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HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-07/11/2017City of Colleyville                                                                                    Page 1 Colleyville Crime  Control and Prevention  District Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, July 11, 2017 4:00 p.m. City Council Chambers Third Floor ­ City Hall 1.CALL TO ORDER 2.CONSENT: READING AND PUBLIC HEARING ­ RESOLUTION R­17­ 0074    2a Approval of the minutes of the Colleyville Crime Control and  Prevention District Worksession of June 20, 2017    2b Approval of the minutes of the Colleyville Crime Control and  Prevention District Board of Directors Meeting of June 21, 2016 3.RESOLUTION(S): READING AND PUBLIC HEARING     3a Resolution R­17­0075   Approval of the Fiscal Year 2018 Colleyville Crime Control and  Prevention District Budget     3b Resolution R­17­0076   Election of a President and Vice President of the Colleyville Crime  Control and Prevention District Board of Directors 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 7,  2017 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville Board, Commission, or Committee may be in  attendance at this meeting. Colleyville Crime Control and Prevention District Agenda July 11, 2017    City of Colleyville                                                                                                       Page 2 Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the City Secretary at least 48 hours in advance at  817.503.1130, and reasonable accommodations will be made to assist you.  RESOLUTION R-17-0074 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JULY 11, 2017 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 20, 2017 b. Approval of the minutes of the Colleyville Crime Control and Prevention District Board of Directors Meeting of June 21, 2016 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE 11 TH DAY OF JULY 2017. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Amy Shelley, TRMC Bobby Lindamood City Secretary President Vice President Richard Newton Director Kathy Wheat Director Nancy Coplen President Bobby Lindamood Director Tammy Nakamura Director George Dodson Director Mike Taylor City of Colleyville Page 1 City of Colleyville Colleyville Crime Control and Prevention District Board Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 20, 2017 The Colleyville Crime Control and Prevention District Board Meeting was called to order on June 20, 2017, at 4:00 p.m., by Vice President Richard Newton. ROLL CALL: Vice President Richard Newton and Directors Tammy Nakamura, Kathy Wheat, and Mike Taylor were present. ABSENT: President Bobby Lindamood Director Dodson arrived at 4:07 p.m., Director Coplen arrived at 4:27 p.m. City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Assistant Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Accounting Manager Karen Hines, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, and Assistant City Secretary Christine Loven. Vice President Newton welcomed and introduced City Manager Jerry Ducay. 2.DISCUSSION AND PUBLIC HEARING 2a Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2018 (FY 2018) budget Strategic Services Manager Adrienne Lothery provided a review of the Colleyville Crime Control and Prevention District budget, noted it is funded with a half-cent sales tax and has small interest earnings. Assistant Police Chief Robert Hinton presented the Proposed FY 2018 CCCPD budget. Assistant Chief Hinton noted the proposed budget contained funding salaries and benefits of nine sworn officer positions, and stated the staffing plan approved and enacted beginning in FY2012 was finalized in FY2016, and included placing all new positions in this budget. Mayor Newton asked staff about the 2012-2016 staffing plan. Assistant Chief Hinton stated the plan allowed for one officer position in the CCCPD budget, until staffing of 43 officers were achieved in 2016. City of Colleyville Page 2 CCCPD Minutes - DRAFT June 20, 2017 Assistant Chief Hinton noted the proposed budget also allows for CCCPD Records Management System software (CRIMES) and maintenance; Crime Reports Analytical Software; various software maintenance agreements, participation in the Metroport Teen Court Program at one-quarter of the regional costs; and a regional crime scene response unit. Mayor Newton asked staff if the CRIMES software is cost efficient. Assistant Chief Hinton stated it is cost efficient and is used by Colleyville, Southlake, and Keller. Chief Holder also stated the pricing for CRIMES is based on population. Director Nakamura asked staff if maintenance is included in the fee. Assistant