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Home My WebLink AboutLibrary Board-Agenda Packets-04/12/2021City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 12, 2021 6:00 PM Colleyville Public Library 110 Main Street 1.CALL TO ORDER 2. APPROVAL OF MINUTES February 8, 2021 3.REGULAR AGENDA ITEMS 3a Presentation on Area Library COVID Survey 3b Discussion of the Colleyville Public Library Long-Range Plan Update 3c Discussion of Items for Future Agendas 4.REPORTS Librarian's Report Friends of the Colleyville Public Library Report Colleyville Public Library Foundation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, April 8, 2021 by 5:00 p.m. Mary Rodne, Library Director A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 8, 2021 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER The meeting was held via WebEx. Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:04 p.m. Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Joan Roberts, Kay Newton, Joy Fulton Lee, Wanda Cotter, Tina Bond; Ex-Officio: Denise Light; City Staff: Library Director Mary Rodne, Library Administrative Secretary Maria Hoefke Absent Board members: Cecilia Sublette 2. APPROVAL OF MINUTES December 14, 2020 A motion was made by Molly Skinner and seconded by Joan Roberts to approve the December 14, 2020 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board Members Chair Gary McPherson welcomed all board members and requested new members Tina Bond and Denise Light to introduce themselves and provide background information as this was their first meeting with the Library Board. 3b Discussion of Items for Future Agendas During the last Board meeting, Chair McPherson asked for a board discussion regarding funding sources for the Library. Director Rodne said an explanation of the budget would be held at an upcoming meeting as the budget preparation process for FY 2022 begins in March. Rodne stated that City Financial Officer Kyle Lester would provide a financial write-up for the Library Board. Chair McPherson asked for a short report on what other area libraries are doing as Colleyville Library Board Minutes February 8, 2021 City of Colleyville Page 2 far as openings/closings. Board member Roberts asked what other libraries are doing as far as other program ideas such as virtual trivia and chess games. Director Rodne said she will also look at nationally known libraries to see what they have been doing. Additionally, Director Rodne noted that the Library’s Long-Range Plan document expires at the end of 2021. Rodne added that the Library’s architect, Aaron Babcock had been requested to submit a proposal for updating the long-range plan. Work on plan would begin towards the end of summer. The last time the long-range plan was updated, a survey was executed and a brain-storming session was held with the Library Board. The culmination of the existing long-range plan was the completion of the Library’s Spatial Reorganization Plan. Chair McPherson asked if it was possible to have a socially distanced, in-person meeting at the Library. Rodne said she would look into if that was possible. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of December 2020 through January 2021. B. Donations: Rodne reported that in December the Library received a total of $2,105 in donations. The donations included a $100 donation from Susan Bondy for any material purchase; $250 from an anonymous donor for eBooks, and $2,105 in donations from seven donors for the purchase of materials in memory of Barbara Scott Wood, a patron who passed away. In January, the Library received no donations. C. Programs: Director Rodne provided an overview of the Library’s programs and events from December through January. The Library remains at 50 percent capacity with no meeting rooms open as well as no computers or printer available to the public. There are some study tables available in the Library. Registration began January 11 for the Winter/Spring programs. The programs will run from January 18 through April 10. The Winter brochure may be found online and 200 Colleyville Library Board Minutes February 8, 2021 City of Colleyville Page 3 cardholders have signed up for Story Time programs as well as the Winter Reading Program, Hibernate with a Good Book. The inaugural StoryWalk® Project has completed its two-month run with 200 residents completing activity sheets. Rodne said more people participated, but did not turn in sheets. The Library is preparing to launch a new StoryWalk® Project in March. The Library’s December Make and Take Kits were very popular with about 180 kits distributed. The Library also distributed Screen Free Fun Kits in January and February, with over 100 kits distributed each. In March and April, the Library will continue with the monthly themed kits. The Library is handing out Valentine’s Day treats with a Valentine’s Day card on Friday, February 12 and Saturday, February 13, to patrons who check out items from the Library. The City has given the Library $35 Gift Cards to give to participants of the Winter/Spring Programs who have participated in at least three classes and have checked out items for three weeks of the Winter Reading Program. The week of February 8, the Library launched its annual Materials Availability Survey. It is typically in paper form, but this year it is online and accessible through a QR code. Participants are eligible to receive a $35 Gift Card as well if they provide their contact information. The Library launched its Binge Box program in February. It is a new circulating collection which features a variety of themed DVD’s in sets of four, five or six. To launch the program, each Binge Box checked out receives a popcorn container with a bag of popcorn and theatre-sized box of candy. All staffing positions are now filled in the Library. In addition to Press Reader, which the Library launched in November, the Library has added NewsBank, another digital service that includes the Fort Worth Star Telegram. The Library’s Summer Reading Program theme will be Glow Crazy with Reading. Rodne said this year’s prize room will feature a glow-in-the-dark theme as well as themed prizes. Colleyville Library Board Minutes February 8, 2021 City of Colleyville Page 4 4b Friends of the Colleyville Public Library Report Joan Roberts stated the Friends of the Library is seeing some sales from the Used Book sale area. The Friends have not yet made the move to accept donations at this time despite some donations continuing to trickle in. The Friends are unsure whether they will have their May 1 book sale. 4c Colleyville Public Library Foundation Report Foundation President Denise Light stated that the group will be asking the Library’s help in updating their Foundation webpage for more public interaction. Light also said the Glaser Foundation once again donated $10,000 for the Library’s Summer Reading Program. Light said the Foundation will be presenting that donation to Rodne in the next couple of days. Director Rodne said the Glaser’s made a donation to launch the Library’s collection in 2003, and since 2004, have given $10,000 annually for the Summer Reading Program. 