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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-01/04/2021 City of Colleyville Page 1 ` City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, January 4, 2021 6:00 p.m. 1. CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on January 4, 2021 at 6:10 p.m. Virtually: Chair Rich Hendler, Vice Chair Cliff LeBlanc, Board Members: Dustan Goodell, James Linn, Eric Presson, and Dan Witte City staff: Councilmembers Callie Rigney and Kathy Wheat, Assistant City Manager Adrienne Lothery, Parks & Recreation Director Lisa Escobedo and Administrative Secretary Joyceinne Williams Absent Board Members: John Hillebrand and Justin Fairless 2. APPROVAL OF MINUTES Board member Presson moved to approve the September 14, 2020 minutes. Board member Witte seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Parks and Recreation Advisory Board members Chair Hendler welcomed the new Parks and Recreation Advisory Board members to the meeting. Members Dustan Goodell, James Linn and Dan Witte introduced themselves to the Board. Chair Hendler welcomed Councilmembers Rigney and Wheat and Assistant City Manager Lothery to the meeting. 3b Election of Chair and Vice Chair Assistant City Manager, Adrienne Lothery stated that the council suggested Rich Hendler and Cliff LeBlanc as candidates for the Parks and Recreation Parks and Recreation Advisory Board MINUTES January 4, 2021 City of Colleyville Page 2 Advisory Board. Board member Witte moved to approve the nominations of Rich Hendler as Chair of the Parks and Recreation Advisory Board and board member Linn seconded the motion. Board member Presson moved to approve Cliff LeBlanc as Vice Chair of the Parks and Recreation Advisory Board and board member Witte seconded the motion. The motions carried unanimously. 3c Status update of FY21 Parks and Capital Projects Director Escobedo spoke on the overview of the 2021 Parks and Recreation Department Projects and provided information on the budgeted cost along with an expected time of completion of each of the projects. • Pickleball court project will be presented to city council for approval soon. There will be four courts installed in place of the sand volleyball court that was previously relocated at City Park. • The city is working with the Softball Association to construct a large shade structure with a seating area and a small playground area at City Park. • Amenities for Overland Park are being discussed. Overland Park was recently made into a park from Public Works pump station. This project will be presented to council in a work session soon. • The city continues to work on updating the signage/branding with consistent verbiage and ordinances throughout the city parks. • The Parks maintenance building is presently being renovated. Hoping for completion by spring 2021. Assistant City Manager, Adrienne Lothery complimented our employees for undertaking the project. The project was in the capital plan for this year to be fully funded. This not only saved the city money but has also built comrade and teamwork with the employees. • The Park house will be demolished this year and discussion of replacement amenities will be submitted to city council. • Public Works and Parks are working together on the removal and replacement of trees to provide safe roadways. The city continue to plant trees and maintain them properly. There are also a number of trees scheduled to be planted as a result of the SH 26 project. Parks and Recreation Advisory Board MINUTES January 4, 2021 City of Colleyville Page 3 • The City staff is working with CSA and Crown of Life Church on a proposal for a new restroom at Pleasant Run. Special attention is on the location of the restroom. • The Senior Center had a new roof replacement due to hail damage. • The city continues to work to find consultants on renovations of the senior center. Request from the consultants on the renovation proposal is underway and will be submitted to council soon. • The city continues to work on Grants that match funding for sidewalk and trails connectivity to the city. Board member Presson asked what the vision for future trails related to work in support of the plan submitted by the Sidewalk and Trails committee. The Board would love to see the mapped out progress that has been made from several years ago and look to the future, and see what the next phase of that implementation would be. Director Escobedo explained the process of the availability of funding for some of the projects. The city council has given the go ahead for engineering work to begin on some of the projects and continue to work on the funding for several long term projects. Assistant City Manager, Adrienne Lothery suggested providing the board with the presentation from Public Works, the Pedestrian Transportation Committee report on connectivity, a copy of the map that was created and the recap of where we are. Some of the trail and sidewalk projects are included in the major roadway projects. The Board will continue to be updated on the engineering work that is in progress. 3d Implementation of Master Plan Update Director Escobedo reported on the capital project rankings for parks and recreation and the open space master plan. A copy of the Colleyville Capital Project Priority Ranking was provided to the Board in the agenda packet. Director Escobedo explained the process of the available funding and council authorization of the projects short term and long term. The report highlighted the completed projects and some of the ongoing projects that continue to be worked on. Parks and Recreation Advisory Board MINUTES January 4, 2021 City of Colleyville Page 4 • The construction of the Nature Center and Reagan Park restrooms is complete. More than likely, all park restrooms will be renovated in the future. • McPherson Park and the Nature Center signage has been delayed by the manufacturer. • Develop a storage, drinking fountain, shade and a sitting area for Pleasant Run practice restroom. • Continue to work with Public Works to develop and enhance the cottonbelt connectivity to John McCain and around the park. • A splash pad at City Park will be suggested to council as a possible amenity upon the demolition of the Parks House. • Upgrade the dairy barn display at McPherson Park. • Woodbriar Park located in the south part of town near Hurst need to upgrade amenities. • Provided raised back stops for additional netting at ball diamonds for spectator safety. • Continual work on the expanded paved trail system and safer stream crossing at the Nature Center. • McPherson Park rehab at the historic mud house is completed. • Reagan Park irrigation system completed. • Continue to change out park benches at the Nature Center. • At the Nature Center looking into rehabilitating the pavilion and changing the roof to match the roof of the new restroom. Also looking at power washing the stone as you enter into the park, as well as, the little walls that surround the playground. • Leveling of all the athletic fields is an ongoing maintenance. • Priority within the department is making sure that all the fields are safe. • Pleasant Run continue to upgrade landscaping in parking lot. Parks and Recreation Advisory Board MINUTES January 4, 2021 City of Colleyville Page 5 • Continue to work on the beautification of all park entrances. • Continued shading for all the parks. 3e Discussion of potential lecture series topics and public Education efforts Chair Hendler reminded the board members that the meetings are open to inviting speakers to give a brief overview of an educational or topic of interest presentation at the board meeting. 4. REPORTS 4a. Parks and Recreation Director Escobedo reviewed all ongoing parks and recreation projects and upcoming events. This information was provided in the agenda packet. Director Escobedo reported that the winter/spring recreation classes began with continued Covid-19 protocols. The Winter Ball scheduled for Friday, January 22 has been canceled. Spring Volleyball League is canceled due to Covid-19 and GCISD not allowing anyone to use their facilities. The Board agreed to change the previously scheduled July 5, meeting to July 12. Next Scheduled Meeting: March 1, 2021. ADJOURNMENT Vice Chair LeBlanc moved to adjourn the meeting, and Board member Witte seconded. Motion carried unanimously, Chair Rich Hendler adjourned the meeting at 7:09 p.m. Minutes approved by a vote of 5 ayes, 0, nays on March 1, 2021. Minutes prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary