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Tuesday, June 19, 2012 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Discussion of landscaping and hardscaping at roundabouts throughout the
City of Colleyville
PC-2 Discussion of the five year update and amendments to the Land Use
Assumptions and the Capital Improvements Plan related to Impact Fees
PC-3 Discussion of designation of a voting representative to the North Central Texas
Council of Governments (NCTCOG)
PC-4 Presentation of the Monthly Financial Report - May 2012
PC-5 Discussion of the June 19, 2012, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agenda
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial
and financial information received from business prospects the City seeks to
have locate, stay, or expand
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
City Council Agenda June 19, 2012
INVOCATION: Pastor David Jung, Crown of Life
PLEDGE OF ALLEGIANCE: City Attorney Cathy Cunningham
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION -
Resolution R-12-3505
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Baylor Regional Medical Center at Grapevine Lifestyle Improvement
Challenge Award - Dee Dee Ogrin, Baylor Regional Medical Center at
Grapevine, and Mayor David Kelly
In recognition of the featured Colleyville business of the month - 2Serve
Solutions, 4012 Felps Drive - Michael Hinkle-Morrison, President / Owner
/ Operator
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3506
4a Approval of the minutes of the regular City Council meeting of June 5,
2012
4b Approval of the minutes of the City Council Worksession meeting of May
31, 2012
4c Approval of setting the dates of August 7 and August 21, 2012 for public
hearings to consider approval of Land Use Assumptions, Roadway, Water
and Wastewater Capital Improvement Plans, and Impact Fees in
accordance with Chapter 395 of the Texas Local Government Code
4d Appointment of a Contracting Party Representative and Alternate
Contracting Party Representative to the Advisory Committee of the
Trinity River Authority's Central Regional Wastewater System
4e Appointment of a Contracting Party Representative and Alternate
Contracting Party Representative to represent the City of Colleyville at
the Trinity River Authority's Tarrant County Water Supply Project
customer city meetings
4f Approval of a construction contract with M. E. Burns Construction, Inc.,
for the 2012 Water Line Renewal project, in an amount not to exceed
$191,504.50, and authorize the city manager to execute the contract
City Council Agenda June 19, 2012
5.
6.
7.
8.
ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-12-1837
Establishing the Juvenile Case Manager fee as authorized by the Texas
Code of Criminal Procedure Article 102.0174
5b Ordinance 0-12-1838
Approval of a request for an amendment to Section 3.24-Schedule of
Permitted Uses of Chapter 3-Land Use of the Land Development Code,
Case GC12-004
5c Ordinance 0-12-1839
Approval of a request for an amendment to the PUD-C-Planned Unit
Development Commercial zoning and development requirements on Lot
2, Block 1, of the Meadows Creek Plaza Addition located at 8100 Precinct
Line Road, Case ZC12-014
ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-12-1840
Approval of the proposed amendments to the regulations and permit
fees administered by Tarrant County for food establishments, and
swimming pools, spas, and interactive water features
6b Ordinance 0-12-1841
Approval of the Fiscal Year 2013 (FY 2013) Colleyville Crime Control
Prevention District (CCCPD) budget
RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-12-3507
Adoption of ethical and training standards for juvenile case managers
employed by the City of Colleyville as required by Texas Code of Criminal
Procedure Article 45.056
CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Council Agenda June 19, 2012
9. REPORTS
]oint Parks and Recreation Advisory Board and Colleyville Trails and
Sidewalks Committee Minutes - October 3, 2011
Colleyville Center Advisory Committee Minutes - February 20, 2012
Zoning Board of Adjustment Minutes - May 8, 2012
Sign Board of Appeals Minutes - May 8, 2012
Planning and Zoning Commission Minutes - May 29, 2012
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 19,
2012 - Reading and Public Hearing - Resolution R-12-3508
11. ADJOURNMENT
I hereby cer " this agenda was posted on City Hal1 bulletin boards June I5, 2012, by
5: 00 p. m ~ n _
C~+~Sthia S`'mfleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
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COLLEYVILLE
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City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 19, 2012 Citv Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on ]une 19, 2012, at 5:34 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant Hillary
Wreay, Police Lieutenant Rodney Cunningham, Finance Manager Karen Hines, Public
Works Director Bob Lowry, City Engineer )eremy Hutt, Community Development
Director Ron Ruthven, Colleyville Center Manager Lin Przybyl, Library Director Mary
Rodne, Human Resources Manager Michelle Reyes, Strategic Services Manager Eric
Ellwanger, Communications and Marketing Director Mona Gandy, Information Systems
Manager Chris Pena, City Attorney Cathy Cunningham, and City Secretary Cynthia
Singleton were also present.
