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HomeMy WebLinkAboutLibrary Board-Minutes-06/14/2021c��� COLLEYVILLE "� Monday, June 14, 2021 6:00 p.m. 1. CALL TO ORDER City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Colleyville Public Library 110 Main Street Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:04 p.m. Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Joan Roberts, Tina Bond, Kay Newton, Joy Fulton Lee, Wanda Cotter; Ex-Officio: Denise Light; City Staff: Library Director Mary Rodne, Library Events Coordinator Alyssa Ross 2. APPROVAL OF MINUTES April 12, 2021 A motion was made by Pat Jones and seconded by Kay Newton to approve the April 14, 2021 minutes. The motion was approved unanimouslv. 3. REGULAR AGENDA ITEMS 3a Colleyville Library Board Place 5 Vacancy Director Rodne reported that Board Member Cecilia Sublette had resigned due to relocating to San Antonio. Rodne noted that the City Secretary's Office had been notified about the vacancy and that more information about filling this vacancy would be provided at the next Board meeting. 3b Approval of the use of the Voluntary Library Fund in Fiscal Year 2021, for professional services to update the Library's Long-Range Plan, in an amount not to exceed $17,000 Library Director Rodne provided an overview of the documents included in the packet for this agenda item due to Board members having technical difficulties accessing the large packet file. It was noted that Library staff inember, Alyssa Ross would resend the packet to Board members. Rodne explained that Texas public libraries are accredited in the Government Code 441.127(a), Library Systems, under the authority of the Texas State Library and . �. . . : �ty o . : eyv e ,. -- __, g Colleyville Library Board Minutes June 14, 2021 Archives Commission (TSLAC). To be considered for accreditation, a public library must submit an annual report to TSLAC by April 30 and complete an Accreditation in State Library System Application. Each public library applying for membership in the Texas Library System must meet requirements defined in the Texas Administrative Code. One of the requirements is that a library must have a long-range plan that is approved by its governing board. This plan must be reviewed and updated at least every five years. Rodne added that since the opening of the Colleyville Public Library on November 24, 2003, the Library has completed three long-range planning documents. Rodne noted Aaron Babcock with Hidell and Associates Architects had submitted a fee proposal and description of work for the Colleyville Public Library Long-Range Plan update. It was explained that Babcock had prepared the previous planning document, as well as the documents for the expansion to the second floor and the reconfiguration of the first floor. Additionally, Director Rodne presented an overview of the Voluntary Library Fund report, which gave projections through May 2021. Rodne stated that the anticipated available funds were about $521,739.00 and requested $17,000.00 be used for professional services to update the Library's Long-Range Plan. The Board discussed the proposed expenditure of $17,000.00 for professional services to update the Library's Long-Range Plan. Following discussion, a motion was made by Molly Skinner and seconded by Joan Roberts to make a recommendation to City Council to proceed with the expenditure of these funds for professional services to update the Library's Long-Range Plan, in an amount not to exceed $17,000.00 for the FY2021 budget year. The motion was approved unanimously. Rodne concluded that the recommendation would be forwarded to City Council for approval. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, August 9, 2021. Discussion ensued regarding future meeting agenda items including, a report on the Long-Range Plan update, a Colleyville Library funding overview, and the approval of use of Voluntary Library Fund for purchase of library materials for Fiscal Year 2022 (FY 2022). 