Loading...
HomeMy WebLinkAboutCity Council-Minutes-01/19/2021 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, January 19, 2021 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 C-POP program wrap up WS-2 Presentation of business survey results and economic development program updates WS-3 Discussion of parking regulations for recreational vehicles & commercial vehicles WS-4 Discussion of the January 19, 2021, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS City Council Agenda January 19, 2021 City of Colleyville Page 2 INVOCATION: PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4578 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-21-4579 4a Approval of a Construction Services Agreement with FM Utilities, LLC, for the Water Project 10: Apple Valley/Rustic Trail/Bills Lane Project, in an amount not to exceed $424,644.10, and a contingency amount not to exceed $30,000.00, and authorizing the City Manager to execute the agreement 4b Consider and adopt the City of Colleyville's broker/dealer list, as required by the Texas Public Funds Investment Act 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - December 2020 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-21-2152 Consideration of a Special Use Permit for a Massage Therapy use on Lot 1R1, Block 1, Foster Addition, located at 5200 Colleyville Boulevard, Suite C, Case ZC20-030 6b Ordinance O-21-2153 Request to appeal the decision by the Planning and Zoning Commission regarding the consideration of a Special Use Permit for an Accessory Building to encroach into the required street side yard setback on Lot 2, Block 3R, Woodbriar Estates West Addition, located at 111 W. Greenbriar Lane, Case ZC20-031 City Council Agenda January 19, 2021 City of Colleyville Page 3 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-21-2154 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district on Lot 1, Block 1, Yaffa Addition, located at 608 Shelton Drive, Case ZC20-033 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-21-4580 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 5 and Place 6, and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration 9. CITIZEN COMMENTS 10. REPORTS Parks and Recreation Advisory Minutes - September 14, 2020 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JANUARY 19, 2021 - READING AND PUBLIC HEARING - RESOLUTION R-21-4581 12. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 15, 2021 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 19, 2021 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, January 19, 2021, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Colleyville Center Manager Leslie Hill, Community Relations/Event Specialist Ronni Orr, Management Intern Dakari Hill, IT/Video staff members: Sean Koval, Jesse Franks, JP Alonso, Reina Contreras, and Martikko Mercado, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 C-POP program wrap up Community Relations/Event Specialist Ronni Orr presented this item and shared snippets of videos from the CPOP Program, and recognized the video department members for their exceptional work: Sean Koval, Jesse Franks, JP Alonso, Reina Contreras, and Martikko Mercado. Specialist Orr stated the CPOP (Colleyville Professional One-minute Promos) program was utilized by 43 businesses and required over 127 hours of filming and 145 hours of editing. The Mayor and City Council applauded everyone’s efforts saying it was an absolutely fantastic presentation and program. WS-2 Presentation of business survey results and economic development program updates Assistant City Manager Adrienne Lothery provided a summary of work which has been conducted in an effort to assist Colleyville businesses since the beginning of the pandemic in February 2020. Manager Lothery stated Colleyville Center Manager Leslie Hill had expressed an interest to work with Economic Development and she and Intern Dakari Hill have put a lot of effort into personally meeting face to face with every Colleyville business (399) to obtain their feedback and try to determine how the City could best assist them during this time. Manager Hill provided a presentation on the results of the Business Survey which was primarily designed by Intern Hill. The entire survey was ten questions asking what affect the pandemic had on the business, the type of business, how hours of City Council Minutes January 19, 2021 City of Colleyville Page 2 operation, processes, customer traffic, operations, and staffing have changed, and how the City could assist the business. Mayor Newton stated the survey data is validated by the respondents and this personal touch of contacting each City is very impressive. Mayor Newton stated the gift card programs were especially beneficial to the restaurant business category since that category of business represents 15% of the total businesses in Colleyville, but they received 54% of the total gift cards redeemed. The City Council thanked the staff for their efforts. WS-3 Discussion of parking