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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-06/15/2021City of Colleyville Page 1 City of Colleyville Agenda Colleyville Crime Control and Prevention District Board Worksession City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 15, 2021 4:30 p.m. Executive Conference Room City Hall 100 Main Street 1.CALL TO ORDER 2.PRESENTATION AND DISCUSSION 2a Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2022 budget 3.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 11, 2021 by 5:00 p.m. Christine Loven, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 6/15/2021 Number Type Report Department Police Title Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2022 budget Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year. This agenda item provides for discussion of the proposed FY 2022 CCCPD budget and a public hearing to allow for public input. State law also requires the CCCPD Board to adopt an annual budget at least 80 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, July 6, 2021, for the Board to approve the FY 2022 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2022 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2022 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1.CCCPD FY2022 Budget Presentation 2.FY 2022 - FY 2026 CCCPD Budget Discussion of Proposed FY 2022 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Board Meeting June 15, 2021 Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Updates on Previous FY Initiatives Updates from Previous FYs Funding for CAD/RMS System Replacement Approved for FY20 / FY21 •Consortium of Colleyville, Southlake, and Keller selected a CAD and RMS vendor (CentralSquare) and began implementation in 2021. We are approximately 6 months into the implementation and are on schedule. We are approximately a year out from Go Live. •Funding approved for FY21 was $550,000 (est. implementation costs) •Keller received a grant for $338,757 which lowered our actual costs •Actual costs are now $124,880 over FY21 and FY22 CALEA Accreditation •The department has been pursuing national accreditation through CALEA since 2018. We will be undergoing our first compliance review and on-site assessment in the coming weeks/months. If all goes well, we will be up for review by the Commission near the end of the year. The department was re-recognized as an accredited agency in Texas in 2019 and this recognition goes through 2023. New Initiatives for FY22 New Initiatives for FY22 Mobile Field Force Training •Provide department-wide training on crowd-control techniques and strategies. (Requesting $10,000 one-time) Guardian Wellness Program Expansion •In 2019, we developed and implemented a department-wide comprehensive wellness program specifically designed for the Police Department called Guardian Wellness. The program has four pillars (Physical, Spiritual, Emotional, and Financial) and we focus on one pillar per quarter. A healthier department means healthier homes for our employees and ultimately better service for our community. (Requesting $4,000 annually) New Initiatives for FY22 Safeguarding Program for Detectives •Psychological / Counseling services provided to our Detectives working Child Sexual Exploitation cases. Work exposure to these crimes can have lasting psychological impacts to our Officers. This program includes required visits to psychologist / counselor for baseline assessment/check- ins and access to psychologists / counselors as needed. Approved initiative for FY21. (Requesting $1,600 annually) Scheduling Software Subscription •This modern Police online scheduling software will replace spreadsheets and printed leave requests with a scheduling system accessible from any device with an internet connection. Will save supervisor time and provide scheduling and personnel planning efficiency. Approved initiative for FY21. (Requesting $2,075 annually) New Initiatives for FY22 Justice Center Security Enhancements •Security enhancements to the building/grounds to better protect Police and Court personnel and equipment. Includes replacement of chain link fence with brick wall similar to what’s already built in the front, rolling metal panel gates, covered parking structures, protective bollards, mirrored film on glass for offices backing up to pedestrian walking trail. •The item was approved as a CIP project for FY21 and should be completed by the fall. As part of the annual budgeting