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HomeMy WebLinkAboutLibrary Board-Minutes-12/14/2020City of Colleyville COLLEYVILLE Nil Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, December 14, 2020 Colleyville Public Library 6:00 D.M. 110 Main Street 1. CALL TO ORDER The meeting was held via WebEx. Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:06 p.m. Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Cecilia Sublette, Joan Roberts, Kay Newton, Joy Fulton Lee, Wanda Cotter; City Staff: Library Director Mary Rodne, Library Administrative Secretary Maria Hoefke Absent Board members: Tina Bond 2. APPROVAL OF MINUTES October 12, 2020 A motion was made by Molly Skinner and seconded by Joan Roberts to approve the October 12, 2020 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board Members Director Mary Rodne provided an update on the Library Board reappointments. Chair Gary McPherson requested board members to introduce themselves and provide background information. 3b Election of Chair and Vice -Chair A motion was made by Molly Skinner to nominate Gary McPherson for Chair of the Colleyville Library Board. A motion was made by Kay Newton to nominate Cecilia Sublette as Vice -Chair of the Colleyville Library Board. The nominations were approved, as presented, with a unanimous vote. 3c Review Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting City of Colleyville le Library Board Minutes December 14, 202 attendance guidelines outlined in Section 2.6 and described the general frequency of Library Board meetings. 3d Discussion of Items for Future Agendas Chair McPherson asked for a board discussion regarding funding sources for the Library. Rodne stated that the Library budget is funded through three funds and would provide a breakdown of the allocation at a future meeting. The next regularly scheduled meeting was tentatively set for Monday, February 08, 2021. Meetings for the remainder of 2021 are tentatively set for April 12; June 14; August 9; October 11; and December 13. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of October 2020 through November 2020. B. Donations: Rodne reported that during the months of October and November the Library had not received any donations. C. Programs: Director Rodne provided an overview of the Library's program and events from this fall into early next year. In Youth Services, 34 virtual programs were held with 639 in attendance. In Adult Services, nine programs were held with 56 in attendance. In October, the Library hosted Check `n Treat, as having the annual Halloween Party was not possible this year. The event was held on October 315t and when patrons came to check out any Library item, staff handed out treat bags. A total of 200 were handed out, 150 to children and 50 to adults. Some of the participants came in costume. In November, Youth Services filmed a Virtual Thanksgiving program. It was offered on the City's Facebook page and had 500 views. The video featured the Library's mascot, Rocket and members of City staff who all helped launch The Gratitude Game. The Gratitude Game utilized a small bag of skittles with each color representing a different aspect of gratitude. Prior to the program, supplies for The Gratitude Game and Thanksgiving craft kits were distributed. Approximately 150 kits were given out. Colleyville Library Board Minutes December 14, 2020 The Library celebrated its 17th birthday on November 24th. To celebrate the Library's special day, and Thanksgiving, any Library card holder who checked out an item that week, received a special birthday card thank you from the Library and a treat bag. 80 bags and cards were given out. The Library served as a site for early voting for three weeks during the month of October, and as a voting site for Election Day on November 3. The voting was held on the second floor in the meeting rooms of the Library. The Library was fully open offering all services throughout that time and had a gate count of 17,183 people pass through the doors. According to Tarrant County election officials, 16,823 people voted at the Library. Additionally, the Library registered 173 new Library cards and 10 new non-resident cards. In November, the Library underwent a major upgrade to its back -end systems. The Library received a new server and additional features including automatic renewals of library materials, notification of expiring library cards, and optional patron account sign -in via Google. With the increase of COVID cases, the Library capacity was reduced from 75 percent to 50 percent, meaning only about 100 people are allowed in the building at one time. The Library is still quarantining Library materials for three days when they are returned. No study rooms are open, the computers and printer are still not open to the public. A few tables remain in the Library for public use. In November, the Library launched a new service, PressReader. This service is a digital application allowing for patrons to access over 7,000 newspapers and magazines from around the world. Colleyville Library cardholders are able to get unlimited access with their library card. On December 7th, the Library launched The StoryWalk® Project featuring the book, Bear Snores On. The program features 18 signs around the Plaza each depicting a page of the book. Activity sheets and a Bear hunt are part of the fun. Completed sheets are entered into a drawing for a $35 City gift card. The StoryWalk® Project will continue through January 31, 2021. Youth Services is offering a Christmas Party -to -Go packet this month. Included are crafts, snacks, and treats. Individual wrapped holiday cookies from Market Street are included with the crafts. The Library started with 100 treat bags, but increased that amount to 150 due to the high wait list. The bags will be available December 215t, 22"d, and 23rd The Library plans to create a new circulating collection, Binge Boxes, which will feature a variety of themed DVD's in sets of four, five and six. To launch the circulation of this y of Cd[my'ville Colleyville Library Board Minutes December 14, 2020 collection, the boxed sets will be checked out in a popcorn container, which will include a bag of popcorn and a theatre -sized box of candy. The Library's winter programming will all be virtual and each month the Youth Services staff will have a themed kit for patron pick-up. The Winter Reading Program theme will be, Hibernate with a Good Book. Filled staffing positions are almost complete except for one full-time and one clerk position. The Library will be closed for the holiday season starting at 5:00 p.m., December 23,d through December 26th. The Library will also be closed at 5:00 p.m., December 315Y and January 1st 4b Friends of the Colleyville Public Library Report Joan Roberts stated the Friends of the Library Used Book Sales opened last month and income has been steady. Library staff has been replenishing the shelves as needed. No donations are being accepted at this time and it is unclear when the next official Book Sale will be as of yet. Roberts stated she is looking forward to being back in the Library in the future. 4c Colleyville Public Library Foundation Report Pat Jones stated she was pleased to report that the Library Foundation had received $17,565 in funding this year. 5. ADJOURNMENT A motion was made by Kay Newton and seconded by Pat Jones to adjourn the meeting of the Colleyville Library Board at 6:52 p.m. The motion was approved unanimously. APPROVED BYA VOTE OF-7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE _8 DAY OF_February, 2021 Minutes taken and prepared by: 'fy�U,Lt4 �,L4akt p Maria Hoefke Administrative Secretary