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HomeMy WebLinkAboutColleyville Center-Agenda Packets-11/15/2021City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 15, 2021 5:30 p.m. Colleyville Center 5301 Riverwalk Drive 1.CALL TO ORDER 2.APPROVAL OF MINUTES August 16, 2021 3.REGULAR AGENDA ITEMS 3a Election of Chair and Vice Chair 3b Fiscal Year 2021 Review 3c Discussion of Items for Future Agendas 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards November 12, 2021 by 5:00 p.m. Leslie Hill Colleyville Center Manager A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Colleyville Center Administrative Assistant at least 48 hours in advance at 817.503.1330, and reasonable accommodations will be made to assist you. COLLEYVILLE CENTER ADVISORY COMMITTEE FY 2021 – 4th QUARTER MEETING August 16, 2021 MINUTES Present: Chair Mark Johnson, Jerome Davis, Judith Goodwin, Jeremy Tallo, Fred Mills, Paul Vigiletti, Julie George, Alex Thomas, Athena Wiginton, Darla Dennison, Center Manager Leslie Hill, Center Event Specialist Kristi Isbell Absent: Vice-Chair Louis Miller 1.The meeting was called to order at 5:34 p.m. by Chair Mark Johnson. 2.The minutes were approved as written for Q3 2021 (May 17, 2021). a.Julie George motioned for approval of May 17, 2021 minutes. b.Motion seconded by Paul Vigiletti with no dissension. 3.Regular Agenda Items a.Colleyville Center Renovation and Repair Project Update: o Staff provided background on renovation project as a result of the February 2020 ice storm and break in water suppression system. o Staff explained repairs and updates were made to the flooring in the Grand Hall, Conference Room, kitchen corridor, and tech/supply room; walls surface treatment and paint in the Grand Hall, Conference Room, and lobby; and, update to wood veneers on door slides and columns. o Staff provided a tour of venue after adjournment. b.FY21 Performance Update: Staff provided information and a presentation on the Center’s performance to date, FY21, including an increase in cost recovery over previous quarter. Discussion ensued regarding the City’s role in funding budget to support the Center’s mission and role in the community. c.Discussion of Items for Future Agendas: o Staff provided additional dates for Colleyville Center Advisory Committee meetings: November 15, 2021, February 21, 2022, May 16, 2022, and August 15, 2022. o Staff requested consideration for non-resident rate adjustment in FY23 and will complete a rate study in near future. Staff explained desire to preserve Center for resident and non-profit use and the lack of care exhibited by non-resident clients at large events. Discussion ensued regarding various ways to mitigate issues with large events and methods for discouraging unwanted behavior. 4.The meeting was adjourned at 6:17 p.m. The next meeting is tentatively scheduled for Monday, November 15, 2021. a.Paul Vigiletti motioned for adjournment. b.Motion seconded by Fred Mills with no dissension. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 11/15/2021 Number Type Regular Agenda Items Department Colleyville Center Title Election of Chair and Vice Chair Explanation This item allows for the election of Chair and Vice Chair due to the vacancy of the Chair position. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 11/15/2021 Number Type Regular Agenda Items Department Colleyville Center Title Fiscal Year 2021 Review Explanation Staff will provide an overview of Fiscal Year 2021 and upcoming projects. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 11/15/2021 Number Type Regular Agenda Items Department Colleyville Center Title Discussion of Items for Future Agendas Explanation This item allows for the discussion of items for future agendas and to advise of next meeting date, February 21, 2022.