regulations for recreational vehicles & commercial vehicles Community Development Director Ben Bryner presented this item. He reviewed the previous direction received from City Council and confirmed the changes to Chapter 3, Section 3.28 – Supplementary District Regulations of the Land Development Code specific to parking and storage of vehicles to include Recreation Vehicles, commercial vehicles, and junked/ abandoned vehicles. The changes include exemptions to certain regulations for larger lots, commercial vehicles required behind front yard setbacks, parking and storage of recreational vehicles, and vehicles in general. Mayor Newton thanked the City Council and staff for being insightful and doing what is best for all residents. Staff was directed to provide a review to the Planning and Zoning Commission and bring the ordinance forward at a future City Council Meeting. WS-4 Discussion of the January 19, 2021, City Council regular agenda items There was no discussion under this item. Mayor Newton adjourned the Worksession at 6:13 p.m. and called the Executive Session to order at 6:13 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda City Council Minutes January 19, 2021 City of Colleyville Page 3 Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Newton adjourned the Executive Session at 7:18 p.m. Mayor Newton called the regular meeting of the City Council to order at 7:33 and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. INVOCATION: Jeff Strickland, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4578 Mayor Newton read Resolution R-21-4578 in its entirety. Assistant City Manager Adrienne Lothery presented this item. She began by reviewing the spring and Christmas gift card programs and the benefit the programs have provided to the Colleyville business community and residents. Manager Lothery presented a Cupid Cash gift card program which would be another $35 gift card, used during February and mid March, but would also include distribution to teachers of GCISD public schools in Colleyville and private schools in Colleyville, mutual aid first responders, and hospital workers in Colleyville and hospitals where the City provides transports. Councilmember Nakamura asked Manager Lothery to explain where the funding for these programs are provided. Manager Lothery stated the funding is from the City Council Minutes January 19, 2021 City of Colleyville Page 4 City’s share of the Tax Increment Finance District because the TIF was created for economic development. Mayor Newton reviewed the results of the business survey which was presented in the workseesion earlier and noted over the last year; more than $1 million has gone into the Colleyville business community through programs such as these. Mayor Newton thanked the Council and staff for the continuous work to help the City and thanked Dakari Hill, Intern, for taking the time to make personal contact with all of our businesses, Leslie Hill, Colleyville Center Manager, for her assistance and the assistance of her staff. Mayor Newton reiterated Colleyville is very blessed in all aspects. Mayor Newton opened the public hearing at 7:49 p.m. There was no one wishing to speak and the public hearing was closed at 7:49 p.m. Councilmember Rigney made a motion to approve Resolution R-21-4578, seconded by Councilmember Kelley. The motion to approve passed by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition The Mayor and Councilmembers made the following announcements: COVID Update: I (Mayor) continue to record weekly video messages updating the public on the pandemic and vaccine distribution. The recording can be found at https://www.colleyville.com/colleyville/coronavirus. Currently, we have about 601 active positive cases in Colleyville. The adult ICU utilization percentage remains at 97% - which is high. About 84% of the total Tarrant County hospital beds are now in use, leaving 16% available, based on the hospitalization graph on the Tarrant County website. (refer to web site). COVID patients are utilizing approximately 30% of all hospital beds in the county. Ventilators availability remains stable at 55%. Unfortunately, we have had another death in Colleyville. Our total is now 5. Daily case counts continue to be high. COVID-19 Vaccine Update – the Hurst Convention Center vaccination center is open and operational. Currently, they are providing 1,200 vaccines a day with a goal to increase that process to 2,000 a day by next week. The County has City Council Minutes January 19, 2021 City of Colleyville Page 5 reported that 300,000 +/- individuals have registered through the online registration process at www.tarrantcounty.com/covidshot. The County Health Department continues to schedule vaccinations for those registered based on the state’s tiered priority system. Currently, vaccination scheduling is open to citizens 65 years of age and over and those with pre-existing conditions. The County is confident that the HUB sites (such as Hurst) will continue to see