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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/19/2012~'~ ~~ City of Colleyville City Hall COLLEY'~JILLE Colleyville Crime Control and 100 Main Street Colleyville, Texas 76034 f r k,~ ~ Prevention District Board 817. 503.1000 Agenda WWW•colleyville.com Tuesday, June 19, 2012 City Council Chambers 5:00 p.m. 1. CALL TO ORDER 2. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-0059 2a Approval of the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board meeting of May 31, 2012 2b Approval of the minutes of the Colleyville Crime Control and Prevention District Board meeting of June 21, 2011 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-12-0060 Approval of the Fiscal Year 2013 (FY 2013) Colleyville Crime Control Prevention District (CCCPD) budget 3b Resolution R-12-0061 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards June 15, 2012, by 5: 00 p, m. Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. RESOLUTION R-12-0059 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JUNE 19, 2012 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. THAT the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board meeting of May 31, 2012, are hereby approved b. THAT the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board meeting of June 21, 2011, are hereby approved AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 19T" DAY OF JUNE 2012. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC, CMC Mike Taylor City Secretary President ~`T Y~; City of Colleyville City Hall COLLEYVILL~ Colleyville Crime Control 100 Main Street Colleyville, Texas 76034 !. f. ~.~ ~ and Prevention 817. 503.1000 www.colleyville.com District Board M i n utes - D raft Thursday, May 31, 2012 Executive Conference Room, 3rd Floor 5:00 p.m. The Colleyville Crime Control and Prevention District Board Worksession was called to order by Director Hart on May 31, 2012, at 5:08 p.m. ROLL CALL: Directors David Kelly, Carol Wollin, Stan Hall, Jody Short, Tom Hart, Vice President Michael Muhm, and President Mike Taylor were present. City Manager Jennifer Fadden, Treasurer Terry Leake, Strategic Services Manager Eric Ellwanger, Communications and Marketing Director Mona Gandy, Finance Manager Karen Hines, Public Works Director Bob Lowry, Human Resources Director Michelle Reyes, Police Chief Mike Holder, Police Lieutenant Rodney Cunningham, Information Services Manager Chris Pena, and City Secretary Cynthia Singleton were also present. 2. PRESENTATION AND DISCUSSION 2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2012 (FY 2012) budget update Treasurer Terry Leake stated the Colleyville Crime Control and Prevention District Fiscal Year 2012 beginning fund balance is higher than anticipated due to sales tax revenue received in four of the past five months of Fiscal Year 2011 (FY 2011). Sales tax revenues are 10.7% above sales tax revenues received during the same time period in FY 2011. It is projected that sales tax revenues will be $100,000 greater than the adopted budget of $1,000,000 at the end of the fiscal year, due to increased sales tax receipts. Due to the continued lower than anticipated interest rates, income on investments is projected to be $540 lower than the adopted budget of $2,540. Additionally, the annual CCCPD budget incorporates the use of available cash within the fund balance, which is the utilization of the prior year's 1.40 coverage ratio for bonded debt. In most fiscal years, this annual addition to available cash within the fund balance is over $200,000. With net anticipated increased revenues totaling slightly less than $100,000, it is projected the ending fund balance at September 30, 2012 will be $953,023. CCCPD Minutes - Draft May 31, 2012 2b Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2013 (FY 2013) budget Police Chief Mike Holder reviewed the proposed expenditures for the CCCPD Fiscal Year 2013 budget. In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must approve an annual budget at least 100 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, June 19, 2012, for the Board to approve the proposed FY 2013 CCCPD budget. Staff has proposed the following FY 2013 budget for review and discussion, and is seeking direction on the proposed expenditures prior to the meeting for the adoption of the proposed FY 2013 budget. Chief Holder spoke regarding the police records management system, crime reports software, in-car mobile digital computer system, and personnel. Chief Holder provided information regarding the purchase of fully equipped