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HomeMy WebLinkAboutLibrary Board-Minutes-04/12/2021G�T� COLLEYVILLE �?am.r' �c.:'.."!.:v:y-' TEXA� Monday, April 12, 2021 6:00 �.m. 1. CALL TO ORDER City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyvil le.com Colleyville Public Library 110 Main Street Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Joan Roberts, Cecilia Sublette, Tina Bond; Ex-Officio: Denise Light; City Staff: Library Director Mary Rodne, Library Events Coordinator Alyssa Ross Absent Board members: Kay Newton, Joy Fulton Lee, Wanda Cotter 2. APPROVAL OF MINUTES February 8, 2021 A motion was made by Molly Skinner and seconded by Pat Jones to approve the February 8, 2021 minutes. The motion was aoproved unanimously. 3. REGULAR AGENDA ITEMS 3a Presentation on Area Library COVID Survey Director Rodne presented an overview of the survey of 47 area libraries. She noted that many libraries have changed policies since the Governor lifted COVID restrictions on March 10. Since that time, the Colleyville Public Library has stopped quarantining returned materials, opened to 100% capacity, and opened two of the three study rooms, with the third opening up soon. Adult Services has switched programs to hybrid, offering both in-person and virtual options. Youth Services will start holding in-person programs in the summer. Chair McPherson noted that Colleyville has been lucky during COVID and has not had the tax erosion present in other communities. Director Rodne then noted that Library staff were all deemed essential workers, allowing them to continue working. It was noted that the Library had increased traffic at the drive=up window and through home delivery during the lock down. � .,ti _ rv. :, �. , . :, . „..... ..,.. . . _. _ -� :-. . Ile Library Board Minutes April 12, 2021 3b Discussion of the Colleyville Public Library Long-Range Plan Update Director Rodne provided an overview of the long-range plan required by the Texas State Library and Archives Commission, and noted that the current Colleyville Public Library Long-Range Plan 2016-2021 needed to be updated this year. Rodne explained that previous plans have inciuded major renovations, including the expansion to the second floor and the reconfiguration of the first floor. Rodne added that major changes are not anticipated during this planning phase. One update, which Rodne does anticipate is the need to replace the two automated material returns, which are around 10 years old. It was explained that during the planning process, the Library Board would participate in focus groups to provide input regarding current and future library use. Additionally, it was discussed that Aaron Babcock with Hidell and Associates Architects will facilitate the planning process and prepare the final report of findings, as he had prepared the previous planning document, as well as the documents for the expansion to the second floor and the reconfiguration of the first floor. It was noted that he is familiar with the Library and community. Director Rodne hopes to have the new long-range plan completed by the end of 2021 or early 2022. 3c Discussion of Items for Future Agendas The Board will need to schedule a meeting with Hidell and Associates Architects to discuss the long-range update planning process. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of February through March 2021. Rodne explained that the Library will not have the Zinio platform for magazines due to a vender merger, so that statistic will go away. It was noted that PressReader had replaced the Zinio magazine service. Rodne added that the Library will begin accepting volunteers again and that volunteer training will start in April 2021. L:��.�. .� In February and March 2021, the Library received a total of $12,095. In the month of February, donations included: a$10,000 grant presented to the Colleyville Public Library Foundation from the Robert J. and Helen H. Glaser Family Foundation to support the Colleyville Public Library's 2021 Summer Reading Program. In the month of March, donations included: $200 from Ann Maddux for audiobooks for adults, $20 from Sarah Hodges for adult books, $300 from Heath and Amy Dowell for the purchase � �o � o _ ;. �.. , � - __ � , _ . ___. y�_ . Colleyville Library Board Minutes April 12, 2021 of youth books in honor of their children's birthdays, $575 for the purchase of books in memory of Barbara Scott Wood, and $1,000 from the Colleyville Lions Club Foundation for the purchase of large print books. C. Programs: Director Rodne provided an overview of the Library's program and events from February through March 2021. Adult Services held eight programs in February and March, with 66 total participants. The programs were a hybrid of in-person and virtual attendance. Youth Services held 36 programs, with 741 total participants. This included a new program, Yoga Storytime, which was held twice. Rodne added that the Library had held several special activities for the recent holidays. On February 12 and 13, the Library gave out Valentine's Day Treats to 75 adults and 75 