HomeMy WebLinkAboutCity Council Resolutions (R-21-4658)-10/04/2021RESOLUTION R-21-4658
A RESOLUTION REPLACING RESOLUTION R-17-4162
ADOPTING RULES OF PROCEDURE AND ESTABLISHING
AN EFFECTIVE DATE
WHEREAS, the City Charter of the City of Colleyville authorizes the
City Council to determine its own rules and order of
business; and
WHEREAS, the City Council has been elected by the Public to
represent all the citizens on their behalf; and
WHEREAS, orderly City Council meetings providing reasonable City
Council and citizen input; foster good government and
honor the democratic process; and
WHEREAS, unlimited discussion and input can project a perspective
inconsistent with the majority will and beyond the right of
the minority regarding matters of public policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and
correct and incorporated herein by reference as if copied in
their entirety.
Sec. 2. THAT Resolution R-17-4162, is hereby replaced in its entirety
and as provided for herein.
Sec. 3. THAT Section 3.0913 of the Charter of the City of Colleyville
provides that "the Council shall determine its own rules and
order of business...". Further, Section 2.01 of such Charter
provides that the "City Council shall have the powers,
functions, rights, privileges and immunities of every name
and nature, that are now or hereafter may be granted to a
Home Rule City by the Constitution and State law, together
with all implied powers necessary to carry into execution all
such powers granted".
Sec. 4 THAT in order to provide the framework for the execution of
these powers and authority, the Rules of Procedure set forth
in the attached Exhibit "A" are hereby adopted.
Resolution R-21-4658
Page 2of2
Sec. 5 THAT the adoption of these Rules of Procedure shall be in
effect upon their approval by the City Council, and until such
times as they are amended, or new rules adopted in the
manner provided for by these rules.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 4TH DAY OF
OCTOBER 2021.
Mayor Richard Newton Abs Mayor Pro Tern Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Aye
Place 6, Callie Rigney Aye
ATTEST: I
, iov,
Christine Loven, TRMC
City Secretary
CITY OF COLLEYVILLE
`Bobby Lindamood UU
Mayor Pro Tern
Exhibit "A"
CZT Y 0 F
CC
CITY COUNCIL
RULES OF PROCEDURE
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Section I — AUTHORITY
1.1 Charter..................................................................................................................................4
1.2 Councilmember Orientation/Training/Goals and Objectives Visioning..................4
1.3 Annual Review....................................................................................................................4
1.4 Amendments.......................................................................................................................4
Section II — GENERAL RULES
2.1 Meetings to be Public.........................................................................................................4
2.2 City Council..........................................................................................................................4
2.3 Quorum .............. ............................................ ............. .......... ...... .
......................... ............. —4
2.4 Minutes of Meetings...........................................................................................................5
2.5 Questions to Contain One Subject..................................................................................5
2.6 City Manager......................................................................................................................5
2.7 City Attorney........................................................................................................................5
2.8 City Secretary......................................................................................................................5
2.9 Employees............................................................................................................................5
2.10 Suspension of Rules........................................................................................................6
2.11 Executive Session.............................................................................................................6
Section III — TYPES OF MEETINGS
3.1 Regular Meetings................................................................................................................6
3.2 Special Meetings.................................................................................................................6
3.3 Recessed Meetings.............................................................................................................6
3.4 Worksession Meetings.....................................................................................................7
Section IV — CONDUCT OF MEETINGS
4.1 Presiding Officer..................................................................................................................7
4.2 Call to Order.........................................................................................................................7
4.3 Preservation of Order........................................................................................................7
4.4 Points of Order...................................................................................................................7
4.5 Questions to be Stated.....................................................................................................7
4.6 Substitution for Mayor ........ ...............................................................................................
