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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-12/14/2020City of Colleyville Page 1 City of Colleyville Planning and Zoning Commission Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, December 14, 2020 Executive Conference Room CALL MEETING TO ORDER The City of Colleyville Planning and Zoning Commission Pre Commission Meeting was called to order by Acting Chair Bevill on December 14, 2020, at 6:16 p.m. Roll Call Present: David Groves, Lawrence Williamson, Sayeda Syed, Matt Koch, and Claudia Bevill Absent: Kimberly Holt Gunderson and George Bond Staff Present: Ben Bryner, Jacquelyn Reyff, Robert McKeown, Larry Wright, Eddie Tangadunrat, Nicole Corr, and Araceli Botello Also Present: Council Member George Dodson and Chuck Kelly Acting Chair Bevill adjourned the Pre Commission at 6:32 p.m. and called the Executive Session to order at 6:32 p.m. Roll Call Present: David Groves, Lawrence Williamson, Sayeda Syed, Matt Koch, and Claudia Bevill Absent: Kimberly Holt Gunderson and George Bond Staff Present: Ben Bryner, Jacquelyn Reyff, Larry Wright, Nicole Corr, and Araceli Botello There was general discussion regarding upcoming meeting dates. 1. EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE, CHAPTER 551, SUBCHAPTER D Section 551.071 – Legal – Consultation with attorney on legal issues raised by items on the agenda Acting Chair Bevill stated that the Executive Session had been called in accordance Planning and Zoning Commission Minutes December 14, 2020 City of Colleyville Page 2 with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071. No decisions was made or action taken during this time. Executive Session was adjourned at 6:46 p.m. CALL MEETING TO ORDER CITY COUNCIL CHAMBERS The City of Colleyville Planning and Zoning Commission Meeting was called to order by Acting Chair Bevill on December 14, 2020, at 7:00 p.m. Roll Call Present: David Groves, Lawrence Williamson, Sayeda Syed, Matt Koch, and Claudia Bevill Absent: Kimberly Holt Gunderson and George Bond Staff Present: Ben Bryner, Jacquelyn Reyff, Robert McKeown, Larry Wright, Eddie Tangadunrat, Nicole Corr, and Araceli Botello Also Present: Council Member George Dodson and Chuck Kelly 1. SWEARING IN OF NEWLY APPOINTED MEMBERS Recording Secretary, Araceli Botello swore in David Groves to Place 1 and Lawrence Williamson to Place 2 on the Planning and Zoning Commission. 2. ELECTION OF OFFICERS Commissioner Koch made a motion to nominate Claudia Bevill as Chair. Commissioner Syed seconded the motion. The motion was carried by the following vote: Aye: 4 – Groves, Williamson, Syed, and Koch Nay: 0 - Abstain: 1 – Bevill Commissioner Groves made a motion to nominate Kimberly Holt Gunderson as Vice-Chair. Commissioner Williamson seconded the motion. The motion was carried by the following vote: Aye: 4 – Groves, Williamson, Koch, and Bevill Planning and Zoning Commission Minutes December 14, 2020 City of Colleyville Page 3 Nay: 1 - Syed 3 CITIZEN COMMENTS There were no citizens wishing to speak. 4. APPROVAL OF MINUTES Planning and Zoning Commission Minutes - October 26, 2020 Planning and Zoning Commission Minutes – November 9, 2020 Planning and Zoning Commission Minutes – November 23, 2020 Commissioner Koch made a motion to approve the October 26, 2020, November 9, 2020, and November 23, 2020 Planning and Zoning Commission Minutes. Commissioner Syed seconded the motion. The motion was carried by the following vote: Aye: 5 – Groves, Williamson, Syed, Koch, and Bevill Nay: 0 5. PUBLIC HEARING AGENDA ITMES 5a Consideration of a Replat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, being Lots 1 & 2, Block 1, Newgren Addition and Lot 2X, Block E, Old Grove Addition, located at 103 & 105 John McCain Road and 7189 Cast Iron Forest Trail, Case PC20-006, TABLED FROM THE NOVEMBER 9, 2020 PLANNING AND ZONING COMMISSION MEETING Chair Bevill requested a motion to remove item from the table. Commissioner Williamson made a motion to remove Case PC20-006 from the table. Commissioner Groves