HomeMy WebLinkAboutCity Council-Agenda Packets-02/02/2021
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, February 2, 2021
WORKSESSION
5:30 PM
COUNCIL CHAMBERS
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of Tinker Road Improvements Project
WS-2 Presentation and discussion of the RFP process for possible purchase of
new City-wide permit software
WS-3 Discussion of the February 2, 2021, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including: Glade Road eminent domain case for
Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including: Acquisition of real
property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
City Council Agenda February 2, 2021
City of Colleyville Page 2
INVOCATION
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4582
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation of redeemed Colleyville Economic Development
Corporation bond
4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-21-4583
4a Approval of the minutes of the regular City Council meeting of January
5, 2021
4b Approval of the minutes of the regular City Council meeting of January
19, 2021
4c Approval of the proposal by PTI Sports & Recreation Construction, an
approved vendor through the BuyBoard purchasing program, in an
amount not to exceed $149,000.00, for the installation of four
pickleball courts at City Park, and authorizing the City Manager to
execute the documents
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-21-2154
Consideration of a zoning change from AG Agricultural district to R-40
Single Family Residential district on Lot 1, Block 1, Yaffa Addition,
located at 608 Shelton Drive, Case ZC20-033
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-21-2155
Consideration of an Amendment to the Planned Unit Development-
Commercial zoning district on Lot 1, Block 1, Village Front Door
Addition, located at 5204 Colleyville Boulevard, Case ZC20-034
City Council Agenda February 2, 2021
City of Colleyville Page 3
7. TABLED ORDINANCE(S): READING AND PUBLIC HEARING
7a Ordinance O-21-2152
Consideration of a Special Use Permit for a Massage Therapy use on
Lot 1R1, Block 1, Foster Addition, located at 5200 Colleyville
Boulevard, Suite C, Case ZC20-030
8. RESOLUTION(S): READING AND PUBLIC HEARING
8a Resolution R-21-4584
Consideration of a replat for Lot 1R1, Block 1 and Lot 2AR2, Block 3,
Wescoat Place, being Lot 1R, Block 1 & Lots 2AR1 and 6A, Block 3,
Wescoat Place, located at 6200 & 6104 Bransford Road and 6108 LD
Lockett Road, Case PC20-010
8b Resolution R-21-4585
Consideration of a Replat for Lots 10R and 11, Block 2, Oak Knoll
North, being Lot 10, Block 2, Oak Knoll North and Tract 3K, Abstract
1038, Hall Medlin Survey, located at 7313 and 7309 Jo Will Street,
Case PC20-014
9. CITIZEN COMMENTS
10. REPORTS
Planning and Zoning Commission Minutes - December 14, 2020
11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
FEBRUARY 2, 2021 - READING AND PUBLIC HEARING - RESOLUTION
R-21-4586
12. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, January
29, 2021 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
City Council Agenda February 2, 2021
City of Colleyville Page 4
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 2/2/2021
Type Worksession
Department City Secretary
Title
Discussion of Tinker Road Improvements Project
Explanation
In September of 2019, City Council approved the 2020-2024 Capital Improvement Program (CIP)
by Resolution R-19-4420, which included the design of the Water Project 11: Tinker Road Water
Line. However, based on the condition of the existing road and the concerns of drainage along
Tinker Road, City Council approved increasing the design scope to incorporate water, wastewater
storm sewer, and roadway reconstruction. A Worksession was conducted for the design of Tinker
Road on July 21, 2020. Staff mailed out a citizen survey to determine the desires of citizens living
along the corridor and has compiled the survey results and revised the street alignment based on
those results. Those results were presented during the January 5, 2021 meeting.
Attachments
1.Tinker Road Discussion
Tinker Road
Presentation and Discussion
City Council Worksession
February 2 , 2021
Tinker Road
Project Information
•Tinker Road is identified in the 2015 Master Thoroughfare Plan as a Major Collector.
This project will include full reconstruction of Tinker Road from Pleasant Run Road east
to SH 26/Colleyville Boulevard .
Special Consideration
Intersection
Tinker Road Existing Condition
Looking East at Caldwell Hughes Rd.
width reduces back to 21-feet
Looking east at 40-foot wide section
in front of Jewel Estates
Looking East from Pleasant Run Rd
21-foot wide existing section
Looking East at Ponderosa Ln
21-foot wide existing section
Looking East at Kingston Dr
and transition to 37 feet at SH-26/Colleyville Blvd
Existing Right of Way widths varies from approximately 35’ to 60’
Tinker Road
City of Colleyville 2015 Master Thoroughfare Plan
Roadway Location
Roadway
Classification
Average Daily
Traffic
Traffic
Circle
Existing Pavement
Width
John McCain Rd.
Near Pleasant
Run Rd.
Major
Collector 11,274 Yes 20'
Westcoat Dr.
Near John
McCain Rd.
Major
Collector 10,023 Yes 20'
McDonwell
School Rd.
Near
Westcoat Rd.
Major
Collector 9,455 Yes 22'
Tinker Rd.
Near Pleasant
Run Rd.
Major
Collector 4,085 No 20'-40'
L.D. Lockett Rd.
Near Pleasant
Run Rd.
Major
Collector 6,220 No 22'
Bransford Rd.
Near Glade
Rd.
Major
Collector 4451 No 20'
Pleasant Rd.
Near John
McCain Rd.
Major
Collector 7498 Yes 36'
Bogart Rd.
Near Pleasant
Run Rd.
Major
Collector NA Yes 36'
Church Rd.
Near Pleasant
Run Rd.
Major
Collector NA No 48'
Riverwalk Dr.
Near Glade
Rd.
Major
Collector NA
Under
Const.48'
Martin Pkwy
Near Glade
Rd.
Major
Collector NA No 44'
Tinker Road
Tinker Road Design
§The Colleyville 2035 Comprehensive Plan sets thresholds of traffic volumes for roadway classification using
anticipated 2035 traffic volumes. In 2016 Tinker Road had a recorded Average Daily Traffic (ADT) of 4,085,
these counts will in general, continue to grow into the future.
Tinker Road
Speed Study
•The traffic speed study indicates the posted speed limits are adhered to by approximately 85 percent of drivers, and
average daily traffic volume is down slightly from 2016 data, most likely due to COVID-19. Speeds were up slightly in
the widened section which was a resident survey concern about widening the roadway.
Tinker Road
Typical Major Collector Roadway Cross-Sections
§This section per the Colleyville Master Thoroughfare Plan is 36’-42’ in width which is generally 2+ lanes.
This design is intended to convey 3,500 to 13,000 cars on a daily basis within a Right of Way of 75’. Due
to required Right of Way width being identical there is no real difference in land acquisition between a
Minor Collector and Major Collector Section, other than how that space is utilized.
Tinker Road
Typical Minor Collector Roadway Cross-Sections
§This section per the Colleyville Master Thoroughfare Plan is 30’-36’ in width which is generally 2 lanes
with an option for turn lanes at intersections. This design is intended to convey 1,250 to 3,500 traffic
volume on a daily basis within a Right of Way of 75’. Due to drainage concerns along Tinker and the
need for a storm sewer system, the urban cross-section is what should be designed
Tinker Road – Road Type Classification
Major Collector Road Section Minor Collector Road Section Hybrid Road
Section
Minimum
road width
36’
Maximum
road width
42’
Minimum
road width
30’
Maximum
road width
36’
Road width
25’
Lanes Two 12’Two 12’Two 12’Two 12’Two 12.5’
Turn Lanes -One 12’---
Shoulders Two 6’Two 3’Two 3’Two 6’-
ADT 3,500 – 13,000 1,250 – 3,500 -
Tinker Road – Utilization of Lanes
Major Collector Road Section Minor Collector Road Section Hybrid Road
Section
Minimum
road width
36’
Maximum
road width
42’
Minimum
road width
30’
Road width
for shared
use 32’
Maximum
road width
36’
Road width
25’
Lanes Two 16’
(shared use)
Two 16’
(shared use)Two 12’Two 16’
(shared use)
Two 16’
(shared use)Two 12.5’
Turn Lanes -One 10’----
Shoulders Two 2’-Two 3’-Two 2’-
Tinker Road – Sidewalk Options
Major Collector Road Section Minor Collector Road Section Hybrid Road
Section
Minimum
road width
36’
Maximum
road width
42’
Minimum
road width
30’
Road width
for shared
use 32’
Maximum
road width
36’
Road width
25’
Lanes Two 16’
(shared use)Two 16’Two 12’Two 16’Two 16’
(shared use)Two 12.5’
Turn Lanes -One 10’----
Shoulders Two 2’-Two 3’-Two 2’-
One 5’
Sidewalk
One 11’
parkway;
One 3’
parkway;
50’ R.O.W.
56’ R.O.W.44’ R.O.W.*46’ R.O.W.*50’ R.O.W.39’ R.O.W.*
Two 5’
Sidewalks
Two 11’
parkway;
58’ R.O.W.
64’ R.O.W.52’ R.O.W.54’ R.O.W.58’ R.O.W.47’ R.O.W.**Minimum R.O.W.
50’
Tinker Road
Tree Type Total South North
Post Oak 21 15 6
Hackberry 8 2 6
Pecan 2 1 1
Yaupon Holly 2 0 2
Crepe myrtle 2 1 1
Ash 1 1 0
American Elm 1 1 0
Catalpa 1 1 0
Vitex 1 1 0
Total Trees to be Removed 39 23 16
Tree Impact
Based on a roadway width of 36’ and an 11’ wide
Sidewalk Zone on each side, to accommodate the 5’
sidewalks, trees within the zones were counted and tree
species and location have been provided. During
roadway design to the extent possible, the sidewalk will
be routed to avoid trees if possible.
Typical 75’
ROW
Tinker Road
Tinker Road & Pleasant Run Road Intersection Options
Existing Level of Service Analysis
To obtain a baseline scenario, the existing turning movements at the Pleasant Run Road & Tinker
Road intersection were analyzed for the AM and PM peak hours and overall intersection peak hour
factors. The results of the analysis can be seen in the table below.
Tinker Road
Tinker Road & Pleasant Run Intersection Additional Turn Lanes
While no significant queuing was found during analysis, based on the turning volumes at the southbound
and westbound approaches, it is anticipated that the installation of a southbound left-turn and a westbound
right-turn auxiliary lane will improve queuing conditions:
Tinker Road
Tinker Road & Pleasant Run Road Roundabout Option
Level of Service Analysis (Roundabout Option)
An additional mitigation consideration for the Pleasant Run Road & Tinker Road intersection is the implementation of a
roundabout. To determine if the intersection would benefit from being reconfigured into a roundabout, the intersection
was modeled as a single-lane roundabout with single-lane entry lanes at all approaches.
Tinker Road
Tinker Road & Pleasant Run Road Intersection Continuous Tinker
Rd. Option
Due to the concerns regarding southbound traffic at the intersection, a third alternative option was considered. This option
involves the reconfiguration of the intersection to tie-in the southbound approach of the intersection to the westbound
approach to form a single continuous roadway with no stop control, with the northbound approach serving as the
intersection’s sole stop-controlled movement.
Tinker Road
Tinker Road & Pleasant Run Road Intersection Traffic Signals
Pleasant Run Road & Tinker Road due to existing service level and low traffic count do not currently meet criteria which
warrants traffic signal installation. However, can be implemented, if desired.
Recommendations
Based on the results of the level of service analysis, existing and anticipated site traffic volumes, and field observations,
the intersection of Pleasant Run Road & Tinker Road currently functions at an acceptable level of service conditions.
•Of the options provided, it is recommended that the intersection be considered for a reconfiguration into a single-lane
roundabout. This mitigation is anticipated to address existing queuing concerns, operate with the highest level of
efficiency, and also provide additional safety benefits due to typically slower vehicle speeds at roundabouts.
•However, as a cost-effective alternative, the intersection can be modified via the configuration with added turn lanes as
an improvement to existing conditions or by reconfiguring the intersection to continuous south bound westbound traffic
flow.
Questions and
Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 2/2/2021
Type Worksession
Department Community Development
Title
Presentation and discussion of the RFP process for possible purchase of new City-wide
permit software
Explanation
The City’s current planning, permitting, and inspection software, CRW TRAKiT, was
originally purchased in May, 2008. This software is utilized by Community
Development, Public Works, Police, and Fire departments. During the past several
years CRW TRAKiT has been purchased by several different companies, currently
owned by Central Square Technologies, resulting in a decline in reliability and customer
service. With the knowledge the City’s existing software would need to be replaced in
the near future, the Fiscal Year 2021 Capital Improvement Program includes $120,000
and from TIF Funds of $180,000 for the acquisition of new software.
A task force comprised of employees representing eight departments/the daily users of
the software was formed to develop, evaluate, and recommend a new software
provider. A formal Request for Proposals (RFP) that grouped together all the basic
requirements, as well as significant features staff felt were necessary to improve City-
wide efficiencies, provided a required interface between the financial and permitting
elements of the software, and provided the highest capability to our citizens and
contractors when utilizing the online permit portal was issued on October 9, 2020. The
City received four submittals on November 6, 2020.
The task force evaluated each submittal and selected the following companies to participate in
formal detailed demonstrations: Tyler Technologies/EnerGov, CityView, and New Edge
Services. Of each of the companies, staff has determined Tyler Technologies/EnerGov software
meets the required elements of the RFP criteria. The total cost of the EnerGov planning,
permitting, and inspection software for acquisition, data conversion, training, and associated
hardware is estimated to be $290,910.00.
Attachments
1.Permitting Software Presentation
2.Permitting Software Capabilities Wish List
3.Permit Software Streening Committee Meetings
4.RFP - Community Development System 2020
5.Cost of Software
6.Permitting Software - Benchmark Survey
Permitting Software
February 2, 2021
Background
•2020 August - Task Force established, 8 City Departments
•2020 September 4th - Task Force meets
•2020 September 16th - Task Force creates wish list
•September – October 2020 - Request for Proposal is created and vetted
with the Task Force
•2020 October – November 2020 Request for Proposal is advertised
•2020 November 6- Submission by 4 Software Vendors to RFP
•2020 December- Demos by 3 Vendors attended by Task Force
•2021 January- City Councilmembers Tammy Nakamura, George Dodson,
and Callie Rigney join Task Force, review data and Demo by Vendor
•2021 February- Present options for Council consideration of Permitting
Software
City Departments
Represented - 8
City Manager’s Office
City Secretary’s Office
Community Development
Public Works
Finance
IT
Police
Fire
Task Force Wish List
Request For Proposal
•Included the wish list items
•Published and advertised for 4 weeks
•Deadline for Vendors to submit November 6, 2020
List of Vendors
•Tyler
Technologies/EnerGov
•CityView
•New Edge/CityWorks
•Timmons
Group/CityWorks
Software Costs
Attended Vendor Demos
•Tyler
Technologies/EnerGov
•CityView
•New Edge/CityWorks
Benchmarking Neighboring
Cities
What permitting software is your city currently using?
Bedford Logo's
Colleyville TRAKiT
Euless Superion (HTE)
NRH THE; however, will be moving to Tyler Energov in August of 2021
Southlake Energov (Tyler Tech)
Is the software meeting the needs of the City? Please briefly describe why or why not.
Bedford Partially, limited functionality.
Colleyville No, the lack of integration and usability do not work for us anymore.
Euless No it is older than dirt. No integration with handhelds, website, etc. Green screen with tabs and function keys.
NRH No, software is outdated, difficult to use, and lacks options for modern-day technologies.
Southlake Yes, very customizable and links with financial software and document retention software
If the software has been changed recently, why was a different software chosen?
Bedford Old AS400 was not able to maintain records.
Colleyville Looking to change software; in the RFQ process.
Euless N/A
NRH N/a
Southlake changed in 2018 from Accela which was more expensive, had less ability to customize and did not link with other software
How did the implementation of your current software go? How long was the time period from contract signing to going live?
Bedford Fair. 6 months.
Colleyville N/a; N/a
Euless N/A
NRH Still in process, though it hasn't been easy.
Southlake Tyler had newly purchases so there were some glitches but not bad as far as implementation. Not sure about timeframe
Does the software integrate with other functions of the City, such as Finance or GIS?
Bedford Finance.
Colleyville No.
Euless Finance.
NRH Yes
Southlake Finance, GIS, document retention (TCM -Tyler Content Manager so Laserfiche is no longer necessary)
Do you have any other information regarding the software that you would like to share?
Bedford No.
Colleyville N/a
Euless Did I mention this was old software?
NRH The contract for the new software requires some staff-provided setup which has proven very difficult at times.
Southlake has good online customer website and easy apps for inspections/code enf
Top Vendor Candidate
Tyler Technologies/EnerGov
Tyler Tech Customers
Tyler & Colleyville
Interface Example
Interface Example
Interface Example
Interface Example - Mobile
Citizen Portal Example
Next Steps
•Receive Council Direction for Permitting Software
for FY2021
•Award Contract for the Software
Questions?
1
Permitting Software Capabilities Wish List
The Permitting Software Stakeholders Committee (PSSC) met on September
3, 2020. The PSSC consists of representatives from 8 different City
Departments. The purpose of the meeting was to discuss the needs of each
department and their use of permitting software. The current permitting
software in use is no longer supported with Tech Support and is not functioning
in the way the City needs it to function. Additionally, the current software
allows for permits to be paid for prior to their approval and it also does not
communicate directly with the financial software, MUNIS.
City-Wide Considerations with Permitting Software
Addressing
The software program provides consistency for the addressing system by:
Connecting property information to GIS and Tarrant Appraisal District
(TAD) for consistency.
Eliminates name variations (Highway 26, HWY 26, Colleyville Blvd)
Provides hierarchy addressing system - Connects one address to one
parcel and provides optional sub-addressing (for suites, units,
meters, etc.)
This also benefits the Utility Billing, Fire, Code Enforcement, Building
Inspections, Public Works, and IT department.
Communication
The software program provides communication with other programs
such as:
GIS
o Ability to consume GIS data thru map service/and or
feature service
o Ability to flag mismatch record between Permit & GIS
o Prefer integration process to be done using GIS tools such
as model or python scripts
Munis, (financial database)
Laserfiche (permanent record database)
City Webpage (Online application and payment (Munis))
Email
2
Blue Beam
Software program’s IT Support Team
When a contractor has applied for a permit, the system could
notify the correct person to do a review
To populate the correct application for the correct permit
Online applications that allow for uploading or plans and licenses
This also benefits the Utility Billing, Finance, Fire, Code Enforcement,
Building Inspections, Public Works, IT, and City Secretary department.
Record Management
The software program provides efficient and consistent record
management by using the software’s internal database and ability to
outsource into the City’s external databases, such as:
Laserfische:
o Assigned Case Number (Ex. planning project and all
attached records).
Plats (by name of addition/subdivision)
Site Plans (by address)
Ordinances/Resolutions (by assigned/numerical/letter label)
Munis:
o Invoices/Payments (by address/numerical assigned label)
o Refunds
This also benefit the Fire, Code Enforcement, Building Inspections,
‘Public Works, IT, and City Secretary department.
Department Specific Considerations with Software
Community Development Considerations
Software should be user friendly, have mobile capability, and is easily
customizable for reporting and permits for all internal customers.
Engineering Considerations
The software needs to have functionality with other processes within the
city as well as connectivity to other programs such as MUNIS, Blue
Beam, etc.
3
Fire Department Considerations
Software should have capability for tracking use for EMS/HIPAA
compliant reports, Open Record Requests, an ability for it to serve all
stakeholders.
Finance Department Considerations
It should has a function to layout impervious areas and neighborhoods.
The ability for the software to make payments online and for those
payments to not be available until after a permit is approved.
City Secretary Considerations
Laserfische integration for building permits and Certificates of
Occupancy for Open Records requests. Ability of software to create
simple reports for fire department, city infrastructure, building permit
plans for public information.
Have the ability for TABC permitting and for online payments and
receipts.
IS Considerations
Reliable support for the software is a major priority.
The software should have the ability to customize new forms and
documents.
Be able to have enough software licenses for all internal users and for
those new users in the future.
Data conversion should be included in the price and our current
permitting information should be able to be converted to the new
software.
1 | Page
Permitting Software Steering Committee Timeline 2020
September 4th – First meeting of the Permit Software Steering Committee
(PSSC)
Invited & Attended: Ben Bryner, Eddie Wilson, Jamie Warren, Araceli Botello,
Les Folse, Richard Clark, Kelly Minor, Caleb Tandy, Robert McKeown, Ky
Roby, Eddie Tangadunrat, Christopher Pena, John Baker, Larry Wright, Petite
Kirkendoll, Jennifer Newman, Karen Hines, Mark Wood, Christine Loven
Departments represented: 8- City Manager’s Office, Community
Development, Public Works, Finance, IT, PD, CSO
Discussed the current issues with the current Permitting Software and began
creating a wish list for the City.
September 16th- Meeting of the PSSC
Invited & Attended: Ben Bryner, Eddie Wilson, Jamie Warren, Araceli Botello,
Les Folse, Richard Clark, Kelly Minor, Caleb Tandy, Robert McKeown, Ky
Roby, Eddie Tangadunrat, Christopher Pena, John Baker, Larry Wright, Petite
Kirkendoll, Jennifer Newman, Karen Hines, Mark Wood, Christine Loven
Departments represented: 8- City Manager’s Office, Community
Development, Public Works, Finance, IT, PD, FD, CSO
• Discussion of the City’s wish list for inclusion in the Request for
Proposal (RFP) to vendors.
September 16th - October 9th
Action Items
• Prepared draft RPF- reached out to specific departments: IT, PW,
Finance, City Attorney for direct inclusion in the drafting of the RFP.
• Vendor List created
• Created an account with CivCast working with PW to post the RFP to
vendors
• Worked with Finance to create a special account for the payment of
CivCast and
• Put the Notice to Bidders in the Ft. Worth Star Telegram
• Sent emails to those on the Vendor List with a link to the CivCast
Website to the RFP
2 | Page
• RFP deadline to submit November 6th a write-up was conducted for
Council’s Friday report
November 20th - PSSC Meeting
Attended: Ben Bryner, Eddie Wilson, Eddie Tangadunrat, Petite Kirkendoll,
Jennifer Newman, Karen Hines, Christine Loven
Departments represented: 5- Community Development, Public Works,
Finance, IT, FD, CSO
• Discussion of the RFPs received and next steps to set up
demonstrations with Vendors.
December 1st Demo with EnerGov-Tyler Technologies
Attended: Ben Bryner, Eddie Wilson, Eddie Tangadunrat, Petite Kirkendoll,
Jennifer Newman, Karen Hines
Departments represented: 4- Community Development, Public Works,
Finance, IT
December 4th Demo with CityView
Attended: Ben Bryner, Eddie Wilson, Eddie Tangadunrat, Petite Kirkendoll,
Jennifer Newman, Karen Hines
Departments represented: 4- Community Development, Public Works,
Finance, IT
December 8th Demo with CityWorks
Invited: Ben Bryner, Eddie Wilson, Eddie Tangadunrat, Petite Kirkendoll,
Jennifer Newman, Karen Hines
Departments represented: 4- Community Development, Public Works,
Finance, IT
3 | Page
December 7-11
Action Item
• Contacted references for Vendors- spoke to representatives from
Lubbock, TX, Coppell, TX, North Richland Hills, TX, Villa Park, IL
December 11th
Attended: Ben Bryner, Eddie Wilson, Robert McKeown, Eddie Tangadunrat,
Petite Kirkendoll, Jennifer Newman, Karen Hines
Departments represented: 5- Community Development, Public Works,
Finance, IT, FD
• Discussion occurred about the evaluations of the software. The
rankings of the Vendors had not changed. The next steps in the
process are benchmarking neighboring cities and scheduled for a City
Council Work Session.
RFP 20-10-09 Page 1
THE CITY OF COLLEYVILLE, TEXAS
REQUEST FOR PROPOSALS (RFP) for
SOFTWARE AND IMPLEMENTATION SERVICES FOR COMMUNITY
DEVELOPMENT SYSTEM
# 20-10-09
October 9, 2020
City of Colleyville
Community Development
First Floor
RFP 20-10-09 Page 2
100 Main Street
COLLEYVILLE, TEXAS 76034
RFP 20-10-09 Page 3
CITY OF COLLEYVILLE
REQUEST FOR PROPOSALS
SOFTWARE AND IMPLEMENTATION SERVICES FOR COMMUNITY
DEVELOPMENT SYSTEM
# 20-10-09
Sealed Proposals from qualified firms to provide software and implementation
services for a new planning, permitting, and inspections system will be
received until November 6, 2020 at 2:00 P.M., Community Development, First
Floor, at 100 Main Street, Colleyville, Texas 76034. All Requests for Proposals
must be in the City of Colleyville’s possession on or before the scheduled date
and time. No late proposals may be accepted.
Questions regarding this RFP and associated documents should be directed to
Jacquelyn Reyff, Principal Planner: via email at jreyff@colleyville.com or by
phone at (817) 503-1056.
City Staff will evaluate and rank submitted proposals based on the criteria
identified in the RFP documents before an award recommendation is presented
to City Council.
The City of Colleyville reserves the right to refuse and reject any or all
responses, waive any or all formalities or technicalities, accept one or more
responses or portions of responses determined to be the best value and most
advantageous to the City. Proposals may be held by the City for a period of
120 days without action. Respondents shall firmly maintain their proposals
for this period.
Hand-delivered & Courier Submissions:
City of Colleyville 100 Main Street
Community Development Office
1st Floor City Hall
Colleyville, TX 76034
Envelopes shall be clearly marked as follows:
NAME OF RESPONDING FIRM
CITY OF COLLEYVILLE REQUEST FOR PROPOSALS
ATTN: JACQUELYN REYFF
SOFTWARE AND IMPLEMENTATION SERVICES FOR COMMUNITY
DEVELOPMENT SYSTEM RFP # 20-10-09
RFP 20-10-09 Page 4
CITY OF COLLEYVILLE
GENERAL INFORMATION & INSTRUCTIONS TO RESPONDENTS
I. BACKGROUND
The City of Colleyville is in Tarrant County, Texas. The incorporated area of
Colleyville is approximately 10 square miles. The City has population of
approximately 25,000 residents and an annual operating budget of
approximately 24.5 million dollars.
II. PURPOSE OF THIS RFP
This Request for Proposals (RFP) solicits proposals from proposers capable of
satisfying the City of Colleyville’s needs for software and professional services
to implement a new development review and permit management solution.
For the purposes of this RFP, the software solution will be referred to as the
“Community Development System”. Vendors’ responses will be evaluated and
ranked based on the criteria described in this RFP. The City may enter into
contract discussions with selected respondents with systems available that
meet the City’s needs. In addition to soliciting written responses, this
document provides information to assist vendors in preparing their responses
and facilitates the subsequent evaluation and comparison process. In that
regard, this RFP:
• Provides information essential to soliciting meaningful
recommendations and realistic commitments from the vendors;
• Specifies the desired format and content of proposals in response to
this RFP;
• Outlines the City’s evaluation and selection procedures;
• Establishes a schedule for the preparation and submission of
proposals in response to this RFP; and
• Establishes a performance standard for the selected vendor.
