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HomeMy WebLinkAboutCity Council-Minutes-11/01/2021City of Colleyville City Council Agenda Monday, November 1, 2021 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com WS-1 Update on the Northern Gateway WS-2 Discussion of the drainage fee structure and analysis of the impervious area WS-3 Discussion of changing the dates of the regularly scheduled 2022 City Council Meetings WS-4 Discussion of the November 1, 2021, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS City of Colleyville Page 1 City Council Agenda November 1, 2021 City of Colleyville Page 2 INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4664 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-21- 4665 4a Approval of the minutes of the regular City Council meeting of October 19, 2021 4b Approval of a construction contract with Scott Beck Construction, Inc., for the City Hall and Library Interior Finishes Renovation Project, in an amount not to exceed $545,669.32, and a contingency amount not to exceed $50,000, and authorizing the City Manager to execute the contract 4c Approval of a Professional Services Agreement with MAS Consulting Engineers, in an amount not to exceed $168,000, for the design of the Water Project 18: Pecan Park Water and Drainage Improvements Project, and authorizing the City Manager to execute the agreement 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-21-2180 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district for Tract 2F01, Abstract 1692, Joseph White Survey, located at 6113 Hunter Lane, Case ZC21-026 5b Ordinance O-21-2181 Appointing a municipal court judge and associate judge for the combined Municipal Court for the City of Colleyville and the City of Keller City Council Agenda November 1, 2021 City of Colleyville Page 3 6. TABLED ORDINANCE(S): READING AND PUBLIC HEARING 6a Ordinance O-21-2174 WITHDRAWN BY APPLICANT - OCTOBER 21, 2021 - Consideration of an amendment to the PUD-R Planned Unit Development-Residential district, specifically to amend the regulations for garage door building materials, for Lots 1-12, Block 1, The Villas at Windsor Steele, located at 5101-5145 Roberts Road, Case ZC21-018 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-21-4666 Consideration of a Minor Plat with a Plat Waiver for Street Frontage for Tract 2LL, Abstract 1248, Thomas J Polson Survey, located at 4813 Ford Court, Case PC21-015 7b Resolution R-21-4667 A resolution approving the City's participation in the state of Texas' Opioid Litigation Settlement and adopting the Texas Term Sheet 8. CITIZEN COMMENTS 9. REPORTS Colleyville Library Board Minutes - August 9, 2021 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MONDAY, NOVEMBER 1, 2021 - READING AND PUBLIC HEARING - RESOLUTION R-21-4668 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 29, 2021 by 5:00 p.m. Angela Larson Assistant City Secretary City of Colleyville Page 4 City Council Agenda November 1, 2021 A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 1, 2021 Mayor Richard Newton called the Colleyville City Council Worksession to order on Monday, November 1, 2021, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, City Attorney Whitt Wyatt, and Assistant City Secretary Angela Larson. WS-1 Update on the Northern Gateway Assistant City Manager Adrienne Lothery introduced Dallas Cothrum, consultant with Omniplan. Mr. Cothrum presented options for site development for the Northern Gateway property, which included the sale, lease, creation of zoning ordinances, and a request for quote. Mayor Newton stated he believes the City’s next step for the Northern Gateway property is creating zoning ordinances and noted that the City has always been prepared to be patient in order to get the development that meets Colleyville’s vision. Mayor Newton said the next step is to complete the quality standards expected and build a zoning ordinance which defines the standards for quality, but provides flexibility in what businesses become part of the development. Mr. Cothrum agreed and asked for direction on the next step. Mr. Cothrum introduced Tip Housewright, plan architect, who presented cost estimates to build the conceptual plan that has been defined. The vision is to create a one of a kind Colleyville destination, and provide civic activity for the Northern Gateway property. Mr. Housewright highlighted the conceptual plan and presented an estimated cost to build the conceptual plan. He noted the cost was high partly due to rising construction costs. The estimate also included costs to build a park and trail. There was discussion regarding expense per square foot, quality of the design, possible challenges, and sustainability. Councilmember Kelley and Mayor Newton asked why they are recommending to develop the park as the last part of the project. Mr. Cothrum stated he understands and sees the advantage of developing the park in an early phase. City Council Minutes November 