HomeMy WebLinkAboutLibrary Board-Agenda Packets-9/10/2012~'~ ~~ City of Colleyville City Hall
COLLEY'~JILLE 100 Main Street
Colleyville, Texas 76034
f r k,~ ~ Colleyville Library Board 817. 503.1000
Agenda WWW•colleyville.com
Monday, September 10, 2012 Colleyville Public Library
6:00 p.m. 110 Main Street
CALL TO ORDER
1. APPROVAL OF MINUTES
April 9, 2012
2. LIBRARIAN'S REPORT
2a Monthly Statistics
2b Donations
2c Library Programs
3. REGULAR AGENDA ITEMS
3a Colleyville Public Library second floor expansion project update
3b City of Colleyville Fiscal Year 2013 (FY 2013) budget update
3c Library Board appointments update
3d Approval of the use of the Voluntary Library Fund for the purchase of library
materials, materials processing supplies, and library programs
3e Review and discussion of the Colleyville Public Library Board Bylaws
3f Review and discussion of the Colleyville Public Library Long-Range Plan
revision
3g Discussion of the Colleyville Public Library's Tenth Anniversary Event
3h Suggested items for future meetings
4. REPORTS
4a Friends of the Colleyville Public Library report
4b Colleyville Public Library Foundation report
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
6. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday, September
6, 2012, b y 5: 00 p, m.
Colleyville Library Board Agenda September 10, 2012
Mary E. Rodne
Library Director
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Library Assistant at least 48 hours in advance at
817.503.1150, and reasonable accommodations will be made to assist you.
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
April 9, 2012
i. CALL TO ORDER - Chair Jerome Davis called the meeting of the
Colleyville Public Library Board to order at 6:03 p.m.
ROLL CALL - Members present: Karen Birkes, Thad Bolline, Jerome
Davis, Billie Tuttle, Mary Alice Rippe and Charna Logan-Gray
Members absent: Amy Dowell
Alternates Present: Kay Newton
Alternates Absent: Melissa Orlando
Ex-Officio Members Present: Vicki Smith
Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve
Johnson, Mayor David Kelly, Jesse Rodriguez and Cecilia Monacelli
Staff present: Mary Rodne
APPROVAL OF JANUARY 9, 2012 MINUTES - A motion was made
by Charna Logan-Gray and seconded by Mary Alice Rippe to approve
the January 9, 2012 Minutes as presented. Motion approved
unanimously.
II. LIBRARIAN'S REPORT
A. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In January, February and
March, patrons had checked out a total of 55,708 items, 199
Colleyville residents registered for library cards, library patron visits
totaled 22,654, attendance for programs totaled 2,954 and
volunteer hours totaled 464 hours. Rodne noted that the total
circulation of library e-book materials this year was 135% higher
than the total circulation of library e-book materials last year at this
time.
B. Donations
Library Director Mary Rodne reported that the Library had received
a total of $10,475 in donations in January, February and March.
Donations in January included: $50 from Robert & Mary Alice Rippe
for the purchase of books in memory of Dana Feldman; and $250
from William and Beverly Schweikhard for the purchase of MP3
inspirational materials. In February, donations included: $10,000
from the Robert J. and Helen H. Glaser Family Foundation for the
Library's 2012 Summer Reading Program; $50 from Jerry and
Lorine Rayburn for the purchase of books in memory of Lyn
Albright; and $25 from Jennifer Bigler for the purchase of
children's books in memory of Jody Hardin Faulks. In March,
donations included: $50 from the Arts League to be used as
needed; and $50 from the Saddlebrook Homeowners Association
for books in memory of Mary Perrella and Jody Hardin Faulks.
C. Programs
Director Rodne reported that the Youth Services Winter/Spring 2012
story time programs were ending on April 13, 2012, but that several
special events, Lego Mania and Movie Day, would be held later in
April. Rodne also noted that the Library was co-sponsoring a Pajama
Party Story Time with the Bransford Elementary School in
celebration of National TV-Turnoff Week on Tuesday, April 17, 2012,
in the Library.
Additionally, Rodne communicated that the Library had concluded a
series of lifestyle improvement seminars presented by Baylor in
collaboration with Baylor's Lifestyle Improvement Challenge, in
February. Rodne added that the final event for this Challenge had
been held on March 24, 2012, outside the Library, and that the
event, Udder-ly Cool Dairy Day had been well attended and
received.
