HomeMy WebLinkAboutCity Council-Minutes-11/29/2012~%°`~ City of Colleyville
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CCJLLEYVILLE Clty ~.~l,ll'~C1~ 100 Main Street
ti, Colleyville, Texas 76034
Agenda 817. 503.1000
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Monday, November 5, 2012 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Discussion of Infrastructure Management and Rehabilitation Policies and
Practices
PC-2 Presentation of Medical Analysis and Workforce Analysis
PC-3 Discussion of the November 5, 2012, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agenda
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the Associate Municipal Court Judge
Section 551.076 - Deliberate security personnel, devices and audit
Section 551.087 - Economic Development - Discuss and deliberate commercial
and financial information received from business prospects the City seeks to
have locate, stay, or expand
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
City Council Agenda November 5, 2012
INVOCATION: Pastor Duane Bickel, Colleyville First Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION -
Resolution R-12-3552
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation of the Scenic City Award to the City of Colleyville by Judy
Harman, Scenic Texas Board Member - Mayor David Kelly and City
Manager Jennifer Fadden
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3553
4a Approval of the minutes of the regular City Council meeting of October
16, 2012
4b Approval of an agreement with Mity-Lite, Inc. for the purchase and
delivery of replacement tables and chairs for the Colleyville Center, in an
amount not to exceed $50,380, from the Fiscal Year 2013 (FY 2013)
Colleyville Economic Development Corporation (CEDC) budget, and
authorizing the city manager to execute the agreement
4c Approval of a Preliminary Plat of Lots 1-6, Block 1, of the Black Drive
Subdivision on 2.78 acres located at 200 Black Drive, Case PC12-013
4d Approval of a donation from the Colleyville Baseball Association, in the
form of a six lane batting cage and site enhancements estimated at a
$70,000 value
4e Approval of the use of the Voluntary Library Fund in Fiscal Year 2013 (FY
2013), for the purchase of library materials, collection processing
supplies, and library programs, in an amount not to exceed $145,000
4f Approval of the disposal of surplus, damaged, worn and outdated library
books, audiovisual items, DVDs and CDs, and non-book materials,
learning games, and puzzles
City Council Agenda November 5, 2012
4g Approval to purchase nine (9) 2013 Ford F-150 pickup trucks from Sam
Pack's Five Star Ford, through the Texas Cooperative Purchasing
System, in an amount not to exceed $138,578.28, and authorize the city
manager to execute the contract
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-12-3554
Consideration of appointment to the Park Land Dedication Committee
5b Resolution R-12-3555
Approval of changing the dates of the January 1, May 21, and October 1,
2013 regular City Council meetings
5c Resolution R-12-3556
Approval of a resolution confirming the selection by Judge Michael
Newman of ]ames Ames, Terry Leach, Wendy Cooper, and Morgan
Burkhart as Associate Judges of the City of Colleyville Municipal Court,
effective November 6, 2012
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
7. REPORTS
Colleyville Tree Board meeting minutes - December 5, 2011
Colleyville Library Board meeting minutes - April 9, 2012
Senior Center Advisory Committee meeting minutes - July 19, 2012
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
5, 2012 - Reading and Public Hearing - Resolution R-12-5557
9. AD70URNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday,
Novembe~012 . . n _
. , ,.
Cynthia Singleton, TRMC, CMC
City Secretary
City Council Agenda November 5, 2012
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
j-'='~ City of Colleyville City Hall
CtJLLEYVILLE Clty C~~II'~C1~ 100 Main Street
~~ 3='x ~ ~~ ~awr?,~° Colleyville, Texas 76034
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www.colleyville.com
Mondav, November 5, 2012 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on November 5, 2012, at 5:31 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Stan Hall, Michael Muhm, Jody Short, and Mike Taylor were present.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Economic
Development Director Marty Wieder, Parks and Recreation and Library Director Mary
Rodne, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Project Engineer
Dale Crown, Colleyville Center Manager Lin Przybyl, Community Development
Director Ron Ruthven, Parks Superintendent Tim Hightshoe, Finance Manager Karen
Hines, Strategic Services Manager Eric Ellwanger, Communications and Marketing
Director Mona Gandy, City Attorney Cathy Cunningham, and City Secretary Cynthia
Singleton were also present.