This RFP and the selected proposal in response to this RFP will be incorporated
into the contract resulting from this solicitation; however, the contract may
contain terms different from or in addition to this RFP and the successful
proposal. For purposes of this RFP the terms proposer, respondent, offer or
and vendor shall have the same meaning as “Contractor”.
The City also invites Respondents to provide an optional Code Enforcement
Module for consideration as part of the Proposal. No specific information or
requirements for this module are established at this time and the City will
consider solutions which are integral to the proposed Community
Development System.
III. INTENT
RFP 20-10-09 Page 5
The products and professional services to be proposed under the RFP process
shall be in accordance with and shall meet all specifications and/or
requirements as shown in this solicitation.
IV. SUBMITTAL OF PROPOSALS
Proposals shall be submitted in a sealed package as referenced within this
solicitation document. One (1) paper and One (1) CD or USB digital signed
original marked “ORIGINAL” and, Eleven (11) set copies, without cost
proposals, marked “COPY 1”, “COPY 2”, etc. of the response is to be
submitted complete with all supporting documentation. Electronic originals
shall be indexed and provided as searchable PDFs unless otherwise requested
in this RFP as in the form of spreadsheets etc. Proposals will be accepted
in person, by United States Mail, or by private courier service. Proposals will
not be accepted via oral communication, telephone, electronic mail,
telegraphic transmission, or facsimile transmission. This RFP may be
withdrawn prior to the above scheduled time set for closing. Alterations made
before RFP closing must be initiated by respondents guaranteeing
authenticity. Submittal of a response to this RFP constitutes an offer by the
respondent. Once submitted, the RFP becomes the property of the City of
Colleyville and as such the City reserves the right to use any ideas contained
in any response regardless of whether that respondent/firm is selected.
Submission of a proposal in response to this solicitation, by any respondent,
shall indicate that the respondent(s) has accepted the conditions contained in
the RFP, unless clearly and specifically noted in the RFP submitted and
confirmed in the contract between the City and the successful respondent.
RFP which do not comply with these requirements may be rejected at the
option of the City. RFP must be filed with the City of Colleyville before the
deadline day and hour. No late RFP will be accepted. Failure to meet RFP
requirements may be grounds for disqualifying a proposal.
Hand-delivered & Courier Submissions:
City of Colleyville
ATTN: Jacquelyn Reyff
100 Main Street
Community Development Office
1st Floor City Hall
Colleyville, TX 76034
Specific instructions for the packaging of your response is found in the section
entitled “RESPONSE FORMAT & ADDITIONAL REQUIRED INFORMATION”
subsection “Packaging”.
V. NO ASSIGNMENT
RFP 20-10-09 Page 6
Respondents are advised that the City of Colleyville shall not allow a selected
Respondent to sell, assign, transfer, or convey any part of any c ontract
resulting from this RFP in whole or in part, to a third party without the written
approval of the City of Colleyville.
VI. TENTATIVE RFP PROCESS TIMELINE
The following RFP timeline represents an estimate of the schedule the City will
follow. The City has performed extensive planning work and has planned to
meet the dates described to the extent possible. Vendors are encouraged to
hold the demonstration date estimates with the consideration that the timeline
will be refined as the evaluation progresses. Notwithstanding the foregoing,
the City has an aggressive schedule for implementation and will need to stay
on the schedule of dates listed below to meet implementation goals. If a
component of the schedule is delayed, it shall be anticipated that the
remaining components will also be delayed by a similar number of days. Any
significant change to the schedule will be published via RFP Addendum where
deemed necessary.
RFP 20-10-09 Page 7
Table 1: TENTATIVE RFP TIMELINE
Event Date
Request for Proposals published October 9, 2020
Pre-proposal vendor conference None Currently
Scheduled
Deadline for questions from
vendors
October 16, 2020 EOB
Final Addendum expected on or
before
October 30, 2020 EOB
Deadline for proposal
submissions
November 6, 2020
2:00 P.M.
Vendor demonstrations 4th quarter
Begin Contract Negotiations 4th quarter
City Council Award 4th quarter
Expected Implementation
Begins
January 2021
VII. PREPARATION OF RFP - GENERAL INSTRUCTIONS:
Complete the Respondent Information Form:
Responses MUST give full firm name and address of respondent, and be
manually signed. Digital originals must capture all signatures. Failure to do
so will disqualify your submittal. The person signing the response must show
title or AUTHORITY TO BIND FIRM IN A CONTRACT. Firm name and
authorized signature(s) must appear on each page that calls for this
information and in the Respondent Information Form. The legal status of the
Respondent whether corporation, partnership, or individual, shall also be
stated in the submittal. A corporation shall execute the submittal by its duly
authorized officers in accordance with its corporate by-laws and shall also list
the state in which it is incorporated. A partnership Respondent shall give full
names and business addresses of all partners. All partners shall execute the
submittal. Partnership and Individual Respondent shall state in the submittal
the names and addresses of all persons with a vested interest therein. The
place of residence of each Respondent, or the office address in the case of a
firm or company, with county and state and telephone number, shall be given
after the signature. Any costs associated with assembling this submittal will
be at the sole expense of the Respondent.
VIII. TIME ALLOWED FOR ACTION TAKEN
The City of Colleyville may hold RFP responses 120 days after submittal
deadline without acting. Respondents are required to hold their proposals firm
for same period.
RFP 20-10-09 Page 8
IX. RIGHT TO REJECT/ AWARD
The City of Colleyville reserves the right to reject any or all RFPs, to waive any
or all formalities or technicalities, and to make such awards of contract as may
be deemed to be the best value and most advantageous to the City of
Colleyville.
X. AWARD
Award shall be made to the respondent whose proposal, in the opinion of the
City of Colleyville, is the most advantageous to the City and can provide the
best service and value for the City.
RFP 20-10-09 Page 9
XI. ALTERATIONS/AMENDMENTS TO RFP
Request for Proposals CANNOT be altered or amended after the opening
deadline. Alterations made before opening time must be initialed by
respondent guaranteeing authenticity. No RFP may be withdrawn after
opening time without reasonable exception in writing and only after approval
by the City of Colleyville.
XII. LIST OF EXCEPTIONS
The respondent shall attach to the RFP a list of any exceptions to the
specifications/requirements, on a point-by-point basis.
XIII. QUESTIONS, INTERPRETATIONS & GENERAL QUERIES
Any questions concerning the requirements or scope of work with regards to
this solicitation for Request for Proposals shall be directed to the designated
individuals as outlined in the RFP. Such interpretations, which may affect the
eventual outcome of this solicitation for Request for Proposals, shall be
furnished in writing to all prospective respondents via Addendum. No
interpretation shall be considered binding unless provided in writing by the
City of Colleyville in accordance with paragraph entitled “Addenda and
Modifications”. Attempts to contact City officials or staff other than those
authorized may lead to a disqualification of submitted proposal. The City is
not required to respond to questions submitted after the date established in
Table 1: TENTATIVE TIMELINE.
XIV. PARTNERSHIPS
Respondent shall be a Prime Contractor. Proposers are encouraged to
establish partnership relationships to fully provide all requirements defined by
the RFP. Vendors engaged in partnerships shall submit a single combined
proposal in response to this RFP. Partnership relationships shall be clearly
defined by proposal responses. Such definition shall identify the entity in the
partnership relationship deemed to be the Prime Vendor. It is expected that
any item in the proposal response guidelines that relates to an individual
vendor’s capabilities shall be responded to for each vendor in the partnership
relationship.
XV. PROJECT SPECIFIC SCOPE
A. PROJECT OBJECTIVES
The City of Colleyville is planning on replacing its current, permitting and
inspections software with a new solution. In doing so, the City seeks to select
and implement a system that includes the following features and capabilities:
RFP 20-10-09 Page 10
Required Capabilities
General
Permitting. Monitor all building activity, issue a variety of permit types
(building, electrical, plumbing, mechanical, temporary events,
encroachment, sign, etc.) and account for all appropriate fees at the
appropriate times.
Licensing. Administer and issue business licenses and contractor
licenses, account for appropriate fees, and employ an annual renewal
campaign.
Inspection tracking and scheduling. Allow automatic creation of
specific inspection types based on permit applications. Provide
calendaring functionality that allows creation of a daily schedule from
inspection requests. Allow real time inspection results to be available to
all users including via e-mail to the permit holder.
Permit and certificate of occupancy. Allow the ability to issue and
track the status of a building permit from the beginning to the issuance
of a Certificate of Occupancy.
Searching. The solution must be searchable by multiple data fields
including, but not limited to, address, legal description, tax map
number, applicant, business name, permit number, and license number.
Reporting. The solution must generate reports using combinations of
the data elements.
Land management and tracking. Ability to manage permits and
licenses based on tax map parcels, addresses, zoning, code and
geographic areas.
Mobile usage. View, schedule and modify inspections and record notes
while in the field from mobile devices (e.g. tablets and/or cell phones).
The solution must be compatible with iOS, Android, and Windows
operation systems.
GIS integration. Provide the ability to integrate permitting with the
existing City of Colleyville GIS systems based upon regularly updated
tax map-based land parcels.
Backend Management
Internal user management. Solutions must allow for at least 5
administrative users and 34 concurrent users with an ability to easily
control user access and have enough licenses to accommodate all current
and potential users.
Long-term archiving. All records (digital documents, non-financial
transaction data, etc.) produced should be able to be maintained and
RFP 20-10-09 Page 11
easily distributed, during and after transactions are finished, as long as
required by law and City policies.
Training. The selected vendor must provide ongoing service and
support, such as training classes, online customer service website, and
online software maintenance.
Public Facing Components
Application workflow. Provide a workflow status that is clear to both
public and internal users.
Online application submittal. Ability to provide a public portal for
applicants to view permitting or other ancillary information handled by
the solution. The online application must include the following parts:
1. Application submittal
2. Status of permits
3. Accurately compute and pay fees
4. Request inspections
5. View inspection results
6. Ability to easily link and search permits
Payment processing. Software must facilitate online payment
processing through a secure third party (e.g., PayPal, Stripe, etc.)
Integration with existing City systems. The City currently uses
Microsoft suites for e-mail, general office work, and basic project
management. Integration with this current Microsoft environment is
preferred. Also the City uses Laserfische for permanent records
retention. A dditionally, the City currently uses MUNIS provided by Tyler
Technologies for its financial management systems.
Additional permitting features.
The software must be user friendly, have mobile capability, and is easily
customizable for reporting and permits for all internal customers.
Software should have functionality with other processes within the City
as well as connectivity to other programs such as MUNIS and Blue Beam,
etc.
Software should have capability for tracking use for EMS/HIPAA
compliant reports, open record requests, etc.
Software should have a function to layout impervious areas and
neighborhoods.
Software must have the ability for clients to make payments online and
for those payments to not be available until the permit is approved.
RFP 20-10-09 Page 12
Software must be able to integrate with Laserfische for building permits
and certificates of occupancy.
Software gives the ability for TABC permitting, online payments, and
receipts.
Preference would be for the functionality that provides an inspector a
map of scheduled inspections.
B. PROJECT FUNCTIONAL AREAS
The following Table 2. contains the list of functional areas of the d esired
Community Development System:
Table 2. Functional Areas
No. Functional Area
1 Permitting & Licensing
2 Plan Review
3 Inspections
4 Planning & Zoning
5 Citizen and Contractor Web Access
The List of Functional and Technical Requirements contained in Attachment C
contains the detailed functionality the City requires within each functional area
in a future system(s).
C. CITY AND PROJECT STAFFING
City resource planning has not been completed and will be based on the
resource estimates and staffing plan provided by the vendor.
D. NUMBER OF USERS
The following user counts by City Department contained in Table 3. are
estimates and are provided for planning purposes only.
Table 3. Number of Users
Department Total
Users
Concurrent
Users
Community Development 9 9
Fire 3 2
Engineering 7 7
Finance 2 2
Public Works 3 1
City Secretary’s Office 2 2
City Management Office 3 1
GIS 1 1
RFP 20-10-09 Page 13
Police Department 3 1
IT 2 1
Total Users 34 29
E. CURRENT CITY APPLICATIONS ENVIRONMENT
The City of Colleyville currently uses a mix of applications and applications
that have been custom developed or modified in-house. The following sub-
sections describe the various applications that are in place in the City. A
summary of the challenges with the City’s applications is also included in each
of the following sub-sections.
1. TrakIt
The City uses TrakIt for a variety of functions. Specifically Planning &
Community Development uses TrakIt for cash collections, permitting,
contractor registration, inspections, and reporting. TrakIt Ver.18.1.3 is on-
premises some of the difficulties with TrakIt include incorrect or multiple
address accounts, reporting functions are difficult to use, cumbersome user
interface that requires too many steps to process permits, poor permit
tracking, cannot attach or link documents to the permit.
2. Additional Commercial Applications
Multiple departments are using Commercial off the Shelf (COTS) systems
due to specialized functionality for their use, availability of applications, or
deficiencies in other City systems. Other COTS applications in the current
environment at the City include Laserfiche for document management,
ESRI for GIS, Outlook for email, MS office functions, Adobe PDF, MUNIS.
F. CURRENT CITY TECHNICAL ENVIRONMENT
The following describes the City’s technical environment:
The City is primarily using a combination of Dell and Virtual Machine servers
(~80) running Windows Server 2012 and 2016. There are over 500 devices
including PCs, laptops, servers, iPads, and printers. Desktop operating
systems include Windows 8.1 and Windows 10 (64bit).
Email Services: Email services are provided on-premises via MS Exchange
server. Cell phones and other mobile devices are allowed to connect to email
remotely through OWA.
Server Architecture: Server technologies includes Dell and VM servers for the
City’s Domain Controllers (Active Directory, DNS). The domain is currently at
the 2012 level and we are actively migrating to the 2016 level to accommodate
needed GPO changes for Windows 10 Enterprise level deployment. This
RFP 20-10-09 Page 14
migration will be complete before the application goes live. InCode, our ERP
system is V2106, running with SQL 2015. Our ESRI GIS system is running V
10.5.1 with web services residing on a VM. Our document management
system is LaserFiche, V9x running on a Dell server 2008 system with SQL
2015. The LaserFiche web services reside on a virtual machine. Other services
have been moved to 3 virtualized platforms running on VMWare, with
approximately 80 Virtual Machines (VMs) in production. All file system data
resides on Several VM Servers with a primary backup to 2 JBOD devices.
Backups are primarily achieved using VEEAM Backup and Replication
Software.
Network Architecture: The City has a Cisco multi layered VLAN network with
multi-level security and automated access control in place to help provide
redundant communication and controlled access for needed access only.
Network Security: The City uses Cisco ASA’s, Barracuda Web filtering, and ISE
automated access control for network security and web application access.
G. FUNCTIONAL AREA STATISTICS
The following table contains functional statistics of the City. These statistics
are estimates and are provided for planning purposes only.
Table 4. Functional Area Statistics
No. Functional Area/Metric Statistic
1
Planning and Zoning
Average number of applications processed
annually
78
2 Plan Review
Average number of plans reviewed annually 3,800
3
Permitting
Average number of permits processed
annually
4,400
4
Inspections
Average number of inspections conducted
annually
14,000
H. IMPLEMENTATION PROJECT PLAN
As part of the Project Scope, the selected Respondent must develop and
provide the City with a detailed Implementation Project Plan that, at a
minimum, will include the components listed below.
1. Project Objectives: This section should include overall project
objectives.
RFP 20-10-09 Page 15
2. Project Deliverables and Milestones: This section of the
Implementation Project Plan should include a list of deliverables and
milestones of the Project, and with each deliverable or milestone, this
section should describe exactly how and what will be provided to meet
the needs of the City.
3. Project Schedule: This section of the Implementation Project Plan
should identify the dates associated with deliverables and milestones.
4. Project Management Processes:
a. Resource Management: This section of the Implementation
Project Plan should describe City resources, proposer resources,
and the overall project team structure and should include an
organizational chart. Each role identified for the vendor, any
subcontractors, and the City should also include a description of
the responsibilities related to the identified project role as well as
the communication process for each party
b. Scope Management: This section of the Implementation Project
Plan should describe the approach the proposer will use in order
to manage project scope and the process used to request changes
to project scope. It is the City’s desire to use the proposed
Community Development System “as is” and, as such, any
changes must be reviewed and approved by the City’s Executive
Project Team.
c. Schedule Management: This section of the Implementation
Project Plan should describe the approach the proposer will use in
order to manage the project schedule and the process used to
submit requested changes to the schedule. The proposer must
ensure that the project schedule is kept current and report any
missed milestones to the City.
d. Risk Management: This section of the Implementation Project
Plan should describe the approach the proposer will use to
document existing project risks, report them to the team, and
provide recommendations for mitigating the risk.
e. Quality Management: This section of the implementation
Project Plan should describe the approach the proposer will use to
assure that all written deliverables have received appropriate
reviews for quality before being submitted to the City.
5. Bi-Weekly Status Reports: This section of the Implementation Project
Plan should describe the approach the vendor will use to provide bi-
weekly status reports throughout the course of the project. This section
should describe the layout of the bi-weekly status report and the
expected delivery mechanism that will be used to provide the report to
the City and review it on a bi-weekly basis with the City’s project
manager and appropriate project staff.
RFP 20-10-09 Page 16
I. CITY PROJECT TEAM MANAGEMENT
Proposers shall provide a preliminary Resource Plan for the City Project Team
that describes the City resources required at various stages throughout the
project, as part of responses in accordance with the Submittal Response
Format described in the section entitled “RESPONSE FORMAT & ADDITIONAL
REQUIRED INFORMATION”.
J. COMMUNICATION MANAGEMENT PLAN
A project of this size and complexity represents a tremendous investment and
associated risk for any organization. Thus, the City anticipates the need to be
able to provide frequent and regular progress updates and status reports to
various City leaders and staff.
As part of the Project Scope, the selected vendor must provide a detailed
communication plan that includes discussion of key implementation metrics
that will be used to track progress; types of communication methods (i.e.,
memo, email, one-on-one meetings, project team meetings, stakeholder
group meetings, online web progress reporting tools, etc.) that the vendor will
use; frequency of these communications; and key vendor points-of-contact
with overall responsibility for ensuring these communications are provided as
scheduled. This will become a part of the Implementation Plan.
Additionally, the City expects that the vendor will make key personnel and
staff available for certain meetings either on-site or via teleconference or web-
conference that may be required should major issues arise during the
implementation that significantly impact the schedule, budget, or
implementation of the Community Development system.
K. SOFTWARE CUSTOMIZATION PLAN
While it is the City’s intent to utilize the vendor system’s existing capabilities
and embedded best-practice business processes, it recognizes that there will
be some critical work processes that require some amount of software
customization. As part of the Project Scope, the selected vendor will develop
and provide a detailed Software Customization Plan that i ncludes anticipated
customizations and their impact to the overall project schedule, budget, and
final success. This software customization plan should describe the process
that the City and the vendor will engage in for accepting the software
modifications.
L. SYSTEM INTERFACE PLAN
As part of the Project Scope, the selected vendor will develop and provide a
detailed System Interface Plan that contains the proposed strategy for
interfacing to all applications described in the Interfaces section F.
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Proposers shall provide a preliminary System Interface Plan as part of
responses in accordance with the Submittal Response Format described in the
section entitled “RESPONSE FORMAT & ADDITIONAL REQUIRED
INFORMATION”.
M. DATA CONVERSION
The City does plan on converting any existing permitting and/or licensing data
into the new Community Development System.
N. TESTING PLAN
As part of the Project Scope, the selected vendor will develop and provide a
Testing Plan that describes all phases of testing: unit, system, interface,
integration, regression, parallel, and user acceptance testing. It is the City’s
expectation that the Testing Plan govern all phases of the project and that the
vendor will also provide assistance during each testing phase involving City
users. The vendor will develop the initial User Acceptance Testing (UAT) plan,
provide templates and guidance for developing test scripts, and will provide
onsite support during UAT. The vendor will also provide a plan for stress
testing of the system that will occur during or after UAT.
O. QUALITY ASSURANCE PLAN
As part of the Project Scope, the selected vendor will provide a Quality
Assurance Plan that describes how the desired levels of quality will be achieved
through implementation. The Plan should identify resources from both the
vendor and the City who will be involved in the processes of quality planning,
quality assurance, and quality control. The City expects that vendors have an
existing Quality Assurance Plan that it employs as part of its standard
implementation.
P. PRE AND POST-IMPLEMENTATION PLANS
As part of the Project Scope, the selected vendor will develop and provide a
Pre- and Post-Implementation Support Plan that describes the approach to
software support during the implementation and after go-live. Vendors should
describe what level of support is available under the proposed fee structure.
If varying levels of support are available, this section of the vendor’s response
should clarify these potential services and highlight the level of support that
has been proposed.
Q. TRAINING PLAN
As part of the Project Scope, the selected vendor will develop, provide, and
manage a detailed plan for training. This Training Plan must include the
information described below.
1. The role and responsibility of the software and/or implementation
vendor in the design and implementation of the training plan (e.g.,
RFP 20-10-09 Page 18
development of customized training materials, delivering training to City
end users).
2. The role and responsibility of the City staff in the design and
implementation of the training plan.
3. Overview of proposed training plan/strategy, including options for on-
site or off-site training services for core project team, end users, and
technology personnel.
4. Proposed training schedule for City personnel of various user and
interaction levels.
5. Descriptions of classes/courses proposed in the training plan. (The
vendor should specify the unit of measure for its training, e.g., units,
classes, days, etc., and define the hours associated with these units of
measure.) The vendor must be very clear about exactly what training
courses are included in the cost of the proposal.
6. The knowledge transfer strategy proposed by the software and/or
implementation vendor to prepare City staff to maintain the system after
it is placed into production.
7. Detailed description of system documentation and resources that will be
included as part of the implementation by the vendor including, but not
limited to, detailed system user manuals, “Quick Reference” guides,
online support, help desk support, user group community resources, and
others as available.
It is the City’s intention that the selected vendor will coordinate the training
of City personnel in the use of its application and that satisfactory
implementation of an approved training plan will be a key component of this
project’s deliverables.
Documentation, including training manuals and agendas, will be provided by
the proposer before each training session with City staff.
R. SYSTEM DOCUMENTATION
As part of the Project Scope, the selected vendor will de velop and provide
documentation that describes the features and functions of the proposed
application software. The documentation shall be provided for both users and
the technical personnel who will administer and maintain the system. It is
desirable that differing levels of documentation (user documentation and
technical documentation) exist. The selected vendor shall provide
documentation in web-based and PDF forms for each application module.
Proposers shall provide sample System Documentation as part of responses
in accordance with the Submittal Response Format described in Section 4.0.
In addition, proposers shall provide an overview of the system documentation
that will be provided as part of system implementation.
RFP 20-10-09 Page 19
XV. ANTICIPATED TERM OF CONTRACT
The City intends to enter with the selected qualified Responded a fixed price
agreement to provide a software solution and implementation services.
Included with this price shall be maintenance and support for no less than a
term of two (2) years. Continued services for version maintenance and
support shall have three (3) optional one-year extensions. At the end of the
initial two-year support term, the services record and contract agreement will
be reviewed by the City and an option to extend may be considere d.
Respondent must specify within their response the basis for any escalator
clauses it requires for the proposed optional extension term(s).
XVI. EVALUATION PROCESS
After the RFP receipt deadline, an evaluation committee will review all
submissions utilizing the evaluation criteria cited in the following section
below.
At any time during the evaluation period additional requests for scope and
cost clarification may be required to complete the process.
Once preliminary evaluations are completed, proposals will be ranked and
those deemed responsive and within a competitive range will be selected and
short-listed.
The City, at its sole discretion, reserves the right to have system
demonstrations with those short-listed respondents, or any other vendors.
Demonstrations will be conducted at City offices. Time limitations and
demonstration requirements will be provided with the notification as
necessary.
Demonstrations will be assigned a portion of the overall Functional & Technical
Criterion score. The City may elect, at its sole option, not to conduct
discussions or demonstrations with respondents. Demonstrations will involve
scripted scenarios and provide City staff the ability to see a fully functional
version of the proposed software allowing a more detailed understanding of
the software to address specific concerns or questions.
XVII. EVALUATION CRITERIA
The following criteria and weight factors will generally be used to evaluate
responses:
Functional & Technical: This criterion considers both the qualifications
of the personnel proposed to provide the services solicited by this RFP
and the products that are proposed to be used in performing the services
RFP 20-10-09 Page 20
solicited by this RFP. In evaluating the proposer’s products, the City will
consider the business benefits and the business process improvements
as a result of implementing the proposer’s products. (Maximum of 30
points)
Approach: This criterion considers the proposer’s understanding of the
scope of work and the quality and clarity of the proposer’s written
methodology and description of the proposed approach to accomplish
the work. (Maximum of 25 points)
Experience: This criterion considers (1) the proposer’s past
performance on any City contracts, (2) the results of reference checks,
and (3) the proposer’s experience in providing the services solicited by
this RFP as set forth in the proposer’s response. (Maximum of 20
points)
Support: This criterion considers the proposed support agreement
including level of support, type of support and cost increases .
(Maximum of 5 Points)
Cost Proposal: This criterion considers the overall annual cost of the
services and goods including all associated administrative fees
associated with meeting the requirements of this scope of services and
product requirements. Proposers will be evaluated on their pricing
scheme as well as on their price in comparison to the other proposers.
(Maximum of 20 points)
XVIII. SELECTION PROCESS
Based on the Evaluation Committee review, several firms may be short-listed,
for further consideration, and may be required to submit supplemental
information and participate in an interview or presentation. The City reserves
the right to reject all submissions.
XIX. BEST AND FINAL OFFER
A Best-and-Final-Offer (BAFO) process may be initiated if it is determined to
be in the best interest of the City. Such process may be initiated following the
publishing of the Vendor Short List or at any other evaluation process step.
RFP 20-10-09 Page 21
XX. SUBMITTAL REQUIREMENTS
Any party submitting a proposal should sufficiently address the requested
information outlined below. The City of Colleyville reserves the right to either
reject proposals or waive deficiencies as it serves the interest of the public.
PACKAGING:
Per section IV, proposals shall be submitted in a sealed package as referenced
within this solicitation document. One (1) paper and One (1) CD or USB digital
signed original marked “ORIGINAL” and, eleven (11) set copies, without cost
proposals, marked “COPY 1”, “COPY 2”, etc. of the response is to be submitted
complete with all supporting documentation.
1. Executive Summary
Provide a title page with the RFP number, subject and name of Proposer,
address, telephone number, e-mail address, date and a table of contents.
2. Summary of Pricing
Include a price sheet to clearly identify proposed cost structures. Pricing
should be clear, concise and differentiate between included services,
alternative proposals and the cost for add-on features or additional users
outside of initial limits (if applicable).
3. Vendor Qualifications
Provide a narrative response, including any necessary documents, that contains
the following information.
Specify the number of years in business providing public sector software
Specific the overall number of public sector clients and the
number of public sector clients in T e x a s
Provide an overview of the company size in terms of employees and the
ownership structure
Describe how your company measures customer
satisfaction for software applications, customer service
and support
4. Proposed Solution(s)
Describe how your proposal meets the City’s scope of services
including its wants and needs. Include an implementation plan and
schedule.
RFP 20-10-09 Page 22
5. References
Provide three (3) public sector clients that currently use your
software. Include the name of the client and contact information.