In conclusion, Rodne reported that the plans were well underway for
the Library's 2012 Summer Reading Program, Reading is So
Delicious.
III. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION
PROJECT UPDATE
Director Mary Rodne presented an update on the Second Floor Expansion
Project and noted that the Library had completed technology upgrades.
Rodne concluded that additional furniture was still on order for the teen
and youth services areas, and that orders were being finalized for
additional shelving and furniture for the adult services and staff
workroom areas on the first floor.
IV. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY LONG-
RANGE PLAN REVISION
Library Director Mary Rodne reported that the Library's Long-Range Plan
was approved by the Library Board in April, 2007, and that the plan had
served as a guide for the Library's planning process for Fiscal Year
2007/2008 - Fiscal Year 2011/2012. Rodne added that when the
Library's Second Floor Expansion Project is completed this year, the
Library will be ready to embark on the next phase of its development,
and that the current Long-Range Plan will need to be updated.
Discussion ensued. It was noted staff would research options for
updating the plan.
V. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Vicki Smith provided an update on the Friends of the Library
ongoing used book sale and noted that the Friends had decided to
discontinue their library coffee bar due to unprofitable sales. Smith
announced that the Friends of the Library were sponsoring a special
program featuring Steve Jacob, an award-winning journalist, and added
that he would be discussing his new book, Health Care in 2020: Where
Uncertain Reforms, Bad Habits, Too Few Doctors, and Skyrocketing
Costs are Taking Us. Smith concluded that the program would be held
in the Library on March 29, 2012, at 7:00 PM, and invited everyone to
attend.
VI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Library Director Mary Rodne reported that the Library Foundation had
held a meeting on March 26, 2012, and that the Foundation had
discussed their current project, which includes the re-decorating of the
adult reading area on the first floor of the Library. Rodne noted that the
Foundation was seeking three design proposals for consideration.
VII. NEXT MEETING DATE
Chair Jerome Davis noted that the next Library Board meeting would be
held on August 13, 2012 at 6:00 p.m. in the Library.
VIII. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
IX. CITIZEN COMMENTS
None
X. ADJOURN: A motion was made by Mary Alice Rippe and seconded by Kay
Newton to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 6:55 p.m.
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number za Agenda Date 09/10/2012
Type Report
Department Library
Title
Monthly Statistics
Explanation
The Library Monthly Statistic Report provides statistics for April, May, June, July and
August and is attached for the Library Board to review.
Attachments
1. Library Monthly Statistic Report - April-August 2012
Persons Visiting the Library
Drive Up Transactions
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
6,628 7,750 -14% 53,199 47,716 11%
156 180 -13% 1,188 1,067 11%
29,156 27,555 6% 214,247 208,581 3%
411.00 257.25 60% 2,110.00 1,529.50 38%
95.25 114.50 -17% 1,017.55 932.50 9%
26 I 3 I 767% I 265 I 57 I 365%
537 ~ 39 ~ 1277% ~ 8,258 ~ 1,546 ~ 434%
Children
Adult
65 I 67 I -3% I 490 I 468 I 5%
TOTAL CIRCULATION 16,624 15,463 8% 122,358 116,434 5%
Digital 578 285 103% 3,890 1,693 130%
i •
518 571 -9% 64,526 59,260 9%
$1,626.95 $1,463.13 11% $13,081.46 $12,106.07 8%
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
8,183 7,798 5% 61,382 55,514 11%
160 162 -1% 1,348 1,229 10%
33,033 28,448 16% 247,280 237,029 4%
444.00 263.00 69% 2,553.00 1,793.00 42%
82.50 165.20 -50% 1,100.05 1,097.70 0%
11 I 12 I -8% I 276 I 69 I 300%
Children
Adult
1,351 ~ 360 ~ 275% ~ 9,609 ~ 1,906 ~ 404%