children who checked out materials. On March 31, the Youth Services staff held a come and go Easter Egg Hunt on the lawn of the Plaza, with 39 children in attendance. Additionally, the Library launched a second StoryWalkO program for families to enjoy at The Plaza at Colleyville. It began on Monday, March 15, 2021, and will remain up through Friday, April 30, 2021. This time the activity features the book, ��Dandy," by Ame Dyckman. With this event, the Library is collaborating with the City of Colleyville Parks Department to utilize all of the parks for a scavenger hunt. The community is invited to hunt for a Dandelion named Charlotte, one of the main characters in the book, at all of the City's parks. Charlotte is about four-feet tall. One Charlotte will be hidden at each of the 10 City of Colleyville parks. The response from the community has been positive. Rodne concluded that the Library plans to sponsor another StoryWalkO program and scavenger hunt in the fall. It was noted that the Screen Free Fun kits continue to be popular and that one was distributed each month. In February, the kit was themed Puppy Love and in March, the kit was themed Spring Break. The kits were filled with activities and 150 of each were distributed. Rodne reported that the Library had purchased twenty-five additional DVD Binge Boxes, bringing the collection total to 50. Due to the severe winter weather in mid-February, Rodne reported that the Library served as a warming center beginning at 4:00 p.m., Monday, February 15, 2021, and remained open 24/7 through Thursday, February 18, 2021, when the warming center officially closed at 8:00 p.m. At times, over 100 people were in the building, many to charge devices. Several spent the night in the Library. StafF members from multiple departments helped run the building, and man the check-in table with temperature checks, as well as the coffee stations with food. Food and water were donated by local businesses and residents. During this time, the Library offered to bring food and provide R . . ,- .. __ . ... _ : �: .3;:: ,._. . �� , A , � . > . . . - - - .- Colleyville Library Board Minutes April 12, 2021 the weekly At-Home Delivery service to the Library's homebound residents, which was most appreciated by them that week. Director Rodne provided an update on plans for the 2021 Glow Crazy with Reading Summer Program. Rodne noted that most of the programs will be transitioning back to in-person, with one virtual story time per week. Numbers will be limited to allow for proper distancing and programs will be held in the large meeting rooms. Popular programs might be held multiple times to allow for more to attend. Registration begins Monday, May 24, 2021. All the Summer Reading programs begin on June 7, 2021 and will continue through July 24, 2021. Director Rodne added that there will not be a Summer Reading Program opening event this year, but hopes to hold a Summer Reading Finale event outside in The Plaza at Colleyville. There wiil be outdoor events every Thursday evening. Thus far, Wacky Chad, a pogo stick performer, the Rope Warrior, a jump rope performer, a BMX bike show, and a dog show have been booked. The Library wiil give out t-shirts again and they will glow in the dark to go with the theme. Adult programs will continue to be hybrid, with both in-person and virtual options. Friday Movies will be held inside with limited numbers for social distancing. The prize room will be a�glow room'. Rodne added that Kay Newton and Joanne Caniano will help with decorations again, as they have done in past years. A variety of LED items including lights, pillars and arches have already been ordered. Chair McPherson mentioned that a scavenger hunt for adults might be popular. 4b Friends of the Colleyville Public Library Report Joan Roberts reported that the Friends were making plans to start taking donations again by appointment. It was noted that Mary Alice Rippe has been calling individual donors who expressed interest. The Used Book Sales have continued, although they have been slow with the decreased capacity. Joan Roberts added that the Friends are hopeful with increased foot traffic, sales will increase as well. Roberts added that there are no plans for the large spring book sale, but there might be a sale in the fall. Joan Roberts mentioned potentially doing small pop-up sales. Molly Skinner brought up the idea of selling age appropriate books at story times. The Friends had donated several boxes of children's books to the charity Young Life. 4c Colleyville Public Library Foundation Report Denise Light reported that the Library Foundation Board does not meet again until May 10, 2021, so there was nothing to report. Colleyville Library Board Minutes April 12, 2021 5. ADJOURNMENT A motion was made by Pat Jones and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:50 p.m. The motion was aqproved unanimousl� APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 14th DAY OF June 2021. Minutes taken and prepared by: ��� � �� � Alyssa Ross Library Community Events Coordinator ,,w .. , . � _: :__ ; ,- _ _