increased distribution of vaccines through the state. For more information about vaccine distribution, visit the Tarrant County Public Health website link below. Those who do not qualify under the conditions outlined above may use the link to register. However, those individuals may experience longer wait times until the program opens beyond the current restrictions. For those that are interested, you can sign up to be a volunteer at the Hurst Conference Center vaccination site through the Tarrant County Medical Reserve Corps by going to the web site www.BeALocalHero.org. Click on the “sign- in/register” button in the middle of the screen. You will need to select either the role Registration or Data Entry at the “NETC Vaccination site” in Hurst and details will be provided. You will have to be an approved volunteer which includes HIPAA training and a background check. All volunteers do receive the vaccination. Sales Tax Collections Continue Strong Showing – The Texas Comptroller’s Office has posted the most recent sales tax allocation information for January, representing all receipts from purchases made in November of this year. This is the also the second collection for FY21. For the month of November, our sales tax collection came in at 15.2% over the same month in FY20, increasing our YTD growth to 8.5%. In terms of dollars, this represents a total YTD gain of $91,800 over last year. Due to our conservative budgeting, we are ahead of our anticipated FY21 collections by $131,800. This the eighth consecutive month in which Colleyville has posted sales tax gains over the previous year. Thank you Colleyville residents for shopping in Colleyville. Colleyville $35 Gift Card & $50 Cares Cards Update: Last month, the city mailed a $35 gift card to each residential property in Colleyville. This gift card was redeemable at Colleyville businesses. In addition to the gift card program, the City provided each of our city’s Houses of Worship with 20 - $50 Colleyville Cares Gift Cards. This $50 card was intended to provided assistance to those in need this holiday season. Both programs ended December 31. As of City Council Minutes January 19, 2021 City of Colleyville Page 6 Today, $241,675 in gift cards have been redeemed. Of that total, 6,015 are $35 cards ($210,525) and 623 are $50 ($31,150). As the Mayor pro tem alluded to earlier, the City continues to see an increase in sales tax revenue. However, Colleyville’s healthy sales tax revenue has primarily been driven by online sales. Throughout the pandemic, we have seen spending patterns remain the same or increased but the avenue through which dollars have been spent has changed. Because of this shift, some of our brick and mortar retailers and restaurants have struggled. It is for this reason that the City has bolstered economic development efforts over the last year with programs such as the gift cards. The City has spent nearly $1 million on programs to connect our community’s two greatest resources – our citizens and our businesses. We thank our residents for the continued support they have shown our local businesses. Utility Billing Late Fee Suspension Extended – When COVID-19 hit Tarrant County, Colleyville, like many cities, suspended late fees and disconnects on all utility customers. At the time, this initiative was slated to span from early April to December 31, 2020. As December 31 came and went, it became clear that the debilitating effect the virus has had on our community was going to continue for some time. Thus, our late fee/disconnect policy has been extended 60 days to March 1, 2021. E-News Provides Weekly News from Colleyville – Staff continues to see strong click rates for our Colleyville E-News. This weekly electronic newsletter has become an excellent communication tool during the pandemic. It also provides construction updates and links to community programs. You can sign up for this free service at Colleyville.com. SH26 Medians Taking Shape: Traveling along SH26 you notice the large trees and stone formations being installed. This effort is part of the median beatification project awarded last fall. As if this project was not exciting enough, this week we went out for bids on the new tower elements to be located at John McCain, Main Street, and just north of Brown Trail. Stay tuned for more updates as these exceptional beautification efforts take shape. Glade Road Construction Update: The westbound lane closure has extended from Bedford Road to Bluebonnet Drive as crews continue to install the new 12- inch waterline. The Bedford Road closure remains the same with both northbound and southbound lanes closed from Glade Road to Jo Carol Lane. Detours signs have been set. The Contractor is currently working on the underground stormwater sewer system including the water/wastewater lines. For regular updates of road construction projects via text alert text "ROADS" to 48421. City Council Minutes January 19, 2021 City of Colleyville Page 7 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-21-4579 