PRICING
Pricing for the two years support costs should be identified and listed
separately from the annual software fees. Proposed fees should be
firm for City acceptance for 6 months from acceptance date of
proposals. Pricing must be inclusive, clear and concise, including
such other information as requested or required. Please include an
estimated yearly increase, if applicable and payment schedule
options. Award will not be based solely on price, although this will
be an important factor in choosing a solution.
SUBMISSION OF PROPOSAL
Eleven (11) proposals shall be submitted in a sealed envelope,
plainly marked “Bid #20 -10-009 Community
Development System” addressed to the City of
Colleyville, 100 Main Street, Colleyville, TX 76034.
Additional Information
a. A completed W-9 form
b. Insurance Certificates
c. Completed CIQ Form (www.ethics.state.tx.us/forms/CIQ.pdf)
d. Completed Certificate of Interested Parties
(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm)
e. Supplementary information
f. Brochures
g. Information regarding an Additive Alternate Code Enforcement
System. Please include details regarding this o ption however only
include this pricing within the paper and digital Originals.
XXI. CONTRACT AWARD
The City does not guarantee that a contract (or contracts) will be awarded
because of this RFP. If a contract award is made, but the contract is not
executed, the City does not guarantee that the contract will be re-awarded.
XXII. RESPONSE DEADLINE
Responses to the RFP must be addressed to City of Colleyville, ATTN:
Jacquelyn Reyff, 100 Main Street, 1st Floor, Colleyville, Texas 76034, by the
date specified in Table 1. TENTATIVE TIMELINE for consideration. Please
RFP 20-10-09 Page 23
refer to section above (“Submittal of RFP”) for specific submission
requirements. RFP responses received after the published deadline will not
be accepted or considered.
XXIII. PRE-SUBMITTAL CONFERENCE
A Pre-Submittal Conference is currently not scheduled for this RFP.
XXIV. CLARIFICATION OF REQUIREMENTS
All requests for additional information or clarification concerning this RFP must
be submitted in writing no later than the date specified in Table 1.
XXV. ADDENDA AND MODIFICATIONS
Any changes, additions, or clarifications to the RFP are made by amendments
(addenda) and will be posted on the City of Colleyville website. Any
respondent in doubt as to the true meaning of any part of the RFP or other
documents may request an interpretation from Jacquelyn Reyff in the
Community Development Department. At the request of the respondent, or in
the event the Community Development Department deems the interpretation
to be substantive, the interpretation will be made by written addendum issued
by the Community Development Department. Such addendum will be
attached to the original RFP in the Public Purchase file and will become part of
the RFP package having the same binding effect as provisions of the original
RFP. It shall be the respondent(s) responsibility to ensure that they have
received all Addenda in respect to this project. Furthermore, respondents are
advised that they must recognize, comply with, and attach a signed copy of
each Addendum which shall be made part of their Submittal. Respondent(s)
signature on Addenda shall be interpreted as the respondent’s recognition and
compliance to official changes as outlined by the City of Colleyville and as such
are made part of the original RFP documents. Failure of any respondent to
receive any such addendum or interpretation shall not relieve such
Respondent from its terms and requirements. No verbal explanations or
interpretations will be binding. The City does not assume responsibility for the
receipt of any addendum sent to respondents.
XXVI. REQUEST FOR PROPOSALS PREPARATION COSTS
Issuance of this RFP does not commit the City of Colleyville, in any way, to
pay any costs incurred in the preparation and submission of an RFP. All costs
related to the preparation and submission of this RFP shall be borne solely by
the respondent.
XXVII. EQUAL EMPLOYMENT OPPORTUNITY
Respondent agrees that it will not discriminate in hiring, promotion,
treatment, or other terms and conditions of employment based on race, sex,
RFP 20-10-09 Page 24
national origin, age, disability, or in any way violate Title VII of 1964 Civil
Rights Act and amendments, except as permitted by said laws.
XXVIII. ANTI-LOBBYING PROVISION
During the period between RFP submission date and the contract award,
respondents, including their agents and representatives, shall not directly
discuss or promote their RFP with any member of the Colleyville Council or
City staff except in the course of City-sponsored inquiries, briefings,
interviews, or presentations. Violation of this provision shall result in the
rejection of the respondent's RFP and disqualification from future
consideration of a similar RFP.
XXIX. INDEMNIFICATION CLAUSE
THE RESPONDENT HEREBY AGREES TO PROTECT, DEFEND,
INDEMNIFY AND HOLD THE CITY AND ITS EMPLOYEES, AGENTS,
OFFICERS AND SERVANTS FREE AND HARMLESS FROM ALL LOSSES,
CLAIMS, LIENS, DEMANDS AND CAUSES OF ACTION OF EVERY KIND
AND CHARACTER INCLUDING, BUT NOT LIMITED TO, THE AMOUNTS
OF JUDGMENTS, PENALTIES, INTERESTS, COURT COSTS, LEGAL FEES,
AND ALL OTHER EXPENSES INCURRED BY THE CITY ARISING IN
FAVOR OF ANY PARTY, INCLUDING CLAIMS, LIENS, DEBTS, PERSONAL
INJURIES, INCLUDING EMPLOYEES OF THE CITY, DEATH OR DAMAGES
TO PROPERTY (INCLUDING PROPERTY OF THE CITY) AND WITHOUT
LIMITATION BY ENUMERATION, ALL OTHER CLAIMS OR DEMANDS OF
EVERY CHARACTER OCCURRING OR IN ANY WAYS INCIDENT TO, IN
CONNECTION WITH OR ARISING DIRECTLY OR INDIRECTLY OUT OF
THIS CONTRACT. THE RESPONDENT AGREES TO INVESTIGATE,
HANDLE, RESPOND TO, PROVIDE DEFENSE FOR AND DEFEND ANY
SUCH CLAIMS, DEMAND, OR SUIT AT THE SOLE EXPENSE OF THE
RESPONDENT. IN ADDITION, THE RESPONDENT AGREES TO PROTECT,
DEFEND, INDEMNIFY AND HOLD THE CITY AND ITS EMPLOYEES,
AGENTS, OFFICERS AND SERVANTS FREE AND HARMLESS FROM ALL
LOSSES, CLAIMS, LIENS, DEMANDS AND CAUSES OF ACTION
RELATING TO, FOR, OR ON ACCOUNT OF THE USE OF PATENTED
APPLIANCES, PRODUCTS OR PROCESSES, AND THE RESPONDENT
SHALL PAY ALL ROYALTIES AND CHARGES WHICH ARE LEGAL AND
EQUITABLE. EVIDENCE OF SUCH PAYMENT OR SATISFACTION SHALL
BE SUBMITTED UPON REQUEST OF THE DIRECTOR OF PURCHASING
AND ASSET MANAGEMENT AS A NECESSARY REQUIREMENT IN
CONNECTION WITH THE FINAL ESTIMATE FOR PAYMENT IN WHICH
SUCH PATENTED APPLIANCE, PRODUCTS OR PROCESSES ARE USED.
RESPONDENT ALSO AGREES TO BEAR ALL OTHER COSTS AND
EXPENSES RELATED THERETO, EVEN IF THE CLAIM OR CLAIMS
RFP 20-10-09 Page 25
ALLEGED ARE GROUNDLESS, FALSE OR FRAUDULENT. THIS
PROVISION IS NOT INTENDED TO CREATE ANY CAUSE OF ACTION IN
FAVOR OF ANY THIRD PARTY AGAINST RESPONDENT OR THE CITY OR
TO ENLARGE IN ANY WAY THE RESPONDENT'S LIABILITY BUT IS
INTENDED SOLELY TO PROVIDE FOR INDEMNIFICATION OF THE CITY
FROM LIABILITY FROM DAMAGES OR INJURIES TO THIRD PERSONS
OR PROPERTY ARISING FROM RESPONDENT'S PERFORMANCE
HEREUNDER.
XXX. RESPONDENT’S EMPLOYEES
Neither the Respondent nor his/her employees engaged in fulfilling the terms
and conditions of any awarded Service Contract shall be employees of the
City. The method and manner of performance of such undertakings shall be
under the exclusive control of the vendor on contract. The City shall have the
right of inspection of said undertakings at any time.
XXXI. HUB CERTIFICATION
State Certified HUB Vendor(s) are required to provide a copy of their
certification, if they have not previously done so. Email information to the
Community Development Department at jreyff@colleyville.com.
XXXII. VERBAL THREATS
Any threats made to any employee of the City, be it verbal or written, to
discontinue the providing of item/material/services for whatever reason
and/or reasons shall be considered a breach of contract and the City will
immediately sever the contract with the vendor.
XXXIII. CONFIDENTIAL INFORMATION
Any information deemed to be confidential by the respondent should be clearly
annotated on the pages where confidential information is contained. The City
cannot guarantee that it will not be required to disclose all or part of any public
record under Texas Public Information Act, since information deemed to be
confidential by the bidder may not be confidential under Texas Law, or
pursuant to a Court order.
XXXIV. RIGHT TO AUDIT
The City of Colleyville reserves the right to audit the vendor’s books and
records relating to the performance of this contract. The City of Colleyville, at
its own expense, shall have the right at all reasonable times during normal
business hours and upon at least twenty-four (24) hours’ advance notice, to
audit, to examine, and to make copies of or extracts from the books of account
and records maintained by the vendor(s) with respect to the Service Contract.
If such audit shall disclose overpayment by City to vendor, written notice of
such overpayment shall be provided to the vendor and the amount of the
RFP 20-10-09 Page 26
overpayment shall be promptly reimbursed to the City. In the event any such
overpayment is not paid within ten (10) business days after receipt of such
notice, the unpaid amount of such overpayment shall bear interest at the rate
of one percent (1%) per month from the date of such notice until paid.
XXXV. APPLICABLE AUTHORITY: JURISDICTION
Respondents shall comply with all federal, state, county and municipal laws,
ordinances, regulations, and orders, relating or applicable to the software and
services to be performed pursuant to this RFP. The laws of the State of Texas
shall govern the terms of this RFP and all contracts related hereto.
XXXVI. VENUE
The parties agree that venue for any action concerning this RFP shall be in the
State District Court of Tarrant County, Texas. The parties agree to submit to
the personal and subject matter jurisdiction of said court.
XXXVII. CONFLICT OF INTEREST
Effective January 1, 2006, Chapter 176 of the Texas Local Government Code
requires that any vendor or person considering doing business with a local
government entity must disclose in the Questionnaire Form CIQ, the vendor
or person’s affiliation or business relationship that might cause a conflict of
interest with a local government entity. This questionnaire must be filed, by
law, with the City Secretary of the City of Colleyville not later than the 7th
business day after the date the person becomes aware of facts that require
the statement be filed. See Section 176.006, Local Government Code. A
person commits an offense if the person violates Section 176.006, Local
Government Code. An offense under this section is a Class C misdemeanor.
For more information or to obtain the Questionnaire CIQ go to the Texas Ethics
Commission web page at www.ethics.state.tx.us/forms/CIQ.pdf.
Certificate of Interested Parties
Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th
Texas Legislature (Section 2252.908, Texas Government Code, as amended)
and formal rules released by the Texas Ethics Commission (TEC), all contracts
with private business entities requiring approval by the Colleyville City Council
will require the on-line completion of Form 1295 "Certificate of Intereste d
Parties." Form 1295 is also required for any and all contract amendments,
extensions or renewals. Contractors are required to complete and file
electronically with the Texas Ethics Commission using the online filing
application.
Please visit the State of Texas Ethics Commission website,
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
RFP 20-10-09 Page 27
and https://www.ethics.state.tx.us/tec/1295-Info.htm for more
information.
IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT
YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL
RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS
SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176
IS A CLASS C MISDEMEANOR.
XXXVIII. CONFIDENTIALITY OF INFORMATION AND SECURITY
Should the successful respondent be awarded a contract and become the
holder of, and have access to, confidential information, (in the process of
fulfilling its responsibilities in connection with the contract), the successful
respondent agrees that it shall keep such information confidential and will
comply fully with the laws and regulations of the State of Texas, ordinances
and regulations of the City, and any applicable federal laws and regulations
relating to confidentiality.
XXXIX. SUBSTITUTIONS/CANCELLATIONS OF QUALIFICATIONS
No substitutions or cancellations are permitted without written approval of
City of Colleyville.
XL. TIME ALLOWED FOR EXECUTION OF CONTRACT
Number of days required for the successful respondent to execute a contract
for SOFTWARE AND IMPLEMENTATION SERVICES FOR COMMUNITY
DEVELOPMENT SYSTEM after receiving notification of award of contract
shall be thirty (30) days.
XLI. PERSONNEL
The successful respondent shall ensure that the work being performed in
response to an executed agreement shall be performed by competent and
qualified personnel. Such personnel must be licensed or certified within the
State of Texas.
XLII. CONTRACT
Successful Bidder shall be required to execute a Service Agreement, which
shall be provided and approved by the City in connection with the software
and services described in the RFP. Further, the requirements of Subchapter J,
Chapter 552, Government Code, may apply to th is RFP and the successful
respondent agrees that the contract can be terminated if the respondent
knowingly or intentionally fails to comply with a requirement of that
subchapter.
RFP 20-10-09 Page 28
THE CITY OF COLLEYVILLE RESERVES THE RIGHT TO REFUSE AND
REJECT ANY OR ALL RFP AND TO WAIVE ANY OR ALL FORMALITIES
OR TECHNICALITIES, AND TO MAKE SUCH AWARDS OF CONTRACT AS
MAY BE DEEMED TO BE THE BEST VALUE AND MOST ADVANTAGEOUS
TO THE CITY OF COLLEYVILLE.
Tyler (EnerGov)CityView
NewEdge
(CityWorks)
Timmons Group
(CityWorks)
Software Cost $236,050 $350,804 $289,600 $320,555
Yearly Maintenance & Basic
Program Assist- year 1*$54,860 $42,216 $30,000 $22,500
Yearly Maintenance & Basic
Program Assist- year 2*$57,603 $44,419 $49,250 $37,500
Yearly Maintenance & Basic
Program Assist- year 3*$60,483 $46,196 $64,250 $45,000
*Basic Program Assist is offered
through Tyler (EnerGov) and it
gives a dedicated faster technical
support
Total 290,910$ 393,020$ 319,600$ 343,055$
Permitting Software Costs
Permitting Software Benchmark Survey
Bedford
Colleyville
Euless
NRH
Southlake
Bedford
Colleyville
Euless
NRH
Southlake
Bedford
Colleyville
Euless
NRH
Southlake
Bedford
Colleyville
Euless
NRH
Southlake
Bedford
Colleyville
Euless
NRH
Southlake
Bedford
Colleyville
Euless
NRH
Southlake
Fair. 6 months.
N/a; N/a
N/A
N/a
The contract for the new software requires some staff-provided setup which has proven very difficult at times.
has good online customer website and easy apps for inspections/code enf
Is the software meeting the needs of the City? Please briefly describe why or why not.
No.
Does the software integrate with other functions of the City, such as Finance or GIS?
Finance.
No.
Finance.
No, software is outdated, difficult to use, and lacks options for modern-day technologies.
Yes, very customizable and links with financial software and document retention software
Did I mention this was old software?
Partially, limited functionality.
No, the lack of integration and usability do not work for us anymore.
No it is older than dirt. No integration with handhelds, website, etc. Green screen with tabs and function keys.
Yes
Finance, GIS, document retention (TCM -Tyler Content Manager so Laserfiche is no longer necessary)
What permitting software is your city currently using?
Do you have any other information regarding the software that you would like to share?
If the software has been changed recently, why was a different software chosen?
Old AS400 was not able to maintain records.
Looking to change software; in the RFQ process.
N/A
N/a
changed in 2018 from Accela which was more expensive, had less ability to customize and did not link with other software
Still in process, though it hasn't been easy.
Logo's
TRAKiT
Superion (HTE)
THE; however, will be moving to Tyler Energov in August of 2021
Energov (Tyler Tech)
How did the implementation of your current software go? How long was the time period from contract signing to going live?
Tyler had newly purchases so there were some glitches but not bad as far as implementation. Not sure about timeframe
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 2/2/2021
Type Worksession
Department City Secretary
Title
Discussion of the February 2, 2021, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 2/2/2021
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by items
on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including: Glade Road eminent domain case for Parcel
150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities, including: Acquisition of real property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business prospects
the City seeks to have locate, stay, or expand in the City and with which the City is
conducting economic development negotiations; deliberate the offer of a financial
or other incentive to a business prospect
Attachments
RESOLUTION R-21-4582
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF FEBRUARY 2, 2021
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF
FEBRUARY 2021.
Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Aye
Place 6, Callie Rigney Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 2/2/2021
Type Announcements, Proclamations, and Presentations
Department City Manager
Title
Presentation of redeemed Colleyville Economic Development Corporation bond
Attachments
RESOLUTION R-21-4583
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 2, 2021
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting
of January 5, 2021
b.Approval of the minutes of the regular City Council meeting
of January 19, 2021
c.Approval of the proposal by PTI Sports & Recreation
Construction, an approved vendor through the BuyBoard
purchasing program, in an amount not to exceed
$149,000.00, for the installation of four pickleball courts at
City Park, and authorizing the City Manager to execute the
documents
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF
FEBRUARY 2021.
Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Aye
Place 6, Callie Rigney Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, January 5, 2021
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, January 5, 2021, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney.
ABSENT: Mayor Pro Tem Bobby Lindamood
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Community Development Director Ben
Bryner, Public Works Director Ray Silva-Reyes, Community Relations Specialist
Ronni Orr, City Attorney Whitt Wyatt, and City Secretary Christine Loven.
WS-1 Follow-up discussion of Northern Gateway conceptual plans
Assistant City Manager Adrienne Lothery introduced this item, provided a recap of
the project and previous exercises and presentations and stated staff anticipates
moving forward with the next steps of the project following this discussion. She
then introduced Tipton Housewright, OMNIPLAN, and Dallas Cothrum, Masterplan,
to review the four schemes and summary of the work to date.
Mr. Housewright stated the four schemes are the collaboration of the City Council
and explained each arrangement. Mr. Housewright noted the common theme in
each design was Council’s direction to organize the food and retail along the creek,
while keeping the green scape and park attributes to the back.
Mayor Newton stated he believes the green scape and clustering of retail is an
important attribute. There was general discussion of what amenities, retail, and
dining choices each of the Councilmembers would like to see.
As there was discussion in previous meetings regarding other similar type
projects, Councilmember Nakamura asked staff to provide a list to City Council for
their review. In discussing next steps, Mr. Cothrum stated it is important City
Council establish their goal so he and Mr. Housewright can execute their vision. He
suggested, and City Council agreed, a list of projects as requested by
Councilmember Nakamura would be provided; Masterplan and OMNIPLAN will
work with staff to develop a draft scope; followed by additional presentations,
which provide detail refinement capturing Council’s vision in drawings for visuals
and communication.
City of Colleyville Page 2
City Council Minutes - DRAFT January 5, 2021
WS-2 Discussion of the Tinker Road Improvements Project
Public Works Director Ray Silva-Reyes presented this item. He explained the
project was originally approved in the 2020-2024 Capital Improvement Program
(CIP), as the design of the Water Project 11: Tinker Road Water Line. However,
based on the condition of the existing road and the concerns of drainage along
Tinker Road, City Council approved to increase the design scope to incorporate
water, wastewater storm sewer, and roadway reconstruction. Following a July
2020 Worksession discussion regarding the design of Tinker Road, staff mailed a
citizen survey to determine the desires of citizens living along the corridor and
revised the street alignment based on those results.
Director Silva-Reyes explained the revised Tinker Road redesign provides for two
lanes built as asphalt sections of varying widths of 25 feet and 40 feet (front-of-
curb to front-of-curb) based on location. He noted the existing roadway section is
only 20 to 23 feet and staff recommends widening the roadway slightly for safety
considerations, but maintain 25 feet as opposed to the 35 feet of roadway to
preserve the residential nature of the corridor.
Director Silva-Reyes reviewed the suggested intersection improvements at
Pleasant Run Road and Tinker Road, which have been proposed to include
separate right and left turns from Tinker Road onto Pleasant Run Road and a left
turn from Pleasant Run Road onto Tinker Road. He also noted a one-lane round-
about could be considered. He also proposed consideration of connecting the
sidewalk currently on Tinker Road to the intersection at Pleasant Run Road.
Several citizens attended this worksession item and provided input regarding
parking, drainage, sidewalks, and traffic flow on Tinker Road. At the direction of
City Council, staff will conduct a traffic study and review the Pedestrian
Transportation Committee recommendations for connectivity in this area, and
provide an update to the City Council at a future meeting.
Due to time restraints, WS-3 and WS-4 were not discussed.
WS-3 C-POP program wrap up
WS-4 Discussion of the 2021 City Council Meeting Calendar
WS-5 Discussion of the January 5, 2021, City Council regular agenda items
Mayor Newton adjourned the Worksession at 6:31 p.m. and opened Executive
Session at 6:31 p.m.
ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney.
City of Colleyville Page 3
City Council Minutes - DRAFT January 5, 2021
ABSENT: Mayor Pro Tem Bobby Lindamood
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including Glade Road eminent domain case for
Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including acquisition of real property
along Main Street, and acquisition of real property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Newton adjourned the Executive Session at
7:15 p.m.
Mayor Newton called the regular meeting of the City Council to order at 7:30 and
called the roll.
ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney.
ABSENT: Mayor Pro Tem Bobby Lindamood
INVOCATION: Dale Molden, First Colleyville
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
Mayor Newton welcomed everyone and wished all a Happy New Year. He noted
items 7a and 7b will be removed from the table and considered at this meeting.
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4572
This resolution was not needed.
City of Colleyville Page 4
City Council Minutes - DRAFT January 5, 2021
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Newton and the City Council made the following announcements:
COVID Update: Colleyville currently has 377 active positive cases. Tarrant
County hospital capacity is 20%, and ventilator capacity is at 60%. COVID
patients are utilizing 30% of Tarrant County hospital beds.
COVID-19 Vaccine for First Responders – Last week, vaccination for our first
responders began. The County Health Department is also accepting registration for
vaccination of those meeting age, preexisting conditions, or employment
qualifications. If you are interested in this offering, please complete the application
form accessible via Tarrant County web site www.tarrantcounty.com\covidshot. A
link will also be provided on the City of Colleyville website under the Coronavirus
Update link.
Colleyville $35 Gift Card & $50 Cares Cards Update: Last month, the city
mailed a $35 gift card to each residential property in Colleyville. This gift card was
redeemable at Colleyville businesses. In addition to the gift card program, the City
provided each of our city’s Houses of Worship with 20 - $50 Colleyville Cares Gift
Cards. This $50 card was intended to provided assistance to those in need this
holiday season. Both programs ended last week. At that time we had already
redeemed 3,195 - $35 cards ($111,825) and 171 - $50 cards ($8,550). The
program will end this week. When fully redeemed, we expect these programs to
inject $250,000 - $300,000 into our local businesses.
The purpose of this economic development program is to connect our community’s
two greatest resources – our citizens and our businesses.
Chick-fil-A: Chick-fil-A will open tomorrow. We welcome owner/operator Zach
Price to Colleyville and thank him for bringing this exciting development to our
community. Congratulations to this Council and the staff for bringing this
exceptional business to our community. The ribbon cutting and opening
celebration in conjunction with the Chamber of Commerce will be scheduled very
soon.
Colleyville Gives Program Update: The City of Colleyville offers multiple
programs to assist our businesses. One popular program is the Colleyville Gives
Grant Program. This program provides business with a grant of up to $2,000 for
business advertising and promotion. As part of the program, additional grant funds
are provided to businesses making a donation to charity. As of 12/30, 43
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businesses have applied for #ColleyvilleGives advertising grant and $75,000 in
grant funding has been approved. Equally important is the $16,212 donated to
charity as a result of this program.
Colleyville Professional One-minute Promos (CPOP) Program Report –
Earlier this evening, at our worksession, a presentation summarizing the CPOP
program for Q4 was provided. The CPOP program provided business assistance
with the production of a one minute promotional video and a $1,000 grant for
marketing the video. The video production was undertaken by our city staff and
provided to the business owner for use as they wished (social media, website,
etc). In the fourth quarter of 2020, over $40,000 in grant funds were awarded to
Colleyville businesses with 110 hours of staff production time. This is yet another
program created to assist our businesses during these challenging times.
Studio Movie Grill Closes/Redevelopment Options Discussed – Last week,
staff was notified that our local Studio Movie Grill will not reopen. The movie
theater industry, like many others, has been hit hard by pandemic shut down.
Staff has already begun meeting with the building owners to discuss
redevelopment options for this site.
Candidate Filing Begins January 13: Candidate filing for City Council seats for
the May 1 General Election are open from January 13 to February 12.
The City of Colleyville will conduct a General Election on May 1 to elect City
Councilmembers for Places 5 and 6. Beginning January 4, applications will be
available at the City Secretary's Office on the third floor of Colleyville City Hall,
100 Main Street or online at Colleyville.com.
City Councilmembers are elected to three-year terms. Candidates must be a
resident of the City of Colleyville or within an incorporated area annexed by the
City, according to the City Charter. Candidates must have been a resident for at
least 12 months, be qualified voters of the State of Texas and the City of
Colleyville, and cannot be financially delinquent to the City. Applications can be
filed in person at the City Secretary's Office or via mail.
Recognition of the Business View Magazine news spread on the City
of Colleyville
Mayor Newton and the City Council gathered in front of the dais to review the
pictorial board of the Business View Magazine, which recognized the City’s
successful economic development efforts.
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4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-21-4573
4a Approval of the minutes of the regular City Council meeting of
December 15, 2020
4b Approval to reimburse the Fort Worth Transportation Authority for
wrought iron fencing along the Cotton Belt Trail, in an amount not to
exceed $90,864.30
Mayor Newton read Resolution R-21-4573 in its entirety.
Public Works Director Ray Silva-Reyes presented item 4b. Mayor Newton asked
staff if the remaining portion of the chain link fence which is very visible on John
McCain Road could be enhanced with the wrought iron. Director Silva-Reyes stated
he believed it could and he will move forward with the enhancement.
Mayor Newton opened the public hearing at 7:52 p.m. There was no one wishing
to speak and the public hearing was closed at 7:52 p.m.
Councilmember Kelley made a motion to approve Resolution R-21-4573,
seconded by Councilmember Nakamura.
The motion to approve passed by the following vote:
Ayes: 6 – Mayor Newton, Councilmembers Nakamura, Wheat, Dodson,
Kelley, and Rigney.
5.ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-20-2151
An Ordinance amending Chapter 42 “Environment” of the City of
Colleyville Code of Ordinances, by adding Article III “Stormwater
Management" and Article IV "Post Construction Stormwater
Management"
Mayor Newton read the caption of Ordinance O-20-2151.
Public Works Director Ray Silva-Reyes presented this item, stating this ordinance
enhances the City’s Stormwater Management Program (SWMP), and as the
regulations are lengthy, he explained the highlights and answered questions of the
Council.
Mayor Newton stated at the last meeting when this item was presented he stated
he is not in support of more bureaucracy, however this is a state requirement.
Director Silva-Reyes concurred and noted this is an every five year requirement to
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enhance the SWMP and provides a mechanism which allows the City to issue fines
for non-compliance.