PC-1 Discussion of landscaping and hardscaping at roundabouts throughout the
City of Colleyville
City Engineer )eremy Hutt presented the current and future center island landscaping
and hardscaping plans for the City's roundabouts and stated the Colleyville Garden
Club offered a donation of wind sculptures for the Glade Road and Pool Road
roundabout and possibly for the future roundabouts at Pleasant Run Road and John
McCain Road and at Cheek-Sparger Road and Jackson Road. Mr. Hutt requested City
Council provide a vision for the center island landscaping plan.
Discussion ensued regarding the hardscape and landscape cost and size of the
roundabouts, the desire for a consistent roundabout landscaping plan, and suitability
of wind sculptures for the center island landscaping.
City Council determined a common strategy for the roundabouts should be established
and requested staff present proposals for roundabout center designs.
PC-2 Discussion of the five-year update and amendments to the Land Use
Assumptions and the Capital Improvements Plan related to Impact Fees
Community Development Director Ron Ruthven stated this is an update on the five-
year impact fee process, results and approval schedule. Mr. Ruthven introduced Mr.
Jeff Whitaker and John Atkins of Kimley-Horn and Associates, Inc., who will perform a
five-year update of the City's water, wastewater, and roadway impact fees.
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City Council Minutes June 19, 2012
Mr. Whitaker stated the Texas Local Government Code requires municipalities, which
collect impact fees, to update the water, sewer, and roadway impact fee analysis and
recalculate the applicable fee schedule every five years. Mr. Whitaker provided an
overview of impact fees, components and purpose of an update, and the current and
proposed impact fees and answered questions of the City Council.
Discussion ensued regarding impact fees in surrounding cities and the impact fee
structure.
Community Development Director Ruthven presented information regarding impact
fees for a more intense use of the property.
Staff will present proposed fees and the effect of the increased fees at a future Pre
Council meeting.
PC-3 Discussion of designation of a voting representative to the North Central Texas
Council of Governments (NCTCOG)
The City Council determined that Mayor Kelly will continue to serve as the voting
representative to the North Central Texas Council of Governments (NCTCOG).
PC-4 Presentation of the Monthly Financial Report - May 2012
Finance Manager Karen Hines answered questions of the City Council regarding the
Oncor franchise, building permit, and recreation fees.
PC-5 Discussion of the June 19, 2012, City Council regular agenda items
Mayor Kelly stated Consent agenda items 4d and 4e provide for appointment of a
voting member to the Trinity River Authority's (TRA) Advisory Committee and staff
recommends Assistant City Manager and Chief Financial Officer Terry Leake as the
City's representative and Public Works Director Bob Lowry as the alternate.
Mayor Kelly stated a staff review will be provided for Consent agenda item 4f.
Mayor Kelly stated agenda item 5b is a request to amend the Land Development
Code. It is not to affirm the Special Use Permit request.
Mayor Kelly adjourned the Pre Council meeting at 6:46 p.m.
City Council Minutes June 19, 2012
The regular meeting of the Colleyville City Council was called to order by Mayor Kelly
at 6:46 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant Hillary
Wreay, Police Lieutenant Rodney Cunningham, Finance Manager Karen Hines, Public
Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development
Director Ron Ruthven, Colleyville Center Manager Lin Przybyl, Library Director Mary
Rodne, Human Resources Manager Michelle Reyes, Strategic Services Manager Eric
Ellwanger, Communications and Marketing Director Mona Gandy, Information Systems
Manager Chris Pena, City Attorney Cathy Cunningham, and City Secretary Cynthia
Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Litigation - City of Colleyville v. Mitchell
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand
Mayor Kelly explained the Executive Session had been called in accordance with the
Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section
551.072, Real Estate, and Section 551.087, Economic Development. He further
explained there would be no decisions made or action taken during this time. The
meeting was recessed at 6:46 p.m. and reconvened at 7:32 p.m.
INVOCATION: Pastor David 7ung, Crown of Life
PLEDGE OF ALLEGIANCE: City Attorney Cathy Cunningham
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-
12-3505
City Council Minutes June 19, 2012
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Kelly congratulated City Manager Jennifer Fadden for being recognized by the
North Central Texas Council of Governments with the Linda Keithley award. The Linda
Keithley award was established in 1986, and recognizes women who display integrity,
dignity, poise, loyalty, commitment, and dedication while serving as a professional in
the public sector.
Mayor Kelly invited the public to enjoy a free patriotic concert by the Vocal Majority
Chorus during the Red, White, and Sousa event ]une 29, 2012, at 8:00 p.m., in front
of City Hall. The choral group has garnered 11 international gold medals and will
perform a diverse musical repertoire featuring fan favorites from broadway
productions and Hollywood movies. Concert goers can enjoy dinner at the gourmet
food park, featuring six food trucks offering a variety of cuisines.
