HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-06/21/2016City of Colleyville Page 1
Colleyville Crime
Control and Prevention
District Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, June 21, 2016
4:30 p.m.
City Council Chambers
Third Floor City Hall
1. CALL TO ORDER
2. CONSENT: READING AND PUBLIC HEARING Resolution R160071
2a Approval of the minutes of the Colleyville Crime Control and Prevention
District Worksession of June 6, 2016
2b Approval of the minutes of the Colleyville Crime Control and Prevention
District Board of Directors Meeting of June 16, 2015
3. RESOLUTION(S): READING AND PUBLIC HEARING
3a Resolution R160072
Approval of the Fiscal Year 2017 (FY 2017) Colleyville Crime Control and
Prevention District Budget
3b Resolution R160073
Election of a President and Vice President of the Colleyville Crime Control
and Prevention District Board of Directors
4. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
17, 2016 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville Board, Commission, or Committee may be in
attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
Colleyville Crime Control
and Prevention District Agenda June 21, 2016
City of Colleyville Page 2
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
RESOLUTION R-16-0071
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER
CONSENT ITEMS AT THE MEETING OF JUNE 21, 2016
WHEREAS, Colleyville Crime Control and Prevention District Board of
Directors has taken action on certain items on the agenda under
Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT the agenda decisions approved by the Colleyville Crime
Control and Prevention District Board of Directors action under
Consent Items as follows are hereby adopted:
a. THAT the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board Worksession of June 6, 2016, are hereby
approved
b. THAT the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board meeting of June 16, 2015, are hereby
approved
AND IT IS SO RESOLVED.
Director Richard Newton Director Chris Putnam
Director Tammy Nakamura Director Nancy Coplen
Director Bobby Lindamood Director Mike Taylor
Director Jody Short
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON
THIS THE 21ST DAY OF JUNE 2016.
ATTEST: COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley, TRMC Richard Newton
City Secretary Director
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 6, 2016
5:30 p.m.
Executive Conference Room
Third Floor – City Hall
The Colleyville Crime Control and Prevention District Board Worksession was called
to order on June 6, 2016 at 5:30 p.m., by Director Richard Newton.
ROLL CALL: Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby
Lindamood, Jody Short, Nancy Coplen and Mike Taylor were present
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert
Hinton, Accounting Manager Karen Hines, Strategic Services Manager Adrienne
Lothery, Chief Financial Officer Brian Hogan, and City Secretary Amy Shelley were
also present
2.PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2016 (FY 2016) budget update
Strategic Services Manager Adrienne Lothery presented this item and answered
questions from the Board.
Director Newton asked staff how much the fund is up in revenue. Manager Lothery
replied it is up 10.15 percent, six months through the fiscal year, in sales tax.
2b Presentation and discussion of the Colleyville Crime Control and
Prevention District (CCCPD) Fiscal Year 2017 (FY 2017) budget
Assistant City Manager/Director of Public Safety Mike Holder and Assistant Police
Chief Robert Hinton presented this item and answered questions from the Board.
Director Newton asked staff to explain how you have four officers for the price of
two. Assistant City Manager/Director of Public Safety Mike Holder replied with the
addition of a power shift, which coincide with peak call volume, the power shift
crosses over the shift schedule from days to nights, allowing us to cover the peak
times with two officers.
Director Taylor stated the percentages of the top five code violations do not
appear to match the percentages shown in the chart.
City of Colleyville Page 2
CCCPD Worksession Minutes - DRAFT June 6, 2016
Director Taylor asked staff to explain the lock box program. Assistant City
Manager/Director of Public Safety Mike Holder replied the program began in 2009
or 2010, and was funded by the alumni association. He stated it is a lock box used
mostly by the elderly in the community in which police and fire have a master key
to the box which allows emergency responders to gain access into the home.
Director Lindamood asked staff if this program is available for anyone to use.
Assistant City Manager/Director of Public Safety Mike Holder replied yes, but it is
generally used for persons with medical conditions.
Director Newton asked staff what it means to be a recognized agency. Assistant
City Manager/Director of Public Safety Mike Holder replied it is a state
accreditation through the Texas Police Chief’s Association, with 160+ standards
that have to be met. He added there are over 1,800 police departments across the
state, with only 120 departments who have received this recognition. He stated
the recognition indicates we are following the best police department practices.
Director Nakamura asked staff why it is difficult to fill the vacant positions.
Assistant City Manager/Director of Public Safety Mike Holder replied it was tough
before the Ferguson events, but it has been tougher since then. He added casual
drug use is another big issue seen in applicants, especially with college aged
applicants, and some others cannot meet the basic hiring requirements.
Director Putnam asked staff how lateral hiring changes that. Assistant City
Manager/Director of Public Safety Mike Holder replied the lateral hires are already
police officers or have been police officers.
Director Taylor asked staff to explain lateral hiring in detail. Assistant City
Manager/Director of Public Safety Mike Holder replied these are currently
commissioned working police officers, who can now be a part of our department,
whereas before they had to start at the entry level pay.
Director Putnam asked staff if departments are looking at partnerships with the
military, such as for experience rather than a degree. Assistant City
Manager/Director of Public Safety Mike Holder replied we do, applicants are not
required to have a degree, but some college. He added we try to attract that skill
set, and we restructured the current physical requirements.
Director Newton asked how long the three positions have been vacant. Assistant
City Manager/Director of Public Safety Mike Holder replied basically the entire
budget year.
Director Taylor asked staff if the facility needs assessment will look at the
combined core services to evaluate what is not needed in certain areas, such as
the court room. Assistant City Manager/Director of Public Safety Mike Holder
City of Colleyville Page 3
CCCPD Worksession Minutes - DRAFT June 6, 2016
replied the scope will be looked at; however, the court room is very productive
with the partnership with Keller.
Director Nakamura asked staff if the courtroom is not needed. Assistant City
Manager/Director of Public Safety Mike Holder replied we do use the court room
with the combined services with Keller.
Director Newton stated the numbers do not reflect more warnings given than
actual tickets. Assistant City Manager/Director of Public Safety Mike Holder replied
warnings can be in two forms, verbal or written, and the number in the
presentation is the actual written paper warnings in the traffic division but not all
of patrol.
Director Nakamura asked staff if 720 were the written warnings. Assistant City
Manager/Director of Public Safety Mike Holder replied yes.
Director Coplen asked staff what agency is the 21st Century Policing coming from,
the executive branch? Assistant City Manager/Director of Public Safety Mike Holder
replied a task force under the President.
Director Short stated a crash report is not written each time two cars bump into
each other, but asked if is there a system in place to track those occurrences.
Assistant City Manager/Director of Public Safety Mike Holder replied yes, if there is
a call made, there is a call sheet and record in which to extract the information.
Director Lindamood asked staff how much money has been received from FEMA.
Assistant City Manager/Director of Public Safety Mike Holder replied nothing from
them. He added there is training money, called LEOSE money, or state money, to
purchase bullet proof vests (half reimbursement), there are some funding
mechanisms, but they are not very big. He added there are no grants like there
used to be, with most going to very large cities. He stated we have applied for
grants, but have not received any recently.
Director Newton stated the presentation did not explain the agreement with Keller
and why it is beneficial to Colleyville versus us doing it all ourselves. Assistant City
Manager/Director of Public Safety Mike Holder replied it is slated to be discussed
later, but it has been very beneficial, has saved Colleyville about $1 million, and
has been a good structure for Colleyville.
Director Newton asked about Colleyville’s cost for Metroport Teen Court. Assistant
Police Chief Robert Hinton replied $33,750.
Director Lindamood asked staff if there is currently back-up battery in place.
Assistant City Manager/Director of Public Safety Mike Holder replied there is not a
true sense of a generator. He added the replacement of this is currently a year
behind for the data center.
City of Colleyville Page 4
CCCPD Worksession Minutes - DRAFT June 6, 2016
Director Putnam asked staff if the facilities assessment will at least provide an idea
about what could be done with the Justice Center and could provide costs.
Assistant Police Chief Robert Hinton replied correct.
Director Newton asked staff if they have a criteria in mind about what they would
like in the needs assessment. Assistant Police Chief Robert Hinton replied a
dialogue has been had with a consultant and they understand the underlying need.
Director Newton asked staff if they have a plan to repurpose the jail. Assistant
Police Chief Robert Hinton replied currently it is being used by Tarrant County as a
server bank.