police vehicles and the benefits of the license plate reader. Discussion ensued regarding the accessibility of the information and reporting capabilities of the license plate reader. President Taylor requested examples of data generated by the license plate reader. Discussion ensued regarding the opportunity for the Board to view tangible examples or demonstrations of items, which are approved for purchase. Vice President Muhm requested a demonstration of the financial software after installation. Chief Holder spoke regarding the benefits of utilizing the conducted energy device (taser) and stated research shows a 70% chance police officers will not be injured with the utilization of a taser, the City has insurance coverage related to the use of the taser, and most of the surrounding cities use a taser. Discussion ensued regarding the cost of the transition from Dodge Charger vehicles to the Chevrolet Tahoe. Vice President Muhm requested information regarding the maintenance cost of transitioning from the Dodge Charger to the Chevrolet Tahoe vehicle. Chief Holder stated the resale value of the Tahoe is significantly higher than the Charger. CCCPD Minutes - Draft May 31, 2012 Discussion ensued regarding available funds in the CCCPD budget and the need for replacement sidearm pistols and a fully equipped community service vehicle. President Taylor requested Chief Holder develop an assessment of departmental needs and present the results of the assessment to the CCCPD Board for consideration. 3. ADJOURNMENT There being no further business before the Colleyville Crime Control and Prevention District Board of Directors, Director Hart adjourned the meeting at 6:01 p.m. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE Minutes taken and prepared by: _ AYES, NAYS, AN D DAY OF 2012. Cynthia Singleton, TRMC, CMC City Secretary `~~';~;~,~.. City of Colleyville ~;~~~ ~~,~~~,:u M i n utes - D raft Colleyville Crime Control and Prevention District Board City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 21, 2011 5:00 PM Council Chambers The Colleyville Crime Control and Prevention District Board meeting was called to order June 21, 2011, at 5:04 p.m., by President Tom Hart. ROLL CALL: Directors Mike Taylor, Carol Wollin, Stan Hall, Michael Muhm and David Kelly were present. President Tom Hart, City Manager Jennifer Fadden, Treasurer Terry Leake, Police Chief Steve Dye, Interim Police Chief David James, Fire Chief Russell Shelley, Finance Manager Karen Hines, Strategic Services Manager Eric Ellwanger, City Attorney Matthew Boyle, and City Secretary Cynthia Singleton were also present. Director Jody Short was absent. 2. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-0056 2a Approval of the minutes of the Colleyville Crime Control and Prevention District meeting of May 26, 2011 President Hart read Resolution R-11-0056 in its entirety. President Hart opened the public hearing. There was no one present wishing to speak and President Hart closed the public hearing. Vice President Taylor moved to approved Resolution R-11-0056. Director Muhm seconded the motion. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Mike Taylor, Tom Hart Absent: 1 - Jody Short City of Colleyville Page 1 Printed on 6/8/2012 Colleyville Crime Control and Minutes - Draft June 21, 2011 Prevention District Board 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a R-11-0057 Approval of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2012 (FY 2012) Budget President Hart read Resolution R-11-0057 in its entirety. Police Chief Steve Dye provided an overview of the proposed Fiscal Year 2012 Colleyville Crime Control and Prevention District (CCCPD) budget and answered questions of the Board. President Hart opened the public hearing. There was no one present wishing to speak concerning this item and President Hart closed the public hearing. Discussion ensued regarding the expanded use of the license plate reader as an economic development tool by identifying shopper destinations, the current type of Colleyville patrol vehicles and the CCCPD fund balance. Chief Dye spoke regarding the features and capabilities of the license plate reader and police vehicle design and equipment. Treasurer Terry Leake spoke regarding the CCCPD fund balance and debt service and answered questions of the Board. Director Kelly made a motion to approve Resolution R-11-0057. Vice President Taylor second the motion. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Mike Taylor, Tom Hart Absent: 1 - Jody Short 3b R-11-0058 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors President Hart read Resolution R-11-0058 in its entirety. City of Colleyville Page 2 Printed on 6/8/2012 Colleyville Crime Control and Minutes - Draft June 21, 2011 Prevention District Board President Hart opened the public hearing. There was no one present wishing to speak and President Hart closed the public hearing. President Hart opened the floor to nominations. Director Kelly nominated Director Hart as President and Director Taylor as Vice-President of the Colleyville Crime Control and Prevention District Board and moved to approve Resolution R-11-0058. Director Wollin seconded the motion. President Hart requested the motion be amended nominating Director Taylor as President and Director Muhm as Vice President. Director Kelly amended the motion, Director Wollin accepted the amendment. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Mike Taylor, Tom Hart Absent: 1 - Jody Short 4. ADJOURNMENT There being no further business before the Colleyville Crime Control and Prevention District Board, Director Kelly moved to adjourn. Director Wollin second the motion. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Mike Taylor, Tom Hart Absent: 1 - Jody Short President Hart adjourned the meeting at 5:34 p.m. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, NAYS AND DAY OF 2012. City of Colleyville Page 3 Printed on 6/8/2012 Colleyville Crime Control and Minutes - Draft June 21, 2011 Prevention District Board Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 4 Printed on 6/8/2012 ``T Y~; City of Colleyville ~~tv Ha~~ COLLEYVILLE Colleyville Crime Control 100 Main Street Colleyville, Texas 76034 f F_ l~, and Prevention District www.colleyville.com Board Agenda Briefing Agenda Number 3a Agenda Date 06/19/2012 Number Resolution R-12-0060 Type Resolution Department Police Title Approval of the Fiscal Year 2013 (FY 2013) Colleyville Crime Control Prevention District (CCCPD) budget Explanation Reading and Pub/ic Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must approve an annual budget at least 100 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, June 19, 2012 for the Board to approve the proposed FY 2013 CCCPD Budget. Staff has proposed the following FY 2013 budget for review and discussion, and is seeking Board approval of the proposed expenditures. The FY 2013 CCCPD Budget was discussed at the May 31, 2012 CCCPD budget worksession. At that time, the Board recommended that staff further analyze vehicle and equipment needs, and recommend any changes. Staff revised the attached proposed FY 2013 budget to include one additional completely outfitted patrol vehicle to replace a high mileage patrol vehicle bringing the total fleet replacement vehicles to three at an additional cost of $51,650. Further analysis also revealed the need for a strategic purchase schedule for the patrol rifle program. Staff included the purchase of eight patrol rifles for a total of $9,600. This purchase will allow the Police Department to begin assigning rifles to specific individuals, as is recommended for this type of equipment. It is anticipated that approximately nine additional patrol rifles will be needed in the FY 2014 CCCPD Budget to complete outfitting all patrol officers with issued rifles. At that point, all patrol rifles will be placed on a 10-year rotating replacement program. Staff also anticipates that replacement of officer pistols is not needed until FY 2015, at which time staff will likely recommend a rotating replacement program. The total increase in proposed expenditures from the May 31 worksession is $61,250. Financial Impact The following information and attachments provide estimated fund balances and revenues, as well as a detailed list of proposed expenditures. CCCPD Board Agenda Briefing 3a Estimated Be innin Fund Balance for FY 2013 $ 953,023 Revenues: ~/2 Cent Sales Tax $ 1,135,000 Interest Income $ 2,000 Use of Available Cash 287 940 TOTAL REVENUES $ 1,424,940 Ex enditures: Administrative Board/Audit Ex enses $ 1,850 Police Records Management System Annual Maintenance Contract ~ 45,000 Re ional Recruitin and Hirin Process PACT Test 2 000 Crime Re orts Crime Ma in Software 1 200 Crime Re orts Anal tical Crime Ma in Software 4 000 NetMotion Wireless Maintenance A reement $ 3,219 Security software for in-car computer system L-3 In-Car Video S stem Server Maintenance $ 3,768 Personnel: Five 5 Police Officer Positions $ 404,641 Metro ort Teen Court $ 33,750 Ca ita I : Re lacement - Three 3 Patrol Vehicles and e ui ment 154 950 E ui ment: Conducted Ener Device TASER E ui ment $ 36,668 Wea ons