City Manager Jerry Ducay stated the City’s first concern will always be compliance.
Mayor Newton opened the public hearing at 7:57 p.m. There was no one wishing
to speak and the public hearing was closed at 7:57 p.m.
Councilmember Kelley made a motion to approve Ordinance O-20-2151,
seconded by Councilmember Nakamura.
The motion to approve passed by the following vote:
Ayes: 5 – Mayor Newton, Councilmembers Wheat, Dodson, Kelley, and
Rigney.
Nays: 1 - Councilmember Nakamura
6.ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-21-2152
Consideration of a Special Use Permit for a Massage Therapy use on
Lot 1R1, Block 1, Foster Addition, located at 5200 Colleyville
Boulevard, Suite C, Case ZC20-030
Mayor Newton read the caption of Ordinance O-21-2152.
Community Development Director Ben Bryner presented this request for a Special
Use Permit (SUP) to allow for a Massage Therapy use at 5200 Colleyville
Boulevard, Suite C., which is located in the CC-1 Village Retail district where
Massage Therapy is allowed with the approval of an SUP.
Mayor Newton asked Director Bryner if the business previously held an SUP.
Director Bryner stated a massage therapy business currently occupies Suite C, and
the reason for the SUP request is due to a change in the ownership and the new
owner is seeking to be in compliance.
Zhongying Zhu, the applicant, 5200 Kerrville, came forward to answer questions of
the City Council.
Mayor Newton asked Ms. Zhu who currently owns the business and
Councilmember Dodson asked if there would be licensed massage therapists
working at the business. Ms. Zhu stated she is the new owner, and due to COVID
19, she will be the only employee of the business at this time and she is licensed.
Mayor Newton also asked if additional people eventually working at the business
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would be employees and not independents. There was not a clear answer to this
question.
Mayor Newton opened the public hearing at 8:05 p.m. There was no one wishing
to speak and the public hearing was closed at 8:05 p.m.
This was a first reading, therefore, City Council did not take action.
6b Ordinance O-21-2153
Request to appeal the decision by the Planning and Zoning
Commission regarding the consideration of a Special Use Permit for an
Accessory Building to encroach into the required street side yard
setback on Lot 2, Block 3R, Woodbriar Estates West Addition, located
at 111 W. Greenbriar Lane, Case ZC20-031
Mayor Newton read the caption of Ordinance O-21-2153.
Community Development Director Ben Bryner presented this item which is a for a
for a Special Use Permit for an accessory building to encroach into the required 30
foot street side yard on a corner lot. Director Bryner explained property has an
existing single family home and three small accessory buildings. The applicant
wishes to remove the three buildings and construct a 352 s.f. storage building in
their place. The new building is proposed to be located in the 30-foot street side
yard for a corner lot. Director Bryner noted the Planning and Zoning Commission
denied the request for a vote of 4-0.
City Manager Jerry Ducay noted the SUP for the building does not address the
fence, which is in the 30-foot street side yard setback and on the property line and
if replaced, will require a variance. Director Bryner concurred noting the fence is
legal, non-conforming at this time.
The applicant, Jonathan Grubbs, 111 W. Greenbriar Lane, provided a plan to the
City Council of his vision for landscaping, building, fencing and preparation of his
residential lot, which is a corner lot to the subdivision.
Mayor Newton applauded Mr. Grubbs for his efforts, but noted the building could
be located in another part of the yard and not require an SUP. Mr. Grubbs stated
he wanted his children to be able to play on a concrete pad adjacent on the
buildings. Mayor Newton noted there is a hard surface patio within the fence that
the children could play on. Mr. Grubs did not disagree.
Mayor Newton and Councilmember Dodson advised Mr. Grubbs there will be
potential setback issues if he ever replaces the fence.
Mayor Newton opened the public hearing at 8:20 p.m.
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Robert Grubbs, 3961 Washburn, spoke regarding his son’s property and their
plans to enhance the corner lot look by upgrading the building and landscape.
There were no others wishing to speak and the public hearing was closed at 8:26
p.m.
This was a first reading, therefore, City Council did not take action.
7. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING
7a Ordinance O-20-2127
Consideration for a Special Use Permit for a day care center on Lots 9R
and 10R, Block 1, of the Winding Creek Addition, located at 6412 and
6416 Colleyville Boulevard, Case ZC20-015
Councilmember Wheat made a motion to remove Ordinance O-20-2127 from the
table, seconded by Councilmember Rigney. The motion passed by a unanimous
vote.
Mayor Newton read the caption of Ordinance O-20-2127.
Community Development Director Ben Bryner presented this item and provided a
review of the new exhibits, changes to the dumpster, shad structures, building
elevations, tower, and building materials.
Councilmember Dodson asked Director Bryner if those present to speak tonight
would be counted in a formal 20% request for denial. Director Bryner stated he
did not think the 20% would be met.
Mayor Newton recapped the changes made by the applicant which included
moving the playground locations, changing the roof design and elevations, moving
the dumpster location and others.
Stephen Brown, Stephen Brown, Buttry & Brown Development, LLC, 5801
Tennyson Parkway, Suite 150, Plano, representing the applicant, provided a
presentation covering all the changes, explaining the sound study, and answering
questions of the City Council.
Mr. Brown answered questions relative to fencing, the length of time the sound
survey was conducted, parking, and the roofline.
Mayor Newton opened the public hearing at 9:03 p.m.
Susan Reynolds, 6417 Kingston, thanked Councilmember Dodson for his support
and spoke in opposition with concern for the location of the school to her home,
noise, zoning, the finances of the owners, other Kiddie Academy schools not being
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located near residential property, property values being reduced, and the City
Council’s allowance of eight months for the applicant to work on bringing the
project forward.
Brad Gilbreath, 6409 Kingston, did not wish to speak, but recorded opposition.
Kristi Spann, 6409 Kingston, did not wish to speak, but recorded opposition.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 9:20 p.m.
There was discussion regarding the definition of a day care, commercial zoning,
and office use.
Councilmember Rigney made a motion to deny Ordinance O-20-2127,
seconded by Councilmember Kelley.
The motion to deny was approved by the following vote:
Ayes: 5 – Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney.
Nays: 1 – Mayor Newton
7b Ordinance O-20-2128
Consideration of an amendment to the PUD-C Planned Unit
Development-Commercial district for the Winding Creek development,
specifically for hours of operation on Lots 9R and 10R, Block 1, of the
Winding Creek Addition, located at 6412 and 6416 Colleyville
Boulevard, Case ZC20-012
Denial of Ordinance O-20-2127 negated this ordinance and no action was taken.
8.RESOLUTION(S): READING AND PUBLIC HEARING
8a Resolution R-21-4574
Consideration of a request to abandon a previously dedicated right-of-
way (ROW) area on Lots 1 & 2, Block 1, Neidholt Addition and Lot 2X,
Block E, Old Grove Addition, located at 103 & 105 John McCain Road
and 7189 Cast Iron Forest Trail, Case GC20-007
Mayor Newton read Resolution R-21-4574 in its entirety.
Community Development Director Ben Bryner presented this item which is a
request from Toll Brothers Land Development, for a Right-of-Way abandonment at
103 and 105 Old Grove and 7189 Cast Iron Forest. This is a 15-foot right-of-way
area dedicated with the plat and dedicated to the City.
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Matt Maley, representing the applicant, stated the request if for the City to
abandon the right-of-way as there are no improvements and is not listed on the
appraisal district records.
Mayor Newton asked Mr. Maley why the City would give him the property. Art
Anderson, also representing the applicant, stated they had been focusing on the
drainage of the property and had not paid attention to the need to address the
right-of-way.
Mayor Newton recessed the City Council meeting to convene in Executive Session
at 9:42 p.m. Mayor Newton reconvened the City Council Meeting at 9:53 p.m.
Mayor Newton stated the City is not in a position to act on this request and
directed the applicant to work through the process with staff starting at the City
Manager. Specifically, Mayor Newton stated the City right of way has to be dealt
with before the land can be replatted.
Mayor Newton opened the public hearing at 10:00 p.m. There was no one present
wishing to speak and the public hearing was closed at 10:01 p.m.
Mayor Newton made a motion to table Resolution R-21-4574 to a date
certain of February 16, 2021, seconded by Councilmember Kelley.
The motion to table was approved by the following vote:
Ayes: 6 – Mayor Newton, and Councilmembers Nakamura, Wheat, Dodson,
Kelley, and Rigney.
8b Resolution R-21-4575
Consideration of a Replat for Lots 1, 2, and 3X, Block 1, Old Grove
Addition, Phase II, being Lots 1 & 2, Block 1, Neidholt Addition and Lot
2X, Block E, Old Grove Addition, located at 103 & 105 John McCain
Road and 7189 Cast Iron Forest Trail, Case PC20-006
Mayor Newton read Resolution R-21-4575 in its entirety.
Mayor Newton stated based on the previous action of Resolution R-21-4574, this
item should also be tabled. City Attorney Whitt Wyatt noted this is a threshold
issue and must be discussed with staff and be in compliance with the Land
Development Code.
Following discussion with staff and the representatives of Toll Brothers, the
applicants agreed to table the item until the February 16th City Council meeting.
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Mayor Newton opened the public hearing at 10:17 p.m. There was no one present
wishing to speak and the public hearing was closed at 10:17 p.m.
Mayor Newton made a motion to table Resolution R-21-4575 to a date
certain of February 16, 2021, seconded by Councilmember Dodson.
The motion to table was approved by the following vote:
Ayes: 6 – Mayor Newton, and Councilmembers Nakamura, Wheat, Dodson,
Kelley, and Rigney.
8c Resolution R-21-4576
A resolution changing the March, October, and November 2021 City
Council meetings dates
Mayor Newton read Resolution R-21-4576 in its entirety.
City Secretary Christine Loven, reviewed dates of possible conflict with scheduled
2021 City Council Meetings.
City Council chose to change the dates of the second meeting in March to March
23, 2021; the first meeting in October to October 4; and the first meeting in
November to November 3; to avoid conflicts with GCISD Spring Break, National
Night Out, and Election Day respectively.
Mayor Newton opened the public hearing at 10:27 p.m. There was no one present
wishing to speak and the public hearing was closed at 10:27 p.m.
Councilmember Wheat made a motion to approve Resolution R-21-4576,
seconded by Councilmember Nakamura.
The motion to approve passed with the following vote:
Ayes: 6 – Mayor Newton, and Councilmembers Nakamura, Wheat, Dodson,
Kelley, and Rigney.
9.CITIZEN COMMENTS
There was no one present wishing to speak.
10.REPORTS
Colleyville Library Board Minutes - October 12, 2020
Planning and Zoning Commission Minutes - October 26, 2020
Planning and Zoning Commission Minutes - November 9, 2020
Planning and Zoning Commission Minutes - November 23, 2020
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There was no action taken.
11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
JANUARY 5, 2021 - READING AND PUBLIC HEARING - RESOLUTION
R-21-4577
This resolution was not needed.
12.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the meeting without objection by the City Council at 10:28 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 19TH DAY OF JANUARY
2021.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
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City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, January 19, 2021
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, January 19, 2021, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief
Mark Cantrell, Community Development Director Ben Bryner, Public Works
Director Ray Silva-Reyes, Colleyville Center Manager Leslie Hill, Community
Relations/Event Specialist Ronni Orr, Management Intern Dakari Hill, IT/Video staff
members: Sean Koval, Jesse Franks, JP Alonso, Reina Contreras, and Martikko
Mercado, City Attorney Whitt Wyatt, and City Secretary Christine Loven.
WS-1 C-POP program wrap up
Community Relations/Event Specialist Ronni Orr presented this item and shared
snippets of videos from the CPOP Program, and recognized the video department
members for their exceptional work: Sean Koval, Jesse Franks, JP Alonso, Reina
Contreras, and Martikko Mercado.
Specialist Orr stated the CPOP (Colleyville Professional One-minute Promos)
program was utilized by 43 businesses and required over 127 hours of filming and
145 hours of editing. The Mayor and City Council applauded everyone’s efforts
saying it was an absolutely fantastic presentation and program.
WS-2 Presentation of business survey results and economic development program
updates
Assistant City Manager Adrienne Lothery provided a summary of work which has
been conducted in an effort to assist Colleyville businesses since the beginning of
the pandemic in February 2020. Manager Lothery stated Colleyville Center
Manager Leslie Hill had expressed an interest to work with Economic Development
and she and Intern Dakari Hill have put a lot of effort into personally meeting face
to face with every Colleyville business (399) to obtain their feedback and try to
determine how the City could best assist them during this time.
Manager Hill provided a presentation on the results of the Business Survey which
was primarily designed by Intern Hill. The entire survey was ten questions asking
what affect the pandemic had on the business, the type of business, how hours of
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operation, processes, customer traffic, operations, and staffing have changed, and
how the City could assist the business.
Mayor Newton stated the survey data is validated by the respondents and this
personal touch of contacting each City is very impressive. Mayor Newton stated
the gift card programs were especially beneficial to the restaurant business
category since that category of business represents 15% of the total businesses in
Colleyville, but they received 54% of the total gift cards redeemed. The City
Council thanked the staff for their efforts.
WS-3 Discussion of parking regulations for recreational vehicles & commercial
vehicles
Community Development Director Ben Bryner presented this item. He reviewed
the previous direction received from City Council and confirmed the changes to
Chapter 3, Section 3.28 – Supplementary District Regulations of the Land
Development Code specific to parking and storage of vehicles to include Recreation
Vehicles, commercial vehicles, and junked/ abandoned vehicles. The changes
include exemptions to certain regulations for larger lots, commercial vehicles
required behind front yard setbacks, parking and storage of recreational vehicles,
and vehicles in general.
Mayor Newton thanked the City Council and staff for being insightful and doing
what is best for all residents. Staff was directed to provide a review to the
Planning and Zoning Commission and bring the ordinance forward at a future City
Council Meeting.
WS-4 Discussion of the January 19, 2021, City Council regular agenda items
There was no discussion under this item.
Mayor Newton adjourned the Worksession at 6:13 p.m. and called the Executive
Session to order at 6:13 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
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Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including Glade Road eminent domain case for
Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including Acquisition of real property
along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Newton adjourned the Executive Session at
7:18 p.m.
Mayor Newton called the regular meeting of the City Council to order at 7:33 and
called the roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
INVOCATION: Jeff Strickland, Journey Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4578
Mayor Newton read Resolution R-21-4578 in its entirety.
Assistant City Manager Adrienne Lothery presented this item. She began by
reviewing the spring and Christmas gift card programs and the benefit the
programs have provided to the Colleyville business community and residents.
Manager Lothery presented a Cupid Cash gift card program which would be
another $35 gift card, used during February and mid March, but would also include
distribution to teachers of GCISD public schools in Colleyville and private schools
in Colleyville, mutual aid first responders, and hospital workers in Colleyville and
hospitals where the City provides transports.
Councilmember Nakamura asked Manager Lothery to explain where the funding
for these programs are provided. Manager Lothery stated the funding is from the
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City’s share of the Tax Increment Finance District because the TIF was created for
economic development.
Mayor Newton reviewed the results of the business survey which was presented in
the workseesion earlier and noted over the last year; more than $1 million has
gone into the Colleyville business community through programs such as these.
Mayor Newton thanked the Council and staff for the continuous work to help the
City and thanked Dakari Hill, Intern, for taking the time to make personal contact
with all of our businesses, Leslie Hill, Colleyville Center Manager, for her assistance
and the assistance of her staff. Mayor Newton reiterated Colleyville is very
blessed in all aspects.
Mayor Newton opened the public hearing at 7:49 p.m. There was no one wishing
to speak and the public hearing was closed at 7:49 p.m.
Councilmember Rigney made a motion to approve Resolution R-21-4578,
seconded by Councilmember Kelley.
The motion to approve passed by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
The Mayor and Councilmembers made the following announcements:
COVID Update: I (Mayor) continue to record weekly video messages updating the
public on the pandemic and vaccine distribution. The recording can be found at
https://www.colleyville.com/colleyville/coronavirus.
Currently, we have about 601 active positive cases in Colleyville. The adult ICU
utilization percentage remains at 97% - which is high. About 84% of the total
Tarrant County hospital beds are now in use, leaving 16% available, based on the
hospitalization graph on the Tarrant County website. (refer to web site). COVID
patients are utilizing approximately 30% of all hospital beds in the county.
Ventilators availability remains stable at 55%. Unfortunately, we have had another
death in Colleyville. Our total is now 5. Daily case counts continue to be high.
COVID-19 Vaccine Update – the Hurst Convention Center vaccination center is
open and operational. Currently, they are providing 1,200 vaccines a day with a
goal to increase that process to 2,000 a day by next week. The County has
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reported that 300,000 +/- individuals have registered through the online
registration process at www.tarrantcounty.com/covidshot.
The County Health Department continues to schedule vaccinations for those
registered based on the state’s tiered priority system. Currently, vaccination
scheduling is open to citizens 65 years of age and over and those with pre-existing
conditions. The County is confident that the HUB sites (such as Hurst) will continue
to see increased distribution of vaccines through the state. For more information
about vaccine distribution, visit the Tarrant County Public Health website link
below.
Those who do not qualify under the conditions outlined above may use the link to
register. However, those individuals may experience longer wait times until the
program opens beyond the current restrictions.
For those that are interested, you can sign up to be a volunteer at the Hurst
Conference Center vaccination site through the Tarrant County Medical Reserve
Corps by going to the web site www.BeALocalHero.org. Click on the “sign-
in/register” button in the middle of the screen. You will need to select either the
role Registration or Data Entry at the “NETC Vaccination site” in Hurst and details
will be provided. You will have to be an approved volunteer which includes HIPAA
training and a background check. All volunteers do receive the vaccination.
Sales Tax Collections Continue Strong Showing – The Texas Comptroller’s
Office has posted the most recent sales tax allocation information for January,
representing all receipts from purchases made in November of this year. This is
the also the second collection for FY21.
For the month of November, our sales tax collection came in at 15.2% over the
same month in FY20, increasing our YTD growth to 8.5%. In terms of dollars, this
represents a total YTD gain of $91,800 over last year.
Due to our conservative budgeting, we are ahead of our anticipated FY21
collections by $131,800. This the eighth consecutive month in which Colleyville
has posted sales tax gains over the previous year.
Thank you Colleyville residents for shopping in Colleyville.
Colleyville $35 Gift Card & $50 Cares Cards Update: Last month, the city
mailed a $35 gift card to each residential property in Colleyville. This gift card was
redeemable at Colleyville businesses. In addition to the gift card program, the City
provided each of our city’s Houses of Worship with 20 - $50 Colleyville Cares Gift
Cards. This $50 card was intended to provided assistance to those in need this
holiday season. Both programs ended December 31. As of
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Today, $241,675 in gift cards have been redeemed. Of that total, 6,015 are $35
cards ($210,525) and 623 are $50 ($31,150).
As the Mayor pro tem alluded to earlier, the City continues to see an increase in
sales tax revenue. However, Colleyville’s healthy sales tax revenue has primarily
been driven by online sales. Throughout the pandemic, we have seen spending
patterns remain the same or increased but the avenue through which dollars have
been spent has changed. Because of this shift, some of our brick and mortar
retailers and restaurants have struggled. It is for this reason that the City has
bolstered economic development efforts over the last year with programs such as
the gift cards. The City has spent nearly $1 million on programs to connect our
community’s two greatest resources – our citizens and our businesses. We thank
our residents for the continued support they have shown our local businesses.
Utility Billing Late Fee Suspension Extended – When COVID-19 hit Tarrant
County, Colleyville, like many cities, suspended late fees and disconnects on all
utility customers. At the time, this initiative was slated to span from early April to
December 31, 2020. As December 31 came and went, it became clear that the
debilitating effect the virus has had on our community was going to continue for
some time. Thus, our late fee/disconnect policy has been extended 60 days to
March 1, 2021.
E-News Provides Weekly News from Colleyville – Staff continues to see
strong click rates for our Colleyville E-News. This weekly electronic newsletter has
become an excellent communication tool during the pandemic. It also provides
construction updates and links to community programs. You can sign up for this
free service at Colleyville.com.
SH26 Medians Taking Shape: Traveling along SH26 you notice the large trees
and stone formations being installed. This effort is part of the median beatification
project awarded last fall. As if this project was not exciting enough, this week we
went out for bids on the new tower elements to be located at John McCain, Main
Street, and just north of Brown Trail. Stay tuned for more updates as these
exceptional beautification efforts take shape.
Glade Road Construction Update: The westbound lane closure has extended
from Bedford Road to Bluebonnet Drive as crews continue to install the new 12-
inch waterline. The Bedford Road closure remains the same with both northbound
and southbound lanes closed from Glade Road to Jo Carol Lane. Detours signs
have been set. The Contractor is currently working on the underground
stormwater sewer system including the water/wastewater lines. For regular
updates of road construction projects via text alert text "ROADS" to 48421.
City of Colleyville Page 7
City Council Minutes - DRAFT January 19, 2021
4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-21-4579
4a Approval of a Construction Services Agreement with FM Utilities, LLC,
for the Water Project 10: Apple Valley/Rustic Trail/Bills Lane Project, in
an amount not to exceed $424,644.10, and a contingency amount not
to exceed $30,000.00, and authorizing the City Manager to execute the
agreement
4b Consider and adopt the City of Colleyville's broker/dealer list, as
required by the Texas Public Funds Investment Act
Mayor Newton read Resolution R-21-4579 in its entirety.
Public Works Director Ray Silva-Reyes presented item 4a
Mayor Pro Tem Bobby Lindamood stated he was surprised how consistent the first
three bids were before a big increase. Councilmember Dodson stated he has happy
to see the positive references. Mayor Newton stated he was happy to see the
project will improve the water system in this area by providing secondary water
access (“water loops”). Director Silva-Reyes concurred on all comments.
Finance Director Kyle Lester presented item 4b noting the purpose of this item was
to remove Cantor Fitzgerald, L.P. from the broker/dealer list as they are seldom
used due to lack of inventory and responsiveness.
Mayor Newton opened the public hearing at 8:12 p.m. There was no one wishing
to speak and the public hearing was closed at 8:12 p.m.
Councilmember Wheat made a motion to approve Resolution R-21-4579,
seconded by Councilmember Nakamura.
The motion to approve passed by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - December 2020
Finance Director Kyle Lester reviewed the December 2020 financial report. He
noted the General Fund has collected 36% of its budgeted revenue and spent 31%
of its budgeted expenditures. Director Lester stated the City has reached the
turning point in every fiscal year when property taxes start to hit our accounts,
giving the General Fund a surplus that will remain throughout the remaining
months. He stated the City surplus of $1.4 million is slightly lower than the
City of Colleyville Page 8
City Council Minutes - DRAFT January 19, 2021
previous year, due partly to one additional pay period hitting in December. The
City received its second collection of the fiscal year from November's sales, and it
brought in a large, 15.2% increase Director Lester said due to conservative
budgeting the City is 10.7% ahead of projections.
Director Lester then provided an update of each of the funds, noting all are doing
well and with the City’s current debt service schedule, all bonded debt is on track
to be paid off by FY27.
6.ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-21-2152
Consideration of a Special Use Permit for a Massage Therapy use on Lot
1R1, Block 1, Foster Addition, located at 5200 Colleyville Boulevard,
Suite C, Case ZC20-030
Mayor Newton read the caption of Ordinance O-21-5152.
Community Development Director Ben Bryner presented the for a Special Use
Permit (SUP) to allow for a Massage Therapy use at 5200 Colleyville Boulevard,
Suite C., which is located in the CC-1 Village Retail district where Massage Therapy
is allowed with the approval of an SUP.
Councilmember Dodson asked Director Bryner if this is a tax revenue generating
business. Director Bryner responded he was not sure if massage businesses
collect sales tax.
Mayor Newton asked the applicant Zhongying Zhu, to come forward to answer
questions. Mayor Newton stated the reason for this SUP request is because the
business has changed ownership. He asked Ms., Zhu who owns the business now.
Through an interpreter, Ms. Zhu stated she does. Mayor Newton asked from
whom she purchased the business. Ms. Zhu could not provide the previous owner’s
name. Mayor Newton stated he and the City Council have further questions, but
asked Ms. Zhu if the questions could be provided in writing so she could provide
written answers. He noted if she agreed, he would like to table this item and bring
it back at a later date after the questions have been provided and answered. Ms.
Zhu agreed.
Mayor Newton made a motion to table Ordinance O-21-2152, seconded by
Councilmember Dodson.
The motion to table was approved by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
City of Colleyville Page 9
City Council Minutes - DRAFT January 19, 2021
6b Ordinance O-21-2153
Request to appeal the decision by the Planning and Zoning Commission
regarding the consideration of a Special Use Permit for an Accessory
Building to encroach into the required street side yard setback on Lot 2,
Block 3R, Woodbriar Estates West Addition, located at 111 W.
Greenbriar Lane, Case ZC20-031
Mayor Newton read the caption of Ordinance O-21-2153.
Community Development Director Ben Bryner presented this item which is for a
Special Use Permit for an accessory building to encroach into the required 30-foot
street side yard on a corner lot. Director Bryner explained the property has an
existing single family home and three small accessory buildings. The applicant
wishes to remove the three buildings and construct a 352 s.f. storage building in
their place. The new building is proposed to be located in the 30-foot street side
yard for a corner lot. Director Bryner noted there have been no changes since this
item was presented at the January 5, 2021 City Council Meeting.
Mayor Newton stated his assessment of the request is the building could be placed
somewhere else on the property and an SUP would not be required. He also noted
the location of the fence will cause difficulties in the future.
The applicant, Jonathan Grubbs, 111 W. Greenbriar Lane, reiterated his desire for
the use of the property and location of the building and stated he did not expect
the fence to have to be replaced anytime soon and will keep it properly
maintained. Mr. Grubbs asked the Mayor to indicate where the setback is located.
Mayor Newton indicated the setbacks on the exhibit.
Robert Grubbs, 3961 Washburn, spoke regarding his son’s property and their
plans to enhance the corner lot look by upgrading the building and landscape. He
also provided enhanced drawings of his concept.
Mayor Newton opened the public hearing at 8:50 p.m. There was no one wishing
to speak and the public hearing was closed at 8:50 p.m.
Councilmember Dodson made a motion to deny Ordinance O-21-2153,
seconded by Councilmember Nakamura.
The motion to deny passed by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
City of Colleyville Page 10
City Council Minutes - DRAFT January 19, 2021
7.ORDINANCE(S): FIRST READING AND PUBLIC HEARING
7a Ordinance O-21-2154
Consideration of a zoning change from AG Agricultural district to R-40
Single Family Residential district on Lot 1, Block 1, Yaffa Addition,
located at 608 Shelton Drive, Case ZC20-033
Mayor Newton read the caption of Ordinance O-21-2154.
Community Development Director Ben Bryner presented this item stating this is a
request for a zoning change from AG Agricultural district to the R-40 Single-Family
Residential district to allow for the construction of a new home and there are no
new lots proposed. He noted the current size of the property does not comply with
all the minimum standards of the R-40 Single-Family Residential district zoning as
the lot width of the property falls below the minimum lot size of 40,000 s.f. He
stated the deficiency will be incorporated into the rezoning of the property and the
applicant would have 60 days to remove the old home once the new home is
constructed.