Director Nakamura asked staff if the jail is not being used as a jail for Colleyville.
Assistant Police Chief Robert Hinton replied jail services are provided through the
regionalization of Colleyville, Keller, Southlake, and Westlake, with the jail facility
in Keller.
Director Newton asked staff if regionalization will be mentioned in the strategy
discussion. Assistant City Manager/Director of Public Safety Mike Holder replied
yes.
Director Nakamura asked staff about the pay structure for jail services. Assistant
City Manager/Director of Public Safety Mike Holder replied currently, on the
dispatch side, it is a rolling three years of activity, based on Colleyville’s usage, we
pay a percentage, of what dispatch does, of the total costs.
Director Newton stated it does not seem to be very citizen friendly if citizens
cannot get someone at the police station after hours. Assistant City
Manager/Director of Public Safety Mike Holder replied there is a call box inside the
Justice Center, and an officer is sent to assist. He added it may be that we need to
educate the citizens about the call box.
Director Short asked staff if the Tahoes have been more effective on the vehicle
replacement schedule. Assistant Police Chief Robert Hinton replied they have been
much more reliable, and there are two currently pending sale through TML with a
resale value of three times more than a Dodge charger resale.
Director Taylor asked staff if this is the first time to resell. Assistant City
Manager/Director of Public Safety Mike Holder replied yes, until now the vehicles
have been repurposed.
Director Putnam asked staff if the fund draw down is heavier now because of the
debt ratio. Assistant City Manager/Director of Public Safety Mike Holder replied
yes.
City of Colleyville Page 5
CCCPD Worksession Minutes - DRAFT June 6, 2016
Director Lindamood asked staff if the Citizens on Patrol vehicle was a repurposed
vehicle. Assistant City Manager/Director of Public Safety Mike Holder replied yes.
Director Lindamood asked staff who does vehicle maintenance. Assistant Police
Chief Robert Hinton replied we provide our own maintenance.
Director Newton asked staff what is driving the purchasing decision on vehicles.
Assistant City Manager/Director of Public Safety Mike Holder replied there is a fleet
management plan that was instituted in 2014 because there were several old
vehicles. He stated four marked and one unmarked vehicle remain each year, and
to remain on schedule, we actually decreased the fleet by 19 percent.
Director Nakamura asked staff if the vehicles are kept a certain amount of years
before being sold. Assistant Police Chief Robert Hinton replied yes, three years.
Director Taylor asked staff about the mileage for a three year old vehicle.
Assistant Police Chief Robert Hinton replied between 85,000 and 100,000.
Director Putnam asked staff about the staffing plan. Assistant City
Manager/Director of Public Safety Mike Holder replied the long term staffing plan
was to get to 46 and he would like to do that by 2020, but an additional officer
was not requested in this year’s budget because of the current vacancies and the
difficulties in hiring. He stated he anticipates asking for the additional officer next
year, with the anticipation of four to six.
Director Taylor asked staff if they have had any complaints since going to the
combined dispatch. Assistant City Manager/Director of Public Safety Mike Holder
replied it is rare, especially if they have not had interaction with police over
several years.
Director Putnam asked staff if there can be an agenda item for crime reporting
cadence, and how often can we get statistics. Assistant City Manager/Director of
Public Safety Mike Holder replied yes.
3. ADJOURNMENT
There being no further business before the Board, Director Newton adjourned the
worksession at 6:35 p.m.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON
THIS THE ________ DAY OF _______________ _____.
City of Colleyville Page 6
CCCPD Worksession Minutes - DRAFT June 6, 2016
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
Colleyville Crime Control
and Prevention District
Board
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas
76034
817.503.1000
www.colleyville.com
Tuesday, June 16, 2015
5:00 p.m.
City Council Chambers
Third Floor, City Hall
The Colleyville Crime Control and Prevention District Board of Directors meeting
was called to order by President Chuck Mogged on June 16, 2015, at 5:00 p.m.