Councilmember Wollin expressed appreciation to Library Director Mary Rodne and
staff for organizing the Red, White, and Sousa event.
Ms. Dee Dee Ogrin, Baylor Regional Medical Center at Grapevine, announced the City
of Colleyville won second place in the Baylor Regional Medical Center at Grapevine
Lifestyle Improvement Challenge and presented the award and a check, in the amount
of $15,000 to Library Director Mary Rodne and Amy Redfearn, Colleyville Events
Steering Committee member. Ms. Ogrin spoke regarding the purpose of the contest,
activities, and results.
Mayor Kelly expressed appreciation to Ms. Ogrin and Baylor Regional Medical Center
at Grapevine for developing the challenge in support of healthy lifestyles and Ms.
Rodne and Ms. Redfearn for organizing the events.
Ms. Redfearn spoke regarding the success of the Lifestyle Improvement Challenge and
a continued commitment to healthy lifestyles, and expressed appreciation to Baylor
Medical Center and the City Council.
Ms. Rodne spoke regarding the City's participation in the challenge and commended
Ms. Redfearn for her dedication and hard work on behalf of the City.
Mayor Kelly recognized the featured Colleyville business 2Serve Solutions and
expressed appreciation to Michael Hinkle-Morrison, President, for selecting Colleyville
as a place to live and open a business.
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Citv Council
Minutes June 19, 2012
Mr. Hinkle-Morrison spoke of his residential and commercial remodeling and repair
business and of his fondness for the Colleyville community.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3506
4a Approval of the minutes of the regular City Council meeting of June 5, 2012
4b Approval of the minutes of the City Council Worksession meeting of May 31,
2012
4c Approval of setting the dates of August 7 and August 21, 2012 for public
hearings to consider approval of Land Use Assumptions, Roadway, Water and
Wastewater Capital Improvement Plans, and Impact Fees in accordance with
Chapter 395 of the Texas Local Government Code
4d Appointment of a Contracting Party Representative and Alternate Contracting
Party Representative to the Advisory Committee of the Trinity River Authority's
Central Regional Wastewater System
4e Appointment of a Contracting Party Representative and Alternate Contracting
Party Representative to represent the City of Colleyville at the Trinity River
Authority's Tarrant County Water Supply Project customer city meetings
4f Approval of a construction contract with M. E. Burns Construction, Inc., for the
2012 Water Line Renewal project, in an amount not to exceed $191,504.50, and
authorize the city manager to execute the contract
Mayor Kelly read Resolution R-12-3506 in its entirety.
City Engineer Jeremy Hutt provided information regarding Consent agenda item 4f and
stated during the Street Rehabilitation Project, two separate water lines, one along
Pembrooke Parkway and another along Maplewood Trail were identified for renewal.
Mr. Hutt stated staff recommends M.E. Burns Construction, Inc. who submitted the
lowest bid for the street renewals and has successfully completed several projects in
the metroplex.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Mayor Kelly moved to approve Resolution R-12-3506.
Mayor Pro Tem Hart seconded the motion.
City Council Minutes June 19, 2012
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, ]ody Short, and Mike Taylor
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-12-1837
Establishing the ]uvenile Case Manager fee as authorized by the Texas Code
of Criminal Procedure Article 102.0174
Mayor Kelly read the caption of Ordinance 0-12-1837.
Assistant City Manager and Chief Financial Officer Terry Leake stated the cities of
Keller and Colleyville signed an interlocal agreement to combine municipal court
operations. Ms. Leake further stated, in accordance with Texas law, the City of Keller
charges a$5.00 ]uvenile Case Manager fee on all citations to fund the position of
Juvenile Case Manager, whose primary role is handling juvenile defendants. It is
proposed Colleyville impose this fee, along with the City of Keller, to fund the Senior
Court Clerk position, which would handle the juvenile cases.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding the coordination of efforts by a Senior Court Clerk and
the Metroport Teen Court Coordinator related to juvenile offenders and the current
process for handling juvenile defendants.
Assistant City Manager Leake stated there were 300 juvenile cases filed in Colleyville
Municipal Court and 121 of the defendants lived in Colleyville.
Mayor Kelly moved to approve Ordinance 0-12-1837.
Councilmember Hall seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Stan Hall, Jody Short, and Mike Taylor
Nay: Councilmember Michael Muhm
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City Council Minutes June 19, 2012
5b Ordinance 0-12-1838
Approval of a request for an amendment to Section 3.24-Schedule of
Permitted Uses of Chapter 3-Land Use of the Land Development Code, Case
GC12-004
Mayor Kelly read the caption of Ordinance 0-12-1838.