Mayor Newton stated he agrees the R-40 zoning is appropriate.
Councilmember Dodson asked how the requirement of removal of the old house
would be noticed. Director Bryner stated it will be noted on the permit and City
Manager Jerry Ducay stated it is part of the certificate of occupancy.
Mayor Newton opened the public hearing at 8:56 p.m. There was no one wishing
to speak and the public hearing was closed at 8:56 p.m.
This was a first reading; therefore, City Council did not taken any action.
8.RESOLUTION(S): READING AND PUBLIC HEARING
8a Resolution R-21-4580
Approval of a resolution calling a General Election for the purpose of
electing City Councilmembers to Place 5 and Place 6, and authorizing a
joint election agreement and contract for election services with Tarrant
County Elections Administration
Mayor Newton read Resolution R-21-4580 in its entirety.
Mayor Newton asked City Secretary Christine Loven if someone other than the
Tarrant County Elections Administrator could appoint the early voting clerks.
Secretary Loven stated she believes it is a part of the contract for joint elections,
and while the contract could possibly be amended, she did not feel there would be
time to hire others before the general election.
City of Colleyville Page 11
City Council Minutes - DRAFT January 19, 2021
There was general discussion regarding voting regulations, vote centers, and the
latitude of the City in how the general election is conducted. There will be future
discussion regarding the conduct of elections and the processes involved.
Mayor Newton opened the public hearing at 9:12 p.m. There was no one wishing
to speak and the public hearing was closed at 9:12 p.m.
Councilmember Dodson made a motion to approve Resolution R-21-4580,
seconded by Councilmember Wheat.
The motion to approve passed by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
9.CITIZEN COMMENTS
Stephany Bufe, 1080 FM 1655, Alvord, representing her mother, Winnell Adair,
901 John McCain Road, discussed a challenge Mrs. Adair was having with obtaining
a gate permit, challenges with neighboring property owners, and drainage. Ms.
Bufe noted she and her mother are working with the Corp of Engineers in an
attempt to settle concerns with a shared pond and drainage.
The City Manager will assist with obtaining the gate permit.
10.REPORTS
Parks and Recreation Advisory Minutes - September 14, 2020
There was no action taken on this item.
11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
JANUARY 19, 2021 - READING AND PUBLIC HEARING - RESOLUTION
R-21-4581
This resolution was not needed.
12.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the meeting without objection by the City Council at 9:38 p.m.
City of Colleyville Page 12
City Council Minutes - DRAFT January 19, 2021
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 2ND DAY OF FEBRUARY
2021.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 2/2/2021 Number Resolution R-21-4583
Type Resolution
Department Parks and Recreation
Title
Approval of the proposal by PTI Sports & Recreation Construction, an approved vendor
through the BuyBoard purchasing program, in an amount not to exceed $149,000.00,
for the installation of four pickleball courts at City Park, and authorizing the City
Manager to execute the documents
Strategic Plan
2.4 Demonstrate stewardship of public resources
5.3 Provide attractive facilities for leisure and recreation
Explanation
Reading and Public Hearing
This item seeks approval to accept a proposal by PTI Sports & Recreation
Construction, an approved vendor through the BuyBoard purchasing program, for
installation of four pickleball courts. In September 2019, City Council approved staff's
request to relocate one of the two sand volleyball pits at City Park, which were
adjacent to Tennis Court 6. This approval was in response to concerns regarding sand
often being blown onto the tennis court. The relocation was completed by Public
Works, who also added French drains to help with drainage. At the April 21, 2020 City
Council Worksession, City Council directed staff to move forward with planning to
install pickle ball courts in the area where the former volleyball court was located.
Staff spoke with consultants, received proposals, and reviewed all purchasing options
for the pickleball courts. Based on an established reputation and favorable pricing,
staff recommends accepting the attached proposal in the amount of $146,213, which
has been reviewed by the City Attorney and approve contingency funds not to exceed
$2,787. If approved, the City will perform some leveling work of the earth. PTI will
provide turnkey construction with surfacing and striping of four pickleball courts,
installation of fencing in the same style and layout as existing tennis courts,
windscreen, and 6' netting between the courts with top rail. It is anticipated the work
could begin in February and be complete in April.
Financial Impact
Funding has been approved in the FY21 Parks Tomorrow Fund.
Recommendation
Approve
City Council Agenda Briefing 4c
City of Colleyville Page 2
Attachments
1.Pickleball Courts presentation
2.City of Colleyville Pickleball Courts
3.Pickleball Court Proposal - PTI Sports & Recreation Construction
•PTI Sports & Recreation Construction
•Approved vendor through BuyBoard
purchasing program
•5 inch thick post-tensioned concrete
•Courts to be facing north & south
•Colors and fencing to match the tennis
courts
•6 ft. netting in the middle to break the
north and south courts and capture any
loose balls
•CIP budget amount: $200,000
•Parks Tomorrow Fund
•Project Cost: $146,213
4c. Pickleball Courts
Pickleball Court
Layout
Proposal
Date
1/24/2021
Proposal No.
47129
Name/Address
City of Colleyville
Lisa Escobedo
100 Main St.
Colleyville, TX 76034
Ship To
City of Colleyville
City Park
5201 Bransford Rd
Colleyville, TX 76034
Signature
Total
ACCEPTANCE: The undersigned (“Purchaser”) by execution hereof accepts this document and all of its form and conditions contained herein as a
binding contract. Responsibilty for payment of this invoice is guranteed by customer named above. Customer agrees to pay interest of of 10% per
annum of this invoice if it is not paid within stated terms, plus all costs of collection.
*HUB*TIPS*BuyBoard*Region 7 *CMBL*Epic 6*Good Buy*Choice Partners*Region 18*
248 Woodsy Hollow, Goodrich, TX 77335
936-756-7529, www.pti.construction
Description Total
Turnkey Pickleball Court Construction with Surfacing and Striping- 4 Pickleball Courts
Scope of Work:
-5 inch thick post-tensioned concrete
-2 layers of poly
-Perimeter Beam
-Acid etch concrete to neutralize lime
-Apply 1 coat of NovaSurface acrylic resurfacer coating to inner and outer courts.
-Apply 2 coats of NovaSports combination surface coating to inner and outer courts.
-Apply Seal-A-Line and stripe courts with NovaTex in accordance with rules and regulations.
-Slab to be 63' wide to allow room for benches
-Clean up work site
Color Options: Stadium Blue, Grass Green, Red, Sand Dune, Grey, Nova Green, Burgundy,
Blue, Classic Green, Terra Cotta, Brown
117,625.00
Fencing:
10' fencing on 63' sides and one of the 120' sides with 3' fencing on the remaining 120' sides
in the same style and layout as existing tennis courts
-Includes installation
-Includes windscreen
-Includes 6' netting between the courts with top rail
24,588.00
Page 1
Proposal
Date
1/24/2021
Proposal No.
47129
Name/Address
City of Colleyville
Lisa Escobedo
100 Main St.
Colleyville, TX 76034
Ship To
City of Colleyville
City Park
5201 Bransford Rd
Colleyville, TX 76034
Signature
Total
ACCEPTANCE: The undersigned (“Purchaser”) by execution hereof accepts this document and all of its form and conditions contained herein as a
binding contract. Responsibilty for payment of this invoice is guranteed by customer named above. Customer agrees to pay interest of of 10% per
annum of this invoice if it is not paid within stated terms, plus all costs of collection.
*HUB*TIPS*BuyBoard*Region 7 *CMBL*Epic 6*Good Buy*Choice Partners*Region 18*
248 Woodsy Hollow, Goodrich, TX 77335
936-756-7529, www.pti.construction
Description Total
Notes:
Move and repave sidewalk that will overlap with where the pickleball courts will go. Sidewalk
will be in the same width and style as existing. This will entail demoing the places where it
overlaps and repaving a new sidewalk to tie into the existing concrete sidewalk once it's
cleared the new pickleball courts.
Excludes:
-All state and local sales taxes, bonds, permits, fees or licenses
-Contingencies
-Insurance above standard policy limits
-Engineering
-Drainage above initial bid
-Seeding or Sodding
-Any site work or land leveling above initial bid
-Any testing or special inspections
-Any allowances
-Any item not listed in inclusions above
-Due to fluctuating materials costs, quote is valid for 30 days.
4,000.00
Thank you for the opportunity to submit this proposal, please let me know if you have any
questions.
Page 2
_____________________________________
Here at PTI, everything we put together starts with “safety” for the students and we build from there. We take
pride in our ability to install, service, inspect, and repair. We want to be your partner now and in the future.
$146,213.00
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 2/2/2021 Number Ordinance O-21-2154
Type Ordinance
Department Community Development
Title
Consideration of a zoning change from AG Agricultural district to R-40 Single Family
Residential district on Lot 1, Block 1, Yaffa Addition, located at 608 Shelton Drive, Case
ZC20-033
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Second Reading and Public Hearing
The homeowner and builders were present to answer questions. No one else was
present to speak on the request.
First Reading and Public Hearing
Brian Demma, the applicant, has submitted a request for a zoning change on Lot 1,
Block 1, Yaffa Addition, being approximately 0.7496 acres, and zoned AG Agricultural
district. The purpose is to rezone from the AG Agricultural district to the R-40 Single-
Family Residential district to allow for the construction of a new home. There are no
new lots proposed.
Existing Conditions/Background: The subject property, 608 Shelton Drive, resides
on the north side of Shelton Drive west of the intersection with Hunter Lane. The
subject property has AG zoning and is currently developed with a single family home
and an accessory building.
Proposed Zoning:
Request – The applicant requests to rezone the property from AG to R-40 zoning. The
applicant desires to keep the existing home until construction on a new house is
complete. The minimum standards for the R-40 zoning district are as follows:
Minimum Lot Size 40,000 square feet 32,653 s.f.
Minimum Lot Width 150 feet 156.90 feet
Minimum Lot Depth 150 feet Approx. 207 feet
City Council Agenda Briefing 5a
City of Colleyville Page 2
Front Building Line 40 feet
Side Building Line 15 feet
Rear Building Line 25 feet
Max. Lot Coverage 20%
Max. Impervious Coverage 50%
Analysis: The applicant is requesting the zoning change to allow for the construction
of a new single family home. The current size of the property does not comply with all
the minimum standards of the R-40 Single-Family Residential district zoning. The lot
width of the property falls below the minimum lot size of 40,000 s.f. with it being
32,653 s.f. and a recognition of the deficiency will be incorporated into the rezoning of
the property. It meets the other required dimensional requirements.
Plat Status: The property is platted as Lot 1, Block 1, Yaffa Addition.
DRC Review: The DRC reviewed the request during their December 21, 2020 meeting
and determined the application was complete and may be scheduled for the next
available Planning and Zoning Commission meeting.
Drainage: NA
Surrounding Development: The properties to the north, south and west are zoned
R-40 Single-Family Residential zoning and improved with single-family residences. The
property to the east is zoned R-20 Single-Family Residential zoning and improved with
a single-family residence. The surrounding lots have developed with single family
residences.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
identifies the subject property for single-family residential development. The proposed
R-40 zoning does not conflict with any portion of the comprehensive plan.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as
required by State law and the Land Development Code.
Staff Recommendation: Staff recommends approval of the request. The proposed
zoning meets the intent of the residential designation assigned in the Destination
Colleyville comprehensive plan.
City Council Agenda Briefing 5a
City of Colleyville Page 3
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval of the request at their January 11, 2021 meeting
by a vote of 7-0.
Financial Impact
There is no fiscal impact to the City of Colleyville for this item.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Survey of Property
5.Site Plan
6.Notification Map
7.Notification List
8.Property Owner Notification Letter
9.Ordinance O-21-2154
6095
705
704
605
5918
700
601
516
6000
6001
512
512
612
701
6129
5917
608
6100
6114
6101
61036104
6128
609
6115
6101
6005
HUNTER LANESH ELTON DRIVETHERESA LANEAerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-033 K608 Shelton Drive
Subject Property
6095
6100
705
800
704
605
5918
700
601511
516
6301
6000
6001
6208
512
512
6212
612
701
6129
512 708
6200
5917
608
6114
6100
801
608
6106
5901
6113
6114
704
6101
6103
508
6108
805
6104
612
6201
6128
6212
600
6001 609
800
6115
6215
6110 6115
804
6101
508
6214
6005THE
RESAL
A
N
E
SH ELTON DRIVE HUNTER LANER-40
AG
AG
R-40
R-30 R-40
AG
AG
R-40
R-40
R-30R-20
R-30
R-30R-30
AG
R-40 R-40
R-40
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-033 K608 Shelton Drive
Subject Property
6095
6100
705
800
704
605
5918
700
601511
516
6000
6001
6208
512
512
612
701
6129
512 708
6200
5917
608
6114
6100
801
608
6106
6114
704
6101
6103
508
6104
612
6201
6128
600
609
800
6115
6101
508
6214
6005
HUNTER LANETHERESA LANESHELTON DRIVE
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-033 K608 Shelton Drive
Subject Property
Residential
Institutional
Open Space; Parks
6095
6100
709
705
800
704
605
5918
700
601511
516
6301
5900
6000
6001
6208
808
512
512
6212
6208
612
701
6129
512
705
708
809
5912
6200
5917
6014
608
6114
6100
801
608
6106
816
6204
805
5901
6113
6114
704
6101
5904
5804
6103
500
508
812
6108
805
801
6104
612
6201
6128
6212
5908
701
600
6001 609
800
6115
500
6215
6110 6115
804
5916
6101
508
6301
504
717
6214
6005
513 601509501 605 609 PLEASANT RUN ROADLETA LANETHERESALANESH ELTON DRIVEHUNTER LANELDLOCKETTROADBEVERLY DRIVE
Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-033 K608 Shelton Drive
Subject Property
500ft Buffer
Properties within 500ft
Owner Name Owner Address Owner City Owner Zip Situs Address
EVANS, MICHELE A 6095 THERESA LN COLLEYVILLE, TX 76034 6095 THERESA LN
CONGREGATION BETH ISRAEL PO BOX 397 COLLEYVILLE, TX 76034 6100 PLEASANT RUN RD
IRVING INVESTMENT LTD PO BOX 2085 COLLEYVILLE, TX 76034 704 SHELTON DR
GABLE, STEPHAN D 705 SHELTON DR COLLEYVILLE, TX 76034 705 SHELTON DR
IRVING INVESTMENT LTD PO BOX 2085 COLLEYVILLE, TX 76034 704 SHELTON DR
CAMA, KARL 605 SHELTON DR COLLEYVILLE, TX 76034 605 SHELTON DR
PINE, JAMES W 5918 HUNTER LN COLLEYVILLE, TX 76034 5918 HUNTER LN
HUGGINS, CHARLES 700 SHELTON DR COLLEYVILLE, TX 76034 700 SHELTON DR
VANDERPOOL, JEFFREY 601 SHELTON DR COLLEYVILLE, TX 76034 601 SHELTON DR
CHANDLER, RYAN 511 SHELTON DR COLLEYVILLE, TX 76034 511 SHELTON DR
GRAVES, RANDAL 516 SHELTON DR COLLEYVILLE, TX 76034 516 SHELTON DR
LOVE, KEVIN D 6000 HUNTER LN COLLEYVILLE, TX 76034 6000 HUNTER LN
ROBARE, LISA PO BOX 2802 GRAPEVINE, TX 76099 6001 HUNTER LN
CHILDRESS, JOHN 512 BEVERLY DR COLLEYVILLE, TX 76034 512 BEVERLY DR
HILL, WILLIAM 512 SHELTON DR COLLEYVILLE, TX 76034 512 SHELTON DR
STEPHENS, BILLY G 612 SHELTON DR COLLEYVILLE, TX 76034 612 SHELTON DR
NORVILLE, MADELYN E 701 SHELTON DR COLLEYVILLE, TX 76034 701 SHELTON DR
ALIANNE PARTNERS LP 601 SHELTON DR COLLEYVILLE, TX 76034 6101 THERESA LN
EBNER, SEAN 6129 THERESA LN COLLEYVILLE, TX 76034 6129 THERESA LN
MCINTYRE, TREVOR 5917 HUNTER LN COLLEYVILLE, TX 76034 5917 HUNTER LN
DALEY, WILLIAM 608 SHELTON DR COLLEYVILLE, TX 76034 608 SHELTON DR
ARMOR CAPITAL LLC 2221 E CONTINENTAL BLVD # 140 SOUTHLAKE, TX 76092 6114 PLEASANT RUN RD
YOUNG, BRADLEY A 6100 HUNTER LN COLLEYVILLE, TX 76034 6100 HUNTER LN
ELMS, JASON R 801 SHELTON DR COLLEYVILLE, TX 76034 801 SHELTON DR
EDWARD, TIM A 608 BEVERLY DR COLLEYVILLE, TX 76034 608 BEVERLY DR
HUDNALL, THOMAS 6114 THERESA LN COLLEYVILLE, TX 76034 6114 THERESA LN
DAVIS, BOBBY E 704 BEVERLY DR COLLEYVILLE, TX 76034 704 BEVERLY DR
MOORE, JERRY D 6101 HUNTER LN COLLEYVILLE, TX 76034 6101 HUNTER LN
JORDAN, JOHN D 6103 HUNTER LN COLLEYVILLE, TX 76034 6103 HUNTER LN
STACY, MICHAEL 6104 HUNTER LN COLLEYVILLE, TX 76034 6104 HUNTER LN
CLEFF, DAVID M 612 BEVERLY DR COLLEYVILLE, TX 76034 612 BEVERLY DR
ALFRED, MICHAEL 6128 THERESA LN COLLEYVILLE, TX 76034 6128 THERESA LN
GLEASON, JAMES T 600 BEVERLY DR COLLEYVILLE, TX 76034 600 BEVERLY DR
LOTHROP, WILLIAM D 609 SHELTON DR COLLEYVILLE, TX 76034 609 SHELTON DR
KERLEE, TWYLA 800 SHELTON DR COLLEYVILLE, TX 76034 800 SHELTON DR
GIBSON, CLAYTON 6115 THERESA LN COLLEYVILLE, TX 76034 6115 THERESA LN
SPRINGER, JACK D 6101 THERESA LN COLLEYVILLE, TX 76034 6101 THERESA LN
FARAGHER, JACK 6005 HUNTER LN COLLEYVILLE, TX 76034 6005 HUNTER LN
ALIANNE ESTATES 6201 THERESA LANE COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
DEMMA, BRIAN 1732 JOHNSON ROAD KELLER, TX 76248 APPLICANT
Public hearing notices were mailed on December 23, 2020
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, January 11, 2021 at 7:00 p.m.
City Council Meetings: Tuesday, January 19, 2021 & Tuesday, February 2, 2021 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a zoning change from AG Agricultural zoning district to
R-40 Single Family Residential zoning district. The purpose is rezone the
property from AG Agricultural to R-40 Single Family Residential to allow
for the construction of a new home. No new lots are proposed.
Zoning Case: ZC20-033 Applicant: Brian Demma Owner: William Daley Location: 608 Shelton Drive Property Description: Lot 1, Block 1, Yaffa Addition Present Zoning: AG Agricultural This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
NOTICE OF PUBLIC HEARING
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Active Development
Case map:
https://www.colleyville.com/government/departments-a-l/community-development/active-development-cases
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Jacquelyn Reyff
Principal Planner
jreyff@colleyville.com
ORDINANCE O-21-2154
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON APPROXIMATELY 0.7496 ACRES, LOT 1, BLOCK 1, IN
THE YAFFA ADDITION, LOCATED AT 608 SHELTON DRIVE, FROM THE
AG AGRICULTURAL DISTRICT TO THE R-40 SINGLE FAMILY
RESIDENTIAL DISTRICT; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND
PROVIDING AN EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for a rezoning
of the property from AG Agricultural to R-40 Single Family
Residential district for Case No. ZC20-033; and
WHEREAS,the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS,the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
City’s zoning districts and their peculiar suitability for particular
uses, with a view to conserving the value of buildings and
encouraging the most appropriate use of land throughout the
City; and
WHEREAS,the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the
City Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning
map, having given the requisite notices required by law and
having held public hearings affording all interested persons and
property owners a full and fair opportunity to be hear
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a change in the zoning from AG Agricultural
district to R-40 Single-Family Residential district on 0.7496
acres, being Lot 1, Block 1, of the Yaffa Addition, located at
608 Shelton Drive, as depicted on the attached as Exhibit “A”.
Ordinance O-21-2154
Page 2 of 3
Sec. 2.THAT the above described tract of land shall be used only in
the manner and for the purposes provided by the
Comprehensive Zoning Ordinance of the City of Colleyville as
heretofore amended, and as amended herein.
Sec. 3.THAT the above described tract of land shall be subject to the
following conditions:
1.As depicted in the attached Exhibit “A” and Exhibit “B”
and recognizing the lot area being 32,653 square feet.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Colleyville, and upon conviction shall
be punishable by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase
or provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties,
the City shall have the right to seek injunctive relief for any
and all violations of this ordinance.
Sec. 7.THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 19th day of
January 2021.
The second reading and public hearing being conducted on the 2nd day of
February 2021.
Ordinance O-21-2154
Page 3 of 3
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE
2ND DAY OF FEBRUARY 2021.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood _____
Place 1, Tammy Nakamura Place 5, Chuck Kelley _____
Place 3, Kathy Wheat Place 6, Callie Rigney _____
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A”- Zoning Map
R40
Exhibit “B”- Zoning Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 2/2/2021 Number Ordinance O-21-2155
Type Ordinance
Department Community Development
Title
Consideration of an Amendment to the Planned Unit Development-Commercial zoning
district on Lot 1, Block 1, Village Front Door Addition, located at 5204 Colleyville
Boulevard, Case ZC20-034
Strategic Plan
4.2 Encourage compatible commercial growth
Explanation
First Reading & Public Hearing
Daniel Kim, the applicant, has submitted a request for an amendment to the existing
PUD-C Planned Unit Development – Commercial ordinance for the Village Front Door
Addition development, being approximately 0.8576 acres, and zoned PUD-C Planned
Unit Development – Commercial. The purpose is to amend the PUD-C’s Ordinance in
order to allow for and continue the Medical Office/Office type use.
Existing Conditions/Background: The subject property is currently known as the
Village Front Door and is developed as a medical office building. It is in close proximity
to the Baylor Scott and White Family Medicine location. Retail uses are permitted on
properties adjacent to Colleyville Boulevard. The proposed 6,909 s.f. building is
requested to continue to be used as medical office.
Proposed Amendment:
Request – The applicant requests to change the PUD Ordinance to allow the existing
building to continue to operate as a medical office building. Specifically, the
amendment proposes to eliminate the requirement for retail/sales tax type uses.
Analysis: The original PUD-C zoning (2007) allowed for retail and office uses in the
building. This was amended in 2010 requiring 100% of the building for retail sales tax
uses. In 2011, a request was sought to amend the Village Front Door development’s
PUD Ordinance allowing for a 100% medical office use. This was contingent on the
ownership and operation of Dr. Kim’s medical office. Since that time the use of the
property was medical office. Recently, the property has changed ownership and the
new owner and applicant desires to continue its use as medical office due to its current
configuration and buildout. The requested PUD-C amendment will allow the existing
building to operate as a medical office building while also allowing in the future, if the
City Council Agenda Briefing 6a
City of Colleyville Page 2
market determines, the use to be retail or other office uses.
Plat Status: The property is platted as Lot 1, Block 1, of the Village Front Door
Addition.
DRC Review: The DRC reviewed the request during their December 21, 2020 meeting
and determined the application was complete and may be scheduled for the next
available Planning and Zoning Commission meeting.
Drainage: NA
Surrounding Development: The property to the north and west are zoned PUD-C
Planned Unit Development - Commercial and are improved with office and medical
office uses within the Village and the Village Front Door development. The property to
the south is zoned CC-1 Village Retail and is improved as commercial. Property to the
east is zoned CC-1 Village Retail is improved with the Central Colleyville Fire Station.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
identifies the subject property for commercial development and located within the
Colleyville Boulevard Corridor. The proposed change to the PUD-C ordinance does not
conflict with any portion of the comprehensive plan.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as
required by State law and the Land Development Code.
Staff Recommendation: Staff recommends approval of the requested amendment.
The proposed amendment to the existing PUD-C ordinance allowing for the operation
of medical office is adjacent to the Baylor Scott and White Family Medicine business
and suggests a trend for medical office in this area. If the amended ordinance is
approved, it would also allow for retail and general office uses.
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval of the PUD-C amendment at their January 11,
2021 meeting by a vote of 6-1.
Financial Impact
There is no fiscal impact to the City
Recommendation
Approve
Attachments
City Council Agenda Briefing 6a
City of Colleyville Page 3
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Approved PUD-C Ordinances
6.Notification Map
7.Notification List
8.Property Owner Notification Letter
9.Ordinance O-21-2155
23 16
17
5301
14
5209
5201
5201
18
26
5217
5204
12
5301
5108
5200
5301
5232
5112
MAIN STREET COLLEYVILLE BOULEVARDMISSION LANEAerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-034 K5204 Colleyville Blvd
Subject Property
50
5109
5113
34
16
51
17
5300
85
51
5108
5301
14
5209
5150
55
48
35
5312
5101
41
30
5105
5000
5201
5320
13
5311
5303
5115
5117
5100
5201
5309
5307
38
38
20
1112
5109
18
53
26
5104
55
1105
5226
1105
5309
5313
5113
820
5310
5217
5204
1104
5121
1100
5101
13
5401
35
85 3450
5301
5113
11085104
1109
1108
5108
1109
33
1108
5200
1104
5301
5300
1105
1104
817
1100
11045232
35
85
33 33
33
5112COLLEYVILLE BOULEVARDMA IN STREET
PIAZZA LANE
NUECES COURTPLEASANT RUN ROADCE NTRA L DRIVE
VERA NDA LANE
PROFESSIONALCOURT
OAKTIMBERSCOURTMISSIONLANETHOMPSONTERRACECC-1
CC-1
CPO
AG
PU D-C
PU D-C
AG
CN CC-1
PU D-R
CN
PU D-C
CN
R-20
PU D-C
PU D-C
CC-1
AG
PU D-C
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-034 K5204 Colleyville Blvd
Subject Property
800
50
815
5405
5109
5113
88
5025
16
5013
51
17
5300
81
85
51
5012
5108
14
51
821
5209
5150
5016
77
48
35
5312
816
5101
41
813
5105
5000
5201
5320
79
13
5311
5303
5115
5117
5100
5100
84
5201
5309
817
5017
5307
809
38
1116
5109
5021
88
820
53
26
5104
5017
1105
5226
812
1105
5309
5413
5313
1116
5113
820
5310
70
88
5217
5204
1105
1104
1104
814
5121
1100
5101
13
5401
816
805
85 3450
5301
5113
37
11085104
1108
5108
804
1109
1108
1100
1109
813
33
808
5200
1104
5301
1221
5025
5300
5500
1105
1104
817
1100
1201
11045232
85
33
52
6060
54
40
4446
5048
42
5112COLLEYVILLE BOULEVARDVILLAGE LANEMAIN S TREETPLEASANT RUN ROADPIAZ Z A LANE
OAK TIMBERS COURTVERA NDA LANE
GU A DA LU PE CO UR T
NUECES COURTMISSIONLANEREGINA COURT
C ENTR A L DRIV E
THOMPSONTERRACEFuture Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-034 K5204 Colleyville Blvd
Subject Property
Sales Tax Preferred Intersection
Residential
Colleyville Blvd Corridor
ORDINANCE 0-11-1816
AN ORDINANCE AMENDING ORDINANCE 0-10-1784 CONDITIONS; PROVIDING
FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Councii approved Ordinance 0-07-1630 on September 4, 2007,
to establish the zoning of Lot AR and BR, of the E.M. Thompson
Subdivision, and Lot 2, Block 1, Foster Addition; and
WHEREAS, the City Council approved Ordinance 0-10-1784 December 7, 2010,
amending Ordinance 0-07-1630 by changing the percentage
requirements for office uses versus retail uses in the development; and
WHEREAS, the City of Colleyville has received a request for an amendment to
Ordinance 0-10-1784, under Case ZC11-021; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan and designed to lessen congestion in the
streets; to secure safety from fire, panic, and other dangers; to promote
health, general welfare; to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water, sewerage,
schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable consideration
to, among other things, the character of the districts and their peculiar
suitability for particular uses, with a view to conserving the value of
buildings and encouraging the most appropriate use of land throughout
the City; and
Ordinance 0-11-1816
Page 2 of 3
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City ~
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map,
having given the requisite notices by publication and otherwise, and after
holding due hearings and affording a full and fair hearing to all the
property owners generally, and to the persons interested and situated in
the affected area and in the vicinity thereof, the governing body of the City '
of Colleyville is of the opinion that said change in zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS: '
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, is hereby amended by amending Ordinance 0-10-1784 conditions
for the Village Front Door Addition.