91 ~ 87 ~ 5% ~ 581 ~ 555 ~ 5%
TOTAL CI RCU LATION 19,470 16,065 21% 141,828 132,499 7%
Digital 642 401 60% 4,532 2,094 116%
507 ~ 195 ~ 160% ~ 65,033 ~ 59,455 ~ 9%
Persons Visiting the Library
Drive Up Transactions
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
$2,073.43 ~$1,463.13 ~ 42% ~$15,154.89 ~$12,106.07 ~ 25%
C; ~`"i' ~ ~ F
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+~~LLE,YVILI~E
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COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
% Change LastYearto % Change
June 2012 June 2011 (+/-) Current YTD Date (+/-)
Persons Visiting the Libr~ry 15,311 16,568 -8% 75,360 72,081 5%
Drive Up Transactions 174 208 -16% 1,522 1,437 6%
Totalln-LibraryTransactions 56,975 53,680 6% 304,255 290,709 5%
Study Room Hours Usage 398.00 359.00 11% 2,951.00 2,152.00 37%
Volunteer Hours 819.50 649.25 26% 1,923.55 1,746.95 10%
50 I 49 I 2% I 326 I 118 I 176%
3,844 ~ 4,868 ~ -21% ~ 13,453 ~ 6,774 ~ 99%
Children~ 969 ~ ~ n/a ~ 3,893 ~ ~ n/a
Adult 556 n/a 4.932 n/a
213 I 221 I -4% I 794 I 776 I 2%
TOTAL CIRCULATION 33,327 31,698 5% 175,155 164,197 7%
Dlgltal 759 474 60% 5,291 2,568 106%
540 ~ 490 ~ 10% ~ 65,573 ~ 59,945 ~ 9%
$2,922.03 $3,747.65 -22% $18,076.92 $17,941.46 1%
G l'T Y ~ F
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~C7LLEYVILLE
~ ~_ ~; -~ ti
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
% Change LastYearto % Change
July 2012 July 2011 (+/-) Current YT~ C2ate (+/-)
~
Persons Visiting the Library
12,569
15,374
-18%
~9,262
~7,455
2°l0
Drive Up Transactions 202 217 -7% 1,724 1,654 4%
Totalln-LibraryTransactions 54,692 58,343 -6% 358,947 349,052 3%
Study Room Hours Usage 304.00 308 -1% 3,255.00 2,460 32%
Volunteer Hours 815.75 777.50 5% 2,739.30 2,524.45 9%
61 I 63 I -3% I 387 I 181 I 114%
3,316 ~ 4,453 ~ -26% ~ 16,769 ~ 11,227 ~ 49%
Children 867
Adult 487
n/a 4,760
n/a 5.419
n/a
n/a
162 I 135 I 20% I 956 I 911 I 5%
TOTAL CIRCULATION 29,331 31,350 -6% 204,486 199,547 2%
Digital 845 484 75% 6,136 3,052 101%
483 ~ 400 ~ 21% ~ 66,056 ~ 60,345 ~ 9%
$2,891.01 $2,536.68 14% $20,967.93 $20,478.14 2%
G~~' ~° a~,
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~~LLE~YVILLE
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COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
August August % Change Last Year to % Change
2012 2011 (+/-) Current YTD Date (+/-)
Persons Visiting the Libr~ry 8,~29 9,~21 -13°% 97,~90 96,~81 1%
Drive Up Transactions 196 244 -20% 1,920 1,898 1%
Totalln-LibraryTransactions 39,267 41,078 -4% 398,220 390,169 2°/o
Study Room Hours Usage 400 278 44% 3,655 2,737 34%
Volunteer Hours 253.75 233.50 9% 2,997.05 2,757.95 9%
4
585
Children 510
Adult 560
94
5 I-20% I 391 I 186 I 110%
721 ~ -19% ~ 17,354 ~ 11,948 ~ 45%
n/a ~ 5,270 ~ ~ n/a
n/a 5.979 n/a
100 ~ -6% ~ 1,050 ~ 1,011 ~ 4%
TOTAL CIRCULATION 21,071 21,638 -3% 225,557 217,185 4%
Digital 827 457 81% 6,963 3,509 98%
348 ~ 302 ~ 15% ~ 66,404 ~ 60,647 ~ 9%
$2,640.67 $2,378.75 11% $23,608.60 $22,856.89 3%
l~~`~ y ~f~
'~ COLLEYVILLE PUBLIC LIBRARY
CO~~.~~VIL~.~
VOLUNTEER HOURS
r~~ ~,~
. .- ~ ~
MONTH
VOLUNTEERS
VOLUNTEENS
NCL
SCHOOL TEEN/ADULT
COURT
TOTAL
October 74.00 2.00 0.00 93.50 1.00 170.50
November 94.75 1.50 0.00 68.25 0.00 164.50
December 56.25 2.00 0.00 62.00 3.00 123.25
January 43.30 5.00 0.00 76.25 9.00 133.55
February 57.75 1.50 0.00 66.00 20.00 145.25
March 53.00 5.50 0.00 99.25 27.50 185.25
April 28.50 6.00 0.00 53.75 7.00 95.25
May 18.50 8.00 0.00 56.00 4.00 86.50
June 48.00 46.75 401.00 319.75 4.00 819.50
July 58.00 13.25 377.25 347.25 24.00 819.75
August 60.50 0.00 21.00 172.25 0.00 253.75
September 0.00
FY Total 592.55 91.50 799.25 1,414.25 99.50 2,997.05
G t T Y ~ F
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CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 2b Agenda Date 09/10/2012
Type Report
Department Library
Title
Donations
Explanation
An update on Library donations will be given by Mary Rodne, Library Director.