8
4.7 Amendment to the Minutes..............................................................................................8
4.8 Written Correspondence....................................................................................................8
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Section V - AGENDA
5.1 Preparation of Agenda.................................................................................................8-10
5.2 Consent Agenda................................................................................................................10
5.3 Citizen Participation at Meetings.............................................................................10-11
Section VI — DECORUM AND DEBATE
6.1 Decorum and Debate................................................................................................11-13
Section VII — PROCEDURES FOR CITY COUNCIL APPOINTMENTS
7.1 Procedures for City Council Appointments............................................................13-14
Section VIII - MEMORIALS
8.1 Memorials.....................................................................................................................14-15
8.2 Recognition by lowering of the United States Flag.................................................15
8.3 Use of City equipment and personnel........................................................................15
HISTORY OF ADOPTION AND AMENDMENTS..........................................................16
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SECTION I. AUTHORITY
1.1 Charter. Section 3.0913 of the Charter of the City of Colleyville provides that
"the Council shall determine its own rules and order of business..." Further,
Section 2.01 of the Charter provides that the City Council shall have the
powers, functions, rights, privileges and immunities of every name and
nature, that are now or hereafter, may be granted to a Home Rule City by the
Constitution and State law, together with all implied powers necessary to carry
into execution all such powers granted." In order to provide the framework
for the execution of these powers and authority, the following set of rules shall
be in effect upon their adoption by the City Council, and until such times as
they are amended or new rules adopted in the manner provided for by these
rules.
1.2 Councilmember Orientation/Training/Goals and Objectives Visioning: Within
60 days of the General Election, the Mayor will call a worksession for
Councilmember Orientation/Training/Goals and Objectives/Visioning, for
which all Councilmembers will be required to attend. The worksession will be
posted in compliance with the Texas Open Meetings Act, however minutes or
recording will not be required.
1.3 Annual Review. Following the municipal elections each year, City Council may
review these rules in accordance with the Charter. In the event no annual
review occurs, the standing rules will continue in effect. This does not limit the
City Council's right and ability to amend these rules at any other time during
the year, in accordance with the Charter.
1.4 Amendments. These rules may be amended or new rules adopted by a
majority vote of the members of the City Council present.
SECTION II. GENERAL RULES
2.1 Meetings to be Public. All meetings of the City Council shall be open to the
public, with the exception of Executive Session.
2.2 City Council. For purposes of these rules, the collective membership of the
Mayor and City Councilmembers shall be known as the City Council.
Individually, each shall be referred to as Mayor, Mayor Pro Tem, or
Councilmember.
2.3 Quorum. Four (4) voting members of the City Council shall constitute a
quorum.
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2.4 Minutes of Meetings. An account of all proceedings of the City Council shall be
kept by the City Secretary and shall be entered in a book constituting the
official record of the City Council. The Official City Council Minutes are action
minutes and provide the action taken by the City Council and a summary of
subjects discussed.
2.5 Questions to Contain One Subject. All questions submitted for a vote shall
contain only one subject. If two or more points are involved, any
Councilmember may require a division, if the question reasonably admits of a
division. Division shall be required only on the affirmative vote of three (3)
Councilmembers. If no division is so requested and approved, or the questions
do not reasonably admit of a division, the question shall be submitted as
originally framed.
2.6 City Manager. The City Manager shall attend all City Council meetings unless
expressly excused. The City Manager may make recommendations to the City
Council and take part in all discussions of the City Council, but shall have no
vote.
2.7 City Attorney_ The City Attorney shall attend all regular meetings of the City
Council unless expressly excused and, shall upon request give an opinion,
either written or oral, on questions of law during the meeting. The City Attorney
shall act as the City Council's Parliamentarian. The City Attorney shall give an
opinion, either written or oral, on questions of law to the City Manager or
designated representative, during the course of daily affairs of the City. The
City Attorney may make recommendations to the City Council and take part in
all discussions of the City Council, but shall have no vote. The City Attorney
shall confer and discuss with a Councilmember or the Mayor regarding a
question of law pertaining to the affairs of the City. In such event, the City
Attorney shall advise the City Manager of the question posed and information
provided. The City Manager shall forward the information to the full City Council
as soon as reasonably practical.
2.8 City Secretary. The City Secretary shall attend all meetings of the City Council
unless expressly excused, and shall keep the official minutes and perform such
other duties as may be requested by the City Council.
