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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-07/12/2021City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, July 12, 2021 6:00 p.m. Colleyville Library 110 Main Street 1.CALL TO ORDER 2. APPROVAL OF MINUTES May 3, 2021 3.REGULAR AGENDA ITEMS 3a Keep Colleyville Beautiful presentation 3b FY22 Parks Capital Projects update 3c Colleyville Parks Board Discussion 4.REPORTS 4a Parks and Recreation Operations and Projects report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, July 8, 2021 by 5:00 p.m. Joyceinne Williams Administrative Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board DRAFT MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, May 3, 2021 6:00 p.m. Colleyville Center 5301 Riverwalk Drive 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on May 3, 2021 at 6:02 p.m. ROLL CALL: Chair Rich Hendler, Vice Chair Cliff LeBlanc, Board Members: Dustan Goodell, Amy Ackermann, James Linn, Eric Presson, and Dan Witte. Also Present: Parks and Recreation Director Lisa Escobedo, Councilmember Liaisons Kathy Wheat and Callie Rigney, and Administrative Secretary Joyceinne Williams. 2. APPROVAL OF MINUTES Member Presson moved to approve the March 1, 2021 minutes. Member Witte seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Introduction of new Board Member In lieu of the first in-person meeting since the pandemic, it was suggested by Councilmember Wheat that all board members introduce themselves. 3b Update on Senior Center Renovation Director Escobedo presented the board with a power point presentation that provided the board with specific renovation plans:  Update of the entry way  Connection of annex building to main building  Multipurpose room spacing to accommodate programming needs  Facade enhancements  Future plans that are being considered including the outside patio area and the park land City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES May 3, 2021 Director Escobedo reported that on May 18, the council will meet to discuss the preferred exterior appearance and future park enhancements. 3c Overland Park Director Escobedo presented on the future plans for a small pocket park area on a small lot of land that was once occupied by a pump station located on Overland Trail. This small area sits on approximately 1 acre of land. Several suggested amenities were discussed, taking into account the limited amount of space. 3d Discuss of Colleyville City Fair The Colleyville City Fair will take place on May 22. The fair will be an evening of family fun including carnival rides, games, food trucks, fireworks, and several other fun events. The evening will be topped off with a spectacular fireworks show. The Parks and Recreation Department will provide a booth. Director Escobedo asked for volunteers from the board to distribute small gifts. 3e Discussion of Colleyville Parks and Recreation Advisory Board Chair Handler discussed the possibilities of board members suggestion on inviting speakers and topics of concern to the board meetings. Director Escobedo informed the board that Keep Colleyville Beautiful would be a good source for board members to discuss their ideas. She suggested inviting them to a meeting to present their mission. Chairman Hendler thanked everyone and encouraged members that have items they would like discussed, to contact him or Vice Chair LeBlanc. REPORTS 4a Parks and Recreation operations report Director Escobedo provided a report of the Parks and Recreation operations which also included upcoming events and projects. 4b Open House invitations Director Escobedo invited all board members to attend the open house of the newly renovated park maintenance building scheduled for May 18, at 4:30 pm. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES May 3, 2021 Director Escobedo also invited all board members to attend the open house for the Colleyville Business Center on May 20, at 5 pm. 5.ADJOURNMENT Next Scheduled Meeting: July 12, 2021 at Colleyville Center Board member Witte moved to adjourn the meeting and Board member Linn seconded. Motion carried unanimously, Chair Hendler adjourned the meeting at 7:24 p.m. Minutes taken and prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 7/12/2021 Number Type Regular Agenda Items Department Parks and Recreation Title Keep Colleyville Beautiful presentation Explanation This item provides for discussion of Keep Colleyville Beautiful. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 7/12/2021 Number Type Regular Agenda Items Department Parks and Recreation Title FY22 Parks Capital Projects update Explanation Parks and Recreation Director Lisa Escobedo will review the attached FY22 Parks Capital Projects. Attachments 1.Parks Capital Projects update Department Highlights FY21 - Parks and Recreation Parks House Demo and Site Prep Budget Amount $20,000 City Park Pickleball Courts Contract Amount $200,000 Pleasant Run (Practice) Park Restroom Contract Amount $306,671 FY22 Projects Drainage CIP Amount Drainage Improvements FY2022 $100,000 Drainage Total $100,000 Facilities CIP Amount Central Fire Station Interior Renovation $125,000 City Hall and Library Exterior Cleaning and Painting $300,000 Fire Station 3 Renovation $250,000 Historic Fire Station Renovation $100,000 Justice Center Exterior Cleaning and Sealing $350,000 Justice Center Exterior Safety Enhancements $450,000 Parking Facility Pavement Marking-2022 $50,000 Senior Center Renovations $3,065,000 Sparger Park Restroom Facility Renovation $75,000 Facilities Total $4,765,000 Information Technology CIP Amount Fiber Optic $300,000 Information Technology Total $300,000 Note: Some projects listed are multi-year and/or multi-fund projects FY22 Projects Parks and Recreation CIP Amount City Park Event Fence $30,000 City Park New Amenity $700,000 *Colleyville Gateways TBD Fire Stations 2 and 3 Landscape Improvements $50,000 Justice Center Pond Beautification $250,000 Overland Park Amenity Phase II $150,000 Park Beautification-2022 $50,000 Park Signage/Branding Program-2022 $50,000 Parkway Tree Removal and Replacement-2022 $75,000 Senior Center Monument Sign and Landscape $60,000 Parks and Recreation Total $1,415,000 Master Plans/Studies CIP Amount Lift Stations Condition Assessment $75,000 Pavement Condition Assessment $75,000 Water Project 3: Elevated Storage Tank-Study $50,000 Master Plans/Studies Total $200,000 * Bid Opening June 29 th – Worksession in near future with options City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 7/12/2021 Number Type Regular Agenda Items Department Parks and Recreation Title Colleyville Parks Board Discussion Explanation This item provides for items for discussion by the board members. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 7/12/2021 Number Type Report Department Parks and Recreation Title Parks and Recreation Operations and Projects report Explanation Parks and Recreation Director Lisa Escobedo will review the attached report with the Committee. Attachments 1.Parks and Recreation Operations and Projects Report Parks & Recreation Advisory Board Meeting July 12, 2021 Recreation Summer Classes and Camps – began in June and will continue through August. Athletics Youth Sports Associations (soccer, baseball & softball) spring regular seasons were extended through May due to rainouts. Baseball and softball had tournaments through June. The fall season(s) will begin with practices in August and games will begin in September. Fall Sand Volleyball League will begin registration on July 26 and games will begin September 13 (Mondays) Youth Fall Volleyball League will begin registration on July 26 and the league practices will begin the week of September 13. Tennis & Pickleball Summer Tennis Leagues will continue through mid-August and fall leagues will begin in September at City Park. Pickleball Lessons will be offered beginning in September. Pickleball Pro that will be providing the lessons. Senior Center Fall Programming will begin to offer more options, including trips. Meals on Wheels resumes normal activity with option to pick-up or dine-in and play BINGO Parks Pickleball Courts at City Park – the rain has not been good for the construction of the courts. The geotechnical report indicated a very sandy area of where the courts are to be built. Therefore, the contractor had to stabilize the ground to prevent any shifting. We have started to see the area being excavated and movement on the construction. Soon the slab will be poured and it will take 4 weeks to cure. The final touches will be installed at that point. We are hoping for the project to be completed by early September. Improvements to Parks Building (Bransford Rd) are completed. Pleasant Run Practice Soccer Fields – Restroom Construction Project has begun with the trench to the water and sewer. Taurus construction was awarded the project. Same contractors that renovated City Park Restrooms. Removal of the Park House (City Park) – staff is currently removing all of the office furniture from the house. Next week the process will begin on the asbestos abatement and soon thereafter the house will be demolished. We hope to have the site clear of the house by the end of August. Upcoming Parks & Recreation Projects: Overland Park Enhancements City Park Softball – Shade Structure and Playground 2021 Meeting Dates: September 13 November 8