Attachments
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number zc Agenda Date 09/10/2012
Type Report
Department Library
Title
Library Programs
Explanation
Mary Rodne, Library Director will provide an overview of the Summer Reading
Program, along with the upcoming Fall programs.
Attachments
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 3a Agenda Date 09/10/2012
Type Regular Agenda Items
Department Library
Title
Colleyville Public Library second floor expansion project update
Explanation
This agenda item is provided to give the Library Board an update on the Colleyville
Public Library second floor expansion project.
Attachments
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 3b Agenda Date 09/10/2012
Type Regular Agenda Items
Department Library
Title
City of Colleyville Fiscal Year 2013 (FY 2013) budget update
Explanation
This item is provided to give the Library Board an update on the Fiscal Year 2013
budget.
Attachments
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 3c Agenda Date 09/10/2012
Type Regular Agenda Items
Department Library
Title
Library Board appointments update
Explanation
This item is provided to give an update on the Library Board appointments.
Attachments
1. Current Library Board Roster
Library Board
PLACE 1 PLACE 2
Amy Dowell Karen Birkes
1816 Avondale Drive 1301 Ashford Court
Colleyville, TX 76034 Colleyville, TX 76034
W: (817) 897-0789 H: (817) 498-7331
H: (817) 358-0499 kbirkes(a)sbcqlobal.net
amydowell(cr~mac.com TERM:Sep 2010 - Sep 2012
TERM:Sep 2011 - Sep 2013
PLACE 3 PLACE 4
Thad Bolline Jerome Davis
3013 Sherwood Lane 1704 Avalon
Colleyville, TX 76034 Colleyville, TX 76034
H: (817) 685-8864 H: (817) 571-2153
public.bolliniCa~qmail.com ler davCa~sbcalobal.net
TERM:Sep 2011 - Sep 2013 TERM:Sep 2010 - Sep 2012
PLACE 5 PLACE 6
Billie Tuttle Mary Alice Rippe
202 Madison Square 5305 Maple Lane
Colleyville, TX 76034 Colleyville, TX 76034
W: (817) 991-1170 H: (817) 571-4986
H: (817) 581-4188 macrippe(a~tx.rr.com
tuttlebob(a~sbcqlobal.net TERM:Sep 2010 - Sep 2012
TERM:Sep 2011 - Sep 2013
PLACE 7 ALTERNATE 1
Charna Logan-Gray Kay Newton
3300 Pembrooke Parkway South 6002 Meadowhill
Colleyville, TX 76034 Colleyville, TX 76034
W: (817) 996--9217 H: (817) 421-0139
H: (817) 318-8229 qksafiq(a~aol.com
charnaCa~charnaloqan.com TERM:Sep 2011 - Sep 2013
TERM:Sep 2010 - Sep 2012
ALTERNATE 2 EX-OFFICIO
Melissa Orlando Steve Banta
3009 Scarborough Lane West 6316 Regiment Place
Colleyville, TX 76034 Colleyville, TX 76034
W: (215) 470-6800 H: (817) 906-2508
H: (682) 738-8153 TERM:Sep 2011 - Sep 2012
melissa orlando(a~hotmail.com
TERM:Sep 2011 - Sep 2013
EX-OFFICIO EX-OFFICIO
Dr. Larry Darlage Steve Johnson
828 Harwood Road 6700 Colleyville Boulevard
Hurst, TX 76054 Colleyville, TX 76034
darlaqe(a~iuno.com W: (817) 488-7148
TERM:Sep 2011 - Sep 2012 SJohnson(a~CollevvilleChamber.orq
TERM:Sep 2011 - Sep 2012
Library Board
EX-OFFICIO
David Kelly
905 Inwood Lane
Colleyville, TX 76034
H: (817) 656-1862
dkelly(a~colleyville.com
TERM:Sep 2011 - Sep 2012
EX-OFFICIO
Cecilia Monacelli
2504 Meandering Court
Colleyville, TX 76034
H:(817)571-6210
cecilia(a~monacelli.net
TERM:Sep 2011 - Sep 2012
EX-OFFICIO
Jesse Rodriguez
3051 I ra E Woods
Grapevine, TX 76051
lesse.rodriquez a(~qcisd.net
TERM:Sep 2011 - Sep 2012
EX-OFFICIO
Vicki Smith
3407 Fox Glen
Colleyville, TX 76034
H: (817) 685-6356
TERM:Sep 2011 - Sep 2012
~'~Y~;~ City of Colleyville CityHall
CC}LLEYVILLE Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
1, F~ a s Agenda Briefing www.colleyville.com
Agenda Number 3d Agenda Date 09/10/2012 Number 3d
Type Regular Agenda Items
Department Library
Title
Approval of the use of the Voluntary Library Fund for the purchase of library materials,
materials processing supplies, and library programs