process, we analyze what expenditures come from what fund. We believe the use of CCCPD for this capital expenditure is the best source of funds. ($250,000) Ongoing Initiatives: •Funding of Salary and Benefits for thirteen (13) sworn officer positions •We are currently authorized for 44 sworn City-wide •Funding for a part-time Accreditation Coordinator position •Funding for two part-time Public Service Officer positions •Records Management System software (CRIMES) and maintenance •Crime Reports Analytical Mapping Software •Various software maintenance agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY 22 Proposed Budget Ongoing Initiatives (cont): •All Police Department vehicles funded through CCCPD budget •Utilizing Enterprise for all fleet needs City-wide. •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to three slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for software license for the two radar signs. This program allows for timely, effective, and accurate reporting of all data collected by our two radar signs FY 22 Proposed Budget Ongoing Initiatives (cont): •Funding for Early Warning System / Internal Affairs System Annual Subscription •Funding for Crime Scene Response •Funding for annual training for de-escalation / crisis intervention and leadership development training •License Plate Reader camera annual licensing costs ($9,000) FY 22 Proposed Budget •Five-Year projection allows for longer term planning and forecasting •Current expenditures funded by the CCCPD are projected to continue •Certain equipment replacement, capital, and facility needs vary from year to year •As of FY20, the CCCPD remains debt-free CCCPD Fund 5-Year Projections Questions and Discussion COLLEYVILLE CRIME CONTROL DISTRICT FY 2021 THROUGH FY 2026 PROJECTION ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 BEGINNING FUND BALANCE $1,669,895 $1,669,895 $1,979,200 $1,763,331 $1,528,648 $1,470,951 $1,418,237 REVENUES: 1/2 CENT SALES TAX REVENUE $1,900,000 $2,050,000 $2,000,000 $2,014,125 $2,059,443 $2,130,632 $2,152,141 INTEREST INCOME $8,000 $500 $1,200 $2,500 $3,500 $5,000 $8,000 USE OF AVAILABLE CASH $550,000 $132,279 $250,000 $0 $0 $0 $0 TOTAL REVENUES $2,458,000 $2,182,779 $2,251,200 $2,016,625 $2,062,943 $2,135,632 $2,160,141 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 SOFTWARE: ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 EARLY WARNING/INTERNAL AFFAIRS $5,500 $5,949 $6,177 $6,486 $6,810 $7,151 $7,508 ONLINE SCHEDULING (PLANIT POLICE)$0 $0 $2,075 $2,075 $2,075 $2,075 $2,075 ANNUAL LICENSE PLATE READER CAMERA LICENSES $0 $0 $9,000 $9,450 $9,923 $10,419 $10,940 INVESTIGATIVE TOOL $9,750 $9,750 $9,750 $9,750 $9,750 $9,750 $9,750 CRIME REPORTS ANALYTICAL CRIME MAPPING $5,492 $5,492 $5,730 $5,730 $5,730 $5,730 $5,730 RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 TRAINING - LEADERSHIP DEVELOPMENT $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 TRAINING - DE-ESCALATION & CRISIS INTERVENTION $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 MOBILE FIELD FORCE TRAINING $0 $0 $10,000 $0 $0 $0 $0 CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 DETECTIVE SAFEGUARDING PROGRAM (CHILD ABUSE CASES)$0 $0 $1,600 $1,600 $1,600 $1,600 $1,600 WELLNESS PROGRAM EXPANSION $0 $0 $4,000 $4,000 $4,000 $4,000 $4,000 $0 $0 $0 $0 $25,000 $25,000 $0 OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $16,825 $16,825 $16,825 $16,825 $16,825 $16,825 $16,825 PERSONNEL: $1,292,239 $1,197,594 $1,446,129 $1,498,724 $1,562,258 $1,629,127 $1,674,826 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 EQUIPMENT: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 TWO RADAR SIGNS- LICENSES $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 VEHICLES: ANNUAL REPLACEMENT FUNDING $262,500 $262,500 $262,650 $291,000 $321,000 $321,000 $271,000 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CAPITAL - REPLACE CAD/RMS SYSTEM $550,000 $87,416 $37,464 $0 $0 $0 $0 REIMBURSE CAPITAL FUND FOR JUSTICE CTR. COSTS $0 $0 $250,000 $0 $0 $0 $0 FUTURE CAPITAL $0 $0 $0 $250,000 $0 $0 $0 TOTAL EXPENDITURES $2,297,975 $1,741,195 $2,217,069 $2,251,309 $2,120,640 $2,188,345 $2,159,923 EXCESS REVENUES OVER EXPENDITURES ^^$160,025 $441,584 $34,131 -$234,684 -$57,697 -$52,713 $218 ENDING FUND BALANCE $1,279,920 $1,979,200 $1,763,331 $1,528,648 $1,470,951 $1,418,237 $1,418,456 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT 13 OFFICERS, 2 PT PUBLIC SAFETY OFFICERS, 1 PT ACCREDITATION COORDINATOR