Community Development Director Ron Ruthven stated a benchmark of the zoning
regulations, for businesses with a principal use of purchasing precious metals and
gemstones for the seven cities that surround Colleyville is included in the briefing.
Mayor Kelly opened the public hearing.
Mr. Michael Hershman, 5430 LBJ Freeway, Suite 1575, Dallas, Texas, representing the
applicant, was present to answer questions of the City Council.
There were no others present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Community Development Director Ruthven stated this item provides for an
amendment of permitted uses only, and if this item is approved as proposed, the
applicant would be required to apply for a Special Use Permit.
Discussion ensued regarding potential sales tax revenue, security policy and
procedures, and services offered by GOLDMAX.
Councilmember Muhm moved to approve Ordinance 0-12-1838.
Councilmember Hart seconded the motion.
The motion carried with the following vote:
Aye: Mayor Pro Tem Tom Hart, and Councilmembers Michael Muhm, Stan Hall, Jody
Short, and Mike Taylor
Nay: Mayor David Kelly and Councilmember Carol Wollin
5c Ordinance 0-12-1839
Approval of a request for an amendment to the PUD-C-Planned Unit
Development Commercial zoning and development requirements on Lot 2,
Block 1, of the Meadows Creek Plaza Addition located at 8100 Precinct Line
Road, Case ZC12-014
Mayor Kelly read the caption of Ordinance 0-12-1839.
City Council Minutes June 19, 2012
Community Development Director Ron Ruthven stated the three front building
elevations have been added to the briefing.
Mayor Kelly opened the public hearing.
Mr. Charles Hodges, 5426 Lobello, Dallas, Texas, applicant, was present to answer
questions of the City Council.
There were no others present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding the building elevations.
Mayor Kelly moved to approve Ordinance 0-12-1839.
Councilmember Wollin seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-12-1840
Approval of the proposed amendments to the regulations and permit fees
administered by Tarrant County for food establishments, and swimming pools,
spas, and interactive water features
Mayor Kelly read the caption of Ordinance 0-12-1840.
Community Development Director Ron Ruthven stated Tarrant County has provided
permitting and inspection services for food establishments, and public swimming
pools, spas, and interactive water features, in Colleyville, for over 20 years and the
fees have remained unchanged. Tarrant County adopted a new fee schedule that
reflects the cost of performing inspections and requested that cities utilizing Tarrant
County Public Health Services adopt the new fee schedule. Mr. Ruthven stated Mr.
David Jefferson, Environmental Health Manager with Tarrant County Public Health is
present to answer questions.
Mr. David Jefferson provided clarification regarding food stores and food
establishments.
Mayor Kelly opened the public hearing.
Council Minutes June 19, 2012
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
6b Ordinance 0-12-1841
Approval of the Fiscal Year 2013 (FY 2013) Colleyville Crime Control Prevention
District (CCCPD) budget
Mayor Kelly read the caption of Ordinance 0-12-1841.
Police Chief Mike Holder reviewed the proposed Fiscal Year 2013 Colleyville Crime
Control and Prevention District budget, stated the Colleyville Crime Control and
Prevention District Board approved the proposed budget, and answered questions of
the City Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Police Chief Holder provided information regarding the use and safety of the
conducted energy devices.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-12-3507
Adoption of ethical and training standards for juvenile case managers
employed by the City of Colleyville as required by Texas Code of Criminal
Procedure Article 45.056
Mayor Kelly read Resolution R-12-3507 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Councilmember Hall moved to approve Resolution R-12-3507.
Councilmember Wollin seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
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City Council Minutes June 19, 2012
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
9. REPORTS
Joint Parks and Recreation Advisory Board and Colleyville Trails and Sidewalks
Committee Minutes - October 3, 2011
Colleyville Center Advisory Committee Minutes - February 20, 2012
Zoning Board of Adjustment Minutes - May 8, 2012
Sign Board of Appeals Minutes - May 8, 2012
Planning and Zoning Commission Minutes - May 29, 2012
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 19,
2012 - Reading and Public Hearing - Resolution R-12-3508
This resolution was not needed.
11. ADJOURNMENT
There being no further business before the City Council, Councilmember Muhm moved
to adjourn, and Councilmember Wollin seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
Mayor Kelly adjourned the City Council meeting at 8:34 p.m.
APPROVED BY A VOTE OF 7 AYES~ 0 NAYS~ AND O ABSTENTIONS ON THIS THE 3rd
DAY OF ]ULY 2012.
City Council
MinutesXa4
Minutes June 19, 2012
and
C~thia Singleton, TRMC, CMC
City Secretary
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