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of April through May 2021. , �., o' Qyv �" .:.: . ,_ _, __, . _ ,.. , . ge- Colleyville Library Board Minutes June 14, 2021 B. Donations: In April and May, the Library received a total of $3,641 in donations. In April, donations included $190 from the Friends of the Mogged Family for the purchase of books in memory of their daughter Gina Mogged; $100 from the Colleyville Garden Club for the purchase of gardening books; and $500 from the Friends of the Library for Summer Reading Program prizes. In May, donations included $50 from Sharon McMaster for the purchase of books in memory of Athena Logan and $2,801 from the Colleyville Woman's Club Grant for the purchase of materials to create a new circulating collection, Early Literacy Kits. C. Programs: Library Director Rodne reported that in the months of April and May, the Library hosted 12 adult programs with 88 participants and 11 youth programs with 539 participants. It was noted that the Library's second StoryWalk Project0 featuring the book "Dandy" by Ame Dyckman ended the first weekend in May and that around 146 had participated in the interactive family activity. Additionally, nearly 90 had participated in the scavenger hunt for the �Dandy-lions' located in each of the Colleyville City parks. Also, in April, the Library created Screen-Free Fun Kits themed, Plant a Seed, which were distributed to 150 children. Director Rodne provided an overview of the Library's "Glow Crazy with Reading" Summer Reading Program. Online registration for the program began on May 24, 2021. To date, 686 children have signed up for the program, with over 300 already completing the first badge. The first 200 children who completed the program earned a ticket to NRH2O. National Charity League (NCL) volunteers are staffing the Summer Reading participant check-in area and bringing youth participants into the Glow Room for earned prizes. All adult and youth programs are back in-person, with the exception of one virtual story time a week. Also, most drop-in programs are being offered, including LEGOmania and family movies. Bounce Time will not be offered this summer, but plans include offering it again in the fall. Currently, all youth classes are filled, with waiting lists. The play area in Youth Services was opened on June 1, 2021. Rodne continued that the Library would be offering outdoor programs in the Plaza each Thursday evening at 6:30 PM, during the summer. It was noted that the first program, a dog show, Golden's Flying Good Karma K9Z, had been very well received, with over 400 attendees. The Texas Ice Cream Truck will be a vendor at each show. Also, the first Friday movie had been well attended, with over 50 attendees. Rodne concluded that the Colleyville Public Library would be launching its third StoryWalkO program for families to enjoy. The community will be invited to'Wander, ty` b o �yv e . : .. , , , -...., , . ,.. _ - .-,.., - , . �ge . Colleyville Library Board Minutes June 14, 2021 Read, and Wonder,' once again at The Plaza at Colleyville, beginning Tuesday, July 6, 2021 through Saturday, July 31, 2021. The standalone activity will feature the book, "Firefly Home," by Jane Clarke, and illustrated by Britta Teckentrup. There will be an accompanying 'Firefly Hunt' scavenger hunt on The Plaza. 4b Friends of the Colleyville Public Library Report President Joan Roberts reported that the Friends of the Library held a mini Book Sale on Thursday, June 10, 2021, the evening of the Library's Good Karma K9Z Dog Show and that proceeds totaled $77.71. Roberts noted that the books ranged in price from $.25 to $1.00 and that the Friends were planning on holding at least one more sale during the summer. Roberts added a reminder that books are always for sale in the Library. It was noted that donations are being taken by appointment only because there is limited storage space. Roberts concluded that the Friends of the Library were holding their annual meeting on Tuesday, June 15, 2021, at 7:00 PM, on Zoom. 4c Colleyville Public Library Foundation Report President Denise Light reported that the Library Foundation had received a $10,000.00 donation from The Robert J. and Helen H. Glaser Family Foundation in support of the Library's Summer Reading Program and that a check for this amount was presented to the Library at the City Council Meeting on June 1, 2021. In addition, Light reported that a crystal display award was presented to Glaser Family in recognition of their ongoing support of the Library's Summer Reading Program. Light concluded that this was the 18th year that the Glaser Family Foundation had provided a donation, with donations totaling $185,000. 5. ADJOURNMENT A motion was made by Molly Skinner and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:45 p.m. The motion was approved unanimouslv. APPROVED BY A VOTE OF _7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 9th DAY OF_Aupust _2021 . ,�:,,�: � ��.,. ,_;��rta.,1,; � �.a�. �„ . . . . . .;.. _ . „ _ . . . : ��.:::._ . . . . ,. - . . . =��� . . - - Colleyville Library Board Minutes ]une 14, 2021 Minutes taken and prepared by: c�������� Alyssa Ross Library Community Events Coordinator d o eyv � .,_, „ , ; -.:- _ , ,, ,,.. , a9e.