Sec. 3. THAT the above described tract of land shall be subject to the following
conditions: '
1. GENERAL
a. Section 4(1)b of Ordinance 0-10-1784, is hereby removed and
deleted.
b. This zoning change is conditioned upon a change in ownership of
the property to Dr. David D. Kim of 35 Veranda Ln. Colleyville, ',
Texas, or an entity owned or controlled by Dr. Kim. In the absence of !
such ownership change, this Ordinance shall be of no force or effect.
Sec. 4. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended and as amended herein.
Sec. 5. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon
conviction shall be punishable by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense.
Ordinance 0-11-1816
Page 3 of 3
Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall not
affect the validity of this ordinance as a whole or any portion thereof other
than that portion so decided to be invalid or unconstitutional.
Sec. 7. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 8. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning classification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires that
this ordinance shall take effect immediately from and after its passage.
Sec. 9. THAT Ordinances 0-10-1784 and 0-07-1630 shall remain in full force and
effect, except where amended by this ordinance.
AND IT IS SO ORDERED.
The f~ t reading nd public hearing being conducted on the ~ day of
2011.
The econd readi g and public hearing being conducted on the /~~ day of
YY~ 2011.
ATTES .
3~nthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
1~~~ ~'~
David Kelly
Mayor
APPROVED AS TO FORM AND LEGALITY:
1 ~~~ `~ ' ` ~
Matthew C. G. Boyle
City Attorney
3
no
Exhibit "A" - Location and Zoning Map
ORDINANCE 0-10-1784
AN ORDINANCE AMENDING ORDINANCE 0-07-1630 WHICH ESTABLISHED THE~
ZONING OF LOT AR AND BR, OF THE E.M. THOMPSON SUBDIVISION
CONDITIONS; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council approved Ordinance 0-07-1630 on September 4, 2007,
to establish the zoning of Lot AR and BR, of the E.M. Thompson
Subdivision, and Lot 2, Block 1, Foster Addition; and
WHEREAS, the City of Colleyville has requested an amendment to Ordinance 0-07-
1630, under Case Z-10-028; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan and designed to lessen congestion in the
streets; to secure safety from fire, panic, and other dangers; to promote,
health, general welfare; to provide adequate light and air; to prevent the'
overcrowding of land; to avoid undue concentration of population; to'',
facilitate the adequate provision of transportation, water, sewerage,'.
schools, parks, and other public requirements; and '
WHEREAS, the Planning and Zoning Commission, has given reasonable consideration
to, among other things, the character of the districts and their peculiar
suitability for particular uses, with a view to conserving the value of'
buildings and encouraging the most appropriate use of land throughout'
the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map, '~,
having given the requisite notices by publication and otherwise, and after'~
holding due hearings and affording a full and fair hearing to all the
Ordinance 0-10-1784
Page 2 of 3
property owners generally, and to the persons interested and situated in'i,
the affected area and in the vicinity thereof, the governing body of the City'
of Colleyville is of the opinion that said change in zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec.2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by amending Ordinance 0-07-
1630 which established the zoning of Lot AR and BR, of the E.M.
Thompson Subdivision conditions.
Sec. 3. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by changing the zoning of the
Village Front Door Addition, depicted on Exhibit "A" and Exhibit "B".
Sec. 4. THAT the above described tract of land shall be subject to the following
conditions:
1. GENERAL
a. Ordinance 0-07-1630, Section 4(3)d is hereby removed and deleted.
b. Not less than 100 percent of the air-conditioned area of Building (C)
depicted on Exhibit "B" shall contain uses that are eligible for State of
Texas retail sales tax as defined by the State of Texas Comptroller of
Public Accounts.
Sec. 5. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended and as amended herein.
Sec. 6. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon
conviction shall be punishable by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall not
affect the validity of this ordinance as a whole or any portion thereof other
than that portion so decided to be invalid or unconstitutional.
Ordinance 0-10-1784
Page 3 of 3
Sec. 8. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 9. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning ctassification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires that
this ordinance shall take effect immediately from and after its passage.
Sec. 10. THAT Ordinance 0-07-1630 shall remain in full force and effect, except
where amended by this ordinance.
AND IT IS SO ORDERED.
The first re din a~nd Pub~ ic hearin bein condu n h ~g
G~-QiE./
g 9 cted o t e f~_ day of
2010.
The second reading and public hearing
2010.
ATTES :
d'7\.~
Cynthia Smgleton, TRMC, CMC
Cit~ Secretary
being conducted on the ~ day of
CITY OF COLLEYVILLE
r~~~-, ~ ~~ ~,~~°
David Kelly
Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit "A" - Location and Zoning Map
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ORDINANCE 0-07-1630
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF
COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND
CHANGING THE ZONING OF LOT AR AND BR, OF THE E.M. THOMPSON
SUBDIVISION, AND LOT 2, BLOCK 1, FOSTER ADDITION, FROM THE CC1-
VILLAGE RETAIL ZONING DISTRICT TO THE PUDC-PLANNED UNIT
DEVELOPMENT COMMERCIAL DISTRICT; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a rezoning under
Case No. Z-07-026; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan and designed to lessen congestion in the
streets; to secure safety from fire, panic, and other dangers; to promote
health, general welfare; to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water, sewerage,
schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the districts and
their peculiar suitability for particular uses, with a view to conserving the
value of buildings and encouraging the most appropriate use of land
throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map,
having given the requisite notices by publication and otherwise, and after
holding due hearings and affording a full and fair hearing to all the
Ordinance 0-07-1630
Page 2 of 6
property owners generally, and to the persons interested and situated in
the affected area and in the vicinity thereof, the governing body of the City
of Colleyville is of the opinion that said change in zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by changing the zoning on
Lot AR and BR, E.M. Thompson Subdivision, and Lot 2, Block 1, Foster
Addition, from the CC1-Village Retail zoning district to the PUDC-Planned
Unit Development Commercial zoning district, as depicted on the attached
i Zoning and Location Map, labeled as Exhibit "A".
Sec. 3. THAT the Official Zoning Map of the City of Colleyville be amended to
incorporate the zoning change approved herein.
Sec. 4. THAT the above described tract of land shall be subject to the following
conditions:
1. GENERAL
a. The purpose of this PUDC is for office, retail and residential uses.
b. This property is subject to all the regulations contained in the
Colleyville Land Development Code, except where amended by this
Ordinance.
2. CONCEPTUAL PLAN AND PLATTING
I' a. The development shall be generally consistent with the Conceptual
Site Plan, labeled as Exhibit "B", which shall not be considered the
preliminary plat.
b. The development shall be generally consistent with the Conceptual
Site Plan, labeled as Exhibit "B"; however the lot layout may differ
from that shown on Exhibit "B" to accommodate topographic,
drainage or other conditions.
c. The developer shall submit and receive approval from the City of
Colleyville a Final Plat in accordance with the requirements of the
Land Development Code prior to development of this PUDC.
3. PERMITTED USES
a. A maximum of 30 residential units allowed on the second and third
floor of Building D, as shown on Exhibit "B".
Ordinance 0-07-1630
Page 3 of 6
b. All uses allowed in the CC1-Village Retail zoning district.
c. All uses shall be in accordance with the Conceptual Site Plan on
Exhibit "B".
d. Not less than 50%, or 6,150 square feet, of the air-conditioned area
of the first floor of Building D shall contain uses that are eligible for
State of Texas retail sales tax as defined by the State of Texas
Comptroller of Public Accounts.
e. Any floor of Building D may be used as retail and office uses. No
residential uses are permitted on the first floor of Building C or D.
4. LOT REQUIREMENTS AND SETBACKS
a. Lot requirements and building line setbacks established by the
Conceptual Site Plan, labeled as Exhibit "B", shall control where
such building line setback is different from the Land Development
Code.
5. OPEN SPACE
a. This development shall provide a minimum of 22.9% common open
space, as shown on Exhibit "B". All open space areas shall be
landscaped and maintained by the property owner.
b. The amount of landscaping on the property shall be in accordance
with Chapter 4 Landscaping and Buffering in the Land Development
Code.
6. BUILDING ELVEATIONS
b. All exterior building elevations shall be in accordance with the
Building Elevations, labeled as Exhibit "C".
7. SIDEWALKS AND PATHWAYS
a. The sidewalk along Colleyville Boulevard shall be at least 5-feet
wide. The sidewalk shall be installed when any new structures are
built on the property.
8. SCREENING
a. A six foot high wall shall be constructed along the northern property
line and shall consist of a combination of stucco and wrought iron
accents.
9. PARKING
a. Parking for residential units shall be calculated at 2 reserved
parking spaces per dwelling unit.
b. Parking for non-residential uses shall be in accordance with the
parking requirements of the Land Development Code.
c. This development shall contain not less than 175 parking spaces.
Ordinance 0-07-1630
Page 4 of 6
1 ~. OTHER
a. Any modification to the creek on the west side of the development
shall be approved by the City of Colleyville Engineering Department.
b. Residential units shall contain not less than 750 square feet of living
area per dwelling unit. A maximum of 5 residential units are
permitted to be 850 square feet or smaller. All other units will be a
minimum of 851 square feet.
c. The average square footage of residential units shall total 1,000
square feet.
d. All residential units allowed by this ordinance shall be subject to the
rules and regulations of a single condominium regime. A copy of
the condominium regime by-laws, approved and filed by the Tarrant
County Clerk, shall be submitted prior to the issuance of a building
permit on any residential unit.
e. All buildings shall have fire sprinkler and monitoring systems.
f. The maximum building height shall be 3 stories with a maximum
height measurement of 56 feet.
g. Prior to the issuance of a Certificate of Occupancy for any building,
the property shall accomplish the following:
1. Complete construction of a bridge across Pleasant Run Creek
connecting the subject property to The Village at Colleyville
property. Such bridge shall connect the subject property to
Mission Lane, which is an existing public street in The Village. The
drive connection and bridge shall be dedicated as a public right-of-
way. The drive connection and bridge width shall be the same
width as shown on the Site Plan. The bridge will be located where
the driveway currently dead ends into Pleasant Run Creek on the
Site Plan. The bridge shall be constructed with similar materials
and design as the existing bridge located at Main Street. A five
foot wide sidewalk shall be provided on both sides of the bridge.
2. The property owner shall make improvements to Pleasant Run
Creek from the north property line of The Village PUD south to
Main Street consisting of the following: removal of debris and dead
trees, construction of new water retention areas, fountains, and
new landscaping.
3. Complete the construction of an 8 foot wide sidewalk, that may be
a minimum 6 foot wide at the discretion of the City Engineer, within
Pleasant Run Creek connecting Lot 1, Block 1 Village Court
Addition to the proposed bridge.
4. The project sign featured on the building will read "The Village at
Colleyville".
h. This zoning ordinance shall be automatically repealed if a preliminary
plat or preliminary drainage analysis is not approved within eight (8)
months from the date of approval of this zoning request.
Ordinance 0-07-1630
Page 5 of 6
Sec. 5. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended, and as amended herein.
Sec. 6. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and
upon conviction shall be punishable by a fine not to exceed the sum of
Two Thousand Dollars ($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall
not affect the validity of this ordinance as a whole or any portion thereof
other than that portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 9. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning classification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires
that this ordinance shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the o2/ S~day of
2007.
h second reading and public hearing being conducted on the ~~ day ofI~.~/ti'~~-?it 2007.
ATYEST:
nthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
Ordinance 0-07-1630
Page6of6
ROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit A -Zoning and Location Map
NORTH
Exhibit B -Conceptual Site Plan
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OAK TIMBERS COURTCOLLEYVILLE BOULEVARDMAIN S TREET
PIAZZ A LANEVILLAGELANE PLEASANT RUN ROADNUECES COURT
CASA LANE VERA NDA LANE
PROFESSIONALCOURT
MISSIONLANEREGINA COURT
C E NT R A L DRIV E
THOMPSONTERRACENotification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-034 K5204 Colleyville Blvd
Subject Property
500ft Buffer
Properties within 500ft
Owner Name Owner Address Owner City Owner Zip Situs Address
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 50 MAIN ST
HAMM, DAVID A 6109 EQUESTRIAN CT COLLEYVILLE, TX 76034 32 VERANDA LN # 112
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 43 VERANDA LN
BOES, MARK 67761 S 311 WAY WAGONER, OK 74467 34 VERANDA LN # 211
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 16 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 17 MAIN ST
REDEEMED CHRISTIAN CHURCH OF G PO BOX 391 COLLEYVILLE, TX 76034 5300 PLEASANT RUN RD
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
HART, KAY LYNN FOSTER 5301 PLEASANT RUN RD COLLEYVILLE, TX 76034 5301 PLEASANT RUN RD
VILLAGE MONTICELLO PRTNS LTD 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 14 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 35 VERANDA LN # 312
GIFFORD, T 33 MAIN ST #260 COLLEYVILLE, TX 76034 33 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 5209 COLLEYVILLE BLVD
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
BAJRAM & RUZDI INVESTMENTS LLC 4701 MILL CREEK RD COLLEYVILLE, TX 76034 5150 COLLEYVILLE BLVD
FIRST BAPTIST CH COLLEYVILLE 5405 PLEASANT RUN RD COLLEYVILLE, TX 76034 5312 COLLEYVILLE BLVD
ROGERS, J ANDREW 201 MAIN ST STE 2500 FORT WORTH, TX 76102 30 PIAZZA LN
SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX 76034 5201 PLEASANT RUN RD
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 23 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 13 MAIN ST
KIPTON ANDERSON INVESTMENTS LL 5303 COLLEYVILLE BLVD STE B COLLEYVILLE, TX 76034 5303 COLLEYVILLE BLVD
GIBSON, NORMAN C 113 TIMBERLINE DR S COLLEYVILLE, TX 76034 5115 COLLEYVILLE BLVD
GIBSON, NORMAN C 113 TIMBERLINE DR S COLLEYVILLE, TX 76034 5117 COLLEYVILLE BLVD
SUNDER HOLDINGS LLC 11464 HARRY HINES BLVD DALLAS, TX 75229 5201 COLLEYVILLE BLVD
FEGAN, DENNIS JOHN 1303 BELLEFONTE LN COLLEYVILLE, TX 76034 5309 PLEASANT RUN RD
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
COLLEYVILLE EYE CORPORATION 5307 COLLEYVILLE BLVD, SUITE 100 COLLEYVILLE, TX 76034 5307 COLLEYVILLE BLVD
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 38 VERANDA LN
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 20 MAIN ST
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
NOVAK, RICHARD 5109 OAK TIMBERS CT COLLEYVILLE, TX 76034 5109 OAK TIMBERS CT
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 18 MAIN ST
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
SWIGART, CAROL 5104 OAK TIMBERS CT COLLEYVILLE, TX 76034 5104 OAK TIMBERS CT
D & V WALKER PROPERTIES LLC 5501 NORMANDY DR COLLEYVILLE, TX 76034 5226 PLEASANT RUN RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 35 VERANDA LN # 411
SIDES, JOSEPH D 2911 COMPTON RD NASHVILLE, TN 37215 5113 THOMPSON TERR
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 23 MAIN ST
SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX 76034 5217 PLEASANT RUN RD
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 42 MAIN ST
DDK REAL ESTATE INV LLC 229 ODESSA DR HASLET, TX 76052 5204 COLLEYVILLE BLVD
JRSR PROPERTIES LLC 5303 COLLEYVILLE BLVD STE A COLLEYVILLE, TX 76034 5121 THOMPSON TERR
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 23 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 13 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 47 VERANDA LN # 112
TCN INVESTMENTS III LLC 1861 BROWN BLVD # 744 ARLINGTON, TX 76006 35 VERANDA LN # 211
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
ATWOOD, STEVE 34 PIAZZA LN # 37 COLLEYVILLE, TX 76034 34 PIAZZA LN # 37
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 12 MAIN ST
BARNARD PARTNERS XIII LTD PO BOX 127 COLLEYVILLE, TX 76034 5301 COLLEYVILLE BLVD
LAPOSTA, MATTHEW 5113 OAK TIMBERS CT COLLEYVILLE, TX 76034 5113 OAK TIMBERS CT
CAREW, PAT 2106 STONEHAVEN DR COLLEYVILLE, TX 76034 5108 OAK TIMBERS CT
FARRAR, NANCY KAREN 33 MAIN ST STE 200 COLLEYVILLE, TX 76034 33 MAIN ST
BEAM REAL ESTATE LLC 14455 WEBB CHAPEL RD FARMERS BRANCH, TX 75234 5200 COLLEYVILLE BLVD
HART, KAY LYNN FOSTER 5301 PLEASANT RUN RD COLLEYVILLE, TX 76034 5301 PLEASANT RUN RD
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
FIRST BAPTIST CH COLLEYVILLE 5405 PLEASANT RUN RD COLLEYVILLE, TX 76034 5300 COLLEYVILLE BLVD
BARNARD PARTNERS XVIII LTD PO BOX 127 COLLEYVILLE, TX 76034 1104 PROFESSIONAL CT
COLLEYVILLE LOFTS VENTURE LLC 1430 BROADWAY 14TH FLR NEW YORK, NY 10018 5232 COLLEYVILLE BLVD # 1
TCN INVESTMENTS III LLC 1861 BROWN BLVD # 744 ARLINGTON, TX 76006 35 VERANDA LN # 110
WADLEY FAMILY HOLDING INC 33 MAIN ST 160 COLLEYVILLE, TX 76034 33 MAIN ST
BROWN FABIO, RITA 33 MAIN #220 COLLEYVILLE, TX 76034 33 MAIN ST
TMAAC LLC 4109 BROWN TRL COLLEYVILLE, TX 76034 33 MAIN ST
TMAAC LLC 4109 BROWN TRL COLLEYVILLE, TX 76034 33 MAIN ST
PILGRIM, DEBBIE K 33 MAIN ST # 240 COLLEYVILLE, TX 76034 33 MAIN ST
ISBELL, STEVE E 5112 OAK TIMBERS CT COLLEYVILLE, TX 76034 5112 OAK TIMBERS CT
RIVERWALK AT COLLEYVILLE P.O. BOX 1031 COLLEYVILLE, TX 76034 COURTESY NOTICE
COLLEYVILLE HEIGHTS 816 REGINA COURT COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
KIM, DANIEL 229 ODESSA DR HASLET, TX 76052 APPLICANT
Public hearing notices were mailed on December 23, 2020
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, January 11, 2021 at 7:00 p.m.
City Council Meetings: Tuesday, February 2, 2021 & Tuesday, February 16, 2021 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of an Amendment to the Planned Unit Development-
Commercial (PUD-C) zoning district. The purpose is to amend the current
PUD-C ordinance in order to continue and allow for Medical Office/Office
uses due to an ownership change for the property.
Zoning Case: ZC20-034 Applicant: Daniel Kim Owner: DDK Real Estate Investments, LLC Location: 5204 Colleyville Boulevard Property Description: Lot 1, Block 1, Village Front Door Addition Present Zoning: PUD-C Planned Unit Development-Commercial This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
NOTICE OF PUBLIC HEARING
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Active Development
Case map:
https://www.colleyville.com/government/departments-a-l/community-development/active-development-cases
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Jacquelyn Reyff
Principal Planner
jreyff@colleyville.com
ORDINANCE O-21-2155
AN ORDINANCE CHANGING PLANNED UNIT DEVELOPMENT
ORDINANCE O-10-1784, BY AUTHORIZING AN AMENDMENT TO
ALLOW FOR A MEDICAL OFFICE/OFFICE USE TO OPERATE ON LOT 1,
BLOCK 1, VILLAGE FRONT DOOR ADDITION, LOCATED AT 5204
COLLEYVILLE BOULEVARD; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND
PROVIDING AN EFFECTIVE DATE
WHEREAS,the City Council approved Ordinance O-07-1630 on September
4, 2007, to establish the zoning of Lot AR and BR, of the E.M.
Thompson Subdivision, and Lot 2, Block 1, Foster Addition; and
WHEREAS,the City Council approved Ordinance O-10-1784 on December 7,
2010, amending Ordinance O-07-1630 by changing the
percentage requirements for office uses versus retail uses in the
development; and
WHEREAS,the City of Colleyville has received an application to amend
Ordinance-10-1784, Case No. ZC20-032; and
WHEREAS,the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS,the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the City’s
zoning districts and their peculiar suitability for particular uses,
with a view to conserving the value of buildings and encouraging
the most appropriate use of land throughout the City; and
WHEREAS,the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the City
Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning map,
having given the requisite notices required by law and having
held public hearings affording all interested persons and
property owners a full and fair opportunity to be heard.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Ordinance O-21-2155
Page 2 of 3
Sec. 1.THAT Ordinance O-10-1784 of the City of Colleyville, Texas,
be, and the same is hereby amended by removing language to
allow for medical office/office uses as shown in Exhibit “A”
Sec. 2.THAT Ordinance O-10-1784 shall be subject to the following
condition:
1. GENERAL
a.The following regulation is hereby removed and deleted:
“Not less than 100 percent of the air-conditioned area of
Building (C) depicted on Exhibit “B” shall contain uses that
are eligible for State of Texas Comptroller of Public Accounts.”
Sec. 3.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Colleyville, and upon conviction shall
be punishable by a fine not to exceed the sum of Two Thousand
Dollars ($2,000.00) for each offense.
Sec. 4.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 5.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 6.THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of
February 2021.
The second reading and public hearing being conducted on the 16th day of
February 2021.
Ordinance O-21-2155
Page 3 of 3
PASSED AND APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16th
DAY OF FEBRUARY 2021.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____
Place 1, Tammy Nakamura Place 5, Chuck Kelley ____
Place 3, Kathy Wheat Place 6, Callie Rigney ____
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” – Ordinance Exhibit
1. GENERAL
a.The following regulation is hereby removed and deleted:
“Not less than 100 percent of the air-conditioned area of Building (C)
depicted on Exhibit “B” shall contain uses that are eligible for State of
Texas Comptroller of Public Accounts.”
MLPUDR CC2
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7a Agenda Date 2/2/2021 Number Ordinance O-21-2152
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for a Massage Therapy use on Lot 1R1, Block 1,
Foster Addition, located at 5200 Colleyville Boulevard, Suite C, Case ZC20-030
Strategic Plan
4.2 Encourage compatible commercial growth
Explanation
Second Reading & Public Hearing
The applicant was present and answered questions regarding the request. The
applicant is a licensed massage therapist with the State of Texas and currently will be
the only one working at the location. As the business is allowed to open, future
employees will be required to be licensed.
First Reading & Public Hearing
Zhongying Zhu, of JM Massage, has submitted a request for a Special Use Permit
(SUP) to allow for a Massage Therapy use at 5200 Colleyville Boulevard, Suite C.
Massage Therapy is allowed in the CC-1 Village Retail district with the approval of an
SUP.
Existing Conditions/Background: The subject property is zoned CC-1 and generally
located on the west side of Colleyville Boulevard, north of Main Street, and adjacent to
the Village Development. The subject property is a platted lot and currently developed
with a multi-tenant commercial building. A Massage Therapy business currently
occupies Suite C, and the reason for the SUP request is due to a change in the
ownership.
Proposed Special Use Permit:
Request – The applicant is requesting approval of an SUP to allow for a Massage
Therapy use at this location. The applicant is requesting to continue operating as a
Massage Therapy business with a new ownership.
Ordinance – Land Development Code, Chapter 3, Section 3.24.C Special Land Use
Standards:
16. Massage Therapy – Any building, room, place, or establishment with a Massage
City Council Agenda Briefing 7a
City of Colleyville Page 2
Therapy use shall comply with the following regulations, unless the City Council in
approving a Special Use Permit for a Massage Therapy use has imposed other
requirements necessary in the particular case to protect the public interests:
a. Shall be located not less than 300 feet from another Massage Therapy
establishment.
b. Approval of an application to locate a Massage Therapy establishment shall be
deemed a temporary permit. Said permit shall be in effect as long as the current
tenant, at the time the approval was granted, operates within the location and
may operate in perpetuity until such time as a new Certificate of Occupancy (C/O)
is required. A new C/O is required for a change in the existing occupancy
classification or use or occupant or business name or business owner.
Legal-nonconforming Uses or Buildings: Massage therapy businesses legally in
existence after the effective adoption date of the applicable amended provisions for
massage therapy may operate in perpetuity until such time as a new Certificate of
Occupancy (C/O) is required. A new C/O is required for a change in the existing
occupancy classification or use or occupant or business name or business owner.
Before issuance of a new Certificate of Occupancy, a Special Use Permit must be
approved.
Analysis: The applicant is requesting the SUP due to a change in ownership of the
business. Approval of an SUP at this location for this user should not adversely impact
surrounding uses or the character of the neighborhood.
Plat Status: The property is platted as Lot 1R1, Block 1, of the Foster Addition.
DRC Review: The DRC reviewed the request during their November 23, 2020 meeting
and determined the application was complete and may be scheduled for the next
available Planning and Zoning Commission meeting.
Drainage: NA
Surrounding Development: The properties to the south and west are located in the
Village, zoned PUD-R, and developed with a mixture of office/retail/and residential
uses. The property to the east is zoned CC-1 and is improved with a commercial
restaurant use. The property to the north is zoned PUD-R and developed with a
medical office.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
identifies the subject property as “Colleyville Boulevard Corridor” and located within a
Sales Tax Preferred Intersection.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
City Council Agenda Briefing 7a
City of Colleyville Page 3
as any Homeowners Associations within 500 feet of the subject property regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code.