2.9 EmDlovees. Any employee of the City, when requested by the City Manager,
shall attend any meeting of the City Council and, if requested to do so by the
City Manager, such employee may present information relating to matters
before the City Council. The City Manager will determine the staff spokesperson
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for providing information, for a particular agenda item, at the City Council
meeting.
2.10 Suspension of Rules. Any provisions of these rules not governed by State law,
the City Charter, or City Code may be temporarily suspended by a majority
vote of all Councilmembers present and eligible to vote.
2.11 Executive Session. All matters discussed in Executive Session, as authorized
by the Texas Open Meetings Act, may be deemed confidential and by law,
participants authorized to attend Executive Sessions are not required to make
public disclosure concerning the matters discussed in Executive Session. It
shall be the policy of the City Council, that the Mayor, individual
Councilmembers, the City Manager, City Attorney, City Secretary, and others
who are authorized to attend Executive Sessions shall not make selective
disclosure of confidential matters, where the disclosure of the information has
not been released to the general public and/or where such disclosure provides
an unfair advantage to the recipient or would be detrimental to the City and
its citizens. For the opening and closing of an Executive Session, the Mayor
shall do such at the location as noted on the official agenda notice posted in
compliance with the Texas Open Meetings Act, and all of this information must
be included in the certified agenda. (Tex. Gov't Code §551.103) For purposes
of regular agenda meeting postings, the opening and closing of an Executive
Session shall be done in the Executive Conference Room of City Hall.
SECTION III. TYPES OF MEETINGS
3.1 Reaular Meetings. The City Council shall meet in the City Hall on the first and
third Tuesday of each month at 7:30 p.m. unless otherwise officially
established by the City Council. The City Council shall take a vote at 12:00
a.m. on whether or not to continue a meeting for additional time if further
items are on the agenda and have not been considered. The call for and
conduct of all meetings of the City Council, both regular and special as
provided in Section 3.2 hereof, shall be in accordance with State law.
3.2 Special Meetings. Special meetings may be held on the call of the Mayor or
four (4) members of the City Council at the place within the City of Colleyville
designated in the public notice. In accordance with State law, the notice to
the public of an emergency meeting must be posted at least two hours before
the meeting is scheduled to begin. An emergency meeting exists only if
immediate action is required of a governmental body because of an "imminent
threat to public health and safety" or a "reasonably unforeseeable situation".
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3.3 Recessed Meetings. Any meeting of the City Council may be recessed to a
later time provided that no recess shall be for a longer period than until the
next regularly scheduled City Council meeting.
3.4 Worksession Meetings. Worksession meetings may be called by the Mayor,
any three (3) Councilmembers, or the City Manager for the purpose of
discussing in depth, investigating, or exploring matters of interest to the City,
without formal action being taken thereon by the City Council. The time, place,
and purpose of such worksession meeting shall be stated in a notice complying
with the Texas Open Meetings Act. Such worksession meetings may be held
in any appropriate location outside the City Hall upon concurrence by any
three (3) Councilmembers or as determined by the City Manager. Such
worksession meetings may include, but shall not be limited to, meetings with
neighboring governmental bodies or agencies, meetings with one of the City's
appointed boards, commissions, or committees, civic organizations, or a
meeting for Councilmembers to research, evaluate, explore, investigate or
discuss any matter of interest or possible action affecting the City, subject to
compliance with the provisions of the Texas Open Meetings Act.
No official action shall be taken at any worksession meeting, unless a regular or
special meeting is called as provided for in these Rules.
SECTION IV. CONDUCT OF MEETINGS
4.1 Presiding Officer. The Mayor, if present, shall preside at all meetings of the
City Council. In the absence of the Mayor, the Mayor Pro Tem shall preside.
In the absence of both Mayor and Mayor Pro Tem, the most senior tenured
Councilmember shall preside.
4.2 Call to Order. The meetings of the City Council shall be called to order by the
Mayor, or in the Mayor's absence, by the Mayor Pro Tem. In the absence of
both the Mayor and Mayor Pro Tem, the meeting shall be called to order by
the City Secretary.
4.3 Preservation of Order. The Mayor shall preserve order and decorum, prevent
clash of personalities or the impugning of Councilmembers' motives to occur
and confine Councilmembers in debate to the question under discussion.