Chief Hinton responded yes. Assistant Chief Hinton stated Colleyville, along with the cities of Keller, Southlake, North Richland Hills, and Haltom City desire to move forward with the Regional Crime Scene Response Unit and each entity is earmarking funding. Director Taylor asked staff what the total cost of the Regional Crime Scene Response Unit will be. Assistant Chief Hinton replied costs are between $79,000 and $800,000, dependent on the other agencies involvement. Assistant Chief Hinton went on to say the Crime Scene Response Unit would be used for homicide scene management. Director Taylor asked staff if the other agencies are afraid of the commitment of funds, how are they responding to crime scenes now. Assistant Chief Hinton stated he will speak on behalf of Colleyville. Assistant Chief Hinton said in Colleyville’s case, when we had a homicide, the FBI was called in, but what is critical in a homicide is accurate and controlled crime scene processing with experienced personnel, and in this case, there was a delay in time assistance, which would be eliminated with the response unit. Director Taylor asked staff what would happen if there were two simultaneous incidents in different cities, which city’s scene would receive the priority. Assistant Chief Hinton replied all cities will have trained personnel and the assumption would be there would be two response teams, one for each incident. Vice President Newton asked staff if the department has considered changing the in car camera technology. Assistant Chief Hinton replied, yes, but not for six more months. Vice President Newton asked staff what the value is of Commission on Accreditation for Law Enforcement Administration (CALEA). Assistant Chief Hinton replied the greatest value is the accreditation and that it pushes the department to make changes, meet industry standards, and provides review of policy and procedures, and networking and interaction with other departments. He also stated the accreditation is a three year process. Chief Holder also noted the City of Colleyville Page 3 CCCPD Minutes - DRAFT June 20, 2017 accreditation lessens the City’s liability, and Keller and Southlake are already accredited. Director Wheat asked staff if the accreditation is based on city size. Chief Holder replied most cities are about our size. Director Nakamura asked staff why is year one of the accreditation projected at $11,000 and the following years at $6,000. Assistant Chief Hinton stated all of the upfront costs of the national standards recognition statewide is encumbered in the first year, the second year is lower, and the third year, which is when the assessors arrive and go through everything to approve accreditation, is your highest year. The total process will be approximately $24,000. City Manager Jerry Ducay asked staff if there was any monetary benefit to the accreditation, not related to insurance. Assistant Chief Hinton noted the liability and stated the department has gone through the check list and believe they are qualified for accreditation. Director Taylor asked staff if accreditation is achieved and it lessens our liability, what happens if we fail, is that a breach in security. Assistant Chief Hinton said potentially yes, however in court, our credibility is following the SOP. Director Taylor asked staff if we would have to meet state standards if we re- opened the jail and if there was a benefit to re-opening the jail. Assistant Chief Hinton replied there is no benefit to re-opening the jail and he would recommend against it. Vice President Newton noted the salary increase for the officers is 9.2 percent higher. Manager Lothery explained promotions, retirements, and benefit costs are projected here at a four percent increase. Director Taylor asked Vice President Newton when the classification and compensation presentation will be given. Vice President Newton replied it will be discussed with City Council at the July 11, 2017 meeting. Director Taylor asked staff if we know if there are a lot of officers at above or average and can we prepare for movement. Assistant Chief Hinton replied we are always projecting ahead. Chief Holder said in the past, the budgeting has been for an instituted lateral system and currently we are not competitive. Director Taylor asked staff why there is a need for weapons maintenance and repair. Assistant Chief Hinton responded hand guns require parts and maintenance; new equipment issues to new hires; tasers have a two to three year life cycle; and ammunition is expensive. City of Colleyville Page 4 CCCPD Minutes - DRAFT June 20, 2017 Assistant Chief Hinton stated they are also requesting to purchase a Kevlar vest and helmet for