ROLL CALL: President Chuck Mogged, Vice President Carol Wollin, Directors:
Chris Putnam, David Kelly, Nancy Coplen, and Mike Taylor were present. City
Manager Jennifer Fadden, Treasurer Terry Leake, Deputy City Manager Chris
Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant
Police Chief Robert Hinton, Services Lieutenant Hillary Wreay, Operations
Lieutenant Scotty Graves, Finance Manager Karen Hines, Parks Manager James
Hubbard, Human Resources Director Rachel Hewitt, and City Secretary Amy
Shelley were also present
2. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-0068
2a Approval of the minutes of the Colleyville Crime Control and
Prevention District (CCCPD) Board Worksession of June 4, 2015
2b Approval of the minutes of the Colleyville Crime Control and
Prevention District (CCCPD) Board of Directors Meeting of June 17,
2014
President Mogged read Resolution R-15-0068 in its entirety.
President Mogged opened the public hearing at 5:01 p.m.
There was no one present wishing to speak concerning this item and President
Mogged closed the public hearing at 5:02 p.m.
Director Kelly moved to approve Resolution R-15-0068. Vice President Wollin
seconded the motion.
The motion carried with the following vote:
Aye: 6 – President Chuck Mogged, Vice President Carol Wollin, and Directors Chris
Putnam, David Kelly, Nancy Coplen, and Mike Taylor
Absent: 1 – Director Jody Short
City of Colleyville Page 2
Colleyville Crime Control
and Prevention District Minutes June 16, 2015
3. RESOLUTION(S): READING AND PUBLIC HEARING
3a Resolution R-15-0069
Approval of the Fiscal Year 2016 (FY 2016) Colleyville Crime Control
and Prevention District Budget
President Mogged read Resolution R-15-0069 in its entirety.
Assistant Police Chief Robert Hinton presented this item and briefed the Board.
President Mogged opened the public hearing at 5:06 p.m.
There was no one present wishing to speak concerning this item and President
Mogged closed the public hearing at 5:06 p.m.
Director Kelly asked staff why the fund balance is down $196,000 when the
expenditures is $200,000 less than revenues. City Manager Jennifer Fadden
explained it is due to a use of available cash of $384,000.
President Mogged asked staff if the format for the budget is provided for by state
law requirements. Treasurer Terry Leake explained use of available cash is actually
considered to be a use of revenue.
Director Kelly moved to approve Resolution R-15-0069. Director Putnam
seconded the motion.
The motion carried with the following vote:
Aye: 6 – President Chuck Mogged, Vice President Carol Wollin, and Directors Chris
Putnam, David Kelly, Nancy Coplen, and Mike Taylor
Absent: 1 – Director Jody Short
3b Resolution R-15-0070
Election of a President and Vice President of the Colleyville Crime
Control and Prevention District Board of Directors
President Mogged read Resolution R-15-0070 in its entirety.
President Mogged opened the public hearing at 5:11 p.m.
There was no one present wishing to speak concerning this item and President
Mogged closed the public hearing at 5:11 p.m.
City of Colleyville Page 3
Colleyville Crime Control
and Prevention District Minutes June 16, 2015
Director Kelly moved to approve Resolution R-15-0070 appointing Director Mogged
as President, and Director Carol Wollin as Vice President. Director Taylor seconded
the motion.
The motion carried with the following vote:
Aye: 6 – President Chuck Mogged, Vice President Carol Wollin, and Directors Chris
Putnam, David Kelly, Nancy Coplen, and Mike Taylor
Absent: 1 – Director Jody Short
4. ADJOURNMENT
There being no further business before the Board, President Mogged adjourned the
meeting at 5:12 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
________ DAY OF _______________ _____.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
Colleyville Crime Control and
Prevention District Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 06/21/2016 Number Resolution R-16-0072
Type Resolution
Department Police
Title
Approval of the Fiscal Year 2017 (FY 2017) Colleyville Crime Control and Prevention
District Budget
Strategy Map Connection
C5- Achieve the highest standards of safety & security
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a
public hearing on the proposed annual budget at least 100 days before the start of the
fiscal year and adopt a budget at least 80 days before the start of the fiscal year. This
item allows the Board to comply with these requirements by holding a public hearing
and approving the proposed FY 2017 CCCPD budget. The notice of the CCCPD budget
public hearing by the CCCPD Board was published in the Fort Worth Star-Telegram on
Friday, June 10, 2016, as required at least 10 days in advance of the public hearing.