Explanation
In preparing the Fiscal Year 2013 (FY2013) Colleyville Public Library budget, there
were discussions with the Library Board supporting the use of the Voluntary Library
Fund monies for the purchase of collection materials, collection processing supplies,
and library programs. Resolution R-03-2237 provides for the Voluntary Library Fund to
be used for the purpose of the development and improvement of library programs and
services, and for approved library programs and capital items, including collection
development (books and other materials). In October 2006, City Council approved
Resolution R-06-2768, which increased the monthly Voluntary Library Fund
contribution amount from $1.00 to $2.00 per month. It was projected the increase
would generate $55,000 per year, which would be used as a funding source for library
material collections, collection processing supplies, and library programs. As of
September 30, 2012, the projected available Voluntary Library Fund balance is
$261,546. It is projected that the actual fund balance will be higher as FY 2012 total
expenditures are not anticipated to be $242,054. It has been determined that funds
are available in the Voluntary Library Fund.
Financial Impact
This item provides for the Colleyville Public Library Board to make a recommendation
to the City Council for use of the Voluntary Library Fund, for the purchase of library
collection materials, collection processing supplies, and library programs in an amount
not to exceed $145,000.
Recommendation
Approve
Attachments
1. Financial Status of the Voluntary Library Fund - July 31, 2012
2. Resolution R-03-2237
3. Resolution R-06-2768
FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 7-31-2012
FUND BALANCE AT 9-30-2011:
FY 2012 REVENUE
Donations: PROJECTED ACTUAL
October $13,098 $13,098
November $12,238 $12,238
December $12,277 $12,277
January $13,872 $13,872
February $12,727 $12,727
March $12,370 $12,370
April $12,091 $12,091
May $13,306 $13,306
June $11,804 $11,804
July $12,817 $12,817
August $12,827 $0
September $12,837 $0
Total Donations $152,264 $126,600
Interest income Received $1,000 $974
TOTAL $153,264 $127,574
$350,336
FY 2012 EXPENDITURES
RECOMMENDED APPROVED
(BOARD) (COUNCIL)
BOOKS AND PROCESSING MATERIALS
FY 2011 BALANCE OF AUTHORIZATION
FY 2012 AUTHORIZATION
$97,054 $97,054
$145,000 $145,000
EXPENDED
YEAR-TO-DATE
$97,054
$24,497
TOTAL
AVAILABLE FUND BALANCE AT 7-31-2012 (COUNCIL APPROVED)
$242,054 $242,054 $121,552
$235,856
PROJECTED AVAILABLE FUND BALANCE AT 9-30-2012 (COUNCIL APPROVED) $261,546
RESOLUTION R-03-2237
A RESOLUTION ESTABLISHING TNE ALLOWED USES OF THE
VOLUNTARY LIBRARY FUND
WHEREAS, the mission of the Colleyviile Public Library is to provide cultural,
educational, intellectual and recreational resources in an inviting
environment to enhance the quality of life for all ages; and
WHEREAS, the City of Colleyville can anticipate continued growth in the demand for
library programs and services; and
WHEREAS, it is the opinion of the City Council that the best interest of the citizens of
Colleyville will be served by providing for a voluntary library fund; and
WHEREAS, the City Council has established the Colleyville Public Library Board and
this Board shall serve as a recommending body to the City Council for
the use of the Voluntary Library Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT a voluntary library fund has been established for the purpose of
the development and improvement of library programs and services; and
said fund can be used for approved library programs and capital items,
including callection development (books and materials) and other items
as desired by the City Council; however, said fund will not be used to
provide for ongoing library maintenance and operations.
