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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-06/16/2020 City of Colleyville Page 1 City of Colleyville Agenda Colleyville Crime Control and Prevention District Board Worksession City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 16, 2020 4:30 p.m. Executive Conference Room City Hall - 100 Main Street 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2021 budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 12, 2020 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 6/16/2020 Number Type Public Hearing Agenda Items Department Police Title Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2021 budget Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year. This agenda item provides for discussion of the proposed FY 2021 CCCPD budget and a public hearing to allow for public input. State law also requires the CCCPD Board to adopt an annual budget at least 80 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, July 7, 2020, for the Board to approve the FY 2020 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2021 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2021 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1.FY 2021 CCCPD Budget Presentation 2.FY 2021 - FY 2025 CCCPD Projection 3.CCCPD Line Item Budget Discussion of Proposed FY 2021 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Board Worksession June 16, 2020 Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Updates from FY19 Updates on FY20 Items New Sergeant Position Approved for FY20 •Implemented into the organization and filled! New Part-Time Accreditation Coordinator Approved for FY20 •Implemented into the organization and filled! Additional Targeted Training Funding Approved for FY20 •Purchased SurviVR Viritual Reality Training System which has de-escalation techniques imbedded in every scenario. •Lt. Graves certified as ICAT (Integrating Communications, Assessment, and Tactics) Instructor and is in process of providing training to entire department by end of June. FY20 Updates New Funding for Investigative Software Approved for FY20 •We are in the middle of implementing an Early Warning System and an Internal Affairs System which is required for CALEA accreditation. New Funding for CAD/RMS System Replacement Approved for FY20 •Consortium of Colleyville, Southlake, Keller, and Grapevine are currently in the vendor / software selection process and should begin the implementation in the fall. Implementation will take approximately 18 months. FY20 Updates Ongoing Initiatives: •Funding of salary and benefits for twelve (12) sworn officer positions. •We are currently authorized for 44 sworn City-wide. •Funding for a part-time Accreditation Coordinator position. •Funding for two part-time Public Service Officer positions. •Records Management System software (CRIMES) and maintenance. •Crime Reports Analytical Mapping Software. •Various Software Maintenance Agreements. •Participation in the Metroport Teen Court Program at one-quarter of the regional costs. FY 21 Proposed Budget Ongoing Initiatives (cont.): •All Police Department vehicles funded through CCCPD budget. •Utilizing Enterprise for all fleet needs City-wide. •Continuation of weapons replacement schedule. •Funding for SWAT training and equipment. We fill up to three slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and ongoing replacement, these items include collapsible rubber base traffic cones for each patrol unit. •Funding for software license for the two radar signs. This program allows for timely, effective, and accurate reporting of all data collected by our two radar signs. FY 21 Proposed Budget Ongoing Initiatives (cont.): •Funding for Early Warning System / Internal Affairs System Annual Subscription. •Funding for Crime Scene Response. •Funding for annual training for de-escalation / crisis intervention and leadership development training. Capital Expenses: •Reminder: previous capital expenses for facilities maintenance have been moved out of the CCCPD budget and into the City’s Capital Improvement Fund. FY 21 Proposed Budget •Five-Year projection allows for longer term planning and forecasting. •Current expenditures funded by the CCCPD are projected to continue. •Certain equipment replacement, capital, and facility needs vary from year to year. •As of FY20, the CCCPD remains debt-free. CCCPD Fund 5-Year Projections Questions and Discussion COLLEYVILLE CRIME CONTROL DISTRICT FY 2020 THROUGH FY 2025 PROJECTION ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 BEGINNING FUND BALANCE $1,298,863 $1,298,863 $1,420,796 $1,049,720 $1,161,204 $1,225,163 $1,240,037 REVENUES: 1/2 CENT SALES TAX REVENUE (+0-1.5% PROJECTED)$1,763,183 $1,763,183 $1,900,000 $1,900,000 $1,928,500 $1,957,428 $1,957,428 INTEREST INCOME $8,000 $8,000 $8,000 $8,080 $8,161 $8,242 $8,325 USE OF AVAILABLE CASH $375,000 $0 $550,000 $0 $0 $0 $0 TOTAL REVENUES $2,146,183 $1,771,183 $2,458,000 $1,908,080 $1,936,661 $1,965,670 $1,965,753 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 SOFTWARE - ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 SOFTWARE - EARLY WARNING/INTERNAL AFFAIRS $5,500 $5,500 $5,949 $5,949 $5,949 $5,949 $5,949 SOFTWARE - INVESTIGATIVE TOOL $9,750 $9,750 $9,750 $9,750 $9,750 $9,750 $9,750 SOFTWARE - CRIME REPORTS ANALYTICAL CRIME MAPPING $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 TRAINING - LEADERSHIP DEVELOPMENT $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 TRAINING - DE-ESCALATION & CRISIS INTERVENTION $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $0 $0 $0 $0 $0 $25,000 $25,000 OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $16,825 $16,825 $16,825 $11,450 $11,450 $16,825 $16,825 PERSONNEL: 12 POLICE OFFICERS $918,755 $1,193,514 $1,272,741 $1,317,287 $1,363,392 $1,411,111 $1,460,500 MOVE OFFICER FROM GENERAL FUND FY 2019 $105,000 $0 $0 $0 $0 ADDITIONAL 2 PT PUBLIC SAFETY OFFICERS $48,754 $0 $0 $0 $0 MOVE OFFICER FROM GENERAL FUND FY 2020 $105,000 $0 $0 $0 $0 ADDITIONAL SERGEANT IN FY 2020 $100,000 $0 $0 $0 $0 PT ACCREDITATION COORDINATOR $27,000 $0 $0 $0 $0 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 EQUIPMENT: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 TWO RADAR SIGNS- LICENSES $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 VEHICLES: ANNUAL REPLACEMENT FUNDING $262,500 $262,500 $262,650 $291,000 $321,000 $321,000 $271,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $0 $0 $0 $0 $0 $0 $0 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CAPITAL - REPLACE CAD/RMS SYSTEM $375,000 $0 $550,000 $0 $0 $0 $0 TOTAL EXPENDITURES $2,135,244 $1,649,250 $2,279,076 $1,796,597 $1,872,702 $1,950,796 $1,950,185 EXCESS REVENUES OVER EXPENDITURES ^^$10,939 $121,933 $178,924 $111,483 $63,959 $14,874 $15,568 ENDING FUND BALANCE $934,802 $1,420,796 $1,049,720 $1,161,204 $1,225,163 $1,240,037 $1,255,606 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT CCCPD FUND REVENUES 1 DEPARTMENT SUMMARIES POLICE – ADMINISTRATION 2 POLICE – PATROL 4 CAPITAL EQUIPMENT RESERVE 5 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 1 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget ACCOUNTS FOR: CRIME DISTRICT FUND VENDOR QUANTITY UNIT COST 2021 Proposed 0000 UNDEFINED ____________________________________________ 0270000 027-0000-5301 SALES TAX -1,900,000.00 0270000 027-0000-5716 EARNED INTEREST 8,000.00 TOTAL UNDEFINED -1,892,000.00 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 2 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget ACCOUNTS FOR: CRIME DISTRICT FUND VENDOR QUANTITY UNIT COST 2021 Proposed 2310 POLICE ADMINISTRATION ____________________________________________ 0272310 027-2310-6221 AUDIT 1,850.00 0272310 027-2310-6225 COMPUTER SERVICES 71,691.00 * 1.00 49,500.00 49,500.00 Police Software Annual Maintenance Contract 1.00 5,492.00 5,492.00 Crime Reports Crime Mapping