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Home My WebLink AboutCity Council-Minutes-8/23/2012 (2)~~~`"~,, City of Colleyville ~ City Hall COLLEYVILLE City Council Worksession 100 Main Street ' "'""'' ' °~ Colleyville, Texas 76034 ~ ~ Agenda 817. 503.1000 ~` ~~' 4 www.colleyville.com Thursday, August 9, 2012 Executive Conference Room 6:00 p.m. Third Floor, City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the proposed Fiscal Year 2013 (FY 2013) budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 3, 2012, by 5:00 p.m. ~Cynthia Singleton, TRMC, C City Secretary ~-9\\~~~ Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. j°'~ City of Colleyville City Hall COLLEYVILLE City Council Worksession 100 Main Street ~~i`~"""~ ~~'~~~~ ~"~"~"~ Colleyville, Texas 76034 y. ~, ~~~ M i n utes 817. 503.1000 www.colleyville.com Thursday, August 9, 2012 Executive Conference Room 6:00 p.m. Third Floor, City Hall The City Council Worksession of the Colleyville City Council was called to order by Mayor David Kelly on August 9, 2012, at 6:05 p.m. Roll Call: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Caroi Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Strategic Services Manager Eric Ellwanger, Communications and Marketing Director Mona Gandy, Finance Manager Karen Hines, Public Works Director Bob Lowry, Information Services Manager Chris Pena, Colleyville Center Manager Lin Przybyl, Library and Parks and Recreation Director Mary Rodne, Community Development Director Ron Ruthven, Fire Chief Russell Shelley, Economic Development Director Marty Wieder, Police Chief Mike Holder, Human Resources Director Michelle Reyes, City Engineer ]eremy Hutt, and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Tom Hart was absent. 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the proposed Fiscal Year 2013 (FY 2013) budget City Manager Jennifer Fadden stated the purpose of the proposed Fiscal Year 2013 budget presentation is to communicate the key themes and trends guiding budget development, review proposed FY 2013 service level changes developed for consideration, detail sources of funding, and how funds are proposed to be allocated, and inform the City Council and community about the proposed service plan, and answer questions of the City Council. Mayor Kelly expressed appreciation to the City Manager and staff for development of the Fiscal Year 2013 proposed budget. City Manager Fadden reviewed the annual budget preparation process, community priority budget development, and budget philosophy, and stated with this budget, staff is recommending allocating resources according to the priorities of our citizens and City Council, while maintaining the conservative fiscal approach that has allowed Colleyville to attain and maintain an AAA bond rating. The service delivery plan maintains or enhances the programs and services identified by our citizens as priorities including economic development, infrastructure improvements, and public safety, without an increase to the City's tax rate. , . , ,.~ _ ~ ,,, a~ ~ . . . . . . ~ .. ,. ~. . ~ . , ~ n ~ .,~ - . . . .o..i,~ u , .,:. . , , ~ ~: n~ .- J i.. . ,.,_x. ~ . .. City Council Worksession Minutes August 9, 2012 Discussion ensued regarding the City's partnership with the Colleyville Chamber of Commerce, the City hosting the Colleyville Area Chamber of Commerce monthly luncheons at the Colleyville Center, and street maintenance, and capital infrastructure funding resources. City Manager Fadden stated a true capital improvement long-term program will be developed and presented to City Council for consideration, and a discussion of the proposed tiered water rate structure will be presented during the August 21, 2012, Pre Council meeting. Public Works Director Bob Lowry stated staff will present a recommendation, to City Council, for utilization of $2.4 million for capital expenditures and develop a five-year priority list of projects. Assistant City Manager and Chief Financial Officer Terry Leake reviewed the variations between the Fiscal Year 2012 budget and Fiscal Year 2013 proposed budget. Community Development Director Ron Ruthven provided information regarding the content and benefit of a Master Plan update and stated staff will provide City Council information regarding the scope of a master plan update. Discussion ensued regarding available funding sources for the master plan update. Community Development Director Ron Ruthven provided information on previous master plans and the efficiencies to be gained from updating the master plan. There was discussion regarding the Colleyville Exchange program and the Library, Parks and Recreation and Community Development Department staffing plan. Economic Development Director Marty Wieder provided an overview of the Colleyville Exchange Program. City Council requested a report reflecting the economic development incentives awarded to date. City Manager Jennifer Fadden provided information regarding current and proposed staffing levels in the Community Development, Parks and Recreation, and Library Departments. Discussion ensued regarding utilization of the L. D. Lockett House and the Senior Center rebranding study. City Manager Jennifer Fadden stated the Parks and Recreation Open Space Master Plan provides direction regarding use of the Senior Center and the L. D. Lockett House, and staff will provide an analysis of the potential use and associated costs for the L. D. Lockett House for City Council consideration. _ , , ..._ : ,u. .. . , ,. .f :, . ., .,~ .,, . .. ~ . ,~ ,,,.. , . City Council Worksession Minutes August 9, 2012 Public Works Director Bob Lowry provided information regarding the need for a new Colleyville Center roof. Colleyville Center Manager Lin Przybyl spoke regarding the current need for chairs at the Center. There was discussion regarding the three-year comprehensive plan to replace all City Hall and Justice Center audio and visual equipment, the hardware and software used within the City, the addition of an administrator position, and the capabilities of the Munis and Laserfiche software. City Manager Jennifer Fadden stated $169,000 is proposed in the FY 2013 budget, to replace "back-end" equipment for broadcasting and addressed the proposed Information Technology System Administrator position. Information Services Manager Chris Pena spoke regarding the management of the software and hardware systems throughout the City. There was discussion regarding the proposed project engineer position, an increase to the special events budget, replacement of the Fire Department Battalion Chief vehicle, and ambulance, traffic officer positions, the citizen's academies, emergency announcement enhancements, sidewalks, and agency agreements. City Council requested information regarding trash and organic waste program options, recycling data, and Sidewalk Committee recommendations. Police Chief Mike Holder spoke regarding the decrease in alarm fee revenue and stated the program and process for collecting fees will be reviewed to determine level of success, and stated the number of false alarm calls have been reduced. City Council requested a presentation by the Metroport Teen Court Coordinator, and regular Teen Court program reports reflecting the City's participation level. Councilmember Mike Taylor provided the latest Metroport Teen Court Report to City Council. Discussion ensued regarding the number of full-time and part-time personnel, compensation, proposed one-time lump sum payment, retiree benefits, a compensation study, and City personnel policies. City Council requested additional employee compensation options. City Manager )ennifer Fadden stated the Historical Preservation Committee is working on a plan and recommendation for the Bidault House and a report will be provided to the City Council. City Council Worksession Minutes August 9, 2012 There was general discussion regarding the over 65 ad valorem tax exemption, Pteasant Run Road and Pleasant Run Trail, cost recovery and use figures for Colleyville Center, and City services. City Council directed staff to provide a comparison of Colleyville's debt service and service levels compared to area cities. 3. ADJOURNMENT There being no further business before the City Council, Mayor Kelly adjourned the meeting at 9:18 p.m. APPROVED BY A VOTE OF ~ AYES, NAYS, AND O ABSTENTIONS ON THIS THE ~' DAY OF 2012. ~1 Minutes ;~akenfand . ~ ~ . C~nthia Singleton, TRMC, CMC City Secretary '~ ~ /~ . _ ., , . ~ s . .,4 ... . ~ ~ ,n. ~ , ~ , ~, ~ t. , . ~ , ~ , . . ., ,_.,~_