4.4 Points of Order. The Mayor shall determine all points of order, subject to the
right of any Councilmember to appeal to the City Council. If any appeal is
taken, the question shall be "Shall the decision of the Mayor be sustained?"
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4.5 Questions to be stated. The Mayor shall state all questions submitted for a
vote and announce the result.
4.6 Substitution for Mayor. The Mayor may call the Mayor Pro Tem, or in the Mayor
Pro Tem's absence, any other Councilmember to take the Mayor's place in the
chair, such substitutions not to continue beyond adjournment.
4.7 Amendment to the Minutes. Amendments to the Minutes are made by a
motion during the item to consider approval of the minutes. The Minutes are
action minutes and provide the action taken by City Council and a summary
of subjects discussed. If a Councilmember desires that certain information be
included in the minutes, the Councilmember shall state prior to the
information, "For the record". If it is a lengthy statement, a written copy shall
be provided to the City Secretary.
4.8 Written Correspondence. A citizen's request in the reading of a statement into
the public record as part of a City Council agenda item is at the sole discretion
of any member or all of the governing body. The City Council is not obligated
to provide for a reading of correspondence into the public record on behalf of
an absent individual as part of a City Council public hearing. The City Council,
any or all Councilmembers, may elect to provide for a reading of the
correspondence, make reference indicating the general position of the
correspondence, or pass over the correspondence. The correspondence is
provided to City Council and is included in the City Council agenda packet.
SECTION V. AGENDA
5.1 Preparation of Agenda.
A. The order of business of each meeting shall be as contained in the City
Council agenda compiled and prepared by the City Secretary and
approved by the City Manager. The agenda shall be a listing by topic of
subjects to be considered by the City Council, and, in the case of regular
meetings, shall be delivered to the City Council not less than 72 hours
proceeding the Tuesday evening meeting to which it pertains. An item
shall be placed on the agenda when requested by the Mayor or any two
members of the City Council at the next regularly scheduled meeting of
the City Council.
B. Any member of the City Council desiring to present a subject for City
Council consideration shall advise in writing to the City Manager of the
fact not later than 4:30 p.m. on Wednesday preceding regular City
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Council meetings. Subject matter will be accompanied by a summary
regarding the purpose for the inclusion of this subject on the agenda.
C. Items Omitted from Agenda. Any item not appearing on the agenda shall
not be taken up for discussion as a matter of City Council business
during a regular meeting unless it is of an emergency nature and comes
to the City's attention too late to appear on the agenda. Such special,
urgent, or emergency issues shall be posted in compliance with the
Texas Open Meetings Act and the City Charter and may be added as a
supplemental item to the regular agenda.
D. The regular agenda items shall be generally considered in the following
order:
a. Worksession Items
b. Executive Session -Executive Conference Room
C. Call to Order - 7:30 p.m. - Council Chambers
d. Invocation
e. Pledge of Allegiance
f. Resolution action on Executive Session item(s)
g. Announcements, Proclamations and Presentations
h. Consent Items
i. Items not for City Council action
j. Public Hearings
Ordinance(s), Tabled Ordinance(s), Resolution(s), Tabled
Resolution(s)
k. Citizen Comments
I. Reports of Boards, Commissions, and Committees
m. Resolution approving City Council action not otherwise approved
n. Adjournment
E. The general order of a Public Hearing shall be:
a. Staff presentation
b. Applicant introductory presentation - five minutes
C. City Council discussion
d. Open Public Hearing
e. Citizen comments - five minutes each (Large groups supporting
the same position may be asked to select a representative to
speak for the group)
f. Close public hearing
g. City Council discussion and vote
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h. In the alternative, the item may be tabled or continued to a future
meeting of the City Council
1. If the City Council wishes to consider additional public
testimony, the public hearing shall be reopened and the
public hearing and item shall be continued to a date certain.
2. If the Public Hearing is not reopened and continued to a date
certain, the City Council may only conduct an additional
public hearing upon publication of notice in accordance with
Chapter 211 of the Local Government Code.
