HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-05/03/2021City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, May 3, 2021
6:00 p.m.
Colleyville Center
5301 Riverwalk Drive
1.CALL TO ORDER
2.APPROVAL OF MINUTES
March 1, 2021
3.REGULAR AGENDA ITEMS
3a Introduction of new Board Member
3b Update on Senior Center Renovation
3c Overview of Overland Park
3d Discussion of Colleyville City Fair
3e Discussion of Colleyville Parks and Recreation Advisory Board
4.REPORTS
4a Parks and Recreation Operations
4b Open House invitations
5.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, April
30, 3021 by 5:00 p.m.
Joyceinne Williams
Administrative Secretary
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting. Any matter
on this agenda may be opened for public comment and discussion, at the
discretion of the governing body.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Administrative Assistant at least 48 hours in
advance at 817.503.1180, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, March 1, 2021
6:00 p.m.
Colleyville Senior Center
2512 Glade Road
1.CALL TO ORDER
Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board
to order on March 1, 2021 at 6:01 p.m.
ROLL CALL: Virtually: Chair Rich Hendler, Vice Chair Cliff LeBlanc, Board
Members: Dustan Goodell, John Hillebrand, James Linn, Eric Presson, and Dan
Witte.
Also Present Virtually: Assistant City Manager Adrienne Lothery, Parks and
Recreation Director Lisa Escobedo, Councilmember Liaisons Kathy Wheat and
Callie Rigney, and Administrative Secretary Joyceinne Williams.
Absent Board Members: Justin Fairless
2. APPROVAL OF MINUTES
Member Witte moved to approve the January 4, 2021 minutes. Member Goodell
seconded the motion. The motion carried unanimously.
3.REGULAR AGENDA ITEMS
3a CIP Park Project Update
Parks and Recreation Director Lisa Escobedo reviewed the status of CIP projects:
Pickle Ball Courts – to begin in late March, delayed start due to geotechnical
survey, anticipate May completion
Pleasant Run Practice Field restroom – engineering design
Relocation of statue and setting of new statue at the police department –
complete
Interpretive signage at the Nature Center and McPherson Park – complete
Pond in front of the Justice Center - is newly acquired and improvements will
begin in early spring
Renovation of Parks Maintenance building – Fire Department and Public Works
are renovating both buildings – estimated finish is late April
City of Colleyville Page 2
Parks and Recreation Advisory
Board MINUTES March 1, 2021
Regarding the statue at the police department, Vice Chair LeBlanc asked if the
pillar is going to be finished. Director Escobedo stated the police department is
having a new plaque made which will be installed where the previous plaque was
located.
3b Pedestrian transportation recap
Manager Adrienne Lothery provided a review of the recommendations of the
Pedestrian Transportation Ad Hoc Committee, for the benefit of new Parks and
Recreation Advisory Board members, as three members of the Parks and
Recreation Advisory Board served the committee. Manager Lothery noted these
recommendations were brought before the City Council in 2019 and the
Committee work was finished at that time. She provided definitions of trails and
sidewalks, explained project types, scheduling, budgets, categories, status, and
anticipated projects and timelines. She also noted the City would submit a list of
projects for consideration by Tarrant County as they move forward with
preparations for a bond election.
There was general discussion regarding TIF, projects, and accomplishments.
Members Hillebrand and Goodell thanked the City Council, Director Escobedo, and
Manager Lothery for the updates.
3c Update on the SH26 beautification project
Manager Adrienne Lothery provided an overview of the SH26 beautification. She
advised the efforts are leading to economic development, an increase in restaurant
interest, and business opportunities. There was discussion of the timelines, tower
heights/signage, and vision and design for the northern gateway.
3d Winter storm update
Director Escobedo reported the City opened a warming center at the library the
entire week of the storm. She stated there was positive feedback from citizens and
many citizens used the center and were appreciative of the efforts. Director
Escobedo and Manager Lothery answered questions regarding damage to City
facilities.
Chair Hendler and members of the Board expressed appreciation to the City
Council and staff for the efforts.
City of Colleyville Page 3
Parks and Recreation Advisory
Board MINUTES March 1, 2021
4.REPORTS
4a Parks and Recreation operations report
Director Escobedo provided a written report of the Parks and Recreation operations
and reviewed the report, which also included scheduled Parks and Recreation
events, and projects.
There was general discussion of the youth sports association responsibilities
regarding fields and lights.
Chairman Hendler thanked everyone and noted if members have items they would
like discussed, to contact him or Vice Chair LeBlanc.