4a Approval of a Construction Services Agreement with FM Utilities, LLC, for the Water Project 10: Apple Valley/Rustic Trail/Bills Lane Project, in an amount not to exceed $424,644.10, and a contingency amount not to exceed $30,000.00, and authorizing the City Manager to execute the agreement 4b Consider and adopt the City of Colleyville's broker/dealer list, as required by the Texas Public Funds Investment Act Mayor Newton read Resolution R-21-4579 in its entirety. Public Works Director Ray Silva-Reyes presented item 4a Mayor Pro Tem Bobby Lindamood stated he was surprised how consistent the first three bids were before a big increase. Councilmember Dodson stated he has happy to see the positive references. Mayor Newton stated he was happy to see the project will improve the water system in this area by providing secondary water access (“water loops”). Director Silva-Reyes concurred on all comments. Finance Director Kyle Lester presented item 4b noting the purpose of this item was to remove Cantor Fitzgerald, L.P. from the broker/dealer list as they are seldom used due to lack of inventory and responsiveness. Mayor Newton opened the public hearing at 8:12 p.m. There was no one wishing to speak and the public hearing was closed at 8:12 p.m. Councilmember Wheat made a motion to approve Resolution R-21-4579, seconded by Councilmember Nakamura. The motion to approve passed by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - December 2020 Finance Director Kyle Lester reviewed the December 2020 financial report. He noted the General Fund has collected 36% of its budgeted revenue and spent 31% of its budgeted expenditures. Director Lester stated the City has reached the turning point in every fiscal year when property taxes start to hit our accounts, giving the General Fund a surplus that will remain throughout the remaining months. He stated the City surplus of $1.4 million is slightly lower than the City Council Minutes January 19, 2021 City of Colleyville Page 8 previous year, due partly to one additional pay period hitting in December. The City received its second collection of the fiscal year from November's sales, and it brought in a large, 15.2% increase Director Lester said due to conservative budgeting the City is 10.7% ahead of projections. Director Lester then provided an update of each of the funds, noting all are doing well and with the City’s current debt service schedule, all bonded debt is on track to be paid off by FY27. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-21-2152 Consideration of a Special Use Permit for a Massage Therapy use on Lot 1R1, Block 1, Foster Addition, located at 5200 Colleyville Boulevard, Suite C, Case ZC20-030 Mayor Newton read the caption of Ordinance O-21-5152. Community Development Director Ben Bryner presented the for a Special Use Permit (SUP) to allow for a Massage Therapy use at 5200 Colleyville Boulevard, Suite C., which is located in the CC-1 Village Retail district where Massage Therapy is allowed with the approval of an SUP. Councilmember Dodson asked Director Bryner if this is a tax revenue generating business. Director Bryner responded he was not sure if massage businesses collect sales tax. Mayor Newton asked the applicant Zhongying Zhu, to come forward to answer questions. Mayor Newton stated the reason for this SUP request is because the business has changed ownership. He asked Ms., Zhu who owns the business now. Through an interpreter, Ms. Zhu stated she does. Mayor Newton asked from whom she purchased the business. Ms. Zhu could not provide the previous owner’s name. Mayor Newton stated he and the City Council have further questions, but asked Ms. Zhu if the questions could be provided in writing so she could provide written answers. He noted if she agreed, he would like to table this item and bring it back at a later date after the questions have been provided and answered. Ms. Zhu agreed. Mayor Newton made a motion to table Ordinance O-21-2152, seconded by Councilmember Dodson. The motion to table was approved by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. City Council Minutes January 19, 2021 City of Colleyville Page 9 6b Ordinance O-21-2153 Request to appeal the decision by the Planning and Zoning Commission regarding the consideration of a Special Use Permit for an Accessory Building to encroach into the required street side yard setback on Lot 2, Block 3R, Woodbriar Estates West Addition, located at 111 W. Greenbriar Lane, Case ZC20-031 Mayor Newton read the caption of Ordinance O-21-2153. Community Development Director Ben Bryner presented this item which is for a Special Use Permit for an accessory building to encroach into the required 30-foot street side yard on a corner lot. Director Bryner explained the property has an existing single family home and three small accessory buildings. The applicant wishes to remove the three buildings and construct a 352 s.f. storage building in their place. The new building is proposed to