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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-7/9/2012City of Colleyville City Hall Planning and Zoning 100 Main Street Colleyville, Texas 76034 Commission 817. 503.1000 www.colleyville.com Minutes Monday, July 9, 2012City Council Chambers Call Meeting to Order The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Byerly on July 9, 2012 at 7:05p.m. Roll Call Present: CommissionersLarry Knox, David Dudziak, David Wheelwright, Ron Rotthaus, Don Davis, David Phelps, and Jeff Byerly Staff Present:Ron Ruthven, Amy Shelley, Marty Wieder, Jeremy Hutt, Rob McKeown and Kim Roby Invocation The invocation was given by CommissionerPhelps. 1.APPROVAL OF MINUTES Commissioner Rotthaus moved to approve the June 25, 2012 meeting minutes with grammar corrections. Commissioner Davisseconded. The motion to approve carried with the following vote: Aye: 7 –Knox, Dudziak, Wheelwright, Rotthaus, Davis, Phelps and Byerly 2.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 3.PUBLIC HEARING AGENDA ITEMS 3aApproval of a request for a Special Use Permit for an auto repairshop on Lot 2A, Block 1, of the D and W Addition located at 6800 Colleyville Boulevard, Case ZC12-016 City of Colleyville Page 1 Planning and Zoning Commission MinutesJuly 9, 2012 Amy Shelley presented the case and briefed the Commissioners. Commissioner Dudziak questioned staff regarding how the applicants are proposing to handle the 24 foot fire lane access around the existing building. Ron Ruthvenreplied that the applicant will be required to add paving to the rear of the building to meet the fire lane requirement. He explained that this had been communicated to the applicant. Commissioner Byerly opened the public hearing at 7:13p.m. Dane Bailey, the applicant, came forward to present the case and brief the Commissioners. Mr. Bailey questioned staff regarding if there were additional requirements regarding the fire lane. Ron Ruthven replied no; the paving will have to be provided at the rear of the building to provide the turning radius for the fire apparatus. Mr. Bailey explained that after having met with the Fire Marshal, he understood that the fire lane access on this property was adequate. Commissioner Knox stated that there is not adequate turning radius around the rear of the building for the fire apparatus therefore additional paving will be required. Mr. Bailey stated he was unaware of this requirement because of the conversation that he had with the Fire Marshal. Commissioner Dudziak questioned Mr. Bailey regarding if they will have an issue meeting the required building design score of a30. Mr. Bailey replied that he will have to work within his financial limitationssince he is only leasing the building.He further stated that he does not feel that it will be an issue meeting this building design score. Commissioner Dudziak questioned Mr. Bailey regarding if he was aware of the building design score requirements. Mr. Bailey replied yes. Commissioner Dudziak questioned Mr. Bailey regarding if he is asking for a waiver to the building design score requirements. Mr. Bailey replied that if a score of 30 is required, at this time, then he will not be able to meet it. Commissioner Dudziak questioned Mr. Bailey regarding if he understands that the ordinance is written with the expectation of meeting a building design score of 30. Mr. Bailey replied that he understood something different from the conversation with staff members. Commissioner Byerly questioned Mr. Bailey regarding if there are any plansto go to City Council with different building plans to meet the design score of 30. Mr. Bailey replied that the drawing submitted for this Commission is the same City of Colleyville Page 2 Planning and Zoning Commission MinutesJuly 9, 2012 drawing that will be submitted to City Council. Commissioner Byerly stated that the exhibits provided for tonight meet a design score of a 20 therefore he recommended that Mr. Bailey should bring an elevation that will meet the required building design score of a30or at least a comprehensive plantoCity Council indicating how they are going to meetthe requirements. Commissioner Byerly questioned Mr. Bailey regarding the fencing requirements and if wood or masonry is proposed. Mr. Bailey replied he has proposed an eight foot wood fence. There being no one wishing to speak, the public hearing was closed at 7:20 p.m. Commissioner Byerly questioned Fire Marshal Rob McKeown regarding the fire lane. Marshal McKeown stated that they will be required to install a 24 foot fire lane for emergency access. Commissioner Knox questioned Marshal McKeown regarding if the fire lane and suppression system have been discussed with the applicant. Marshal McKeown replied yes. Commissioner Dudziak questioned Marshal McKeown regarding if the fire lane has to be a certain distance away from the building. Marshal McKeown repliedthattypically they do not want it right against the building; they want it at least 10 feet out. He explained that it is actually a 30 foot turning radius. Commissioner Phelps questioned Marshal McKeown regarding if having the fire lane completely around the building is necessary or just best case scenario. Marshal McKeown replied that it is the best case scenario. Commissioner Phelps questioned Marshal McKeown regarding what type of exceptions can be given for this type of situation. Marshal McKeown stated that the Land Development Code explains that a hammer head would suffice and meet the requirement. Marshal McKeown replied that they do not want to have to back up the fire apparatus especially into traffic. Commissioner Phelps questioned Marshal McKeown regarding if other alternatives to this requirement are submitted, would those be submitted to the fire marshal’s office. Marshal McKeown replied yes. Commissioner Davis questioned staff regarding if the applicant has been made aware of the requirements of the ordinance. Ron Ruthven explained City of Colleyville Page 3 Planning and Zoning Commission MinutesJuly 9, 2012 that staff had met with the applicant prior to the public hearing and had explained all of the requirements. He further explained that the applicant has acknowledged, in the response to the Development Review Committee memo, that they would like a waiver to this requirement but that the waiver would have to be acknowledged and approved by the Planning and Zoning Commission. Commissioner Dudziak stated that its difficult to judge a case if the applicant is not aware of the requirements that are being required. He stated having a hard time moving this forward without a building exhibit, drawn to scale. Commissioner Byerly stated being comfortable with moving forward with the recommendations in the proposed ordinance. Commissioner Davismoved to approve case ZC12-016. Commissioner Phelps seconded. The motion to approve carried with the following vote: Aye: 6–Knox, Wheelwright, Rotthaus, Davis, Phelps and Byerly Nay: 1 –Dudziak 4.ADJOURNMENT The meeting adjourned at 7:22p.m. Minutes were written and prepared by: Amy Shelley Community Development Coordinator The meeting minutes were approved onJuly 23, 2012 by a vote of 6-0. City of Colleyville Page 4