PC-1 Discussion of Infrastructure Management and Rehabilitation Policies and
Practices
Public Works Director Bob Lowry introduced Dale Crown, the new City project
engineer.
Director Lowry reviewed the infrastructure management and rehabilitation policies
and practices, stated the procedures are not aligned with current practices, and
reviewed the methodology for making recommendations to City Council for
infrastructure rehabilitation and reconstruction.
Discussion ensued regarding the City's arterial and collector streets.
Mr. Lowry spoke regarding the development of a rolling five-year comprehensive
Capital Improvement Program (CIP), which is not limited to streets and will include all
infrastructure needs. Mr. Lowry further stated staff is requesting City Council
direction regarding street cross section design, completion of the remaining projects
in the 2008 Street CIP, and other infrastructure issues.
Discussion ensued regarding the replacement of the Bedford Road retaining wall,
Pleasant Run Road, Ponderosa Lane reconstruction, and project cost estimates.
It was determined a worksession, for the purpose of discussing and prioritizing the
CIP projects, would be scheduled.
City Council Minutes November 5, 2012
PC-2 Presentation of Medical Analysis and Workforce Analysis
Economic Development Director Marty Wieder presented information regarding the
history of the 2010 Merchandising Plan as it relates to the City's workforce and
daytime population, the 2012 Citizen Survey, and the Strategic Plan.
Mr. Jason Claunch, Catalyst Commercial Principal, presented information regarding
the City's current and future medical needs, the medical services the area can
support, and the employment base in Colleyville.
Mr. Michael Latham, Research Analyst, Catalyst Commercial, presented information
regarding the City's daytime population.
Discussion ensued regarding the City's working population.
Director Wieder provided information regarding the use of the medical and workforce
analysis in the promotion of the City.
PC-3 Discussion of the November 5, 2012, City Council regular agenda items
City Manager Jennifer Fadden stated staff recommends the five percent (5%) plan
and review fee be waived related to Consent agenda item 4d, consideration of a
donation, from the Colleyville Baseball Association, for a six lane batting cage and
site enhancement with an estimated value of $70,000.
Parks Superintendent Tim Hightshoe provided information regarding the location of
batting cages.
Mayor Kelly adjourned the Pre Council meeting at 6:57 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Kelly
at 6:57 p.m.
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation,
and duties of the Associate Municipal Court ]udge
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Citv Council Minutes November 5, 2012
Section 551.076 - Deliberate security personnel, devices, and audit
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand
Mayor Kelly explained the Executive Session had been called in accordance with the
Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, Section 551.074 - Personnel, Section 551.076 -
Deliberate security personnel, devices, and audit, and Section 551.087, Economic
Development. He further explained there would be no decisions made or action
taken during this time.
The meeting was recessed at 6:58 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Kelly
on November 5, 2012, at 8:13 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Stan Hall, Michael Muhm, Jody Short, and Mike Taylor were present.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant
Hillary Wreay, Economic Development Director Marty Wieder, Parks and Recreation
and Library Director Mary Rodne, Public Works Director Bob Lowry, City Engineer
Jeremy Hutt, Colleyville Center Manager Lin Przybyl, Community Development
Director Ron Ruthven, Code Enforcement Officer Ky Roby, Parks Superintendent Tim
Hightshoe, Strategic Services Manager Eric Ellwanger, Communications and
Marketing Director Mona Gandy, Finance Manager Karen Hines, City Attorney Cathy
Cunningham, and City Secretary Cynthia Singleton were also present.
INVOCATION: Pastor Duane Bickel, Colleyville First Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Cathy Cunningham
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION -
Resolution R-12-3552
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Councilmember Taylor reminded citizens to vote on Election Day, Tuesday, November
6, 2012.
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Citv Council Minutes November 5, 2012
Ms. Judy Harman, Scenic Texas Board member, stated Scenic Texas is a non profit
organization dedicated to the preservation and enhancement of the state's visual
environment. The Scenic City program is designed to recognize cities that
implement high-quality scenic standards for public roadways and public spaces, which
enhances economic development. Ms. Harman presented the Scenic City Award to
Mayor David Kelly and City Manager Jennifer Fadden.