Software 1.00 1,000.00 1,000.00 Off-Duty Website Annual Fees/Maintenance 1.00 5,949.00 5,949.00 Early Warning/Internal Affairs; 2021 update: increase of $449 1.00 9,750.00 9,750.00 Investigative Tool 0272310 027-2310-6226 MISC. CONTRACTUAL SERVICES 597,325.00 * 1.00 16,825.00 16,825.00 CALEA Accreditation 1.00 5,000.00 5,000.00 Crime Scene Response Unit 1.00 2,500.00 2,500.00 Recruiting and hiring process 1.00 3,000.00 3,000.00 Two radar signs- licenses 1.00 550,000.00 550,000.00 CAD/RMS System replacement 1.00 10,000.00 10,000.00 Leadership Development Training 1.00 10,000.00 10,000.00 De-escalation and crisis intervention training 0272310 027-2310-6227 MAINTENANCE AGREEMENT 3,219.00 * 1.00 3,219.00 3,219.00 Netmotion Wireless Maintenance Agreement 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 3 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget ACCOUNTS FOR: CRIME DISTRICT FUND VENDOR QUANTITY UNIT COST 2021 Proposed 0272310 027-2310-6290 TEEN COURT 33,750.00 0272310 027-2310-6321 FIRE ARMS SUPPLIES 10,000.00 * 1.00 10,000.00 10,000.00 Annual weapons replacement program 0272310 027-2310-6360 MINOR OPERATING OUTLAY 15,850.00 * 1.00 5,000.00 5,000.00 Safety equipment and replacement 1.00 6,150.00 6,150.00 SWAT Equipment and training 1.00 4,700.00 4,700.00 Ticket writer replacement 0272310 027-2310-6650 MOTOR VEHICLES 262,650.00 * 1.00 180,000.00 180,000.00 Replacement - Patrol Vehicles 1.00 31,000.00 31,000.00 Admin Vehicles 1.00 51,650.00 51,650.00 Vehicle for new sergeant TOTAL POLICE ADMINISTRATION 996,335.00 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 4 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget ACCOUNTS FOR: CRIME DISTRICT FUND VENDOR QUANTITY UNIT COST 2021 Proposed 2370 POLICE PATROL ____________________________________________ 0272370 027-2370-6101 SALARIES 936,857.00 0272370 027-2370-6105- SALARY SAVINGS -3,006.00 0272370 027-2370-6141 FICA EXPENSE 70,561.00 0272370 027-2370-6142 GROUP HEALTH INSURANCE 151,509.00 0272370 027-2370-6143 WORKERS' COMPENSATION 13,648.00 0272370 027-2370-6145 UNEMPLOYMENT COMPENSATION 3,105.00 0272370 027-2370-6146 RETIREMENT 87,186.00 0272370 027-2370-6147 INCENTIVE PAY 6,900.00 0272370 027-2370-6148 LONGEVITY PAY 5,981.00 TOTAL POLICE PATROL 1,272,741.00 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 5 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget ACCOUNTS FOR: CRIME DISTRICT FUND VENDOR QUANTITY UNIT COST 2021 Proposed 6310 CAPITAL EQUIPMENT RESERVE ____________________________________________ 0276310 027-6310-6810- CAPITAL EQUIPMENT RESERVE 10,000.00 * 1.00 10,000.00 10,000.00 Transfer to Capital Equipment Replacement Fund for In-Car Mobile Digital Computer System TOTAL CAPITAL EQUIPMENT RESERVE 10,000.00 TOTAL CRIME DISTRICT FUND 387,076.00 GRAND TOTAL 387,076.00 ** END OF REPORT - Generated by Kyle Lester ** 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 6 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget ACCOUNTS FOR: CRIME DISTRICT FUND VENDOR QUANTITY UNIT COST 2021 Proposed Field # Total Page Break Sequence 1 1 Y Y Sequence 2 2 Y Y Sequence 3 0 N N Sequence 4 0 N N Report title: 06/12/2020 08:35 |CITY OF COLLEYVILLE |P 6 klester |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts PROJECTION:20212 FY 2021 CCCPD Budget FOR PERIOD 99 Report type:3 Include employee with benefit detail:N Budget level: 4 Percentage change calculation method:1 Print detail lines:B Print first or second year of budget requests:F Print revenue as credit:N Include cfwd in rev bud:N Include cfwd in actuals:N Print totals only:N Include segment code:N Include report grand totals by account type:N Print full GL account:Y Double space:N Suppress zero bdgt accts:Y Print as worksheet:N Print percent change or comment:C Print text:N Amounts/totals exceed 999 million dollars:N Print five budget levels:N Report view:D Find Criteria Field Name Field Value Org Object Project Account type Account status