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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-7/23/2012City of Colleyville City Hall Planning and Zoning 100 Main Street Colleyville, Texas 76034 Commission 817. 503.1000 www.colleyville.com Minutes Monday, July 23, 2012City Council Chambers Call Meeting to Order The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Byerly on July 23, 2012 at 7:05p.m. Roll Call Present: CommissionersLarry Knox, David Dudziak, David Wheelwright, Don Davis, David Phelps, and Jeff Byerly Absent:Commissioner Ron Rotthaus Staff Present:Ron Ruthven, Amy Shelley, Marty Wieder, Jeremy Hutt, Rob McKeown and Kim Roby Invocation The invocation was given by CommissionerKnox. 1.APPROVAL OF MINUTES Commissioner Davis moved to approve the July 9, 2012 meeting minutes with grammar corrections. Commissioner Wheelwright seconded. The motion to approve carried with the following vote: Aye: 6 –Knox, Dudziak, Wheelwright, Davis, Phelps and Byerly 2.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 3.REGULAR AGENDA ITEMS 3aConsideration of awaiver requestto the sidewalkrequirements on Lot 1, Block 1, of the Bill Boyd Additionlocated at 204 White Drive,Case GC12-009 City of Colleyville Page 1 Planning and Zoning Commission MinutesJuly 23, 2012 Amy Shelley presented the case and briefed the Commissioners. Amy Putnam, the applicant and property owner, came forward to present her case and brief the Commissioners. Commissioner Phelps questioned City Engineer Jeremy Hutt regarding the City’s effort to close the gaps between sidewalks.Jeremy Hutt explained that the Colleyville Sidewalk Committee had been formed to determine where sidewalks were needed in the City and that they have put together the Sidewalk Map to ensure sidewalks and trails are either constructed where necessaryor monies are placed into escrow for sidewalks to be constructed with Neighborhood Districts.He further explained that their main focus has been to closethose gaps between sidewalks for connectivity with the City. Commissioner Phelps questioned staff regarding if there are new homes on Westcoat that have newly constructed sidewalks. Jeremy Hutt replied that the northwest corner of Westcoat and White Drive have newly constructed sidewalks. Commissioner Phelps questioned staff regarding when the funding will be available for the development of this sidewalk project for this area. Jeremy Hutt replied that the Sidewalk Committee is meeting quarterly, at a minimum, to address these types of issues. Commissioner Davis questioned staff regarding the location of the subject property, with the exhibits provided. Mrs. Putnam explained her property using the exhibits provided. She further explained that the proposed sidewalk would have to be constructed overthe drainage culvert. She stated that they have issues with standing water therefore the City had to come out and put in the drainage culvert. She explained that the sidewalks on Westcoat would not connect to her sidewalk; they are on the opposite side. Commissioner Davis questioned staff regarding the placement of the proposed sidewalk. Jeremy Hutt replied that typically a sidewalk would be one foot off the property line, in the right-of-way. He stated in this case the sidewalk would need to be five feet in width. He stated often times the sidewalks can meander around and if there is not adequate spacing, the property owners are required to dedicate a pedestrian access easement for the sidewalk; if it is necessary to construct on private property. Commissioner Davis questioned staff regarding the placement of this sidewalk, if it is to be constructed? Jeremy Hutt replied he did not know exactly where the existing property line is located;therefore he could not speakasto exactly where the sidewalkwould have to be located. City of Colleyville Page 2 Planning and Zoning Commission MinutesJuly 23, 2012 Commissioner Davis questioned staff regarding if the sidewalk were to be constructed on top of the ditch area, would there have to be something under it for drainage. Jeremy Hutt replied that could be an option or the sidewalk could meander onto private property with a pedestrian access easement. Commissioner Davis stated that if the Commissioners are to look at this as black and white, then the applicant will have to build the sidewalk because the sidewalks have to start somewhere; however, he further stated that he is not sure that this particular ditch area is the proper place to start. Commissioner Phelps questioned Mrs. Putnam regarding if she understands the alternatives to the constructing of the sidewalk on private property and dedicating a pedestrian access easement. Mrs. Putnam replied that she would have to tear down their expensive fencing and they were not planning to have to do that. Commissioner Wheelwright questioned Mrs. Putnam regarding the photos provided. Mrs. Putnam explained the location of her property with the photos provided. Commissioner Byerly stated that the Sidewalk Committee has made recommendations with the Supplemental Sidewalk Systems Map with a five foot sidewalk along White Drive for connectivity between Bransford Road and L.D. Lockett Road. He stated the Engineer has stated that there are options to the construction of this sidewalk. Commissioner Byerly moved