Sec. 2. THAT the voluntary library fund is funded through a voluntary donation of
one ($1) per month from the citizens of Colleyville.
Sec. 3. THAT this fee is listed with the Library Donation Fund as a separate
entry on the Colleyville residents' water bills and is in all ways strictly
voluntary.
AND SO IT IS RESOLVED.
PASSED BY A VOTE OF ~ AYES, _Q_NAYS AND ~_ABSTENTIONS ON THIS
THE ~DAY OF ~~~~~ 2003.
ATTEST:
~ q ~~.~~"a~-~
/
Cynthia Singleton, TRMC
City Secretary
Resolution R-03-2237
Page 2 of 2
RESOLUTION R-Ofi-27fi8
A RESOLUT~ON OF THE CITY COUNCIL OF THE CITY QF CQLLEYVILLE,
TEXAS, tNCREASING THE VOLUNTARY LIBRARY FUND CONTRIBUTlON
AMOUNT
WHEREAS, t~e City Council previously created the Voluntary Library Fund; and
WHEREAS, in order ta enhance the services at the Co~leyville Public Library,
the Colleyville Library Board has asked to increase the monthly
Voluntary Library Fund contribu#ion amoUnt.
NOW, THEREFORE, BE !T RESOLVED BY THE CITY CQUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the voluntary donation amount to the Vol~anfary Library Fund
is increased to two ($2) per mon#h from the citizens of Colleyviile.
See. 2. THAT this Resol~tion shall take effect No~ember 1, 2006.
AND IT IS SO RESOLVED.
PASSED BY A V TE OF ~ YES, ~ NAYS AND D ABSTENTIONS ON
THIS THE ~ DAY OF 200fi.
ATTEST: .
~
Cynthia Singleton, TRMC
City Sec~etary
CITY OF COLLEYVILLE
David Kelly
Mayor
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 3e Agenda Date 09/10/2012
Type Regular Agenda Items
Department Library
Title
Review and discussion of the Colleyville Public Library Board Bylaws
Explanation
This item is provided to review and discuss the Colleyville Public Library bylaws and to
provide updates to be presented to City Council.
Attachments
1. Ordinance 0-04-1466
ORDINANCE 0-04-1466
AN ORUiNANC~ ESTA~L~SHiNG A LIBRARY BOARQ F~R THE C17Y OF
COLLEYVILLE; ESTABLISHING TWE NUMBER Q~' BOARD MEMBE4~S AND
TH~IF~ TERMS OF OFFIC~S, ESTABLISHING QUALIFIC/A~TIONS; PFt~VfDING
FQR CJUTIES AND RESP~NSIBILITIES 4F TH~ LIBRARY Bi)ARD; PRQViDI~JG
THAT TH1S 4RDI~JANCE ~HALL BE CUMLlLAT{V~ OF I~1LL ORD1NANCES;
PRQVIDING A S~V~RABILiTY CLAUSE; PROVIDING F~R PUB~ICATIO~M A~D
PRQUtD1NG AN EFFECTlVE DATE
WHEREAS, the City Counci! of the City of Colley~ille, T~xas, deems it advisable
and necessary to establish a Library Baard for the City of Colleyville,
#o act as an advisory board to the C~ty Council re~ating ta all nature of
library facility planning ar~~ programming~
NOW, THEREF~Fi~, B~ IT ~RDAINED BY THE CITIf G4UfVCIL OF THE CITY OF
C~OLLEYVILLE, TEXAS:
Sec. 1. Cre~tion o~ Librarv Board._ There is hereby establi~hed the Library
Board far t~e City of Colleyville, Texas, hereinafter referred to as the
°Board.°'
Sec. 2. N~mber ofi 8oard Members ~Qua~i~catians a~d Terms. The Board
sha11 consist af sewen (7) citizens of the Gity of Colleywiile, Texas, who
shall be appointed by the Gity Council for two (2} year tenms, provided
three (3) members shall be ap~ointed each add-numbered year and
four (4) rnembers must be appointed each even-numbered ye~af.