5.ADJOURNMENT
There being no further business before the Board the meeting was adjourned at
7:16 p.m.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 3RD DAY OF MAY
2021.
Minutes taken and prepared by:
Joyceinne Williams
Joyceinne Williams
Administrative Secretary
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 5/3/2021 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Introduction of new Board Member
Explanation
The Parks and Recreation Advisory Board members appointed by City Council
on March 23, 2021 will be introduced.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 5/3/2021 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Update on Senior Center Renovation
Explanation
This item provides an update regarding the Senior Center renovation.
Attachments
1.CSCI Concept Update
COLLEYVILLE SENIOR CENTER IMPROVEMENTSCITY COUNCIL WORK SESSION
WORKSHOP TWO MEETING
APRIL 20, 2021
MICK
MASSEY
INTRODUCTIONS
MELISSA
KING
PROJECT PLANNER DESIGN MANAGER
KEVIN
ARMSTRONG
PRINCIPAL/PROJECT
MANAGER
COLLEYVILLE SENIOR CENTER IMPROVEMENTS APRIL 20, 2021
JUN
15
JUN
8
MAY
18
MAY
4
APR
20
CSCI –CONCEPT DESIGN PROJECT SCHEDULE
CONCEPT
DESIGN
KICKOFF
STAFF
COUNCIL
WORK SESSION
PRESENTATION
- WORKSHOP 1
DESIGN
UPDATE
STAFF
MILESTONE DATES
COUNCIL
WORK SESSION
PRESENTATION
- WORKSHOP 2
DESIGN
UPDATE
STAFF
APR
6
MAR
23
FEB
3
COUNCIL
WORK SESSION
PRESENTATION
-WORKSHOP 3
COUNCIL
WORK SESSION
-PRESENTATION
OF THE FINAL
CONCEPT
DESIGN
COMPLETION
OF THE
CONCEPT
DESIGN
COLLEYVILLE SENIOR CENTER IMPROVEMENTS APRIL 20, 2021
SCHEDULE
PROJECT BUDGET
$ 4.0 M
RENOVATION PROJECT BUDGET
TOTALPROJECT BUDGET
Construction $ 2.9 M Includes cost escalation to mid point of construction September 2022
Soft Costs $ 1.1 M
Contingencies, A&E Fees, Permit Fees, Furniture Fixtures & Equipment
Total Project Budget $ 4.0 M
EXISTING CONDITIONS
Memorial
Glade Road
Cell Phone Tower
Trash
Enclosure
Main
Entry
Drop-off
Considerations for Review
•Existing Area ~ 11,200 SF
•Visibility from Glade Road
•Main Entry / Drop-off
•Parking
•Pedestrian Access
•Park Access
•Site Features
•Stormwater Management
View from Glade Road
Patio
BUILDING
RENOVATION
PROJECT SPACE
OPPORTUNITIESOutdoor
Fitness
Area
Main
Entry
- Updated Entry
- Lounge
- Gathering
- Open Fitness
- Multi-use Fitness
- Outdoor Fitness
- Classrooms
- Outdoor Shade
BUILDING RENOVATION RECOMMENDATION –WALLS IN
Utilizes existing building envelope with minor addition to connect annex to main building only
to achieve the goal of improving the building while staying within budget.
Future Outdoor
Fitness Area
Future Outdoor
Patio Expansion
Area
AREA -11,500 SF
$2.8M –BUILDING RENO. CONST. COST
$100K –SITE CONST. COST
$2.9M –TOTAL CONST. COST
$1.1M –SOFT COSTS
$4.0M –TOTAL PROJECT COST
BUILDING RENOVATION –MAIN ENTRANCE APPEARANCE OPTIONS
Utilizes existing building envelope with minor addition to connect annex to main building only
to achieve the goal of improving the building while staying within budget.
Exterior Concept A1
Exterior Concept A2
BUILDING RENOVATION –MAIN ENTRANCE APPEARANCE OPTIONS
Utilizes existing building envelope with minor addition to connect annex to main building only
to achieve the goal of improving the building while staying within budget.
Exterior Concept B1
Exterior Concept B 2
BUILDING RENOVATION POSSIBLITIES + $250K ADD ALTERNATE –FRONT ENTRANCE
Additional space on either side of main entry to provide better functionality and improved
interior connections to adjacent spaces.