F. The City Manager, through the City Secretary, shall provide the City
Council with a written analysis of and recommendation of items to be
acted on by the City Council at its meetings. These communications shall
be generally referred to as agenda packets. The agenda packets for all
regular meetings shall be delivered to the City Council by the Friday
preceding the Tuesday regular meeting to which it pertains, unless an
emergency condition makes it necessary to deliver the communication
on a subsequent day.
G. The City Secretary shall post notices of all City Council meetings in order
to afford compliance with the Texas Open Meetings Act.
5.2 Consent Agenda. In preparing the consent agenda, the City Manager shall give
consideration to the number and degree of complexity of items to be
considered by the City Council for the purpose of conserving the City Council's
time in meetings. Items, which are anticipated to be routine and require little
or no discussion by the City Council shall be listed under the agenda category,
styled "Consent Items". Prior to taking up the Consent Agenda, the Mayor
shall determine if there are any items thereon which should be removed from
the Consent Agenda for discussion. Any Councilmember may, upon request,
remove any item from the Consent Agenda for discussion and separate action.
Thereafter, all remaining Consent Agenda items may be acted upon by a single
motion approving the Consent Agenda. Items removed from the Consent
Agenda shall be considered on the ending Resolution, which is for action not
otherwise approved.
5.3 Citizen Participation at Meetings.
a. Presentations by citizens must be confined to the agenda item being
considered and any questions will be directed to the Mayor. Citizens
wishing to speak shall be allowed to speak, provided prior to the
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consideration of the item; said person completes and delivers to the City
Secretary a Speaker's Card providing name, address, and topic.
Presentation(s) by citizens shall be limited to a period of not more than
five (5) minutes with two (2) additional minutes to conclude, at the
option of the Mayor or the consent of the City Council, for each speaker.
Any time spent by the City Council will not be counted against the
citizen's time allotment. No person shall speak more than the time limits
provided herein on any subject. That privilege shall not be accorded
unless there is an exception supported by a majority of those eligible to
vote. The Mayor shall not be obligated to recognize a speaker for a
second comment on a subject until all others have spoken and there is
unused time available.
b. Following a request by a Councilmember, the Mayor may request the
City Council suspend the rules to allow citizens to speak after the public
hearing has been closed.
c. To maintain decorum, the Mayor shall recognize persons who have
completed a Speaker Card indicating a desire to address the City
Council.
d. As a rule, citizens may not participate in discussions of the City Council
except when recognized by the Mayor and during citizen presentations,
public hearings, and as otherwise provided for in these Rules.
e. Citizens may speak on items under the item "Citizen Comments". The
presentation time period is as listed herein Section 5.3 a.
SECTION VI. DECORUM AND DEBATE
6.1 Decorum and Debate
a. These rules are intended to serve as a statement of intent as to how
this City Council endeavors to conduct itself during City Council
meetings. It is the intent of the City Council that all members shall act
based on a consistent level of information, with the goal being to act
fully informed on all matters. Accordingly, when a Councilmember
obtains material relevant to a matter before the City Council, which has
not otherwise been disclosed to the City Council, such Councilmember
shall promptly provide such material to the City Manager and City
Secretary for dissemination to the City Council. All such information will
be disseminated and disclosed to the full City Council, prior to the case
being presented.
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b. When a measure is presented for consideration to the City Council, the
Mayor shall recognize the Councilmember(s) to present the case, as
needed. When two or more Councilmembers wish to speak, the
presiding officer shall name the Councilmember who is to speak first.
No member of the City Council shall interrupt another while speaking
except to make a point of order or to make a point of personal privilege.
c. The Mayor shall not be obligated to recognize any Councilmember for a
second comment on the subject or amendment until every
Councilmember wishing to speak has been allowed a first comment.
d. Questions from speakers to the City Council with request for an
immediate answer, except the applicants and persons representing
applicants on platting or zoning cases, shall be prohibited. A
Councilmember's questions to speakers should be to specific individuals
and the Mayor should explain to those individuals beforehand that they
may come to the podium and answer if they choose to.
e. Any Councilmember desiring to speak shall be recognized by the Mayor,
and shall confine remarks to the subject under discussion or to be
discussed. No Councilmember shall be allowed to speak more than once
on any one subject until every Councilmember wishing to speak shall
have spoken.