Members shall serve without compensation until their successors are
appointed. Plaees vn the Boar~ shall be numbered vne t1) through
seven (7}, The Board shall also consist of twc~ (2) alternates senring
two-year terms. Alternates shafl be numbeced Altemate 1 and
Alterr~ate 2.
1n the even# of the creation of a vacancy on the Board, ~+Iternate 1
shall fEll the Gnexpired t~erm and Altemat~e 2 shall b~ ap~ointed to
serve as Alternate 1. Colleyvilfe Put~lic Library Boaed applicatior~s
would be accepted to fill the Afternate 2 positian.
Ir~ the event af more than one vacancy on #he Board, Alternate 1 and
A~Iternate 2 shall ~II ti~e unexpired terms and Colleyville ~'ublic Library
Board app~`scatians would be accep#ed to fill #Yre Altern~te 1 and
Alternate 2 posittons.
~rdinanc~ 0-04-~466
Page 2 af 4
The City Council, if it ~eems it desirabl~, may appaint ex-offieio
members ta~ the Board. Such ex~off~cio members sha11 be appainted
on an annual basis and the term of office af such ex-officio members
shall be one y~ar from #he date of appointm~nt. Such ex-officio
members sha~l have no voting autharity. Vacancies on the Board are
to be filled by appointmen# by the City Council for the length nf t~e
un~xpired term,
In cor~sideration of app~oi~tment of ex-vffic~o rr~ernbers to the Board,
the Presid~nt of the Friends of the Call~yville ~ublic Library and the
Rresident of #he Coileyville Public Libr~ry ~ounda#ion shall be
app4inte€! to senre as ex-o~ficia members of the ~4art~, wi#h the terms
of the Presidents of the Friends of the Colleyvilfe Pubfic Library and
the Colleyvilfe Public Library Faundation being cancurrent with their
terms af President for ~ach of the organizations.
Sec. 3. Board Me~tinc~s and Bv-Lauvs. 7he Board shal6 select fram the
members a chairman and a vice-chairman who shall serve far one-
year terms and until their successors are elec#ed. The Board snall
adopt by-laws to go~err~ th~ hoEding of its m~etings, which ~t a
minirnum, sk~all encompass the following:
a. Regular meetings shalf be held once each month.
b. Manr~er of holding and cailing of s~ecial meetings.
c. Majvrity of rnemb~rs shall co~nstitute a quorum.
~d. Members not plannir~g to atter~d a regular meeting or sp~c~al
meeting shall notify the City Manager or tf~~ir designee or the
Ghair of the Board by 12:flU a'clock novn of the meetin~ day.
e. Any member with unexcused absences fram three {3)
car~secutive meetings or no# exhibiting int+erest in the work o#
the Baard shall be reported tc~ the Ci#y Council, which m~y, ~t
its discretion, remove the Board member a~d appaint a
replacement.
f, Minutes of each Board meeting shall be filed v+rith th~ City
5ecr~:tary.
SeG. 4. Board Duties and Res onsibiliti+es. The duties and responsibiliti~s of
the Library Board shall be to:
~. ~Act in an advis~ry capa~ity to ~he City Co~~cil in all matters
perta+ning #o the library facility planning and programming,
including ~~v~lopment of long ~ange capita~ ~mprovement
program~.