The FY 2017 CCCPD budget was discussed at the June 6, 2016 CCCPD worksession. At
that time, staff presented a complete FY 2017 budget proposal and a five-year forecast
that meets the needs of the Colleyville Police Department and the community. The
only change reflected in the attached FY 2017 proposed CCCPD budget is the addition
of one police officer moved over from the General Fund. Staff is seeking Board
approval of the proposed expenditures. Upon Board approval, the CCCPD budget must
be submitted to the City Council for consideration within 10 days. There is currently
an item on the June 21, 2016 City Council meeting agenda to allow for City Council
consideration, should the Board approve the FY 2017 CCCPD budget at this meeting.
If the CCCPD Board wishes to further discuss the FY 2017 budget and consider
approval at a subsequent meeting, an additional CCCPD Board meeting would need to
be scheduled for a date that complies with all other legal requirements.
Attachments
1.CCCPD Presentation
2.FY 2017 - FY 2021 CCCPD Projection
3.FY 2017 Proposed Budget
4.Resolution R-16-0072
Discussion of Proposed FY 2017
Colleyville Crime Control
Prevention District Budget
(CCCPD)
CCCPD Board of Directors Meeting
June 21, 2016
Creation & Authorization
•The CCCPD was first established in 1999 by local voters for an initial five year
period
•In 2003, voters renewed the District for an additional 20 year period
•The District will be eligible for renewal again in 2023
District Powers
•Local Government Code Chapter 363, Section 363.151
“The district may finance all the costs of a crime control and crime
prevention program, including the costs for personnel, administration,
expansion, enhancement, and capital expenditures.”
CCCPD History
Highlights: Operating Expenditures
•Funding of Salary and Benefits for nine (9) sworn officer positions.
•This includes moving a position currently funded in the General Fund
•The staffing plan approved and enacted beginning in 2012 and finalized
in 2016, included placing all new positions in the CCCPD
•Total current authorized sworn staffing = 43
•Records Management System software (CRIMES) and maintenance
•Crime Reports Analytical Software
•Various Software Maintenance Agreements
•Participation in the Metroport Teen Court Program at one-quarter of the
regional costs
•Regional Crime Scene Response Unit
FY 2017 Proposed Budget
Highlights: Capital Expenditures
•Execution of fleet management plan
•Two marked police vehicles with equipment
•Four unmarked police vehicles with equipment
•UPS Battery Back-up for Justice Center
•Continuation of weapons replacement schedule
•Facility needs assessment
FY 2017 Proposed Budget
Overview:
•After a complete review of the department’s fleet needs was conducted
a comprehensive program was implemented for Fiscal Year 2014
•The program immediately reduced the size of the fleet by 19%
•This reduction helped increased the utilization efficiency of the fleet by
making the vehicles more multi purpose
•Put the vehicles on a regular replacement schedule
Police Fleet Management Plan
•5-Year projection allows for longer term planning and forecasting
•Sales tax is projected flat for FY 2017 & FY 2018 during SH26 construction
•Current expenditures funded by the CCCPD are projected to continue
•Debt will be paid off in FY 2019
•Eliminates the need for the debt coverage ratio (revenues must exceed
expenditures by 1.4x the current year debt payment)
•Certain equipment replacement, capital, and facility needs vary from year
to year
CCCPD Fund 5-Year Projections
Questions?