f. No Councilmember shall be permitted to indulge in personalities, use
language personally offensive, impugn motives of Councilmembers,
charge deliberate misrepresentation, or use language tending to hold a
member of the City Council, the public, or City staff up to contempt.
g. The Mayor shall not permit unrecognized speaker's comments or allow
a member of the audience to indulge in personalities, use language
tending to hold the City Council, the public, or City staff up to contempt.
h. If a Councilmember is transgressing the rules of the City Council,
through speech or otherwise, the Mayor shall, or any Councilmember
may, call him/her to order in which case he/she shall immediately be
quiet unless permitted to explain. The City Council shall, if appealed to,
decide the case without debate. If the decision is in favor of the
Councilmember called to order, he/she shall be at liberty to proceed,
but not otherwise, and if the case occurs, he/she shall be liable to
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censure or such punishment as the City Council deems proper,
consistent with City Ordinances, Resolutions, and Charter.
i. Any individual of the public who shall disrupt the City Council
proceedings or disregard the Mayor shall first be warned of such offense
and be requested that they refrain from disrupting the proceedings
and/or disregarding the instructions of the Mayor. Any individual of the
public failing to honor the first warning of the Mayor for order shall
receive a second and final warning prior to expulsion and/or citation for
disturbing a public meeting pursuant to State law. When the Mayor fails
to maintain order and decorum, the Councilmembers may compel the
Mayor to enforce this provision following due parliamentary procedure,
which affirms such compulsion by a majority vote of the City Council.
SECTION VII. PROCEDURES FOR CITY COUNCIL APPOINTMENTS
Applications for Boards, Commissions, and Committees are accepted all year long
and are valid for one year. The appointment periods are:
March appointments:
Colleyville Center Advisory Committee
Parks and Recreation Advisory Board
June appointments:
Colleyville Economic Development Corporation
Tax Increment Finance District
Audit Committee
Municipal Judge Review and Selection Committee
November Appointments:
Colleyville Library Board
Metroport Teen Court Advisory Board
Planning and Zoning Commission
Zoning Board of Adjustment/ Sign Board of Appeals.
The applications for appointment, listing of Boards, Commissions, and Committees,
the charge, and a roster of members are maintained on the City's website on the
City Secretary page. The City Secretary contacts members whose terms will expire
to advise they may reapply. Two months prior to the expiring terms, the City
Secretary requests an announcement to be made in the City E-News, seeking
applicants for those Boards, Commissions, and Committees with expiring terms.
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Upon receipt of a spreadsheet and the applications for appointment distributed by
the City Secretary to the Mayor and City Council prior to the Council meeting where
the Mayor and Council will appoint members by resolution, the appointments can be
discussed during the Worksession item - Discussion of the regular agenda items.
If during discussion of the appointments, the Mayor and City Council wish to appoint
by slate, per resolution, the Mayor will read the resolution, inserting the names of
those to be appointed. There will be discussion as needed however, if the Council
agrees with the resolution as read, the motion, second, and vote, will consider the
appointments made, without seeking individual nominations from the City Council.
If City Council has not determined a slate of appointees to be read into the
resolution, the Mayor shall open the floor for nominations and if there are no
nominations, the Mayor will call on each Councilmember for a nomination. After each
Councilmember has had an opportunity to make a nomination or defer to make a
nomination, the Mayor will take a vote on the slate of nominees by asking each
Councilmember to state the name of the nominee the Councilmember votes to
appoint to the position under consideration. This process will repeat for the next
position to be filled until all positions are filled.
If no applications are received or fewer applications than open positions are
received, the City Council may fill positions from the floor or request the City
Secretary to advertise the open position(s). In the event of a vacancy other than an
expiring term, the City Council may fill the position by a majority vote of the City
Council. The appointee shall serve the unexpired term.
SECTION VIII. MEMORIALS
8.1 Memorials. The following procedures are for honoring deceased current or
former City elected officials, sitting board, commission or committee members
and community volunteers.