1, 2021 City of Colleyville Page 2 Mayor Newton stated this project will take some patience, and consideration of needs to include timelines between development, how to add value to the community, and the need to begin zoning. Councilmember Wheat asked how much of the property was in the flood zone. City Manager Ducay stated it is along the creek and approximately ten to fifteen percent. WS-2 Discussion of the drainage fee structure and analysis of the impervious area Public Works Director Ray Silva-Reyes introduced Sol Stigall, Principal with Westra Consultants. Mr. Stigall presented this item with a recap of the drainage utility fees, the Texas Government Code regarding undeveloped land, rate revision based on the impervious area, and the baseline for residential versus nonresidential. Councilmember Dodson stated the revenue increase ratio should be kept the same, but the residential should be slightly lower than the nonresidential. Director Silva-Reyes discussed the 15-Year Project Plan to achieve a $2.6 million dollar increase each year to the CIP budget by raising the baseline to two dollars. There was discussion regarding fee increases in a reasonable timeframe, priority of the projects, and value to the community. Mayor Newton stated the City will continue its principles of transparency to the public, and achieving value and equality to all. Mayor Pro Tem Lindamood agreed and emphasized the need for communication so the public is aware and understands this process. Director Silva-Reyes stated they will make the changes discussed, develop public outreach, and then seek further direction. The City Council thanked them. WS-3 Discussion of changing the dates of the regularly scheduled 2022 City Council Meetings Assistant City Secretary Angela Larson presented this item and asked for input regarding the second March City Council meeting date. Councilmember Wheat stated March 22, 2022, would be a better date. WS-4 Discussion of the November 1, 2021, City Council regular agenda items Mayor Newton noted item 6a has been withdrawn by the applicant and 7a may have a lot of discussion. Mayor Newton adjourned the worksession at 6:30 p.m. and called the Executive City Council Minutes November 1, 2021 City of Colleyville Page 3 Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Newton adjourned Executive Session at 7:20 p.m. Mayor Newton called the regular meeting of the City Council to order at 7:33 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. INVOCATION: Mayor Pro Tem Bobby Lindamood PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4664 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS City Council Minutes November 1, 2021 City of Colleyville Page 4 Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition The Mayor and City Council made the following announcements: COVID-19 Update – COVID-19 data continues to trend in a downward trajectory. Presently, Colleyville has 142 active positive cases. Tarrant County beds occupied by COVID patients is 8%, and the 9-county TSA-E region COVID hospitalization is 6.9%. Tarrant County bed availability is 15%, and ventilator availability is 66%. Adult ICU bed availability in Tarrant County is 13%. While the Tarrant County Health community spread level remains at “high”, it is clear the epidemic curve is on the decline (case counts trending downward). Mayor Newton stated he not going to give COVID updates for future meetings unless something changes. Flag Poles at McPherson Park - Three 35 ft. flagpoles have been installed at McPherson Park, just in time for Veteran’s Day. A landscape bed and lights will be installed over the next few weeks, just in time for the November 11th, Veteran’s Day event, hosted by the Colleyville Garden Club. The event will start at 9:30 a.m. and will be brief, but will acknowledge our gratitude to our veterans. Peace Together Walk, November 6th – The Peace Together Walk is a public event, which encourages people to put its relationship-building mission into action by linking individuals from diverse communities as they walk together with member organizations and the public. It is a walk from the Mosque on Cheek-Sparger to the Synagogue on Pleasant Run. The walk starts at 2 p.m., but parking is available at the Catholic Church on Tinker and shuttles will start to run at 12:30 p.m. This is sponsored by the Peace Together Coalition, comprised of 21 faith groups and congregations. Fall Car Show – You've asked and we listened, Colleyville introduces its first Fall Car Show Saturday, November 13th from 9 a.m. until noon. Join us on the south parking lot at Colleyville City Hall, 100 Main Street. For those showing a vehicle check-in is 7:00 a.m. - 8:30 a.m. Trophy presentation at noon. We'll have music, food trucks, free coffee, and fun for all ages. Well behaved, leashed dogs are welcomed as well. The event is free and open to the public. Farmers’ Market – The next three Farmers’ Markets are scheduled for Sunday, November 