to deny case GC12-009. Commissioner Dudziakseconded. Commissioner Wheelwright questioned staff regarding that it is possible that the sidewalk canbe constructed on the ditch area. Jeremy Hutt concurred and stated that the drainage area can be accommodated. Commissioner Phelps stated that the majority of the ditch area is not as extreme until it approaches the driveway area. Jeremy Hutt concurred and that there are options to constructing the sidewalk along this area. Commissioner Davis questioned staff regarding if there is room to construct the sidewalk between the fence and the ditch area. Jeremy Hutt replied that he was not sure since he did not visit the site. Commissioner Wheelwright stated having issues with the sidewalk being constructed on private property or the fence being moved. City of Colleyville Page 3 Planning and Zoning Commission MinutesJuly 23, 2012 Commissioner Phelps concurred with Commissioner Wheelwright and stated he is between voting for the construction of the sidewalk or to require an escrow. Commissioner Davis stated he would like to know for sure, from staff, regarding if the sidewalk can be done. Commissioner Byerly stated those are the options for the applicant. He further stated that someone has to be first. Commissioner Phelps stated he would be inclined to wait to hear from the applicant’s engineer regarding the placement of the sidewalk. The motion to deny failed with the following vote: Aye: 3–Knox, Dudziak, and Byerly Nay: 3–Wheelwright, Davis, and Phelps Commissioner Phelps moved to continue this item to the August 13, 2012 meeting. Commissioner Davis seconded. Commissioner Davis stated he would like the City’s Engineer to work with the applicant. Commissioner Phelps concurred and stated this continuance would give the applicant more time to work on a design. Commissioner Byerly stated he did not see any issue with the sidewalk at this location. The motion to continue carried with the following vote: Aye: 5 –Knox, Dudziak, Wheelwright, Davis, and Phelps Nay: 1 –Byerly 4.PUBLIC HEARING AGENDA ITEMS 4aConsideration of arequest for an amendment to the PUD-C-Planned Unit Development Commercial and the Special Use Permit for the zoning and development requirements on Lot 1R2, Block 1, of the Tropicana Fuels Addition located at 7101 Colleyville Boulevard, Case ZC12-019 Amy Shelley presented the case and briefed the Commissioners. City of Colleyville Page 4 Planning and Zoning Commission MinutesJuly 23, 2012 Commissioner Phelps questioned staff regarding the original intent of the eight foot setback from the property line for signs. Ron Ruthven explained that the eight foot setback was so that monument signs would be setback so that if right-of-way is taken, the signs would not have to be removed. He stated that there has not been a monument sign on this property therefore when TxDot acquired additional right-of-way; the applicant requested a variance to the setback requirements. Commissioner Byerly opened the public hearing at 7:35p.m. Randy Johnson, the applicantand property owner, came forward to present the case and brief the Commissioners. Commissioner Dudziak questioned Mr. Johnson regarding the time frame for the construction of the proposed monument sign. Mr. Johnson replied that the sign will be constructed upon approval from the City Council. There being no one wishing to speak, the public hearing was closed at 7:38 p.m. Commissioner Dudziakmoved to approve case ZC12-019. Commissioner Knoxseconded. The motion to approve carried with the following vote: Aye: 6 –Knox, Dudziak, Wheelwright, Davis, Phelps and Byerly 4bConsideration of a request for a Special Use Permit for the purchasing and/or resale of precious metals including jewelry, gem stones, gold, silver, and platinum on Lot 1, Block 1, of the Town Square Addition located at 5604 Colleyville Boulevard, Suite C, Case ZC12-020 Ron Ruthvenpresented the case and briefed the Commissioners. Commissioner Dudziak questioned staff regarding the address for the proposed request since the site plan indicates a different location. Ron Ruthven stated that the proposed location is 5604 Colleyville Boulevard, Suite C. He further ensured the Commissioners that staff would have the applicant correct the site plan. Commissioner Byerly opened the public hearing at 7:42 p.m. Michael Hershman, the applicantand property owner, came forward to present the case and brief the Commissioners.He stated he would like a City of Colleyville Page 5 Planning and Zoning Commission MinutesJuly 23, 2012 continuance on this item. Commissioner Phelps questioned Mr. Hershman regarding if he is in agreement with the tenant’s request to continue this item. Mr. Hershman replied yes; he does wish to honor their request. There being no one wishing to speak, the public hearing was closed at 7:45 p.m. Commissioner Byerly moved to continue this item to the August 13, 2012 meeting. Commissioner Davis seconded. The motion to continue carried with the following vote: Aye: 6 –Knox, Dudziak, Wheelwright, Davis, Phelps and Byerly 5.ADJOURNMENT The meeting adjourned at 7:46p.m. Minutes were written and prepared by: Amy Shelley Community Development Coordinator The meeting minutes were approved on August 13, 2012 by a vote of 6-0. 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