Ordinance 4-04-14fifi
Page 3 of 4
b. Cooperate with atfi~er City boards and cammi~sions, othe~
governmental agencies, civic groups, and afl citizens of#he ~ity
in the advancement of sound libran,~ planning and
programmin~.
c. Recomm~nd policies for library senrices.
d, Recommend th~ adoption o~ standards far publ~c library
faci~iti~s ~nd their financial suppark.
e. Receiwe requests for public funding for educatianal purp~se vf
any public or privat~ person, persons, associations or b~sin~ss
entities, and to forward such req~ests with recomnnendation to
the City Caun~cil.
f. Review the annuaC operating budget and capital improvement
requests related to library programs with the Library Director
and pra~ide recommendations to the Qi~ector for submission to
the ~ity Manager or his ~es~gnee for cansideration.
g. Assist with #he de~elopment of the Libr~r`y Directar job
description.
~e~, ~. THAT this sha11 be cumulative c~f all prvvisions o~ tk~e City of
Coll~yville, Texas, ~xcept whe~e tlne provisions of this are i~ direct
c+onflict with the provisions of such, in vuhich event #he conflicting
provisions of such are hereby repealed.
Sec. fi. THAT is ar~y section, paragraph, ciaus~ or pravisio~ of this ~rdinance
shall ~or any re~son be held to be invalid or unenforceab{e, the
invalidity or u~enforceability ~f such section, paragraph, clause or
provision shall not affect any of the remainin~ provisions of this
Ordinance,
Sec. 7, T~iAT this Qrdtnance ~hafl ~ake effect immediately from and after i#s
passage and publication in accorda~ce with the provisions of the
Charter of' t~e City of Colley~+ille.
AN~7 IT IS 50 OR~ERED.
l~
~3
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; k Ordinance ~3-0~-1466
: ~ Page 4 of 4
:~
'i
I
; The frst r~adir~g and public he~ring being conducted on t~e ~ daY ~f
; 2oaa..
'I The second reading and pub~ic hearing being canducted on the ~ day of
~ 20~4.
, ~
i
; ~ ~-TTEST. Ci COLLE
~ ~
~ ~
,
r
~ Cy~thia Single#on, TRN9C Joe cutt
j , City Secretary M~yor
APPFtOVEQ A TO FORM AND LEGAL{TY:
I ~'~
~ss T. ~~ster
, City Attor~ey
~`~Y °~ City of Colleyville
''+1~ City Hall
COLLEYVILLE 100 Main Street
Colleyville, Texas 76034
rr 4 a~ Colleyville Library Board 817. 503.1000
Agenda WWW•colleyville.com
Monday, September 10, 2012 Colleyville Public Library
6:00 p.m. 110 Main Street
Agenda Number 3f Agenda Date 09/10/2012 Number 3f
Type Regular Agenda Items
Department Library
Title
Review and discussion of the Colleyville Public Library Long-Range Plan revision
Explanation
This item is provided to review and discuss the long-range plan for the Colleyville Public
Library
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 3g Agenda Date 09/10/2012
Type Regular Agenda Items
Department Library
Title
Discussion of the Colleyville Public Library's Tenth Anniversary Event
Explanation
This item allows an Board the opportunity to discuss the upcoming tenth anniversary of
the Colleyville Public Library.
Attachments
G t T Y ~ F
~
CC}LLEYVILLE
1' F `{ A S
City of Colleyville City Hall
Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
Agenda Briefing www.colleyville.com
Agenda Number 3h Agenda Date 09/10/2012
Type Regular Agenda Items
Department Library
Title
Suggested items for future meetings
Explanation
This item allows the opportunity for Library Board members to suggest items for
consideration on future Library Board agendas.
Attachments
~'~Y~;~ City of Colleyville CityHall
CC}LLEYVILLE Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
1, F~ a s Agenda Briefing www.colleyville.com
Agenda Number 4a Agenda Date 09/10/2012
Type Report
Department Library
Title
Friends of the Colleyville Public Library report
Explanation
A representative from Friends of the Colleyville Public Library will provide an update
and report to the Library Board.
Attachments
~'~Y~;~ City of Colleyville CityHall
CC}LLEYVILLE Colleyville Library Board 100 Main Street
Colleyville, Texas 76034
1, F~ a s Agenda Briefing www.colleyville.com
Agenda Number 4b Agenda Date 09/10/2012
Type Report
Department Library
Title
Colleyville Public Library Foundation report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Library Board.
Attachments