Procurement or Re lacement Schedule 8 Patrol Rifles $ 9,600 Debt Service: 2006 Series Refundin Debt $ 505,924 Transfers: Ca ital E ui ment Re lacement Fund In-Car Mobile Di ital Com uters $ 16,000 TOTAL EXPENDITURES - $ 1,222,570 *EXCESS REVENUES OVER EXPENDITURES - 202 370 CCCPD Board Agenda Briefing 3a ENDING FUND BALANCE - 867,453 I*Must have a 1.4 times coveraqe ratio ($202,370) for debt service pavment. I Attachments 1. Proposed FY 2013 CCCPD Budget 2. Resolution R-12-0060 COLLEYVILLE CRIME CONTROL DISTRICT FY 2013 PROPOSED BUDGET ADOPTED PROJECTED PROPOSED FI SCAL YEAR FY 2012 FY 2012 FY 2013 BEGINNING FUND BALANCE $846,681 $931,325 $953,023 REVENUES: 1/2 CENT SALES TAX REVENUE $1,000,000 $1,100,000 $1,135,000 INTEREST INCOME $2,540 $2,000 $2,000 USE OF AVAILABLE CASH $279,846 $180,386 $287,940 TOTAL REVENUES $1,282,386 $1,282,386 $1,424,940 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: $1,850 $1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 $45,000 REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST) $2,000 $2,000 $2,000 CRIME REPORTS CRIME MAPPING SOFTWARE $1,200 $1,200 $1,200 CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $0 $0 $4,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 TLETS SECURITY UPGRADE FOR NETMOTION $2,000 $2,000 $0 L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE $0 $0 $3,768 PERSONNEL: POLICE OFFICERS: (FY 2012 - 4 OFFICERS / FY 2013 - 5 OFFICERS) $328,937 $328,937 $404,641 TEEN COURT $33,750 $33,750 $33,750 CAP/TAL - VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $39,500 $39,500 $154,950 (FY 2012 - 1 VEHICLE) (FY 2013 - 3 VEHICLES INCLUDING IN-CAR VIDEO SYSTEM) (Replace Units 190,180,1111) REPLACEMENT - CID VEHICLE $18,405 $18,405 $0 EQUIPMENT: REPLACEMENT - HAND HELD RADIOS (3 IN FY 2012) $12,000 $12,000 $0 CRIME PREVENTION BAR CODING EQUIPMENT $1,900 $1,900 $0 EQUIPMENT FOR WOMEN'S SELF-DEFENSE CLASSES $7,500 $7,500 $0 LICENSE PLATE READER $22,650 $22,650 $0 REPLACEMENT - L3 1N-CAR VIDEO SERVER $18,000 $18,000 $0 CONDUCTED ENERGY DEVICE (TASER) EQUIPMENT $0 $0 $36,668 WEAPONS (8 PATROL RIFLES) $0 $0 $9,600 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $505,211 $505,211 $505,924 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND- IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $16,000 $16,000 $16,000 TOTAL EXPENDITURES $1,080,302 $1,080,302 $1,222,570 EXCESS REVENUES OVER EXPENDITURES $202,084 * $202,084 ` $202,370 ENDING FUND BALANCE $768,919 $953,023 $867,453 ` MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,084) FOR DEBT SERVICE PAYMENT IN FY 2012 `= MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,370) FOR DEBT SERVICE PAYMENT IN FY 2013 RESOLUTION R-12-0060 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2013 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS, the laws of the State of Texas require than an annual budget be adopted by the Board of Directors; and WHEREAS, the laws require that the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate, and the projected ending fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the Fiscal Year 2013 budget amounts for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2012 $1,282,386 Projected Cash on Hand as of October 1, 2012 $ 953,023 Revenues $1,424,940 Expenditures $1,222,570 Ending Fund Balance at September 30, 2013 $ 867,453 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE 19T" DAY OF JUNE 2012. Resolution R-12-0060 Page2of2 ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC, CMC Mike Taylor City Secretary President ~`~ Y °F~ City of Colleyville ~++r City Hall COL~EY'~'ILLE Colleyville Crime Control 100 Main Street Colleyville, Texas 76034 and Prevention District www.colleyville.com ~f~:~~ Board Agenda Briefing Agenda Number 3b Agenda Date 06/19/2012 Number Resolution R-12-0061 Type Resolution Department City Secretary Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Explanation Reading and Pub/ic Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President. Each officer of the Board serves for a term of one year. Attachments 1. Resolution R-12-0061 RESOLUTION R-12-0061 A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors shall elect, from among its members, a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Director and Director one-year term. AND IT IS SO RESOLVED. is elected President is elected Vice President for a APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS, THIS THE 19th DAY OF JUNE 2012. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD Cynthia Singleton, TRMC, CMC Mike Taylor City Secretary President