Exterior Concept C1
Exterior Concept C2
COLLEYVILLE SENIOR CENTER IMPROVEMENTS APRIL 20, 2021
CONSIDER
OUTDOOR FUTURE
OPPORTUNITIES
MAGNITUDE OF COST IN 2021
-Pavilion ~$ 400K
-Small Splash Playground
~$ 500K
-Trees & Beautification
~$ 150K
-Playground with Shade
Structure ~$ 750K
-Outdoor Fitness ~$ 70K
-Small Monument Sign +
landscape ~$ 70K
COLLEYVILLE SENIOR CENTER IMPROVEMENTS APRIL 20, 2021
NEXT STEPS –WORKSHOP THREE -MAY 18, 2021
•Commit to a preferred project program, budget, and schedule.
•Commit to which exterior appearance is preferred.
•Commit to the priorities for future park enhancements.
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 5/3/2021 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Overview of Overland Park
Explanation
This item provides an overview of the Overland Park.
Attachments
1.Overland Park
Overland Park
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 5/3/2021 Number
Type Regular Agenda Items
Department Parks and Recreation
Title
Discussion of Colleyville City Fair
Explanation
This item provides for the discussion of the Colleyville City Fair.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3e Agenda Date 5/3/2021 Number
Type Regular Agenda Items
Department Parks and Recreation
Title
Discussion of Colleyville Parks and Recreation Advisory Board
Explanation
This item provides for the discussion of the Colleyville Parks and Recreation
Advisory Board.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 5/3/2021 Number
Type Report
Department Parks and Recreation
Title
Parks and Recreation Operations
Explanation
Parks and Recreation Director Lisa Escobedo will review the attached operations
report.
Attachments
1.May 2021
Parks & Recreation Advisory Board Meeting
May 3, 2021
Recreation
• Hop & Go Bunny Photos and More Event – was held on Saturday, March 20 from 9am-12pm. We had
photos with the bunny, bunny balloon for each child, scavenger hunt and each child received a goodie
bag. $5 per family
• Texas Junior Anglers and Arbor Day Celebration – Saturday, April 24 from 9-12pm at the Nature Center.
We had a great turnout with fantastic weather. (About 250 participants)
Tree saplings (Vitex and Crape Myrtles) were handed out as well as free Arbor Day Shirts.
Athletics
• Youth Sports Associations (soccer, baseball & softball) spring seasons will go through May.
Tennis
• Spring tennis leagues – will continue through mid-May and summer leagues will begin in June at City
Park.
Senior Center
• AARP Tax help – was provided from February 23 through April 27 with some COVID protocols. 123 tax
returns were completed this tax season.
• Meals on Wheels – curbside pick-up and dine-in options.
Parks
• Mulch – Park staff has been gradually refreshing city facilities and landscape areas with pecan shell
mulch. The rain has made it difficult but it is being completed as quickly as possible.
• Pickleball Courts at City Park – the geotechnical survey has finally been completed and has been sent
to the contractor. We should start to see dirt moving within the next few weeks. The slab will be
poured and it will take 4 weeks to cure. The final touches will be installed at that point. We are hoping
for the project to be completed by the end of June.
• Improvements to Parks Building (Bransford Rd) are just about completed. The parking lot asphalt and
landscape beds are the last part of the project and should be completed by mid-May.
• Pleasant Run Practice Soccer Fields – Restroom Construction Project has been out to bid since April
11. The bids will be open on Tuesday, May 4 at 2pm. We hope to take the awarding bid to Council for
approval on May 18.
Upcoming Parks & Recreation Projects:
• Overland Park Enhancements
• Renovation of the Park House (City Park)
• City Park Softball – Shade Structure and Playground
2021 Meeting Dates:
July 12
September 13
November 8
Upcoming Events
Concerts in the Plaza:
o May 2 at 4pm – Fort Worth Symphonic Orchestra Spring Strings
o May 9 at 4pm – Dueling Pianos
o May 16 at 4:30pm – The Texas Trouble
Colleyville City Fair at City Park – May 22 from 5:30-9:30pm
o Fireworks at 9pm
o Parks & Rec table to pass out plants
o Carnival rides
o Food Trucks
Stars & Guitars – June 25 from 5:30-10pm
Open House Invitations
Tuesday, May 18 at 4:30pm – Ribbon Cutting for the newly renovated Parks Maintenance Building
Thursday, May 20 from 5-7pm - Colleyville Business Center Open House
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 5/3/2021 Number
Type Report
Department Parks and Recreation
Title
Open House invitations
Explanation
Attachments