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HomeMy WebLinkAboutLibrary Board-Minutes-02/08/2021o PCity of Colleyville COLLEYVILLE Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 8, 2021 Colleyville Public Library 6:00 p.m. 110 Main Street 1. CALL TO ORDER The meeting was held via WebEx. Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:04 p.m. Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Joan Roberts, Kay Newton, Joy Fulton Lee, Wanda Cotter, Tina Bond; Ex-Officio: Denise Light; City Staff: Library Director Mary Rodne, Library Administrative Secretary Maria Hoefke Absent Board members: Cecilia Sublette 2. APPROVAL OF MINUTES December 14, 2020 A motion was made by Molly Skinner and seconded by Joan Roberts to approve the December 14, 2020 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board Members Chair Gary McPherson welcomed all board members and requested new members Tina Bond and Denise Light to introduce themselves and provide background information as this was their first meeting with the Library Board. 3b Discussion of Items for Future Agendas During the last Board meeting, Chair McPherson asked for a board discussion regarding funding sources for the Library. Director Rodne said an explanation of the budget would be held at an upcoming meeting as preparations of the new budget year begins in March and April. Rodne stated that City Financial Officer Kyle Lester would provide a financial write-up for the Library Board. Chair McPherson asked for a short report on what other area libraries are doing as Colleyville Library Board Minutes February 8, 2021 far as openings/closings. Board member Roberts asked what other libraries are doing as far as other program ideas such as virtual trivia and chess games. Director Rodne said she will also look at nationally known libraries to see what they have been doing. Additionally the Library's long-range plan expires at the end of 2021. Director Rodne is working with the Library's architect, Aaron Babcock on updating the long-range plan. Work on that will begin towards the end of summer in determining goals. The last time the long-range plan was complete, a survey was executed and a brain- storming session was held with the Library Board. The culmination of the existing long-range plan was the completion of the Library's spatial reorganization plan. Chair McPherson asked if it was possible to have a socially distanced, in -person meeting at the Library. Rodne said she would look into if that was possible. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of December 2020 through January 2021. B. Donations: Rodne reported that during the month of December the Library received a $100 donation for any material purchase; $250 in anonymous donations for eBooks and $2,105 in donations for In Memory Of a patron who passed away. Items will be purchased base on their interest. In January the Library received no donations. C. Programs: Director Rodne provided an overview of the Library's program and events from December through January. The Library remains at 50 percent capacity with no meeting rooms are open as well as no computers or printer available to the public. There are some study tables available in the Library. Registration began January 11 for the Winter/Spring programs. The programs will run from January 18 through April 10. The Winter brochure may be found online and 200 cardholders have signed up for Story Time programs as well as the Winter Reading Program, Hibernate with a Good Book. Colleyville Library Board Minutes February 8, 2021 The inaugural StoryWalk@ Project has completed its two -month run with 200 residents completing activity sheets. Rodne said more people participated, but did not turn in sheets. The Library is preparing to launch a new StoryWalk@ Project in March. The Library's Make and Take Kits are very popular with about 180 kits distributed. The Library has also distributed Screen Free Fun Kits in December and February, with over 100 kits distributed each. In March and April, the Library will continue with the monthly themed kits. The Library is handing out Valentine's Day treats with a Valentine's Day card on Friday, February 12 and Saturday, February 13, to patrons who check out items from the Library. The City has given the Library $35 Gift Cards to give to participants of the Winter/Spring Programs who have participated in at least three classes and have checked out items for three weeks of the Winter Reading Program. The Library this week has launched its annual Materials Availability Survey. It is typically in paper form, but this year it is online and accessible through a QR code. Participants are eligible to receive a $35 Gift Card as well if they provide their contact information. The Library launched is Binge Box program in February. It is a new circulating collection which features a variety of themed DVD's in sets of four, five or six. To launch the program, each Binge Box checked out receives a popcorn container with a bag of popcorn and theatre -sized box of candy. All staffing positions are now filled in the Library. In addition to Press Reader, which the Library launched in November, the Library has added NewsBank, another digital service that includes the Fort Worth Star Telegram family of news. The Library's Summer Reading Program theme will be Glow Crazy with Reading. Rodne said this year's prize room will feature a glow -in -the -dark theme as well as themed prizes. 4b Friends of the Colleyville Public Library Report Joan Roberts stated the Friends of the Library is seeing some sales from the Used Book sale area. The Friends have not yet made the move to accept donations at this City y of Collevflle Colleyville Library Board Minutes February 8, 2021 time despite some donations continuing to trickle in. The Friends are unsure whether they will have their May 1 book sale. 4c Colleyville Public Library Foundation Report Foundation President Denise Light stated that the group will be asking the City's help in updating their Foundation webpage for more public interaction. Light also said the Glaser Foundation will once again donate $10,000 for the Library's Summer Reading Program. Light said the Foundation will be presenting that donation to Rodne in the next couple of days. Director Rodne said the Glaser's made a donation to launch the library's collection in 2003 and since 2004 have given $10,000 for the Summer Reading Program. 5. ADJOURNMENT A motion was made by Pat Jones and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:33 p.m. The motion was approved unanimously. APPROVED BYA VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 12th DAY OF A rii _2021 . Minutes taken and prepared by: Maria Hoefke Administrative Secretary