HomeMy WebLinkAboutCity Council Resolutions (R-21-4643)-08/17/2021RESOLUTION R-21-4643
A RESOLUTION APPROVING RULES FOR THE ELECTRONIC
RECEIPT OF BIDS OR PROPOSALS; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, Chapter 252, Section 252.0415(a) of the Texas Local
Government Code provides authority for a municipality to
receive bids or proposals through electronic transmission; and
WHEREAS, the Local Government Code requires the governing body of the
municipality to adopt rules ensuring the identification, security,
and confidentiality of electronic bids or proposal; and
WHEREAS, said rules must further ensure that the electronic bids or
proposals remain effectively unopened until the proper
time; and
WHEREAS, the City Council desires to adopt the rules in compliance with
Section 252.0415(a) of the Texas Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City Council hereby approves the rules attached
hereto as Exhibit "A" for ensuring the identification, security,
and confidentiality of electronic bids or proposals and further
ensuring the electronic bids or proposals remain effectively
unopened until the proper time.
Sec. 2 THAT if any provision of this resolution or application thereof,
shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this resolution which can
be given effect without the invalid provision or application, and
to this end the provisions of this resolution are hereby
declared to be severable.
Sec.3 THAT this resolution shall take effect immediately upon
passage.
AND IT IS SO RESOLVED.
Resolution R-21-4643
Page 2 of 2
APPROVED BY A VOTE OF 7 AYES, 0 NAYS ON THIS THE 17TH DAY OF
AUGUST 2021.
Mayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Aye
Place 6, Callie Rigney Aye
ATTEST:
Christine Loven, TRMC
City Secretary
CITY OF COLLEYVILLE
Richard Newton
Mayor
EXHIBIT A
RULES FOR THE
ELECTRONIC RECEIPT OF BIDS OR PROPOSALS
Pursuant to the Texas Local Government Code, Section 252.0415 "Procedures
for Electronic Bids or Proposals", the City of Colleyville adopts the following
rules to ensure the identification, security, and confidentiality of electronic
bids or proposals and to ensure that the electronic bids or proposals remain
effectively unopened until the proper time.
1. All users of the system shall be assigned a unique user name and
password.
2. Access to the system by authorized users shall be logged and tracked for
audit purposes in order to record when any user has accessed the system
and what data the user accessed.
3. Transmittal of data through the internet shall be encrypted. All sensitive
data (sealed bid responses, passwords, etc.) within the system shall be
encrypted at the database level.
4. All bids or proposals submitted shall be protected using a time -sensitive
mechanism that allows the data to be decrypted only after the due date
and time.
5. The system shall be synchronized to ensure exact recording of the due
date and time, and the receipt of date and time, of each submission.
6. The contents of supplier response submissions are not available during
the bidding process.
7. Only staff, with an authorized user account and password, and only on or
after the established due date and time, can open the electronic bids or
proposals. The system shall provide an audit trail of who unsealed the
proposals and a corresponding time stamp.
8. The City of Colleyville will determine when and what information is
released to the public pursuant to Texas law.
The Department Head is responsible for ensuring any system used for the
electronic receipt of bids or proposals with an estimated value of more than
$50,000, or as defined by current State law, complies with the aforementioned
rules and all other statutory requirements for competitive bids or proposals.