each police car. Vice President Newton asked staff what is the SWAT funding for. Assistant Chief Hinton stated the City has always been a member of the SWAT. Currently, there are two officers who have tested and been chosen to serve the SWAT. The funding is for training and equipment. Director Wheat asked staff if the budget covers one person. Assistant Chief Hinton replied yes. Director Nakamura asked staff what is the primary purpose of the radar signs. Assistant Chief Hinton replied they were used to obtain traffic data, and as a response to neighborhoods with traffic and speed concerns. City Manager Jerry Ducay asked if the City has any stealth units. Chief Holder replied the public works department does. Director Wheat asked staff how much the units cost. Assistant Chief Hinton replied $1,500. Director Dodson asked staff what the $1,500 covers. Assistant Chief Hinton replied software. Vice President Newton opened the public hearing at 5:07 p.m. There was no one present wishing to speak and Vice President Newton closed the public hearing at 5:07 p.m. 3. ADJOURNMENT There being no further business before the Board, Vice President Newton adjourned the meeting at 5:09 p.m. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 11TH DAY OF JULY 2017 Minutes taken and prepared by: Christine Loven Assistant City Secretary City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 21, 2016 4:30 p.m. City Council Chambers Third Floor, City Hall The Colleyville Crime Control and Prevention District Board of Directors meeting was called to order by Director Richard Newton on June 21, 2016, at 4:32 p.m. ROLL CALL: Directors: Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, and Nancy Coplen were present. Absent: Director Mike Taylor City Manager Jennifer Fadden, Treasurer Brian Hogan, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Accounting Manager Karen Hines, Information Services Manager Chris Pena, Strategic Services Manager Adrienne Lothery, and City Secretary Amy Shelley were also present 2. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-0071 2a Approval of the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board Worksession of June 6, 2016 2b Approval of the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors Meeting of June 16, 2015 Director Newton read Resolution R-16-0071 in its entirety. Director Newton opened the public hearing at 4:34 p.m. There was no one present wishing to speak concerning this item and Director Newton closed the public hearing at 4:34 p.m. Director Coplen moved to approve Resolution R-16-0071. Director Nakamura seconded the motion. The motion carried with the following vote: Aye: 6 - Directors Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, and Nancy Coplen City of Colleyville Page 2 Colleyville Crime Control and Prevention District DRAFT - Minutes June 21, 2016 Absent 1 – Director Mike Taylor Director Mike Taylor arrived at the meeting at 4:35 p.m. 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-16-0072 Approval of the Fiscal Year 2017 (FY 2017) Colleyville Crime Control and Prevention District Budget Director Newton read Resolution R-16-0072 in its entirety. Assistant City Manager/Director of Public Safety Mike Holder presented this item and briefed the Board. Director Newton opened the public hearing at 4:36 p.m. There was no one present wishing to speak concerning this item and Director Newton closed the public hearing at 4:36 p.m. Director Newton asked staff if this is an ongoing annual fee for the Crime Scene Response Team. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Director Newton asked staff if this will be done with an Interlocal Agreement. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Director Newton asked staff how often is the FBI or some other agency called in. Assistant City Manager/Director of Public Safety Mike Holder replied we average half a dozen to 10 times a year. Director Newton asked staff what is the experience with them coming and getting done what you need done, or how long did you have to wait before they arrived. Assistant City Manager/Director of Public Safety Mike Holder replied the one very major crime, it was a difficult situation, but it was hours, and it kept a family out of the house for an extended period of time. He added by working with a local partner, we will not have those issues. Director Newton asked staff if this agreement will off load the work of the detectives. Assistant City Manager/Director of Public Safety Mike Holder replied yes. City of Colleyville Page 3 Colleyville Crime Control and Prevention District DRAFT - Minutes June 21, 2016 Director Newton asked staff about the maintenance contracts or agreements on software, are they all leases or a fixed cost. Assistant City Manager/Director of Public Safety Mike Holder replied they are all annual costs, with a slight cost increase over the past five years. Director Newton asked staff if these will be going up at some point. Assistant City Manager/Director of Public Safety Mike Holder replied at some point they will, but they are small in nature. Director Newton asked staff how many vacancies there are. Assistant City Manager/Director of Public Safety Mike Holder replied three, there is one person going through the final stages of our hiring process, and two others in the pipeline, it is anticipated the vacancies will be filled soon. Director Newton asked staff about the age of the current battery. Information Services Manager Chris Pena replied the current battery backup system was put in place in 2003, and it has been maintained, but it is at the end of life. Director Newton asked staff if the whole system will be replaced, or just the battery. Manager Pena replied the system, the batteries are replaced every two years. Director Lindamood asked staff if the batteries are tested. Manager Pena replied we are currently on a maintenance plan and it is checked every two years. Director Lindamood asked staff if there is a credit back on those. Manager Pena replied yes, we partner with a local person in Colleyville. Mayor Newton asked staff if there are generators. Manager Pena replied yes, and it is maintained by the service department, but if we lose power, we spend two hours trying to get the equipment back on. Director Coplen asked staff if there is a reason the funding for this comes out of CCCPD and not the General Fund. Assistant City Manager/Director of Public Safety Mike Holder replied this is an allowable use of this fund since this is the data for the police department. Director Newton asked staff about what was paid for the Tahoes. Assistant City Manager/Director of Public Safety Mike Holder replied $31,000, and added it is almost as much to equip them. He added we gain about $7,000 on the resale value. City of Colleyville Page 4 Colleyville Crime Control and Prevention District DRAFT - Minutes June 21, 2016 Director Newton asked staff how many vehicles they have. Assistant Police Chief Robert Hinton replied there are 13 marked, eight for administrative, one truck for code enforcement, and one SWAT vehicle. Director Newton asked staff what is the SWAT vehicle. Assistant City Manager/Director of Public Safety Mike Holder replied it is an armored vehicle that is our contribution to the regional SWAT team, which provides some cover and concealment that is used by all four cities in the regional SWAT program. He added the vehicle was donated to Colleyville for $10, and we used some seizure money to outfit it. Director Newton asked staff if the computer units for the vehicles are special computers with special mountings. Assistant City Manager/Director of Public Safety Mike Holder replied the computers are hardy laptops with a special mount. Director Short asked staff if the officer being added to the CCCPD budget is for an existing officer. Assistant City Manager/Director of Public Safety Mike Holder replied correct, we are not adding a new officer nor increasing the staffing. Director Short asked staff about the body cameras. Assistant City Manager/Director of Public Safety Mike Holder replied he would prefer for the technology to be seamless, in other words to talk with the in-car video system, so that there is one video file for one incident. He stated we are at the end of life with the servers, and the in car cameras are needing to be replaced. He stated they have an internal policy; however, best practices suggest getting citizen input relative to privacy issues. He stated there will also be technology issues with storing and managing the data. He stated he has additional concerns with straddling this fund with significant costs. Director Putnam asked staff about the business case, what is the cost benefit, as it does not seem to be a need in this community. Assistant City Manager/Director of Public Safety Mike Holder replied he has not seen a business case, he knows that it is beneficial to law enforcement, although it is starting to see its challenges. Director Newton asked staff if this was a City Council or an internal initiative. Assistant City Manager/Director of Public Safety Mike Holder replied it was City Council driven for staff to look at, since the entire nation was looking at it. Director Taylor moved to approve Resolution R-16-0072. Director Nakamura seconded the motion. Director Newton requested an amendment to the motion for the resolution to include “use of