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2017 THROUGH FY 2021 PROJECTION
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FISCAL YEAR FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
BEGINNING FUND BALANCE $1,492,472 $1,481,643 $1,381,476 $1,239,671 $1,006,234 $722,700 $720,862
REVENUES:
1/2 CENT SALES TAX REVENUE*$1,529,802 $1,613,620 $1,613,620 $1,613,620 $1,629,756 $1,646,054 $1,662,514
INTEREST INCOME $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500
USE OF AVAILABLE CASH $384,082 $300,264 $343,350 $434,175 $487,174 $1,838 $163,808
TOTAL REVENUES $1,915,384 $1,915,384 $1,958,470 $2,049,295 $2,118,430 $1,649,392 $1,827,822
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500
REGIONAL RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500
REGIONAL CRIME SCENE RESPONSE UNIT $0 $0 $10,000 $10,000 $10,000 $10,000 $10,000
CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492
NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219
$3,949 $3,949 $3,949 $3,949 $3,949 $3,949 $3,949
TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700
PERSONNEL:
POLICE OFFICERS:
7 OFFICERS $603,556 $603,556 $621,663 $640,313 $659,522 $679,308 $699,687
ADDITIONAL OFFICER IN FY 2016 $72,058 $72,058 $74,220 $76,446 $78,739 $81,102 $83,535
MOVE OFFICER FROM GENERAL FUND FY 2017 $0 $0 $74,220 $76,447 $78,740 $81,102 $83,535
ADDITIONAL OFFICER IN FY 2018 $0 $0 $0 $76,446 $78,739 $81,102 $83,535
ADDITIONAL OFFICER IN FY 2019 $0 $0 $0 $0 $78,739 $81,101 $83,534
ADDITIONAL SERGEANT IN FY 2021 $0 $0 $0 $0 $0 $98,917 $101,885
TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750
CAPITAL -
FACILITY NEEDS ASSESSMENT $0 $0 $30,000 $0 $0 $0 $0
UPS BATTERY BACKUP REPLACEMENT $0 $0 $85,000 $0 $0 $0 $0
JUSTICE CENTER DUMPSTER ENCLOSURES $0 $0 $0 $10,000 $0 $0 $0
HVAC REPLACEMENT - JUSTICE CENTER $0 $0 $0 $0 $0 $0 $237,000
ROOF REPAIRS & MODIFIED BITUMEN REPLACEMENT - JUSTICE CEN $100,171 $100,171 $0 $0 $0 $0 $0
METAL ROOF COATING - JUSTICE CENTER $0 $0 $0 $0 $0 $167,200 $0
CARPET & VCT TILE REPLACEMENT - JUSTICE CENTER $0 $0 $0 $0 $0 $0 $88,052
VEHICLES:
REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $195,000 $195,000 $113,000 $206,600 $206,600 $206,600 $206,600
REPLACEMENT - MOTORCYCLE (TWO)$72,000 $72,000 $0 $0 $12,500 $12,500 $0
REPLACEMENT - ADMINISTRATIVE VEHICLES $27,000 $27,000 $121,500 $27,000 $27,000 $27,000 $27,000
NEW VEHICLE (FOR NEW OFFICERS)$0 $0 $0 $0 $51,650 $0 $0
EQUIPMENT:
$8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500
STINGER FLASHLIGHTS $3,800 $3,800 $0 $0 $0 $0 $0
TWO HANDHELD LASER UNITS $7,000 $7,000 $0 $0 $0 $0 $0
TWO RADAR SIGNS- REPLACEMENT $11,000 $11,000 $0 $0 $0 $0 $0
IN CAR CAMERAS & SERVER $0 $0 $0 $100,000 $0 $0 $0
DEBT SERVICE:
2006 SERIES REFUNDING DEBT $500,242 $500,242 $503,862 $501,845 $509,100 $0 $0
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000
TOTAL EXPENDITURES $1,715,287 $1,715,287 $1,756,925 $1,848,557 $1,914,790 $1,649,392 $1,827,822
EXCESS REVENUES OVER EXPENDITURES ^^$200,097 $200,097 $201,545 $200,738 $203,640 $0 $0
ENDING FUND BALANCE $1,308,487 $1,381,476 $1,239,671 $1,006,234 $722,700 $720,862 $557,054
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,097) FOR DEBT SERVICE PAYMENT IN FY 2016
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,545) FOR DEBT SERVICE PAYMENT IN FY 2017
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,738) FOR DEBT SERVICE PAYMENT IN FY 2018
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($203,640) FOR DEBT SERVICE PAYMENT IN FY 2019
*NOTE: SALES TAX GROWTH PROJECTION OF 0% IN FY 2017 and FY 2018, 1% IN FY 2019 - FY 2021
L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE
ANNUAL WEAPONS REPLACEMENT
COLLEYVILLE CRIME CONTROL & PREVENTION DISTRICT
FY 2017 PROPOSED BUDGET
ADOPTED PROJECTED PROPOSED
FISCAL YEAR FY 2016 FY 2016 FY 2017
BEGINNING FUND BALANCE $1,492,472 $1,481,643 $1,381,476
REVENUES:
1/2 CENT SALES TAX REVENUE $1,529,802 $1,613,620 $1,613,620
INTEREST INCOME $1,500 $1,500 $1,500
USE OF AVAILABLE CASH $384,082 $300,264 $343,350
TOTAL REVENUES $1,915,384 $1,915,384 $1,958,470
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES $1,850 $1,850 $1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500