Staff Recommendation: Staff recommends approval of the Special Use Permit (SUP)
to authorize Massage Therapy for JM Massage at 5200 Colleyville Boulevard, Suite C.
The proposed business should not adversely affect surrounding uses.
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval at their December 14, 2020 meeting by a vote of
4-0.
Financial Impact
There is no fiscal impact to the City of Colleyville for this item.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Street View Photo
5.Notification Map
6.Notification List
7.Property Owner Notification
8.Ordinance O-21-2152
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COLLEYVILLE BOULEVARDT
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TERRACEMAIN STREETMISSION LANEAerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-030 K5200 Colleyville Blvd
Subject Property
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PLEASANT RUN ROADOAKTIMBERSCOURTTHOMPSONTERRACEMISSION LANECC-1
CPO
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PU D-C
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Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-030 K5200 Colleyville Blvd
Subject Property
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OAKTIMBERSCOURTCOLLEYVILLE BOULEVARDMA IN STREET
PIAZZA LANE
PLEASANT RUN ROADVERA NDA LANE
PROFESSIONALCOURT
MISSION LANETHOMPSON TERRACEFuture Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-030 K5200 Colleyville Blvd
Subject Property
Sales Tax Preferred Intersection
Residential
Colleyville Blvd Corridor
Street View Photo
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CASA LANE
COLLEYVILLE BOULEVARDPIAZZA LANE
MAIN S TREET
VILLAGE LANEPLEASANT RUN ROADOAKTIMBERSCOURTVERA NDA LANE
PROFESSIONALCOURT
MISSIONLANEC E NT R A L DR IV E
THOMPSONTERRACENotification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC20-030 K5200 Colleyville Blvd
Subject Property
500ft Buffer
Properties within 500ft
Owner Name Owner Address Owner City Owner Zip Situs Address
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 50 MAIN ST
DUCIC, KIMBERLY 37 PIAZZA LN COLLEYVILLE, TX 76034 37 PIAZZA LN
HAMM, DAVID A 6109 EQUESTRIAN CT COLLEYVILLE, TX 76034 32 VERANDA LN # 112
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 43 VERANDA LN
SIDES, JOSEPH D 2911 COMPTON RD NASHVILLE, TN 37215 5113 THOMPSON TERR
BOES, MARK 67761 S 311 WAY WAGONER, OK 74467 34 VERANDA LN # 211
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 42 PIAZZA LN
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 16 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 17 MAIN ST
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
ANTHONY & VIVIAN MCNOSKY REVOC 5108 PLEASANT RUN RD COLLEYVILLE, TX 76034 5108 PLEASANT RUN RD
HART, KAY LYNN FOSTER 5301 PLEASANT RUN RD COLLEYVILLE, TX 76034 5301 PLEASANT RUN RD
VILLAGE MONTICELLO PRTNS LTD 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 14 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 35 VERANDA LN # 312
GIFFORD, T 33 MAIN ST #260 COLLEYVILLE, TX 76034 33 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 5209 COLLEYVILLE BLVD
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
NEWLIN, TAMRA 6115 NE CLACKAMAS ST PORTLAND, OR 97213 46 PIAZZA LN # 36 110
BAJRAM & RUZDI INVESTMENTS LLC 4701 MILL CREEK RD COLLEYVILLE, TX 76034 5150 COLLEYVILLE BLVD
55 MAIN HOLDINGS LLC 12900 PRESTON RD STE 804 DALLAS, TX 75230 55 MAIN ST
FRUSHER, DONALD 35 PIAZZA LN # 38110 COLLEYVILLE, TX 76034 35 PIAZZA LN # 38 111
BUCHWALD, RUDOLPH W 1309 ASHFORD CT COLLEYVILLE, TX 76034 5101 COLLEYVILLE BLVD
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 41 PIAZZA LN
ROGERS, J ANDREW 201 MAIN ST STE 2500 FORT WORTH, TX 76102 30 PIAZZA LN
SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX 76034 5201 PLEASANT RUN RD
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 23 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 13 MAIN ST
GIBSON, NORMAN C 113 TIMBERLINE DR S COLLEYVILLE, TX 76034 5115 COLLEYVILLE BLVD
GIBSON, NORMAN C 113 TIMBERLINE DR S COLLEYVILLE, TX 76034 5117 COLLEYVILLE BLVD
GULICK, CYLDE E 5100 OAK TIMBERS CT COLLEYVILLE, TX 76034 5100 OAK TIMBERS CT
SUNDER HOLDINGS LLC 11464 HARRY HINES BLVD DALLAS, TX 75229 5201 COLLEYVILLE BLVD
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
TAP REALTY LLC 23 MISSION LN COLLEYVILLE, TX 76034 23 MISSION LN
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 38 VERANDA LN
KRAFTHOEFER, ASHLEY 38 PIAZZA LN COLLEYVILLE, TX 76034 38 PIAZZA LN # 37 310
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 20 MAIN ST
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
NOVAK, RICHARD 5109 OAK TIMBERS CT COLLEYVILLE, TX 76034 5109 OAK TIMBERS CT
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 18 MAIN ST
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
SWIGART, CAROL 5104 OAK TIMBERS CT COLLEYVILLE, TX 76034 5104 OAK TIMBERS CT
D & V WALKER PROPERTIES LLC 5501 NORMANDY DR COLLEYVILLE, TX 76034 5226 PLEASANT RUN RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 35 VERANDA LN # 411
SIDES, JOSEPH D 2911 COMPTON RD NASHVILLE, TN 37215 5113 THOMPSON TERR
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 23 MAIN ST
SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX 76034 5217 PLEASANT RUN RD
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 42 MAIN ST
DDK REAL ESTATE INV LLC 229 ODESSA DR HASLET, TX 76052 5204 COLLEYVILLE BLVD
JRSR PROPERTIES LLC 5303 COLLEYVILLE BLVD STE A COLLEYVILLE, TX 76034 5121 THOMPSON TERR
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 23 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 13 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 47 VERANDA LN # 112
TCN INVESTMENTS III LLC 1861 BROWN BLVD # 744 ARLINGTON, TX 76006 35 VERANDA LN # 211
SC VILLAGE MAIN STREET LLC 500 E 4TH ST STE 175 FORT WORTH, TX 76102 34 MAIN ST
BENNETT, RENA-MARIE 34 PIAZZA LN # 37 COLLEYVILLE, TX 76034 34 PIAZZA LN # 37
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 12 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 50 PIAZZA LN
BARNARD PARTNERS XIII LTD PO BOX 127 COLLEYVILLE, TX 76034 5301 COLLEYVILLE BLVD
LAPOSTA, MATTHEW 5113 OAK TIMBERS CT COLLEYVILLE, TX 76034 5113 OAK TIMBERS CT
GIBSON, NORMAN C 113 TIMBERLINE DR S COLLEYVILLE, TX 76034 5104 THOMPSON TERR
CAREW, PAT 2106 STONEHAVEN DR COLLEYVILLE, TX 76034 5108 OAK TIMBERS CT
NGUYEN, DIEM THUY 510 QUEENSBURY TURN SOUTHLAKE, TX 76092 33 MAIN ST
BEAM REAL ESTATE LLC 14455 WEBB CHAPEL RD FARMERS BRANCH, TX 75234 5200 COLLEYVILLE BLVD
HART, KAY LYNN FOSTER 5301 PLEASANT RUN RD COLLEYVILLE, TX 76034 5301 PLEASANT RUN RD
HESLAND LLC 26 MAIN ST COLLEYVILLE, TX 76034 26 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 43 MAIN ST
COLLEYVILLE LOFTS VENTURE LLC 1430 BROADWAY 14TH FLR NEW YORK, NY 10018 5232 COLLEYVILLE BLVD # 1
TCN INVESTMENTS III LLC 1861 BROWN BLVD # 744 ARLINGTON, TX 76006 35 VERANDA LN # 110
WILLIAMS, ALFLOYD 33 MAIN ST 210 COLLEYVILLE, TX 76034 33 MAIN ST
XU, SHENG 2113 BRENTCOVE DR GRAPEVINE, TX 76051 33 MAIN ST
CARDINI, ANTOINETTE 33 MAIN ST 230 COLLEYVILLE, TX 76034 33 MAIN ST
TMAAC LLC 4109 BROWN TRL COLLEYVILLE, TX 76034 33 MAIN ST
PILGRIM, DEBBIE K 33 MAIN ST # 240 COLLEYVILLE, TX 76034 33 MAIN ST
ISBELL, STEVE E 5112 OAK TIMBERS CT COLLEYVILLE, TX 76034 5112 OAK TIMBERS CT
RIVERWALK AT COLLEYVILLE P.O. BOX 1031 COLLEYVILLE, TX 76034 COURTESY NOTICE
COLLEYVILLE HEIGHTS 816 REGINA COURT COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
ZHU, ZHONGYING 5200 COLLEYVILLE BLVD, SUITE C COLLEYVILLE, TX 76034 APPLICANT
Public hearing notices were mailed on November 20, 2020
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, December 14, 2020 at 7:00 p.m. City
Council Meetings: Tuesday, January 5, 202 1 & Tuesday, January 19, 2021 at 7:30 p.m. 3rd
floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Special Use Permit for a Massage Therapy use. The
purpose is to allow for massage therapy services at the business of JM
Massage. This is a change of ownership to the business.
Zoning Case: ZC20-030
Applicant: Zhongying Zhu
Owner: Mani Jacob
Location: 5200 Colleyville Blvd, Suite C
Property Description: Lot 1R1, Block 1, Foster Addition
Present Zoning: CC-1 Village Retail
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
NOTICE OF PUBLIC HEARING
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Active Development
Case map:
https://www.colleyville.com/government/departments-a-l/community-development/active-development-cases
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Jacquelyn Reyff
Principal Planner
jreyff@colleyville.com
ORDINANCE O-21-2152
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON APPROXIMATELY 0.527 ACRES, BEING LOT 1R1, BLOCK 1,
OF THE FOSTER ADDITION, LOCATED AT 5200 COLLEYVILLE
BOULEVARD, SUITE C, BY AUTHORIZING A SPECIAL USE PERMIT FOR
A MASSAGE THERAPY USE FOR THE BUSINESS KNOWN AS JM
MASSAGE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit for Massage Therapy for the business known as JM
Massage, Case No. ZC20-030; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the City’s
zoning districts and their peculiar suitability for particular uses,
with a view to conserving the value of buildings and encouraging
the most appropriate use of land throughout the City; and
WHEREAS, the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the City
Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning map,
having given the requisite notices required by law and having
held public hearings affording all interested persons and
property owners a full and fair opportunity to be heard.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit for Massage Therapy on 0.527
acres, being Lot 1R1, Block 1, of the Foster Addition, located at
5200 Colleyville Boulevard, Suite C, for the business known as JM
Massage, as depicted on the attached as Exhibit “A”.
Ordinance O-21-2152
Page 2 of 3
Sec. 2. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore amended,
and as amended herein.
Sec. 3. THAT the above described tract of land shall be subject to the
following conditions:
1.GENERAL
a.The Special Use Permit shall apply to Massage Therapy.
b.The name of the business authorized for Massage Therapy by
this Special Use Permit shall be called “JM Massage”.
c.The Special Use Permit shall automatically expire upon the
abandonment of the business, change in use, a change in
ownership or upon the expiration or termination of the
Certificate of Occupancy.
d.All requirements of the Land Development Code shall be met,
except where amended herein.
Sec. 4. THAT any person, firm or corporation violating any of the provisions
or terms of this ordinance shall be subject to the same penalty as
provided for in the Comprehensive Zoning Ordinance of the City of
Colleyville, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each
offense.
Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that portion
so decided to be invalid or unconstitutional.
Sec. 6. THAT in addition to and accumulative of all other penalties, the City
shall have the right to seek injunctive relief for any and all violations
of this ordinance.
Sec. 7. THAT this ordinance shall take effect immediately from and after
its passage subject to the publication of the caption, as the law or
charter in such cases may provide.
Ordinance O-21-2152
Page 3 of 3
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 5th day of January
2021.
The second reading and public hearing being conducted on the 19th day of
January 2021.
PASSED AND APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS
ON THIS THE 19TH DAY OF JANUARY 2021.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Chuck Kelley
Place 3, Kathy Wheat Place 6, Callie Rigney
Place 4, George Dodson
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” - Location and Zoning Map
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8a Agenda Date 2/2/2021 Number Resolution R-21-4584
Type Resolution
Department Community Development
Title
Consideration of a replat for Lot 1R1, Block 1 and Lot 2AR2, Block 3, Wescoat Place,
being Lot 1R, Block 1 & Lots 2AR1 and 6A, Block 3, Wescoat Place, located at 6200 &
6104 Bransford Road and 6108 LD Lockett Road, Case PC20-010
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Reading and Public Hearing
Darryl H. Heath, the applicant, requests approval of a Replat for Lot 1R1, Block 1, and
Lot 2AR2, Block 3, Wescoat Place Addition, being Lot 1R, Block 1 and Lots 2AR1 and
6A, Block 3, Wescoat Place Addition on approximately 11.08 acres, located at 6104 &
6200 Bransford Road and 6108 LD Lockett Road. The properties are zoned R-30 and R-
40 Single Family Residential districts. The applicant proposes to adjust the lot lines
between the properties and plat the properties into 2 single-family residential lots.
There are no new lots proposed.
Existing Conditions/Background: The subject properties are currently zoned R-30
and R-40 Single Family Residential district. The properties are generally located
northwest of the intersection of Bransford Road and LD Lockett Road. The properties
are currently developed with 2 single-family homes and an undeveloped lot. The plat
up for consideration proposes to adjust the lot lines between the properties and plat
the properties into 2 single-family residential lots.
Lot Dimensions and Setbacks:
The Lot Requirements and Setbacks for the R-30 and R-40 zoning regulations require
the following standards:
R-30
Minimum Lot Area: 30,000 square feet
Minimum Lot Width: 125 feet
Minimum Lot Depth: 125 feet
City Council Agenda Briefing 8a
City of Colleyville Page 2
Minimum Front Yard Setback: 35 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 25%
Maximum Impervious Coverage: 55%
R-40
Minimum Lot Area: 40,000 square feet
Minimum Lot Width: 150 feet
Minimum Lot Depth: 150 feet
Minimum Front Yard Setback: 40 feet
Minimum Side Yard Setbacks: 15 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 20%
Maximum Impervious Coverage: 50%
As submitted, the proposed plat meets all of the requirements of the R-30 and R-40
zoning and the Land Development Code.
Surrounding Development: The properties to the north, south, and west are zoned
R-40 Single Family Residential district and primarily developed with single-family
homes. The properties to the east are zoned AG Agricultural district and developed
with single-family homes.
Analysis: The proposed lot layouts are compatible with the R-30 and R-40 zoning
districts as described in the Land Development Code.
Plat Status: The properties are proposed to be platted as Lot 1R1, Block 1, and Lot
2AR1R, Block 3, Wescoast Place Addition, being Lot 1R, Block 1 and Lots 2AR1 and 6A,
Block 3, Wescoat Place Addition
DRC Review: The DRC met on December 21, 2020 and offered the following
comments:
City Council Agenda Briefing 8a
City of Colleyville Page 3
1. Label the plat as a replat.
2. Informational comment, a replat does need to go to the Planning and Zoning
Commission and City Council. Please remove the staff approval signature block and
include the Planning and Zoning Commission and City Council signature blocks.
3. Lot 2R, Block 1 of Wescoat Place needs to have 7.4 feet dedicated along White Drive
to be in compliance with the Master Thoroughfare Plan.
4. The drainage and utility easements need to be increased to 16’ to be in compliance
with the Land Development Code due to the lots being greater than 200’ deep.
5. Please provide utility plans for review due to the abandonment of the lot line
between Block 3 and Lot 1R, Block 1 Wescoat Place and the existing light poles.
6. Please add these notes to the plat:
a) Drainage Easement Restriction: No construction or filling, without the written
approval of the City of Colleyville shall be allowed within a drainage easement, and
then only after detailed engineering plans and studies show that no flooding will result,
that no obstruction to the natural flow of water will result, and subject to all owners of
the property affected by such construction becoming a party to the request. Where
construction is permitted, all finished floor elevations shall be a minimum of two feet
above the 100-year flood elevation.
b) Utility Easements: Any public utility, including the City of Colleyville, shall have
the right to move and keep moved all or part of any building, fences, shrubs, other
growths or improvements which in any way endanger or interfere with the
construction, maintenance, or efficiency of its respective systems on any of the
easements shown on the plat; and any public utility, including the City of Colleyville,
shall have the right at all times of ingress and egress to and from and upon said
easements for the purpose of construction, reconstruction, inspection, patrolling,
maintaining and adding to or removing all or part of its respective systems without the
necessity at any time of procuring the permission of anyone.
Drainage:NA
Tree Preservation: Any subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
City Council Agenda Briefing 8a
City of Colleyville Page 4
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 500 feet of the
subject property. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code.
Staff Recommendation: Staff recommends approval. The proposed Replat meets the
technical requirements of the Land Development Code. Prior to filing of the plat, all
DRC comments will be required to be addressed and verified to be in compliance with
the Land Development Code.
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval of the Replat at their February 25, 2021 meeting
by a vote of 7-0.
Financial Impact
There is no fiscal impact to the City of Colleyville for this item.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Plat Exhibit
6.Existing Conditions Exhibit
7.Existing Conditions Aerial Exhibit
8.Notification Map
9.Notification List
10.Property Owner Notification
11.Resolution R-21-4584
405
209
6205
312
6108
200
6004
208
6308
305
6000
6213
202
6209
6003
6211
6113
204
6207
6313
6113213
308
205
6109
201
6105
6200
6015
6101
6304
6104
401
6100
6201
6201
6100
400
400
6303
6204
403
6008
6016
6012
6009
WHITE DRIVE
SHELTONDRIVEWESTCOAT DRIVELDLOCKETTROADBRANS
F
ORD ROADAerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-010 K6104 & 6200 Bransford Rd and 6108 LD Lockett Rd
Subject Property
405
209
6013
6000
6108
59045909
6205
312
6301
6108
6104
200
6208
6208
6004
208
6008
6308
305
6000
5916
6213
5905
6317
6206
202
6209
6003
6211
6113
5901
204
6207
6002
6313
6113213
6212
6216
308
6200
6204
205
6001
6109
201
500
6105
6200
6015
6101
6304
6104
401
6100
6001
6201
6201
6100
400
400
6303
6204
403
5909
6008
60166012
6009
WHITE DRIVE
SHELTONDRIVEWESTCOAT DRIVEBRA
NSFORD
R
OA
D
LDLOCKETTROADR-10 R-20
R-30
R-40
AG
R-40
R-20R-20
R-30
R-40
R-40
RE
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-010 K6104 & 6200 Bransford Rd and 6108 LD Lockett Rd
Subject Property
405
209
6013
6000
6108
59045909
6205
312
6301
6108
6104
200
6208
6314
6208
6401
6004
208
6008
6308
305
6000
5916
6213
6317
6206
202
6312
6209
6003
6211
6113
204
6207
6002
6313
6113213
6212
6216
6409
308
6200
6204
205
6001
6109
201
500
6408
6105
6200
6015
6101
6304
6104
401
6100
6001
6201
6201
6100
400
400
6303
6204
403
6008
60166012
6009
WHITE DRIVE
SHELTONDRIVEBRANS
F
ORDROA
DWESTCOAT DRIVELDLOCKETTROADFuture Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-010 K6104 & 6200 Bransford Rd and 6108 LD Lockett Rd
Subject Property
Residential
Institutional
Open Space; Parks
3533 Bell Drive
Hurst, Texas 76053
Office: 817-540-8048 & 817-925-8411
Fax: 817-283-1148
November 18, 2020
City of Colleyville
100 Main Street
Colleyville, TX 76034
Attn: Araceli Botello
Re: Replat submittal items for
Wescoat Place Revised
Lot 1R1, Block 1 & Lot 2AR2, Block 3
Dear Sir,
This letter is intended to address the plat submittal item normally required for initial
submittal.
The property shown on the plat being submitted is comprised of Lot 1R in Block 1 of Westcoat
Place Addition and a portion of two previously platted Lots known as Lot 6 and Lot 7, in Block 3
of Wescoat Place Addition, and Lot 2AR, Block 3 of Wescoat Place Addition and a portion of
Lot 7, in Block 3 of Wescoat Place Addition. The owners of these properties are Darryl and
Bettye Heath and Jesse and Holly Bray. They desire to combine their respective properties into a
single lot, one owned by the Heath Family and one lot owned by the Bray family.
Mr. Heath and Mr. Bray have informed me that no structures or improvements are or will be
planned for the portions of the property that are not currently developed. No extensions of utilities
are necessary and no new taps will be needed.
Therefore we respectfully request that the requirement for Preliminary Utility Plans, Preliminary
Drainage Analysis, Engineering Construction Plans, Drainage Study and Traffic Impact Analysis
be waived for the submittal of this plat.
If you have any questions please contact me at 817-540-8048.
Thank You,
Michael Linke R.P.L.S.
Prism Surveys, Inc.
3533 Bell Drive
Hurst, Texas 76053
817-540-8048
817-283-1148(fax)
SHE LT ON DRIVEBETTINGER DRIVETHERESAL
A
N
E
BRANSFORD ROADWHITE DRIVE
BEVERLY DRIVEWESTCOAT DRIVELDLOCKETTROADNotification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-010 K6104 & 6200 Bransford Rd and 6108 LD Lockett Rd
Subject Property
500ft Buffer
Properties within 500ft
Owner Name Owner Address Owner City Owner Zip Situs Address
WITMAN, GEORGE 405 SHELTON DR COLLEYVILLE, TX 76034 405 SHELTON DR
BATESON FAMILY TRUST 209 WHITE DR COLLEYVILLE, TX 76034 209 WHITE DR
JOHN & WANDA BENNETT TRUST 6013 BETTINGER DR COLLEYVILLE, TX 76034 6013 BETTINGER DR
ONDARZA, GEORGE 500 EVERGREEN DR HURST, TX 76054 6108 WESTCOAT DR
SIMPLER, RUSSELL 6205 WESTCOAT DR COLLEYVILLE, TX 76034 6205 WESTCOAT DR
JOINT REVOCABLE TRUST OF DANIE 312 WHITE DR COLLEYVILLE, TX 76034 312 WHITE DR
REGIONAL RAIL ROW CO PO BOX 660163 DALLAS, TX 75266 6301 L D LOCKETT RD
BRAY, JESSE K 6108 LD LOCKETT RD COLLEYVILLE, TX 76034 6108 L D LOCKETT RD
SCHAEFERS, DEAN W 6104 WESTCOAT DR COLLEYVILLE, TX 76034 6104 WESTCOAT DR
BREWER, MARY B 6208 WESTCOAT DR COLLEYVILLE, TX 76034 6208 WESTCOAT DR
MELENDEZ, HENRY & CHELSEA 6208 L D LOCKETT RD COLLEYVILLE, TX 76034 6208 L D LOCKETT RD
GREYSTONE MANOR LP 6401 WESTCOAT DR COLLEYVILLE, TX 76034 6401 WESTCOAT DR
PACE, JOHN C 6004 LD LOCKETT RD COLLEYVILLE, TX 76034 6004 L D LOCKETT RD
MORGAN, PAIGE 208 WHITE DR COLLEYVILLE, TX 76034 208 WHITE DR
KIDD, WALTER EST 304 AZALEA DR GRAPEVINE, TX 76051 6008 WESTCOAT DR
JEDRUSIAK, NAOMI 305 WHITE DR COLLEYVILLE, TX 76034 305 WHITE DR
GREYSTONE MANOR LP 6401 WESTCOAT DR COLLEYVILLE, TX 76034 6401 WESTCOAT DR
LADD, BARBARA J 6000 BRANSFORD RD COLLEYVILLE, TX 76034 6000 BRANSFORD RD
RHODES, JAMES 6213 WESTCOAT DR COLLEYVILLE, TX 76034 6213 WESTCOAT DR
HANKINS, TRACEY 6206 WESTCOAT DR COLLEYVILLE, TX 76034 6206 WESTCOAT DR
HYDE, R W 202 WHITE DR COLLEYVILLE, TX 76034 202 WHITE DR
MOSCHEL, JEFFREY 6209 WESTCOAT DR COLLEYVILLE, TX 76034 6209 WESTCOAT DR
DOSSEY, JAMES A 6211 WESTCOAT DR COLLEYVILLE, TX 76034 6211 WESTCOAT DR
MORRISON, TROY 6113 BRANSFORD RD COLLEYVILLE, TX 76034 6113 BRANSFORD RD
PEKURNEY, BROOKE 204 WHITE DR COLLEYVILLE, TX 76034 204 WHITE DR
BARRY, HENRY L 6207 WESTCOAT DR COLLEYVILLE, TX 76034 6207 WESTCOAT DR
ONCOR ELECTRIC DELIVERY CO LLC PO BOX 139100 DALLAS, TX 75313 6001 L D LOCKETT RD
MORRISON, TROY 6113 BRANSFORD RD COLLEYVILLE, TX 76034 6113 BRANSFORD RD
DODSON, EDWARD GINO 213 WHITE DR COLLEYVILLE, TX 76034 213 WHITE DR
DOODY, KEVIN J 401 W LD LOCKETT RD COLLEYVILLE, TX 76034 6212 WESTCOAT DR
GREYSTONE MANOR LP 6401 WESTCOAT DR COLLEYVILLE, TX 76034 6409 WESTCOAT DR
BROWN, WHITNEY C 308 WHITE DR COLLEYVILLE, TX 76034 308 WHITE DR
HOUGLAND, STACI 6200 WESTCOAT DR COLLEYVILLE, TX 76034 6200 WESTCOAT DR
TATE, ARVEL 6683 FM 2264 RHOME, TX 76078 6204 WESTCOAT DR
FITZGERALD, MARILYN S 205 WHITE DR COLLEYVILLE, TX 76034 205 WHITE DR
ULLRICH, ADAM 6109 WESTCOAT DR COLLEYVILLE, TX 76034 6109 WESTCOAT DR
FITZGERALD, B J 201 WHITE DR COLLEYVILLE, TX 76034 201 WHITE DR
DOODY, KEVIN 401 W LD LOCKETT RD COLLEYVILLE, TX 76034 500 SHELTON DR
VENNER, WILLIAM 6105 WESTCOAT DR COLLEYVILLE, TX 76034 6105 WESTCOAT DR
HEATH, H DARRYL 6200 BRANSFORD RD COLLEYVILLE, TX 76034 6200 BRANSFORD RD
HUDSON, LESLEY 6015 WESTCOAT DR COLLEYVILLE, TX 76034 6015 WESTCOAT DR
STOUT, JONATHAN 6101 WESTCOAT DR COLLEYVILLE, TX 76034 6101 WESTCOAT DR
FOUR SONS INVESTMENTS LP 6200 BRANSFORD RD COLLEYVILLE, TX 76034 6104 BRANSFORD RD
G & H GROUP LLC 75 MAIN ST STE 100 COLLEYVILLE, TX 76034 401 SHELTON DR
YU, CHI CHOI 6100 BRANSFORD RD COLLEYVILLE, TX 76034 6100 BRANSFORD RD
REGIONAL RAIL ROW CO PO BOX 660163 DALLAS, TX 75266 6201 L D LOCKETT RD
BRAY, JESSE K 6108 LD LOCKETT RD COLLEYVILLE, TX 76034 6100 L D LOCKETT RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 400 SHELTON DR
TURNER FAMILY IRREVOCABLE TRUS 6204 LD LOCKETT RD COLLEYVILLE, TX 76034 6204 L D LOCKETT RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 403 SHELTON DR
BRANUM, MARY ANN 5816 ARBOR RD FORT WORTH, TX 76180 6008 L D LOCKETT RD
KAMERMAN, DELORIS 6016 LD LOCKETT RD COLLEYVILLE, TX 76034 6016 L D LOCKETT RD
KIRKHAM, KENNETH 6012 LD LOCKETT COLLEYVILLE, TX 76034 6012 L D LOCKETT RD
THORESON, JEFFRY 6009 WESTCOAT DR COLLEYVILLE, TX 76034 6009 WESTCOAT DR
CUTTER RIDGE ESTATES ADDITION 6404 CUTTER RIDGE COURT COLLEYVILLE, TX 76034 COURTESY NOTICE
ALIANNE ESTATES 6201 THERESA LANE COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
HEATH, H DARRYL 6200 BRANSFORD RD COLLEYVILLE, TX 76034 APPLICANT
Public hearing notices were mailed on January 8, 2021
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, January 25, 2021 at 7:00 p.m.
