HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Minutes-5/31/2012~~~ ~~ C i ty of C o l l eyv i l l e
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Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, May 31, 2012
5:00 p.m.
Executive Conference Room, 3rd Floor
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2012 (FY 2012) budget update
2b Presentation and discussion of the Colleyville Crime Control and
Prevention District (CCCPD) Fiscal Year 2013 (FY 2013) budget
3. AD~OURNMEI~lT
I hereby certify this agenda was posted on City Hall bulletin boards by Friday, May
25, 2012, by 5:00 p.m.
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Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
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CC~LLEYVILLE Colleyville Crime Control 100 Main Street
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a nd Prevention 817. 503.1000
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District Board
Minutes
Thursday, May 31, 2012 Executive Conference Room, 3rd Floor
5:00 p.m.
The Colleyville Crime Control and Prevention District Board Worksession was called
to order by Director Hart on May 31, 2012, at 5:08 p.m.
ROLL CALL: Directors David Kelly, Carol Wollin, Stan Hall, Jody Short, Tom Hart,
Vice President Michael Muhm, and President Mike Taylor were present. City Manager
Jennifer Fadden, Treasurer Terry Leake, Strategic Services Manager Eric Ellwanger,
Communications and Marketing Director Mona Gandy, Finance Manager Karen Hines,
Public Works Director Bob Lowry, Human Resources Director Michelle Reyes, Police
Chief Mike Holder, Police Lieutenant Rodney Cunningham, Information Services
Manager Chris Pena, and City Secretary Cynthia Singleton were also present.
2. PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2012 (FY
2012) budget update
Treasurer Terry Leake stated the Colleyville Crime Control and Prevention District
Fiscal Year 2012 beginning fund balance is higher than anticipated due to sales tax
revenue received in four of the past five months of Fiscal Year 2011 (FY 2011).
Sales tax revenues are 10.7% above sales tax revenues received during the same
time period in FY 2011. It is projected that sales tax revenues will be $100,000
greater than the adopted budget of $1,000,000 at the end of the fiscal year, due to
increased sales tax receipts. Due to the continued lower than anticipated interest
rates, income on investments is projected to be $540 lower than the adopted budget
of $ 2, 540 .
Additionally, the annual CCCPD budget incorporates the use of available cash within
the fund balance, which is the utilization of the prior year's 1.40 coverage ratio for
bonded debt. In most fiscal years, this annual addition to available cash within the
fund balance is over $200,000. With net anticipated increased revenues totaling
slightly less than $100,000, it is projected the ending fund balance at September 30,
2012 will be $953,023.
CCCPD Minutes Mav 31, 2012
2b Presentation and discussion of the Colleyville Crime Control and Prevention
District (CCCPD) Fiscal Year 2013 (FY 2013) budget
Police Chief Mike Holder reviewed the proposed expenditures for the CCCPD Fiscal
Year 2013 budget. In accordance with the Local Government Code, the Colleyville
Crime Control and Prevention District (CCCPD) Board, which is comprised of the City
Council, must approve an annual budget at least 100 days before the start of the
fiscal year.
In order to comply with this requirement, a meeting will be held on Tuesday, June
19, 2012, for the Board to approve the proposed FY 2013 CCCPD budget. Staff has
proposed the following FY 2013 budget for review and discussion, and is seeking
direction on the proposed expenditures prior to the meeting for the adoption of the
proposed FY 2013 budget.
Chief Holder spoke regarding the police records management system, crime reports
software, in-car mobile digital computer system, and personnel. Chief Holder
provided information regarding the purchase of fully equipped police vehicles and the
benefits of the license plate reader.
Discussion ensued regarding the accessibility of the information and reporting
capabilities of the license plate reader.
President Taylor requested examples of data generated by the license plate reader.
Discussion ensued regarding the opportunity for the Board to view tangible examples
or demonstrations of items, which are approved for purchase.
Vice President Muhm requested a demonstration of the financial software after
installation.
Chief Holder spoke regarding the benefits of utilizing the conducted energy device
(taser) and stated research shows a 70% chance police officers will not be injured
with the utilization of a taser, the City has insurance coverage related to the use of
the taser, and most of the surrounding cities use a taser.
Discussion ensued regarding the cost of the transition from Dodge Charger vehicles
to the Chevrolet Tahoe.
Vice President Muhm requested information regarding the maintenance cost of
transitioning from the Dodge Charger to the Chevrolet Tahoe vehicle.
Chief Holder stated the resale value of the Tahoe is significantly higher than the
Charger.
CCCPD Minutes Mav 31, 2012
Discussion ensued regarding available funds in the CCCPD budget and the need for
replacement sidearm pistols and a fully equipped community service vehicle.
President Taylor requested Chief Holder develop an assessment of departmental
needs and present the results of the assessment to the CCCPD Board for
consideration.
3. ADJOURNMENT
There being no further business before the Colleyville Crime Control and Prevention
District Board of Directors, Director Hart adjourned the meeting at 6:01 p.m.
APPROVED BY A VOTE OF AYES, ~ NAYS,
ABSTENTIONS ON THIS THE DAY OF 012.
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City Secretary