REGIONAL RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500
REGIONAL CRIME SCENE RESPONSE UNIT $0 $0 $10,000
CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $5,492 $5,492 $5,492
NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219
$3,949 $3,949 $3,949
TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700
PERSONNEL -
7 POLICE OFFICERS $603,556 $603,556 $621,663
ADDITIONAL OFFICER IN FY 2016 $72,058 $72,058 $74,220
MOVE OFFICER FROM GENERAL FUND FY 2017 $0 $0 $74,220
TEEN COURT $33,750 $33,750 $33,750
CAPITAL -
FACILITY NEEDS ASSESSMENT $0 $0 $30,000
UPS BATTERY BACKUP REPLACEMENT $0 $0 $85,000
ROOF REPAIRS & MODIFIED BITUMEN REPLACEMENT - JUSTICE CENTER $100,171 $100,171 $0
VEHICLES -
REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $195,000 $195,000 $113,000
REPLACEMENT - MOTORCYCLE (TWO)$72,000 $72,000 $0
REPLACEMENT - ADMINISTRATIVE VEHICLES $27,000 $27,000 $121,500
EQUIPMENT -
$8,500 $8,500 $8,500
STINGER FLASHLIGHTS $3,800 $3,800 $0
TWO HANDHELD LASER UNITS $7,000 $7,000 $0
TWO RADAR SIGNS- REPLACEMENT $11,000 $11,000 $0
DEBT SERVICE -
2006 SERIES REFUNDING DEBT $500,242 $500,242 $503,862
TRANSFERS -
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000
TOTAL EXPENDITURES $1,715,287 $1,715,287 $1,756,925
EXCESS REVENUES OVER EXPENDITURES ^^$200,097 $200,097 $201,545
ENDING FUND BALANCE $1,308,487 $1,381,476 $1,239,671
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,097) FOR DEBT SERVICE PAYMENT IN FY 2016
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,545) FOR DEBT SERVICE PAYMENT IN FY 2017
L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE
ANNUAL WEAPONS REPLACEMENT
RESOLUTION R-16-0072
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR
FISCAL YEAR 2017 FOR THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS,the laws of the State of Texas require an annual budget be
adopted by the Board of Directors; and
WHEREAS,the laws require the budget includes projected revenues and
proposed expenditures, cash on hand at the start of the year,
the amount of money received during the prior year, the tax
rate, and the projected ending fund balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.THAT the Fiscal Year 2017 budget amounts for the Colleyville
Crime Control and Prevention District with a sales and use tax
rate of .5% are as follows:
Projected Revenue Received
in Fiscal Year 2016 $1,915,384
Projected Cash on Hand
as of October 1, 2016 $1,381,476
Revenues $1,958,470
Expenditures $1,756,925
Ending Fund Balance
at September 30, 2017 $1,239,671
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _____ AYES, _____ NAYS, AND _____
ABSTENTIONS ON THIS THE 21st DAY OF JUNE 2016.
Resolution R-16-0072
Page 2 of 2
ATTEST:COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley, TRMC
City Secretary President
City of Colleyville Page 1
Colleyville Crime Control and
Prevention District Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 06/21/2016 Number Resolution R-16-0073
Type Resolution
Department Police
Title
Election of a President and Vice President of the Colleyville Crime Control and
Prevention District Board of Directors
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
In accordance with Chapter 501, Section 501.065, of the Local Government Code, the
Colleyville Crime Control and Prevention District Board of Directors shall elect from
among its members a President and Vice President. Each officer of the Board serves
for a term of one year.
Attachments
1.Resolution R-16-0073
RESOLUTION R-16-0073
APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
BOARD OF DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of
Directors shall elect, from among its members, a President and
Vice President in accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT Director _____________ is elected President and Director
___________ is elected Vice President for a one-year term.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE
21ST DAY OF JUNE 2016.
Director Richard Newton Director Chris Putnam
Director Tammy Nakamura Director Nancy Coplen
Director Bobby Lindamood Director Mike Taylor
Director Jody Short
ATTEST: COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley, TRMC Richard Newton
City Secretary Director