seconded the motion The motion was carried by the following vote: Aye: 5 – Williamson, Bevill, Syed, Koch, and Groves Nay: 0 Ben Bryner presented the item and briefed the Commission. City Engineer, Larry Wright, came forward and briefed the Commission Planning and Zoning Commission Minutes December 14, 2020 City of Colleyville Page 4 regarding the City’s Land Development Code’s Chapter 9 – Subdivision Design & Public Facilities regulations and drainage easements. The public hearing was opened at 7:19 p.m. Jennifer Johnson, 203 Colden Court, came forward and spoke in opposition to the case. Mrs. Johnson addressed concerns regarding the retention pond, drainage, storm water, safety, and trees preservation. The applicant, Matthew Maly, 6500 W Freeway, Suite 700, Fort Worth, came forward and briefed the Commission. Mr. Maly addressed the concerns brought forth by Mrs. Johnson regarding the flow to the Y-inlet in lieu of the pond, drainage, water detention, sheet flow in Y-inlet, 1 foot deep ditch, safety, 100 year flood requirements, and tree preservation. With no one wishing to speak, the public hearing was closed at 7:35 p.m. City Engineer, Larry Wright, came forward and addressed the comments brought forth by Mr. Maly. Mr. Wright addressed the water and contour lines direction, re-routing of sheet flow water, consent of property owner(s) per Land Development Code, concerns of code violation, and consideration by the applicant to generate water flow through underground pipe, proposed location of underground pipe, and location & distance of the drainage easement. Commissioner Syed excused herself from the meeting at 7:41 p.m. Chair Bevill opened the public hearing at 7:42 p.m. Mark Johnson, 203 Colden Court, came forward and spoke in opposition to the case. Mr. Johnson addressed concerns regarding drainage and tearing of driveway, fencing, and landscape. With no one wishing to speak, the public hearing was closed at 7:45 p.m. The applicant, Matthew Maly, 6500 W Freeway, Suite 700, Fort Worth, came forward and addressed concerns brought forth by the citizens. Mr. Maly addressed the proposed plan for aboveground drainage system and eliminating the need to tear down driveways or placing a second underground pipe line drainage system parallel to the existing underground drainage system. City Engineer, Larry Wright, came forward and addressed the comments brought forth by Mr. Maly. Mr. Wright addressed the option of replacing the existing underground pipe for a larger pipe of the underground drainage system and avoid placing a second underground drainage system parallel to the existing underground drainage system due to concerns of proximity by damaging the existing system during construction of the second system or Planning and Zoning Commission Minutes December 14, 2020 City of Colleyville Page 5 during any future repairs of the systems. With no one wishing to speak, the public hearing was closed at 7:49 p.m. Commissioner Groves made a motion to deny Case PC20-006. Commissioner Koch seconded the motion. The motion was carried by the following vote: Aye: 4 – Groves, Williamson, Koch, and Bevill Nay: 0 5b Consideration of a Special Use Permit for an Accessory Building to exceed the maximum building height when located within the rear yard setback, being Lot 7, Block 6, Woodbriar Estates Addition, located at 3713 Sweetbriar Lane, Case ZC20-029 Jacquelyn Reyff presented the item and briefed the Commission. The applicant, Jason McDougal, 3713 Sweetbriar Lane, came forward and briefed the Commission. Mr. McDougal answered questions of the Commission regarding seeking a permit, roof, and building material. The public hearing was opened at 8:00 p.m. Robert Powell, 3712 Rosebriar Lane, came forward and spoke in opposition to the case. Mr. Powell addressed concerns regarding changing the neighborhood, permits, and drainage. Richard Duggan, 3704 Rosebriar Lane, came forward and spoke in opposition to the case. Mr. Duggan addressed concerns regarding drainage and the size of the proposed structure. Robert Powell, 3712 