Mayor Kelly, on behalf of the City, expressed appreciation for the honor of receiving
the Scenic City award.
City Manager Jennifer Fadden expressed appreciation to the employees for their
contribution in making the City worthy of the Scenic City award and to Community
Development Director Ron Ruthven for submitting the application for the award.
Mayor Kelly invited Colleyville students in grades 2 through 7 to enter the Mayor for a
Day contest by submitting a one-to-two page essay, which includes three ideas to
make Colleyville a better place to live. Applications will be accepted through
November 27, 2012 and the winner will serve as honorary "mayor" during the
December 4, 2012 City Council meeting.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3553
4a Approval of the minutes of the regular City Council meeting of October 16,
2012
4b Approval of an agreement with Mity-Lite, Inc. for the purchase and delivery of
replacement tables and chairs for the Colleyville Center, in an amount not to
exceed $50,380, from the Fiscal Year 2013 (FY 2013) Colleyville Economic
Development Corporation (CEDC) budget, and authorizing the city manager to
execute the agreement
4c Approval of a Preliminary Plat of Lots 1-6, Block 1, of the Black Drive
Subdivision on 2.78 acres located at 200 Black Drive, Case PC12-013
4d Approval of a donation from the Colleyville Baseball Association, in the form of
a six lane batting cage and site enhancements estimated at a$70,000 value
4e Approval of the use of the Voluntary Library Fund in Fiscal Year 2013 (FY
2013), for the purchase of library materials, collection processing supplies,
and library programs, in an amount not to exceed $145,000
4f Approval of the disposal of surplus, damaged, worn and outdated library
books, audiovisual items, DVDs and CDs, and non-book materials, learning
games, and puzzles
Citv Council Minutes November 5, 2012
4g Approval to purchase nine (9) 2013 Ford F-150 pickup trucks from Sam Pack's
Five Star Ford, through the Texas Cooperative Purchasing System, in an
amount not to exceed $138,578.28, and authorize the city manager to execute
the contract
Mayor Kelly read Resolution R-12-3553 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Councilmember Wollin moved to approve Resolution R-12-3553, including the waiver
of the plan and review fee related to Consent item 4d, approval of a donation from
the Colleyville Baseball Association, in the form of a six-lane batting cage and site
enhancements with an estimated value of $70,000.
Councilmember Hall seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-12-3554
Consideration of appointment to the Park Land Dedication Committee
Mayor Kelly read Resolution R-12-3554 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Mayor Pro Tem Hart moved to approve Resolution R-12-3554.
Councilmember Short seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
City Council Minutes November 5, 2012
5b Resolution R-12-3555
Approval of changing the dates of the January 1, May 21, and October 1,
2013 regular City Council meetings
Mayor Kelly read Resolution R-12-3555 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Councilmember Hall moved to approve Resolution R-12-3555.
Mayor Kelly seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
5c Resolution R-12-3556
Approval of a resolution confirming the selection by Judge Michael Newman of
James Ames, Terry Leach, Wendy Cooper, and Morgan Burkhart as Associate
Judges of the City of Colleyville Municipal Court, effective November 6, 2012
Mayor Kelly read Resolution R-12-3556 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Mayor Kelly moved to approve Resolution R-12-3556.
Mayor Pro Tem Hart seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There was no one present wishing to speak concerning this item.
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City Council Minutes November 5, 2012
7. REPORTS
Colleyville Tree Board meeting minutes - December 5, 2011
Colleyville Library Board meeting minutes - April 9, 2012
Senior Center Advisory Committee meeting minutes - July 19, 2012
There was no discussion of this item.
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
5, 2012 - Reading and Public Hearing - Resolution R-12-3557
This resolution was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Councilmember Wollin
moved to adjourn, and Mayor Pro Tem Hart seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
Mayor Kelly adjourned the City Council meeting at 8:31 p.m.
APPROVED ~Y A VOTE OF ~~ ~ AYES, O N~AYS~, ~ND d
ABSTENTIONS ON THIS THE~~~ DAY OF G%~-UL~ 2012.
an rep ~by:
gleton, TRMC, C
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