Officio: Denise Light; City Staff: Library Director Mary Rodne, Library Events Coordinator Alyssa Ross Absent Board Members: Tina Bond, Joy Fulton Lee, Molly Skinner 2. APPROVAL OF MINUTES August 9, 2021 A motion was made by Kay Newton and seconded by Joan Roberts to approve the August 9, 2021 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Election of Vice-Chair Chair McPherson asked for Board discussion regarding the election of a Vice-Chair to fill the open position. Following discussion, consensus of the Board was to wait to elect a new Vice-Chair until the next meeting, as new appointments will have been made by City Council in November. Chair McPherson requested Board members to notify him or Director Rodne, if they were interested in the Vice-Chair position. 3b Library Board appointments update Director Rodne stated that Library Board expiring term e-mail notifications were sent out on October 7 by the City Secretary’s office. Rodne noted that Board members with expiring terms included Kay Newton, Pat Jones, Tina Bond, and Wanda Cotter, and that applications were due November 1. Colleyville Library Board Minutes October 25, 2021 City of Colleyville Page 2 3c City of Colleyville Fiscal Year 2022 (FY22) budget update Director Rodne reported that the City of Colleyville Fiscal Year 2022 (FY22) budget was approved at the September 21, 2021 City Council meeting and took effect on October 1, 2021. Rodne confirmed that City Council approved the Library Board’s recommended expenditure amount of the Voluntary Library Fund not to exceed $170,000, for library materials, library processing supplies, and library programs, at the September 7, 2021 City Council meeting. Additionally, Rodne noted that at the August 17, 2021 City Council meeting, Council approved the use of the Voluntary Library Fund in Fiscal Year 2021, for professional services to update the Library’s Long-Range Plan, in an amount not to exceed $17,000. 3d Discussion of the Colleyville Public Library Long-Range Plan Update Aaron Babcock, Hidell and Associates Architects, presented an overview of the key long-range planning tasks, which included the data gathering process, peer library comparison, stakeholder focus group meetings, and community engagement through an online survey. Following the overview presentation, Babcock facilitated a discussion to seek Board input. Library trends of the past five years, changed Library service expectations, and future needs of the Library were discussed. 3e Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, December 13, 2021, and that one agenda item would include the discussion of the Long-Range Plan update. Member Kay Newton exited the meeting at 7:06 p.m. 4. REPORTS Due to time, the Board agreed to conclude the meeting and review October reports at the December meeting. 5. ADJOURNMENT A motion was made by Pat Jones and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 7:29 p.m. The motion was approved unanimously. Colleyville Library Board Minutes October 25, 2021 City of Colleyville Page 3 APPROVED BY A VOTE OF _6_ AYES, _0_ NAYS, AND 0 ABSTENTIONS ON THIS THE 13th__ DAY OF _December_____. Minutes taken and prepared by: Alyssa Ross Library Community Events Coordinator