Rosebriar Lane, came forward addressed concerns regarding the accessory buildings and permits issued for the property owner located at 3717 Sweetbriar Lane. The applicant, Jason McDougal, 3713 Sweetbriar Lane, came forward and addressed the concerns brought forth from surrounding property owners. Mr. McDougal addressed adding a drainage system, the difference between his proposed project and the property owner located at 3717 Sweetbriar Lane, clarify that the property owner without a special use permit is located at 3805 Oakbriar Lane. Richard Duggan, 3704 Rosebriar Lane, came forward and addressed concerns Planning and Zoning Commission Minutes December 14, 2020 City of Colleyville Page 6 regarding the applicant’s floor plan proposing an office and a restroom. Staff came forward and addressed the concerns brought forth regarding the applicant’s proposed floor plan. With no one wishing to speak, the public hearing was closed at 8:15 p.m. There was general discussion amongst staff and the Commission regarding the location of the building structure, height of the structure, and the applicant’s variance request. Commissioner Koch made a motion to deny Case ZC20-029. Commissioner Groves seconded the motion The motion was carried by the following vote: Aye: 4 – Groves, Williamson, Koch, and Bevill Nay: 0 5c Consideration of a Special Use Permit for a Massage Therapy use on Lot 1R1, Block 1, Foster Addition, located at 5200 Colleyville Boulevard, Suite C, Case ZC20-030 Jacquelyn Reyff presented the item and briefed the Commission. The applicant, Zhongying Zhue, 5200 Colleyville Boluevard, came forward with her translator, Yeoman and briefed the Commission. Ms. Zhue answered question of the Commission regarding the business change in ownership, if applicant owned other massage business elsewhere, business experience in massage therapy, number of employees, business set-up, licensing, number of employees, and requirements for license of other employees in the business. The public hearing was opened at 8:25 p.m. With no one wishing to speak, the public hearing was closed at 8:25 p.m. Commissioner Williamson made a motion to approve Case ZC20-030. Commissioner Groves seconded the motion The motion was carried by the following vote: Aye: 4 – Groves, Williamson, Koch, and Bevill Nay: 0 5d Consideration of a Special Use Permit for an Accessory Building to encroach into the required street side yard setback on Lot 2, Block Planning and Zoning Commission Minutes December 14, 2020 City of Colleyville Page 7 3R, Woodbriar Estates West Addition, located at 111 W. Greenbriar Lane, Case ZC20-031 Jacquelyn Reyff presented the item and briefed the Commission. Mrs. Reyff answered questions of the Commission regarding the basis for staff’s recommendation of denial for the case. The public hearing was opened at 8:35 p.m. The applicants, Robert Grubbs and Jonathan Grubbs, 111 W. Greenbriar Lane, came forward and briefed the Commission. The applicants answered questions of the Commission regarding the number of driveways, gated fencing, height of the proposed structure, the intent use of the structure, consideration to relocate the structure, and consideration of a different height for the structure. With no one wishing to speak, the public hearing was closed at 8:41 p.m. There was general discussion amongst the Commission regarding the understanding of the request by the homeowner due to the history and location of the proposed structure, the noncompliance of the proposed request, the visual aesthetics, the structure’s location, the proposal does not meet the Land Development Code, and the size of the requested variance exceeds the standard. Commissioner Groves made a motion to deny Case ZC20-031. Commissioner Koch seconded the motion The motion was carried by the following vote: Aye: 4 – Groves, Williamson, Koch, and Bevill Nay: 0 6.AJOURMENT The meeting adjourned at 8:45 p.m. The minutes were written and prepared by: Araceli Botello Planning Technician The meeting minutes were approved on January 25, 2021 by a vote of 7-0.