5. ADJOURNMENT A motion was made by Pat Jones and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:33 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE _____ DAY OF _ ______. Minutes taken and prepared by: Maria Hoefke Administrative Secretary City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 4/12/2021 Number Type Regular Agenda Items Department Library Title Presentation on Area Library COVID Survey Explanation During the discussion of items for future agendas at the last Library Board meeting, Chair McPherson and Board member Roberts asked for a short report on what other area libraries are doing as far openings, closings and virtual programming in response to the COVID pandemic. In early March, an area library conducted a COVID survey, which included responses from 47 area libraries. Final results of the survey were shared with libraries. Director Mary Rodne will provide a presentation on the final results of the survey that were shared with area libraries. Attachments 1.Area Library COVID Survey Powered by Area Library COVID Survey Thursday, March 25, 2021 Powered by Date Created: Monday, March 08, 2021 47 Total Responses Complete Responses: 47 Powered by Q1: Are employees required to wear masks? Answered: 47 Skipped: 0 Powered by Q1: Are employees required to wear masks? Answered: 47 Skipped: 0 Powered by Q2: Are mask still required to enter your library? Answered: 47 Skipped: 0 Powered by Q2: Are mask still required to enter your library? Answered: 47 Skipped: 0 Powered by Q3: Are you doing temperature checks for patrons? Answered: 47 Skipped: 0 Powered by Q3: Are you doing temperature checks for patrons? Answered: 47 Skipped: 0 Powered by Q4: Are you quarantining materials? Answered: 47 Skipped: 0 Powered by Q4: Are you quarantining materials? Answered: 47 Skipped: 0 Powered by Q5: Does your library have a capacity limit in place? Answered: 47 Skipped: 0 Powered by Q5: Does your library have a capacity limit in place? Answered: 47 Skipped: 0 Powered by Q6: Are you leaving barriers in place at service points? Answered: 47 Skipped: 0 Powered by Q6: Are you leaving barriers in place at service points? Answered: 47 Skipped: 0 Powered by Q7: Are study rooms available to patrons? Answered: 47 Skipped: 0 Powered by Q7: Are study rooms available to patrons? Answered: 47 Skipped: 0 Powered by Q8: Are meeting rooms available to the public or for rental? Answered: 47 Skipped: 0 Powered by Q8: Are meeting rooms available to the public or for rental? Answered: 47 Skipped: 0 Powered by Q9: If your hours of operation were reduced, will you be resuming pre- COVID hours/days of operation? Answered: 45 Skipped: 2 Powered by Q9: If your hours of operation were reduced, will you be resuming pre- COVID hours/days of operation? Answered: 45 Skipped: 2 Powered by Q10: When do you plan to resume indoor programs? Answered: 47 Skipped: 0 Powered by Q10: When do you plan to resume indoor programs? Answered: 47 Skipped: 0 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 4/12/2021 Number Type Regular Agenda Items Department Library Title Discussion of the Colleyville Public Library Long-Range Plan Update Explanation Director Mary Rodne will provide information on the Colleyville Public Library Long- Range Plan update process. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 4/12/2021 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 4/12/2021 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of February 2021 and March 2021. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - February 2021 - March 2021 2.Volunteer Hours Summary - FY 2020-2021 February 2021 February 2020 % Change (+/-) Current YTD Current YTD % Change (+/-) 5,096 6,768 -25%34,940 30,219 16% Gate Count 4,167 6,184 -33%29,989 27,211 10% Cloud Library Activity 685 488 40%3,260 2,468 32% 244 96 154%1,691 540 213% 24,662 26,962 -9%120,464 121,102 -1% 32.00 329.00 -90%32.00 1,312.00 -98% 0.00 63.00 -100%0.00 300.45 -100% 19 75 -75%87 272 -68% 634 1,652 -62%2,927 5,487 -47% Users Users 0 70 -100%0 307 -100% 0 158 -100%0 809 -100% 41 84 -51%397 315 26% 19,091 17,763 7%90,411 81,251 11% Cloud Library 4,916 3,190 54%23,276 15,790 47% 651 474 37%3,078 1,706 80% 0 78 -100%172 334 -49% -224 376 -160%74,448 74,360 0% $395.77 $1,399.29 -72%$2,485.27 $7,757.59 -68% Drive Up Transactions COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/FEBRUARY 2021 USAGE STATISTICS Persons Visiting the Library TOTAL CIRCULATION Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS CIRCULATION Zinio RB Digital COLLECTION LIBRARY RECEIPTS March 2021 March 2020 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 4,415 5,098 -13%39,355 35,317 11% Gate Count 3,438 4,402 -22%33,427 31,613 6% Cloud Library Activity 654 596 10%3,914 3,064 28% 323 100 223%2,014 640 215% 28,652 23,108 24%149,116 144,210 3% 141.00 139.00 1%173.00 1,450.00 -88% 0.00 68.00 -100%0.00 367.95 -100% 32 38 -16%119 310 -62% 853 3,351 -75%3,780 8,838 -57% Users Users 0 31 -100%0 338 -100% 0 98 -100%0 907 -100% 60 50 20%457 365 25% 21,394 19,814 8%111,805 101,065 11% Cloud Library 5,251 4,332 21%28,527 20,122 42% 691 428 61%3,764 2,134 76% 0 90 -100%172 424 -59% -160 17 -1041%74,288 74,377 0% $620.63 $712.53 -13%$3,105.90 $8,470.12 -63% PROGRAM ATTENDANCE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/MARCH 2021 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED LIBRARY RECEIPTS COMPUTER USE Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio RB Digital COLLECTION MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 November 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 December 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 January 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 February 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 March 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 0 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2020-2021 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 4/12/2021 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 4/12/2021 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments