The URL can be used to link to this page

Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-11/08/2021City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 8, 2021 6:00 p.m. Colleyville Library 110 Main Street 1.CALL TO ORDER 2.APPROVAL OF MINUTES September 13, 2021 3.REGULAR AGENDA ITEMS 3a Update on Senior Center Renovation Project 3b Recommendation of Playground and Pavilion at Overland Park 3c Approval of 2022 Meeting Dates 3d Update on Pedestrian Transportation Projects 4.REPORTS Parks and Recreation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, November 5, 2021 by 5:00 p.m. Joyceinne Williams Administrative Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board DRAFT MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com September 13, 2021 6:00 p.m. Colleyville Center 5301 Riverwalk Dr. 1. CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on September 13, at 6:00 p.m. ROLL CALL: Chair Rich Hendler, Vice Chair Cliff LeBlanc, Board Members: John Hillebrand, Amy Ackermann, James Linn, Eric Presson, and Dan Witte. Absent Board Member: Dustan Goodell Also Present: Parks and Recreation Director Lisa Escobedo, Assistant City Manager Adrienne Lothery, Councilmember Liaison Kathy Wheat, City Secretary Christine Loven, and Administrative Secretary Joyceinne Williams. 2. APPROVAL OF MINUTES Member Witte moved to approve the July 12, 2021 minutes. Member Presson seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a City Secretary Overview of the Parks and Recreation Advisory Board History Role, and Bylaws Director Lisa Escobedo introduced City Secretary, Christine Loven to the Board. City Secretary Loven presented the board with a copy of the “Bylaws approved by City Council” on April 2, 2013 and a copy of her presentation slides, which were prepared for this meeting dated September 13, 2021. City Secretary Loven spoke on the growth of the City and the history of the Parks and Recreation Board. She proceeded to identify the purpose of the board, duties, and responsibilities of the board, as stated in the bylaws. City Secretary Loven emphasized the value and appreciation of the Board’s input to Council and staff. Parks and Recreation Advisory Board MINUTES September 13, 2021 City of Colleyville Page 2 Chair Hendler and other board members expressed their appreciation of the presentation and spoke on their vision and direction of the Board. Chair Hendler expressed a desire to broaden the purpose of the Board and the frequency of meetings. 4a Parks and Recreation Report Director Escobedo provided a report on the Parks and Recreation operations, which included scheduled Parks and Recreation programs, events, and projects. Summer camps participation was at capacity and fall classes have begun. Youth Sports Association, opening day is November 11. Coed Sand Volleyball will begin September 13. Youth volleyball league has over 250 girls participating and will begin September 18. Fall Tennis Leagues have started. Pickleball lessons will be offered by Matt Benton a Colleyville Resident. Senior Center has begun offering trips again and the fall programming has begun with steady participation. Pickleball courts are expected to be finished very soon. Pleasant Run Practice soccer fields restroom construction has been delayed. Park house demolition is waiting for the city to issue a permit. City park softball shade structure and playground contract was signed and completion date is expected in Spring 2022. Overland Park enhancements waiting for final proposal for trees and irrigation installation. Upcoming projects include the senior center renovation project and Church Street/SH26 median beautification. Next Meeting Scheduled for November 8, 2021. 5. ADJOURNMENT Board member Linn moved to adjourn the meeting, and Board member Witte seconded. Motion carried unanimously. Chair Hendler adjourned the meeting at 7:20 p.m. Minutes taken and prepared by: Joyceinne Williams Parks and Recreation Advisory Board MINUTES September 13, 2021 City of Colleyville Page 3 Joyceinne Williams Administrative Secretary City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 11/8/2021 Number Type Presentation and Discussion Department Parks and Recreation Advisory Board Title Update on Senior Center Renovation Project Explanation This item is an update on the Senior Center Renovation Project. Attachments 1.Senior Center Renovation Project COLLEYVILLE SENIOR CENTER IMPROVEMENTS CITY COUNCIL WORK SESSION DESIGN UPDATE OCTOBER 19, 2021 COLLEYVILLE SENIOR CENTER IMPROVEMENTS –DESIGN UPDATE CITY COUNCIL WORK SESSION OCTOBER 19, 2021 UPDATE REGARDING THE IMPROVEMENTS & ENHANCEMENTS OF THE EXISTING SENIOR CENTER BUILDING Design Update Presentation Agenda •Project budget, schedule, and program update •Exterior appearance update •Interior appearance update •Cons ider accent color palette options INTRODUCTIONS MELISSA KING DESIGN MANAGER KEVIN ARMSTRONG PRINCIPAL PROJECT MANAGER COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 SCHEDULE A PROVEN PROCESS TO GET THE BEST RESULTS! COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 SCHEDULE PROJECT BUDGET TOTALPROJECT BUDGET –FROM PREVIOUS COUNCIL UPDATE Base Construction $ 2.90 M Includes cost escalation to mid point of construction September 2022 Base Soft Costs $ 1.10 M Contingencies, A&E Fees, Permit Fees, Furniture Fixtures & Equipment Sub Total Project Budget $ 4.00 M Base Project Estimate Lobby Addition $0.25 M Add Alternate 1: Construction Cost & Soft Costs for Lobby Addition Existing Brick Treatment $0.08 M Add Alternate 2: Wash, Stain, & Paint Building Exterior includes Soft Costs All New Windows $0.25 M Add Alternate 3: Materials, Labor, Removal & Replacement includes Soft Costs Cast Stone Accents $0.07 M Add Alternate 4: Materials, Labor, Removal & Replacement includes Soft Costs Total Project Budget $ 4.65 M Base Project Estimate with Add Alternates COMMIT - $4.65 MILLION TOTAL PROJECT BUDGET TOTALPROJECT BUDGET Current Budget Status Hard Construction Costs $ 3,400,000 Soft Costs $1,250,000 Total Project Budget $4,650,000 THE CURRENT PROJECT IS ON BUDGET COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 SCHEDULE PROJECT SCHEDULE COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 CSCI –FULL PROJECT SCHEDULE MOVING FORWARD FEB 1 JAN 18 DEC 13 NOV 15 MILESTONE DATES CITY STAFF REVIEW OF PROGRESS DESIGN OUT TO BID FOR CONSTRUCTION 2021 2022 CONSTUCTION BIDS OPENED CONSTRUCTION CONTRACT TO COUNCIL OCT 19 COUNCIL UPDATE OF PROGRESS DESIGN & COST SEPT 30 CITY STAFF REVIEW OF PROGRESS DESIGN CITY STAFF REVIEW OF PROGRESS DESIGN & COST SEPT 1 APPROVAL FOR FULL PROJECT DESIGN JUN 15 COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 SCHEDULE PROJECT ARCHITECTURE •BUILDING LAYOUT •EXTERIOR APPEARANCE •INTERIOR APPEARANCE •CONSIDER ACCENT PALETTE OPTIONS BUILDING IMPROVEMENTS DEMOLITION BUILDING IMPROVEMENTS CURRENT BUILDING PROGRAM ORGANIZATION 10,700 SF -BASE 900 SF –ADDITION 11,600 SF –TOTAL AREA BUILDING IMPROVEMENTS CURRENT BUILDING PROGRAM ORGANIZATION BUILDING IMPROVEMENTS –MAIN ENTRANCE APPEARANCE UPDATE Updates the existing brick finish with new appearance, new stone finishes at the main entry area, stone detailing, and wall siding. Stone Brick Finish Stone Detail Metal Trim Updates the existing brick finish with new appearance, new large windows to improve the connection to the park to the north, stone detailing. BUILDING IMPROVEMENTS –NORTH COMMUNITY ROOM APPEARANCE UPDATE Stone Brick Finish Stone Detail Metal Trim BUILDING IMPROVEMENTS –INTERIOR PALETTE INSPIRATION BUILDING IMPROVEMENTS –INTERIOR PALETTE INSPIRATION | COOL BUILDING IMPROVEMENTS –INTERIOR PALETTE INSPIRATION | WARM BUILDING IMPROVEMENTS –INTERIOR PALETTE -COLORS BASE NEUTRALS ACCENT COOL ACCENT WARM BUILDING IMPROVEMENTS –INTERIOR PALETTE -MATERIALS BUILDING IMPROVEMENTS –INTERIOR PALETTE OPTION -NEUTRAL BUILDING IMPROVEMENTS –INTERIOR PALETTE OPTION -WARM BUILDING IMPROVEMENTS –INTERIOR PALETTE OPTIONS -COOL BUILDING IMPROVEMENTS –INTERIOR CUSTOM FIXTURE -BIRDS IN FLIGHT BUILDING IMPROVEMENTS –INTERIOR CUSTOM FIXTURE-BIRDS IN FLIGHT BUILDING IMPROVEMENTS –INTERIOR CUSTOM FIXTURE-BIRDS IN FLIGHT BUILDING IMPROVEMENTS –INTERIOR PALETTE OPTION –NEUTRAL -KITCHEN BUILDING IMPROVEMENTS –INTERIOR PALETTE OPTION –NEUTRAL -COMMUNITY COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 •CONSIDER -WHICH ACCENT PALETTE IS PREFERRED? BUILDING IMPROVEMENTS –INTERIOR PALETTE OPTIONS ACCENT COOL NEUTRALS WITH A SUBTLE BLEND OF BOTH?ACCENT WARM COLLEYVILLE SENIOR CENTER IMPROVEMENTS OCTOBER 19, 2021 NEXT STEPS •COMPLETION OF THE CONSTRUCTION DOCUMENTS •BIDDING OF THE PROJECT IN DECEMBER / JANUARY •INITIATION OF CONSTRUCTION IN FEBRUARY •PLANNING FOR RELOCATION OF PROGRAMS City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 11/8/2021 Number Type Presentation and Discussion Department Parks and Recreation Advisory Board Title Recommendation of Playground and Pavilion at Overland Park Explanation This item provides for the discussion of recommendation of a playground and pavilion at Overland Park. Attachments 1.Overland Park Presentation Overland Park Cherry Laurel “Compacta Playground – Ages 5-12 Pavilion – 20 ft. X 20 ft. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 11/8/2021 Number Type Presentation and Discussion Department Parks and Recreation Advisory Board Title Approval of 2022 Meeting Dates Explanation This item provides for the discussion and approval of 2022 meeting dates. Attachments 1.2022 Parks and Recreation Advisory Board Meeting Dates 2022 Parks & Recreation Advisory Board Meeting Dates: January 3 or 10 April 4 July 11 (due to July 4th Holiday) October 3 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 11/8/2021 Number Type Presentation and Discussion Department Parks and Recreation Advisory Board Title Update on Pedestrian Transportation Projects Explanation This item provides for the update on Pedestrian Transportation Projects. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 11/8/2021 Number Type Report Department Parks and Recreation Advisory Board Title Parks and Recreation Report Explanation Parks and Recreation Director Lisa Escobedo will review the attached report with the Committee. Attachments 1.Parks and Recreation Report