be located in the 30-foot street side yard for a corner lot. Director Bryner noted there have been no changes since this item was presented at the January 5, 2021 City Council Meeting. Mayor Newton stated his assessment of the request is the building could be placed somewhere else on the property and an SUP would not be required. He also noted the location of the fence will cause difficulties in the future. The applicant, Jonathan Grubbs, 111 W. Greenbriar Lane, reiterated his desire for the use of the property and location of the building and stated he did not expect the fence to have to be replaced anytime soon and will keep it properly maintained. Mr. Grubbs asked the Mayor to indicate where the setback is located. Mayor Newton indicated the setbacks on the exhibit. Robert Grubbs, 3961 Washburn, spoke regarding his son’s property and their plans to enhance the corner lot look by upgrading the building and landscape. He also provided enhanced drawings of his concept. Mayor Newton opened the public hearing at 8:50 p.m. There was no one wishing to speak and the public hearing was closed at 8:50 p.m. Councilmember Dodson made a motion to deny Ordinance O-21-2153, seconded by Councilmember Nakamura. The motion to deny passed by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. City Council Minutes January 19, 2021 City of Colleyville Page 10 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-21-2154 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district on Lot 1, Block 1, Yaffa Addition, located at 608 Shelton Drive, Case ZC20-033 Mayor Newton read the caption of Ordinance O-21-2154. Community Development Director Ben Bryner presented this item stating this is a request for a zoning change from AG Agricultural district to the R-40 Single-Family Residential district to allow for the construction of a new home and there are no new lots proposed. He noted the current size of the property does not comply with all the minimum standards of the R-40 Single-Family Residential district zoning as the lot width of the property falls below the minimum lot size of 40,000 s.f. He stated the deficiency will be incorporated into the rezoning of the property and the applicant would have 60 days to remove the old home once the new home is constructed. Mayor Newton stated he agrees the R-40 zoning is appropriate. Councilmember Dodson asked how the requirement of removal of the old house would be noticed. Director Bryner stated it will be noted on the permit and City Manager Jerry Ducay stated it is part of the certificate of occupancy. Mayor Newton opened the public hearing at 8:56 p.m. There was no one wishing to speak and the public hearing was closed at 8:56 p.m. This was a first reading; therefore, City Council did not taken any action. 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-21-4580 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 5 and Place 6, and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration Mayor Newton read Resolution R-21-4580 in its entirety. Mayor Newton asked City Secretary Christine Loven if someone other than the Tarrant County Elections Administrator could appoint the early voting clerks. Secretary Loven stated she believes it is a part of the contract for joint elections, and while the contract could possibly be amended, she did not feel there would be time to hire others before the general election. City Council Minutes January 19, 2021 City of Colleyville Page 11 There was general discussion regarding voting regulations, vote centers, and the latitude of the City in how the general election is conducted. There will be future discussion regarding the conduct of elections and the processes involved. Mayor Newton opened the public hearing at 9:12 p.m. There was no one wishing to speak and the public hearing was closed at 9:12 p.m. Councilmember Dodson made a motion to approve Resolution R-21-4580, seconded by Councilmember Wheat. The motion to approve passed by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 9. CITIZEN COMMENTS Stephany Bufe, 1080 FM 1655, Alvord, representing her mother, Winnell Adair, 901 John McCain Road, discussed a challenge Mrs. Adair was having with obtaining a gate permit, challenges with neighboring property owners, and drainage. Ms. Bufe noted she and her mother are working with the Corp of Engineers in an attempt to settle concerns with a shared pond and drainage. The City Manager will assist with obtaining the gate permit. 10. REPORTS Parks and Recreation Advisory Minutes - September 14, 2020 There was no action taken on this item. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JANUARY 19, 2021 - READING AND PUBLIC HEARING - RESOLUTION R-21-4581 This resolution was not needed. 12. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 9:38 p.m. City Council Minutes January 19, 2021 City of Colleyville Page 12 APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 2ND DAY OF FEBRUARY 2021. Minutes taken and prepared by: Christine Loven, TRMC City Secretary