A. Recognition of the death of a current or former City elected official.
When the City is notified of the death of a current or former elected
official, flowers or a plant will be sent to the memorial service, or a
donation to an organization specified by the family (in an amount not to
exceed $150.00), and a sympathy card will be sent to the family.
B. At the family's request and with City Manager approval, members of the
Colleyville Police and Fire Department Honor Guard may attend the
funeral of a current or former City elected official as representatives of
the City.
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C. Recognition of the death of a sitting board, commission, or committee
member. When the City is notified of the death of a sitting board,
commission, or committee member, the City Manager's Office will
forward a sympathy card to the family.
D. Recognition of the death of community volunteers. Due to the significant
number of community volunteers assisting a multitude of organizations
across the City of Colleyville, it will not be the practice of the City to
recognize these individuals in a formal capacity. During a City Council
meeting, elected officials may at their discretion, verbally recognize the
efforts of these individuals and their service to Colleyville during the
agenda item for Announcements, Proclamations, and Presentations.
8.2 Recognition by lowering of the United States Flag. The City is not at liberty to
proclaim the Flag of the United States be flown at half-staff in recognition of
a City official. Per the United States Code, only the President of the United
States or the State Governor can order the flag lowered to half-staff.
8.3 Use of City equipment and personnel. At no time will City equipment be used
to carry the casket in a funeral procession of a deceased, current, or former
City elected official, board, commission, or committee member, or community
volunteer. City equipment and vehicles may be used in a funeral procession,
as authorized by the Department Director, for City employees who have died
in the line of duty.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY 15
COUNCIL RESOLUTION R-21-4658 - OCTOBER 4, 2021
History of Adoption and Amendments
Resolution Number
Adoption/Amendment
Subject
Date
R-88-387
8 18/88
Adopted Rules of Procedure
R-90-610
7/3/90
Amended to adopt the procedure for appointing
committees as established by ordinance
R-90-612
7/17/90
None noted
R-91-654
1/22/91
Amended regular meeting language; subjects for City
Council consideration preparation of agenda
R-94-999
4 19/94
Provided suspension of rules by 3/4 majority
R-95-1122
6/6/95
Amended Councilmembers presenting subjects for City
Council consideration
R-03-2268
6/5/03
Members presenting subjects for City Council
consideration
R-05-2599
9/20/05
Citizen comments
R-06-2721
7/5/06
Regular agenda items; Pre Council and Executive
Session posted meeting times; public hearing order;
process for continuing public hearings; memorials
R-07-2859
7 17/07
Robert's Rules of Order removed
R-08-2980
6 17/08
Resolutions
R-09-3183
12/15/09
Types of meetings; agenda sections; preparation of
agendas; memorials
R-11-3308
1/4/11
Memorials
R-12-3520
8 7/12
Types of meetings & special meetings
R-13-3645
6 18 13
Grammatical updates
R-16-4023
8/16/16
Executive session (certified agendas) and start time;
removal of paragraphs relative to the establishment of
worksessions; order of the regular agenda items;
general order of public hearings; removal of oral
presentations by city manager; addition of speaker
card submittal prior to the close of the public hearing;
removal of the offering of unsolicited input; addition of
language to City Councilmembers transgressing the
rules of procedure; & addition of $100 for memorial
donations
R-17-4162
8/1/17
Updated Section 7.1(8) lettering, and included an
application and financial disclosure forms be provided
by applicants filling a vacancy.
R-17-4210
12/5/2017
Updated Section 1.2, 1.3, and 1.4 to call for
Councilmember orientation/training/goal setting and
visioning.
R-21-4658
Grammatical, policy, and legislative updates. Minor
updates to Sections 1.2, 4.1, Section V. Preparation of
Agenda clarified City Secretary role and added power of
the Mayor or two City Councilmembers may request an
item be placed on the agenda; 5.1 D. and F. updated
to include general order of business and process; 5.3 a.
and d. policy update; Section VII. New Procedures of
City Council Appointments; Section VIII. Memorials A.
removal of proclamation and book; 8.3 updated policy.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY 16
COUNCIL RESOLUTION R-21-4658 - OCTOBER 4, 2021