the fund balance - $343,350.” Directors Taylor and Nakamura accepted the amendment. City of Colleyville Page 5 Colleyville Crime Control and Prevention District DRAFT - Minutes June 21, 2016 Director Short asked staff when the CCCPD is scheduled to expire. Assistant City Manager/Director of Public Safety Mike Holder replied 2023. Director Short stated as more officers are added, there is a risk if this district is not renewed. Director Newton agreed. The motion carried with the following vote: Aye: 7 - Directors Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, Nancy Coplen, and Mike Taylor 3b Resolution R-15-0070 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Director Newton read Resolution R-16-0073 in its entirety. Director Newton opened the public hearing at 5:21 p.m. There was no one present wishing to speak concerning this item and Director Newton closed the public hearing at 5:21 p.m. Director Nakamura nominated Director Lindamood as President and Director Newton as Vice President. Director Lindamood accepted the nomination as President, and Director Newton as Vice President. Director Putnam nominated Director Lindamood as President, and Director Newton as Vice President. Director Newton accepted the nomination for Vice President, and nominated Director Lindamood as President. Director Taylor moved to approve Resolution R-16-0073 appointing Director Lindamood as President, and Director Newton as Vice President. Director Nakamura seconded the motion. The motion carried with the following vote: Aye: 7 - Directors Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, Nancy Coplen, and Mike Taylor City of Colleyville Page 6 Colleyville Crime Control and Prevention District DRAFT - Minutes June 21, 2016 4. ADJOURNMENT There being no further business before the Board, Vice President Newton adjourned the meeting at 5:25 p.m. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 07/11/2017 Number Resolution R-17-0075 Type Resolution Department Police Title Approval of the Fiscal Year 2018 Colleyville Crime Control and Prevention District Budget Strategic Plan 2.4 Demonstrate stewardship of public resources 2.1 Provide responsive, efficient city services Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year and adopt a budget at least 80 days before the start of the fiscal year. The CCCPD Board held a public hearing on the proposed FY 2018 CCCPD budget on June 20, 2017 and advertised this public hearing in the Fort Worth Star-Telegram on Friday, June 9, 2017, per the 10 day advance requirement. This agenda item allows the Board to comply with the requirement to approve the proposed FY 2018 CCCPD budget at least 80 days prior to October 1, 2017 (July 12, 2017 deadline). During the discussion of the FY 2018 proposed CCCPD budget on June 20, 2017, staff presented a complete FY 2018 budget proposal and a five-year forecast based on current information. No changes to the FY 2018 proposed CCCPD budget were requested, with the understanding that a CCCPD budget amendment may be necessary in the future based on decisions regarding implementation of the Compensation and Classification Study recommendations. Staff is seeking Board approval of the proposed FY 2018 expenditures. Upon Board approval, the CCCPD budget must be submitted to the City Council for consideration within 10 days. There is currently an item scheduled for the July 18, 2017 City Council meeting agenda to allow for City Council consideration (1st reading of the CCCPD budget ordinance), should the Board approve the FY 2018 CCCPD budget at this meeting. The July 18th City Council agenda item for first reading of the CCCPD budget ordinance will also serve as the required public hearing by the governing body and will be advertised in the Fort Worth Star-Telegram on Friday, July 7, 2017, per the 10 day advance requirement. CCCPD Board Agenda Briefing 3a City of Colleyville Page 2 Attachments 1.FY 2018 Proposed Budget 2.Resolution R-17-0075 COLLEYVILLE CRIME CONTROL DISTRICT FY 2017 THROUGH FY 2022 PROJECTION ADOPTED PROJECTED PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 BEGINNING FUND BALANCE $1,381,476 $1,483,659 $1,438,234 $1,194,329 $972,451 $1,022,872 $889,441 REVENUES: 1/2 CENT SALES TAX REVENUE*$1,613,620 $1,700,000 $1,700,000 $1,717,000 $1,734,170 $1,751,512 $1,769,027 INTEREST INCOME $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 USE OF AVAILABLE CASH $343,350 $246,970 $444,643 $425,518 $0 $133,431 $0 TOTAL REVENUES $1,958,470 $1,948,470 $2,146,143 $2,144,018 $1,735,670 $1,886,443 $1,770,527 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 REGIONAL RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 REGIONAL CRIME SCENE RESPONSE UNIT $10,000 $0 $10,000 $10,000 $10,000 $10,000 $10,000 CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,949 $3,949 $3,949 $3,949 $3,949 $3,949 $3,949 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $0 $0 $11,000 $6,000 $6,000 $6,000 $6,000 PERSONNEL: 9 POLICE OFFICERS $770,103 $770,103 $841,350 $883,418 $927,589 $973,968 $1,022,667 ADDITIONAL OFFICER IN FY 2019 $0 $0 $0 $85,000 $89,250 $93,713 $98,398 ADDITIONAL SERGEANT IN FY 2021 $0 $0 $0 $0 $100,000 $105,000 $110,250 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 CAPITAL - FACILITY NEEDS ASSESSMENT $30,000 $30,000 $0 $0 $0 $0 $0 UPS BATTERY BACKUP REPLACEMENT $85,000 $85,000 $0 $0 $0 $0 $0 JUSTICE CENTER DUMPSTER ENCLOSURES $0 $0 $0 $10,000 $0 $0 $0 HVAC REPLACEMENT - JUSTICE CENTER $0 $0 $0 $0 $0 $237,000 $0 METAL ROOF COATING - JUSTICE CENTER $0 $0 $0 $0 $167,200 $0 $0 CARPET & VCT TILE REPLACEMENT - JUSTICE CENTER $0 $0 $0 $0 $0 $88,052 $0 VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $113,000 $113,000 $206,600 $206,600 $206,600 $206,600 $206,600 REPLACEMENT - MOTORCYCLE (TWO)$0 $0 $0 $12,500 $12,500 $0 $0 REPLACEMENT - ADMINISTRATIVE VEHICLES $121,500 $121,500 $27,000 $27,000 $27,000 $27,000 $27,000 NEW VEHICLE (FOR NEW OFFICERS)$0 $0 $0 $51,650 $0 $0 $0 EQUIPMENT: $8,500 $8,500 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $0 $0 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $0 $0 $5,000 $5,000 $5,000 $5,000 $5,000 BALLISTIC TAC PLATE CARRIERS AND HELMETS $0 $0 $13,500 $0 $0 $0 $0 TWO RADAR SIGNS- LICENSES $0 $0 $3,000 $3,000 $3,000 $3,000 $3,000 IN CAR CAMERAS & SERVER $0 $0 $195,000 $0 $0 $0 $0 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $503,862 $503,862 $501,845 $509,100 $0 $0 $0 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 TOTAL EXPENDITURES $1,756,925 $1,746,925 $1,945,405 $1,940,378 $1,685,249 $1,886,443 $1,620,025 EXCESS REVENUES OVER EXPENDITURES ^^$201,545 $201,545 $200,738 $203,640 $50,421 $0 $150,502 ENDING FUND BALANCE $1,239,670 $1,438,234 $1,194,329 $972,451 $1,022,872 $889,441 $1,039,943 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,545) FOR DEBT SERVICE PAYMENT IN FY 2017 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,738) FOR DEBT SERVICE PAYMENT IN FY 2018 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($203,640) FOR DEBT SERVICE PAYMENT IN FY 2019 *NOTE: SALES TAX GROWTH PROJECTION OF 0% IN FY 2018, 1% IN FY 2019 - FY 2022 L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT RESOLUTION R-17-0075 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2018 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS,the laws of the State of Texas require an annual budget be adopted by the Board of Directors; and WHEREAS,the laws require the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate, and the projected ending fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1.THAT the Fiscal Year 2018 budget amounts for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2017 $1,948,470 Projected Cash on Hand as of October 1, 2017 $1,438,234 Revenues $2,146,143 Expenditures $1,945,405 Projected Ending Fund Balance at September 30, 2018 $1,194,329 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _____ AYES, _____ NAYS, AND _____ ABSTENTIONS ON THIS THE 11th DAY OF JULY 2017. President Bobby Lindamood Vice President Richard Newton Director Tammy Nakamura Director Kathy Wheat Director George Dodson Director Nancy Coplen Director Mike Taylor Resolution R-17-0075 Page 2 of 2 ATTEST:COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Amy Shelley, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 07/11/2017 Number Resolution R-17-0076 Type Resolution Department Police Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Strategic Plan B4- Cultivate a culture of transparency and consistent communication Explanation Reading and Public Hearing In accordance with Chapter 501, Section 501.065, of the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President. Each officer of the Board serves for a term of one year. Attachments 1.Resolution R-17-0076 RESOLUTION R-17-0076 A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors shall elect, from among its members, a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT Director ___________ is elected President, and Director _______________ is elected Vice President for a one-year term. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE 11 TH DAY OF JULY 2017. Vice President Richard Newton Director Kathy Wheat Director Nancy Coplen President Bobby Lindamood Director Tammy Nakamura Director George Dodson Director Mike Taylor ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Amy Shelley, TRMC Bobby Lindamood City Secretary President