7, 14, and 21, from 10:30 a.m. to 1:30 p.m. at the Plaza. Come check out the local vendors and music! Pleasant Run Restroom - The Pleasant Run Practice Field Restroom is very close to being completed. The project was delayed due to an electric panel, which has City Council Minutes November 1, 2021 City of Colleyville Page 5 now arrived. Irrigation and a few punch list items will be completed within the next few weeks. $35 Dollar Gift Card Program – The City of Colleyville’s Gift Card Program will return with gift cards being sent out next week and are good to use until January. The gift card can be presented at participating Colleyville businesses for payment of services. The City is also partnering with the Ministerial Alliance in distributing $50 Colleyville Cares gift cards to families in need. November 2nd, Election Day – Tomorrow is the last day to vote. You may vote at City Hall, 100 Main Street, from 7 a.m. to 7 p.m. The ballot consists of eight Texas constitution items and two Tarrant county bond items. Sidewalk Connectivity Project – The Annual Sidewalk Connectivity Project is about 60% complete. The contractor has completed the Thompson Terrace and Bedford Road (south of Sparger Park) sidewalk, and will start L.D. Lockett this week. The remaining sidewalks to be completed are Bluebonnet and Bandit Trail. This project is anticipated to be completed within 30 to 60 days. Miss Colleyville/Miss Texas - Mallory Fuller, representing Colleyville in competition, won the title of Miss Texas this summer! Help us give her a proper send-off to Miss America on Saturday, November 6th from 2 - 4 p.m. at the Plaza at City Hall! She will perform her fiddle talent and there will be additional performances from current and past state titleholders. Snacks will be provided and leashed dogs are welcome. We hope to see you there! Movie In the Plaza – Bring your family and friends to the Plaza on November 18th at 6:30 p.m. for another free movie night! We will show The Greatest Showman. See you there! Leaf Recycling Program Begins November 13th – Special leaf and Christmas tree recycling collections will return this winter with a few changes. Community Waste Disposal (CWD), Colleyville's trash and recycling provider, will run special collection routes to recycle bagged leaves starting in November. This year's program will be expanded to six collection days, up from four days last year. The special collection days are Saturday, Nov. 13, Nov. 20, Dec. 4, Dec. 11, Dec. 18, and Jan 8, with collections beginning at 8 a.m. CWD will also collect and recycle Christmas trees on the January special collection day. To participate, residents just need to set out leaves on the designated days. New for 2021, CWD will recycle leaves in any bag; either paper lawn craft bags or plastic bags. If leaf bags are set out prior to the Saturday collections, residents are asked to place leaf bags separately from household trash. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-21- 4665 City Council Minutes November 1, 2021 City of Colleyville Page 6 4a Approval of the minutes of the regular City Council meeting of October 19, 2021 4b Approval of a construction contract with Scott Beck Construction, Inc., for the City Hall and Library Interior Finishes Renovation Project, in an amount not to exceed $545,669.32, and a contingency amount not to exceed $50,000, and authorizing the City Manager to execute the contract 4c Approval of a Professional Services Agreement with MAS Consulting Engineers, in an amount not to exceed $168,000, for the design of the Water Project 18: Pecan Park Water and Drainage Improvements Project, and authorizing the City Manager to execute the agreement Mayor Newton read Resolution R-21-4665 in its entirety. Public Works Director Ray Silva-Reyes presented items 4b and 4c. Director Silva- Reyes stated the City Hall and Library project highlights will include new carpeting and new seating in council chambers. Regarding item 4c, Director Silva-Reyes noted this project will involve a drainage component and rehabilitation of the streets as the water lines are installed. Councilmember Dodson asked about the street repair. Director Silva-Reyes stated yes, the streets will be repaired as they install the water lines and address the drainage. Mayor Newton opened and closed the public hearing at 7:54 p.m., as there was no one present wishing to speak. Councilmember Wheat made a motion to approve Resolution R-21-4665, seconded by Mayor Pro Tem Lindamood. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-21-2180 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district for Tract 2F01, Abstract 1692, Joseph White Survey, located at 6113 Hunter Lane, Case ZC21-026 City Council Minutes November 1, 2021 City of Colleyville Page 7 Mayor Newton read the caption of Ordinance O-21-2180. Community Development Director Ben Bryner presented this item and noted the owners intend to demolish and rebuild the house on the lot. Councilmember Dodson asked if there is a drainage map for the property. Director Bryner stated he does not have a detailed drainage map due to a building permit not being submitted yet. There was discussion regarding the drainage of the property. Mayor Newton opened the public hearing at 8:00 p.m. Brian Chamblee, the applicant, 5704 Lake Jackson Drive, Fort Worth, stated he purchased, cleaned, and would like to get this property rezoned to start the building process. Mayor Newton closed the public hearing at 8:02 p.m. This was a first reading; therefore, no action was taken. 5b Ordinance O-21-2181 Appointing a municipal court judge and associate judge for the combined Municipal Court for the City of Colleyville and the City of Keller Mayor Newton read the caption of Ordinance O-21-2181. Mayor Newton presented this item. Mayor Newton stated a Colleyville and Keller committee reviewed and interviewed the applicants and would like to appoint Carol Montgomery. City Manager Jerry Ducay noted the compensation is the same as that of the previous judge and interim judge, with a shared cost by both cities. Mayor Newton noted Judge Montgomery serves as magistrate under Colleyville and Keller, but will have a separate agreement to serve as magistrate for Southlake and Roanoke. Mayor Newton opened and closed the public hearing at 8:09 p.m. as there was no one present wishing to speak. This was a first reading; therefore, no action was taken. 6. TABLED ORDINANCE(S): READING AND PUBLIC HEARING City Council Minutes November 1, 2021 City of Colleyville Page 8 6a Ordinance O-21-2174 WITHDRAWN BY APPLICANT - OCTOBER 21, 2021 - Consideration of an amendment to the PUD-R Planned Unit Development-Residential district, specifically to amend the regulations for garage door building materials, for Lots 1-12, Block 1, The Villas at Windsor Steele, located at 5101- 5145 Roberts Road, Case ZC21-018 This item was withdrawn by applicant therefore; this item did not require discussion or action. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-21-4666 Consideration of a Minor Plat with a Plat Waiver for Street Frontage for Tract 2LL, Abstract 1248, Thomas J Polson Survey, located at 4813 Ford Court, Case PC21-015 Mayor Newton read Resolution R-21-4666 in its entirety. Community Development Director Ben Bryner presented this item and noted the property is unplatted with the intent to demolish the house on the lot and obtain a building permit. Mayor Newton stated he has questions for the applicant. Director Bryner noted he has not met the applicant and it appears the applicant is not there. Mayor Newton stated he does not support waivers unless it is a special circumstance. City Manager Jerry Ducay asked if the exhibit shown is an easement or property purchased. Director Bryner answered it is an easement. Mayor Newton opened and closed the public hearing at 8:19 p.m., as there was no one present wishing to speak. Councilmember Nakamura made a motion to table Resolution R-21-4666, seconded by Councilmember Dodson. The motion to table carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 7b Resolution R-21-4667 A resolution approving the City's participation in the state of Texas' Opioid Litigation Settlement and adopting the Texas Term Sheet Mayor Newton read Resolution R-21-4667 in its entirety. City Council Minutes November 1, 2021 City of Colleyville Page 9 City Attorney Whitt Wyatt presented and noted this item would allow the City to participate in the state’s opioid settlement and receive funding. Mayor Newton asked if the funds would need to be reimbursed or if the City would have to have approval before spending the money. City Attorney Wyatt answered no, the funds will be given to the City to be used appropriately. There was discussion regarding companies being sued and the established organization to oversee expenditures. Mayor Newton noted the ultimate goal is to help those in need. Councilmember Dodson agreed and noted the importance of education. Mayor Newton opened and closed the public hearing at 8:31 p.m., as there was no one present wishing to speak. Councilmember Kelley made a motion to approve Resolution R-21-4667, seconded by Councilmember Rigney. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 8. CITIZEN COMMENTS Rich DeOtte, 112 Keystone Drive, Southlake, spoke regarding the Tarrant Appraisal District Board of Directors addressing property values and thanked the council for the support. 9. REPORTS Colleyville Library Board Minutes – August 9, 2021 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MONDAY, NOVEMBER 1, 2021 - READING AND PUBLIC HEARING - RESOLUTION R-21-4668 This resolution was not needed. 11. ADJOURNMENT City Council Minutes November 1, 2021 City of Colleyville Page 10 There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 8:48 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 16TH DAY OF NOVEMBER 2021. Minutes taken and prepared by: Angela Larson Assistant City Secretary