City Council Meetings: Tuesday, February 2, 2021 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Replat for Lot 1R1, Block 1 and Lot 2AR2, Block 3,
Wescoat Place, being Lot 1R, Block 1 & Lots 2AR1 and 6A, Block 3,
Wescoat Place. The purpose is to adjust the lot lines between the three
properties and plat the properties into 2 single-family residential lots. No
new lots proposed.
Zoning Case: PC20-010 Applicant: Daryl Heath Owner: Daryl Heath, Jesse Bray, and Four Sons Investment LP Location: 6200 & 6104 Bransford Road and 6108 LD Lockett Road Property Description: Lot 1R, Block 1 & Lots 2AR1 and 6A, Block 3, Wescoat Place Present Zoning: R-30 Single Family Residential & R-40 Single Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the
Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action
on the request.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
NOTICE OF PUBLIC HEARING
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the
Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action
on the request.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case
map:
https://www.colleyville.com/government/departments-a-l/community-development/active-development-cases
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Jacquelyn Reyff
Principal Planner
jreyff@colleyville.com
RESOLUTION R-21-4584
A RESOLUTION APPROVING A REPLAT FOR LOT 1R1, BLOCK 1, AND
LOT 2AR2, BLOCK 3, WESCOAT PLACE
WHEREAS,the Planning and Zoning Commission recommended approval of
the replat of Lots 1R, Block 1, and Lots 2AR1 and 6A, Block 3, of
the Wescoat Place Addition, on January 25, 2021.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Replat for Lot 1R1, Block 1 and Lot 2AR2, Block 3 of
the Wescoat Place on approximately 11.08 acres, attached as
Exhibit “A" - Plat Exhibit, is hereby approved, subject to the
following Development Review Committee Comments:
1. Label the plat as a replat.
2. Informational comment, a replat does need to go to the
Planning and Zoning Commission and City Council. Please
remove the staff approval signature block and include the
Planning and Zoning Commission and City Council signature
blocks.
3. Lot 2R, Block 1 of Wescoat Place needs to have 7.4 feet
dedicated along White Drive to be in compliance with the
Master Thoroughfare Plan.
4. The drainage and utility easements need to be increased to
16’ to be in compliance with the Land Development Code due
to the lots being greater than 200’ deep.
5.Please provide utility plans for review due to the
abandonment of the lot line between Block3 and Lot 1R,
Block 1 Wescoat Place and the existing light poles.
6.Please add these notes to the plat:
a) Drainage Easement Restriction: No construction or filling,
without the written approval of the City of Colleyville shall
be allowed within a drainage easement, and then only after
detailed engineering plans and studies show that no
flooding will result, that no obstruction to the natural flow
of water will result, and subject to all owners of the
Resolution R-21-4584
Page 2 of 2
property affected by such construction becoming a party
to the request. Where construction is permitted, all
finished floor elevations shall be a minimum of two feet
above the 100-year flood elevation.
b) Utility Easements: Any public utility, including the City of
Colleyville, shall have the right to move and keep moved
all or part of any building, fences, shrubs, other growths
or improvements which in any way endanger or interfere
with the construction, maintenance, or efficiency of its
respective systems on any of the easements shown on the
plat; and any public utility, including the City of Colleyville,
shall have the right at all times of ingress and egress to
and from and upon said easements for the purpose of
construction, reconstruction, inspection, patrolling,
maintaining and adding to or removing all or part of its
respective systems without the necessity at any time of
procuring the permission of anyone.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 2nd DAY OF FEBRUARY
2021.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Chuck Kelley
Place 3, Kathy Wheat Place 6, Callie Rigney
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8b Agenda Date 2/2/2021 Number Resolution R-21-4585
Type Resolution
Department Community Development
Title
Consideration of a Replat for Lots 10R and 11, Block 2, Oak Knoll North, being Lot 10,
Block 2, Oak Knoll North and Tract 3K, Abstract 1038, Hall Medlin Survey, located at
7313 and 7309 Jo Will Street, Case PC20-014
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Reading and Public Hearing
Justin Alexander, the applicant, has submitted a request for a replat of Lots 10R and
11, Block 2, of the Oak Knoll North Addition being Lot 10, Block 2 of the Oak Knoll
North Addition and Tract 3K, Abstract 1038, in the Hall Medlin Survey, being
approximately 1.302 acres, and zoned R-20 Single Family Residential district. The
purpose is to adjust the shared lot between the two properties and plat the properties
into 2 single-family residential lots. No new lots are proposed.
Existing Conditions/Background: The subject properties, 7309 and 7313 Jo Will
Street, reside on the east side of Jo Will Street and have R-20 zoning.
Lot Dimensions and Setbacks: Per Section 3.24 G, Schedule of District Regulations
in the Land Development Code, the RE zoning regulations require the following
standards:
7309 7313
Minimum Lot Size 20,000 sf. 22,900 sf. 33,789 sf.
Minimum Lot Width 100 feet ±115 feet 159.61 ft.
Minimum Lot Depth 125 feet 194.75 feet ±200 ft.
Front Building Line 30 feet
Side Building Line 10 feet
Rear Building Line 25 feet
Max. Lot Coverage 30%
Max. Impervious Coverage 60%
City of Colleyville Page 2
City Council Agenda Briefing 8b
As submitted, the proposed plat meets the requirements of the R-20 zoning as
described in the Land Development Code.
Surrounding Development: The surrounding area consists of properties zoned R-20
Single Family Residential district to the north, south, east, and west and are improved
with single family residential homes.
Analysis: The proposed lots are compatible with the R-20 Single Family Residential
district and meet the intent of the City’s Comprehensive Master Plan.
Plat Status: The north property is currently platted as 10, Block 2, of the Oak Knoll
North Addition. The south property is an unplatted parcel known as Tract 3K, Abstract
1038, in the Hall Medlin Survey.
DRC Review: The DRC met on December 21st and offered the following comments to
the applicant:
1. Label the plat as a replat.
2. Please remove the staff approval block and replace with a Planning & Zoning
Commission and City Council approval blocks.
3. Provide on a separate document and exhibit showing all the existing permanent
structures. Tie in the building corners, so it may be determined that Lot 11 will meet
the building setback for the R-20 zoning.
Tree Preservation: Any subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Staff Recommendation: Staff recommends approval of the replat.
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval of the replat at their January 11, 2021 meeting by
a vote of 6-1.
Financial Impact
There is no fiscal impact to the City of Colleyville for this item.
City of Colleyville Page 3
City Council Agenda Briefing 8b
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Plat Exhibit
5.Notification Map
6.Notification List
7.Property Owner Notification Letter
8.Resolution R-21-4585
7401
7408
7300 7301
7400
7409
7404
7304
7312
7405
7308
7305
7313
7327
7213
7309
7323
7308
7304
7331
7312
JOWILLSTREETCEDARCOURTAerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-014 K7313 and 7309 Jo Will Street
Subject Property
7300
7208
7301
800
7117 11107114
7401
7408
7200
7300
7305
7205
7301
7317
7204
7205
7400
1104
7409
7212
7404
7210
7304
7312
7312
7204
7208
7209
7204
72017200
1208
7309
7201
7405
7308
7305
7313
7327
7213
7309
7323
7308
7304
7205
7315
7209
7331
7208
7201
7312
7412
WALDONCOURTJO WILL STREETCEDARCOURTRE
R-20
PU D-R
RE
AG
R-20
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-014 K7313 and 7309 Jo Will Street
Subject Property
7110
7300
7208
7301
800
7117 1110
7113
7114
7401
7408
7200
7300
7200
7305
7205
7301
7317
7204
7205
7400
1104
7409
7212
7404
7210
7113
7304
7312
7312
7204
7208
7209
7204
72017200
1208
7309
7201
7405
7308
7305
7313
7308
7327
7213
7309
7323
7308
7304
7205
7315
7209
7331
7208
7201
7312
7412
H O LLY LA NE
WALDON COURTJO WILL STREETCEDARCOURTFuture Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-014 K7313 and 7309 Jo Will Street
Subject Property
Residential
Institutional
7110
7300
7208
7301
800
7117 1110
71137100
7114
7401
7408
7200
7300
7200
7305
7205
7301
7317
7204
7205
7400
1104
7409
7212
7404
7210
7113
7304
7312
7312
7204
7208
7209
7204
72017200
1208
7309
7201
7109
7405
1212
7308
7305
7313
7308
7327
7213
7309
7323
7308
7304
7205
7315
7209
7331
7208
7201
7312
7412
H I X COURT
WALDON COURTHOLLY LANEJO WILL STREETCEDARCOURTNotification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC20-014 K7313 and 7309 Jo Will Street
Subject Property
500ft Buffer
Properties within 500ft
Owner Name Owner Address Owner City Owner Zip Situs Address
COFFMAN, BLAINE 7300 CEDAR CT COLLEYVILLE, TX 76034 7300 CEDAR CT
BURNS, ROBBIE S 7208 JO WILL ST COLLEYVILLE, TX 76034 7208 JO WILL ST
STONES, BLAKE R 7301 CEDAR CT COLLEYVILLE, TX 76034 7301 CEDAR CT
SHARAF, MAI 7401 JO WILL ST COLLEYVILLE, TX 76034 7401 JO WILL ST
MILLER, MARK C 7408 JO WILL ST COLLEYVILLE, TX 76034 7408 JO WILL ST
HERSHON, DESIREE ANN 7300 JO WILL ST COLLEYVILLE, TX 76034 7300 JO WILL ST
BALL, DONNA 7305 CEDAR RD COLLEYVILLE, TX 76034 7305 CEDAR CT
JOHNSON, FELICIA 7205 JO WILL ST COLLEYVILLE, TX 76034 7205 JO WILL ST
VALDEZ, ERNESTO 7301 JO WILL ST COLLEYVILLE, TX 76034 7301 JO WILL ST
SLEDGE, CHARLES W 7317 CEDAR CT COLLEYVILLE, TX 76034 7317 CEDAR CT
GUIRGUIS, WAGUIH 7204 WALDON CT COLLEYVILLE, TX 76034 7204 WALDON CT
CAMPBELL, RICKY J 7205 CEDAR CT COLLEYVILLE, TX 76034 7205 CEDAR CT
CORBETT, JAMES 7400 JO WILL ST COLLEYVILLE, TX 76034 7400 JO WILL ST
TRINITY CHRISTIAN CENTER INC 2442 MICHELLE DR TUSTIN, CA 92780 7409 PLEASANT RUN RD
HAZEN, RICHARD W 7212 WALDON CT COLLEYVILLE, TX 76034 7212 WALDON CT
WAI PROPERTY HOLDINGS LLC 6115 WALLER LN COLLEYVILLE, TX 76034 7404 JO WILL ST
WILLIAMSBURG EST HOA INC 7117 WALDON CT COLLEYVILLE, TX 76034 7210 WALDON CT
QUINN, DIANA 7304 CEDAR CT COLLEYVILLE, TX 76034 7304 CEDAR CT
FLEMING, BRYAN A 7312 HIX CT COLLEYVILLE, TX 76034 7312 HIX CT
LAHODA, THOMAS 3535 BLUFFS LN APT 10102 GRAPEVINE, TX 76051 7312 JO WILL ST
ISBELL, J G 7204 JO WILL ST COLLEYVILLE, TX 76034 7204 JO WILL ST
POLIT, PETER 7208 WALDON CT COLLEYVILLE, TX 76034 7208 WALDON CT
LIVELY, PETRA 7209 JO WILL ST COLLEYVILLE, TX 76034 7209 JO WILL ST
NEWTON, RICHARD W 1208 HOLLY LN COLLEYVILLE, TX 76034 1208 HOLLY LN N
PERDOZA, ANNALEIGH 7309 CEDAR CT COLLEYVILLE, TX 76034 7309 CEDAR CT
HAWKINS, STEVEN L 7201 WALDON CT COLLEYVILLE, TX 76034 7201 WALDON CT
TRENOR, GREGG 7405 JO WILL ST COLLEYVILLE, TX 76034 7405 JO WILL ST
STONES, BLAKE R 7308 CEDAR CT COLLEYVILLE, TX 76034 7308 CEDAR CT
DAVIDSON, SHANNON 7305 JO WILL ST COLLEYVILLE, TX 76034 7305 JO WILL ST
ALEXANDER, JUSTIN 7313 JO WILL ST COLLEYVILLE, TX 76034 7313 JO WILL ST
ROBBINS, MARK B 7327 CEDAR CT COLLEYVILLE, TX 76034 7327 CEDAR CT
SADLER, MITZI 7213 WALDEN CT COLLEYVILLE, TX 76034 7213 WALDON CT
GATES, TERRY 7309 JO WILL ST COLLEYVILLE, TX 76034 7309 JO WILL ST
BHATKI, LEAH S 7323 CEDAR CT COLLEYVILLE, TX 76034 7323 CEDAR CT
LARSON, THOMAS R 7308 JO WILL ST COLLEYVILLE, TX 76034 7308 JO WILL ST
HUBBARD, VICKI GREEN 7304 JO WILL ST COLLEYVILLE, TX 76034 7304 JO WILL ST
LYON, REGINALD O 2520 K AVE STE 700 #287 PLANO, TX 75074 7205 WALDON CT
EKSTAM, CHRISTOPHER L 7315 HIX CT COLLEYVILLE, TX 76034 7315 HIX CT
TROUNG, RICHARD 7209 WALDON CT COLLEYVILLE, TX 76034 7209 WALDON CT
PATEL, NIKHIL 7331 CEDAR CT COLLEYVILLE, TX 76034 7331 CEDAR CT
MULLINS, RICHARD V 7208 CEDAR CT COLLEYVILLE, TX 76034 7208 CEDAR CT
PAUKEN, DANIEL 7312 CEDAR CT COLLEYVILLE, TX 76034 7312 CEDAR CT
MANNY, ROGER S 7412 JO WILL CT COLLEYVILLE, TX 76034 7412 JO WILL ST
WILLIAMSBURG ESTATES ADDITION 7113 WALDON COURT COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
ALEXANDER, JUSTIN 3713 JO WILL ST COLLEYVILLE, TX 76034 APPLICANT
Public hearing notices were mailed on December 23, 2020
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, January 11, 2021 at 7:00 p.m.
City Council Meetings: Tuesday, February 2, 2021 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Replat for Lots 10R and 11, Block 2, Oak Knoll North,
being Lot 10, Block 2, Oak Knoll North and Tract 3K, Abstract 1038, Hall
Medlin Survey. The purpose is to adjust the lot lines between the two
properties and plat the properties into two single-family residential lots.
No new lots are proposed.
Zoning Case: PC20-014 Applicant: Justin Alexander Owner: Justin Alexander Location: 7313 and 7309 Jo Will Street Property Description: Lot 10, Block 2, Oak Knoll North and Tract 3K, Abstract 1038, Hall Medlin Survey Present Zoning: R-20 Single Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the
Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action
on the request.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
NOTICE OF PUBLIC HEARING
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the
Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action
on the request.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case
map:
https://www.colleyville.com/government/departments-a-l/community-development/active-development-cases
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Jacquelyn Reyff
Principal Planner
jreyff@colleyville.com
RESOLUTION R-21-4585
A RESOLUTION APPROVING A REPLAT FOR LOTS 10R AND 11,
BLOCK 2, OF THE OAK KNOLL NORTH ADDITION
WHEREAS,the Planning and Zoning Commission recommended approval
of the replat for Lots 10R and 11, Block 2, of the Oak Knoll
North Addition, on February 2, 2021.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the replat, for Lots 10R and 11, Block 2, Oak Knoll North
Addition on approximately 1.302 acres, attached as Exhibit “A"
- Plat Exhibit, is hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 2nd DAY OF FEBRUARY
2021.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Chuck Kelley
Place 3, Kathy Wheat Place 6, Callie Rigney
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 10 Agenda Date 2/2/2021
Type Report
Department City Secretary
Title
Planning and Zoning Commission Minutes - December 14, 2020
Attachments
1.Planning and Zoning Commission Minutes - December 14, 2020
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, December 14, 2020 Executive Conference Room
CALL MEETING TO ORDER
The City of Colleyville Planning and Zoning Commission Pre Commission Meeting was
called to order by Acting Chair Bevill on December 14, 2020, at 6:16 p.m.
Roll Call
Present: David Groves, Lawrence Williamson, Sayeda Syed, Matt Koch, and Claudia
Bevill
Absent: Kimberly Holt Gunderson and George Bond
Staff Present: Ben Bryner, Jacquelyn Reyff, Robert McKeown, Larry Wright, Eddie
Tangadunrat, Nicole Corr, and Araceli Botello
Also Present: Council Member George Dodson and Chuck Kelly
Acting Chair Bevill adjourned the Pre Commission at 6:32 p.m. and called the
Executive Session to order at 6:32 p.m.
Roll Call
Present: David Groves, Lawrence Williamson, Sayeda Syed, Matt Koch, and Claudia
Bevill
Absent: Kimberly Holt Gunderson and George Bond
Staff Present: Ben Bryner, Jacquelyn Reyff, Larry Wright, Nicole Corr, and Araceli
Botello
There was general discussion regarding upcoming meeting dates.
1. EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT
CODE, CHAPTER 551, SUBCHAPTER D
Section 551.071 – Legal – Consultation with attorney on legal issues raised by
items on the agenda
Acting Chair Bevill stated that the Executive Session had been called in accordance
Planning and Zoning
Commission Minutes December 14, 2020
City of Colleyville Page 2
with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071.
No decisions was made or action taken during this time. Executive Session was
adjourned at 6:46 p.m.
CALL MEETING TO ORDER
CITY COUNCIL CHAMBERS
The City of Colleyville Planning and Zoning Commission Meeting was called to order
by Acting Chair Bevill on December 14, 2020, at 7:00 p.m.
Roll Call
Present: David Groves, Lawrence Williamson, Sayeda Syed, Matt Koch, and Claudia
Bevill
Absent: Kimberly Holt Gunderson and George Bond
Staff Present: Ben Bryner, Jacquelyn Reyff, Robert McKeown, Larry Wright, Eddie
Tangadunrat, Nicole Corr, and Araceli Botello
Also Present: Council Member George Dodson and Chuck Kelly
1. SWEARING IN OF NEWLY APPOINTED MEMBERS
Recording Secretary, Araceli Botello swore in David Groves to Place 1 and
Lawrence Williamson to Place 2 on the Planning and Zoning Commission.
2. ELECTION OF OFFICERS
Commissioner Koch made a motion to nominate Claudia Bevill as Chair.
Commissioner Syed seconded the motion.
The motion was carried by the following vote:
Aye: 4 – Groves, Williamson, Syed, and Koch
Nay: 0 -
Abstain: 1 – Bevill
Commissioner Groves made a motion to nominate Kimberly Holt
Gunderson as Vice-Chair. Commissioner Williamson seconded the
motion.
The motion was carried by the following vote:
Aye: 4 – Groves, Williamson, Koch, and Bevill
Planning and Zoning
Commission Minutes December 14, 2020
City of Colleyville Page 3
Nay: 1 - Syed
3 CITIZEN COMMENTS
There were no citizens wishing to speak.
4. APPROVAL OF MINUTES
Planning and Zoning Commission Minutes - October 26, 2020
Planning and Zoning Commission Minutes – November 9, 2020
Planning and Zoning Commission Minutes – November 23, 2020
Commissioner Koch made a motion to approve the October 26, 2020,
November 9, 2020, and November 23, 2020 Planning and Zoning
Commission Minutes. Commissioner Syed seconded the motion.
The motion was carried by the following vote:
Aye: 5 – Groves, Williamson, Syed, Koch, and Bevill
Nay: 0
5. PUBLIC HEARING AGENDA ITMES
5a Consideration of a Replat for Lots 1, 2, and 3X, Block 1, Old Grove
Addition, Phase II, being Lots 1 & 2, Block 1, Newgren Addition and
Lot 2X, Block E, Old Grove Addition, located at 103 & 105 John
McCain Road and 7189 Cast Iron Forest Trail, Case PC20-006,
TABLED FROM THE NOVEMBER 9, 2020 PLANNING AND ZONING
COMMISSION MEETING
Chair Bevill requested a motion to remove item from the table.
Commissioner Williamson made a motion to remove Case PC20-006
from the table. Commissioner Groves seconded the motion
The motion was carried by the following vote:
Aye: 5 – Williamson, Bevill, Syed, Koch, and Groves
Nay: 0
Ben Bryner presented the item and briefed the Commission.
City Engineer, Larry Wright, came forward and briefed the Commission
Planning and Zoning
Commission Minutes December 14, 2020
City of Colleyville Page 4
regarding the City’s Land Development Code’s Chapter 9 – Subdivision Design
& Public Facilities regulations and drainage easements.
The public hearing was opened at 7:19 p.m.
Jennifer Johnson, 203 Colden Court, came forward and spoke in opposition to
the case. Mrs. Johnson addressed concerns regarding the retention pond,
drainage, storm water, safety, and trees preservation.
The applicant, Matthew Maly, 6500 W Freeway, Suite 700, Fort Worth, came
forward and briefed the Commission. Mr. Maly addressed the concerns brought
forth by Mrs. Johnson regarding the flow to the Y-inlet in lieu of the pond,
drainage, water detention, sheet flow in Y-inlet, 1 foot deep ditch, safety, 100
year flood requirements, and tree preservation.
With no one wishing to speak, the public hearing was closed at 7:35 p.m.
City Engineer, Larry Wright, came forward and addressed the comments
brought forth by Mr. Maly. Mr. Wright addressed the water and contour lines
direction, re-routing of sheet flow water, consent of property owner(s) per Land
Development Code, concerns of code violation, and consideration by the
applicant to generate water flow through underground pipe, proposed location
of underground pipe, and location & distance of the drainage easement.
Commissioner Syed excused herself from the meeting at 7:41 p.m.
Chair Bevill opened the public hearing at 7:42 p.m.
Mark Johnson, 203 Colden Court, came forward and spoke in opposition to the
case. Mr. Johnson addressed concerns regarding drainage and tearing of
driveway, fencing, and landscape.
With no one wishing to speak, the public hearing was closed at 7:45 p.m.
The applicant, Matthew Maly, 6500 W Freeway, Suite 700, Fort Worth, came
forward and addressed concerns brought forth by the citizens. Mr. Maly
addressed the proposed plan for aboveground drainage system and eliminating
the need to tear down driveways or placing a second underground pipe line
drainage system parallel to the existing underground drainage system.
City Engineer, Larry Wright, came forward and addressed the comments
brought forth by Mr. Maly. Mr. Wright addressed the option of replacing the
existing underground pipe for a larger pipe of the underground drainage
system and avoid placing a second underground drainage system parallel to
the existing underground drainage system due to concerns of proximity by
damaging the existing system during construction of the second system or
Planning and Zoning
Commission Minutes December 14, 2020
City of Colleyville Page 5
during any future repairs of the systems.
With no one wishing to speak, the public hearing was closed at 7:49 p.m.
Commissioner Groves made a motion to deny Case PC20-006.
Commissioner Koch seconded the motion.
The motion was carried by the following vote:
Aye: 4 – Groves, Williamson, Koch, and Bevill
Nay: 0
5b Consideration of a Special Use Permit for an Accessory Building to
exceed the maximum building height when located within the rear
yard setback, being Lot 7, Block 6, Woodbriar Estates Addition,
located at 3713 Sweetbriar Lane, Case ZC20-029
Jacquelyn Reyff presented the item and briefed the Commission.
The applicant, Jason McDougal, 3713 Sweetbriar Lane, came forward and
briefed the Commission. Mr. McDougal answered questions of the Commission
regarding seeking a permit, roof, and building material.
The public hearing was opened at 8:00 p.m.
Robert Powell, 3712 Rosebriar Lane, came forward and spoke in opposition to
the case. Mr. Powell addressed concerns regarding changing the neighborhood,
permits, and drainage.
Richard Duggan, 3704 Rosebriar Lane, came forward and spoke in opposition
to the case. Mr. Duggan addressed concerns regarding drainage and the size
of the proposed structure.
Robert Powell, 3712 Rosebriar Lane, came forward addressed concerns
regarding the accessory buildings and permits issued for the property owner
located at 3717 Sweetbriar Lane.
The applicant, Jason McDougal, 3713 Sweetbriar Lane, came forward and
addressed the concerns brought forth from surrounding property owners. Mr.
McDougal addressed adding a drainage system, the difference between his
proposed project and the property owner located at 3717 Sweetbriar Lane,
clarify that the property owner without a special use permit is located at 3805
Oakbriar Lane.
Richard Duggan, 3704 Rosebriar Lane, came forward and addressed concerns
Planning and Zoning
Commission Minutes December 14, 2020
City of Colleyville Page 6
regarding the applicant’s floor plan proposing an office and a restroom.
Staff came forward and addressed the concerns brought forth regarding the
applicant’s proposed floor plan.
With no one wishing to speak, the public hearing was closed at 8:15 p.m.
There was general discussion amongst staff and the Commission regarding the
location of the building structure, height of the structure, and the applicant’s
variance request.
Commissioner Koch made a motion to deny Case ZC20-029.
Commissioner Groves seconded the motion
The motion was carried by the following vote:
Aye: 4 – Groves, Williamson, Koch, and Bevill
Nay: 0
5c Consideration of a Special Use Permit for a Massage Therapy use on
Lot 1R1, Block 1, Foster Addition, located at 5200 Colleyville
Boulevard, Suite C, Case ZC20-030
Jacquelyn Reyff presented the item and briefed the Commission.
The applicant, Zhongying Zhue, 5200 Colleyville Boluevard, came forward with
her translator, Yeoman and briefed the Commission. Ms. Zhue answered
question of the Commission regarding the business change in ownership, if
applicant owned other massage business elsewhere, business experience in
massage therapy, number of employees, business set-up, licensing, number
of employees, and requirements for license of other employees in the business.
The public hearing was opened at 8:25 p.m. With no one wishing to speak, the
public hearing was closed at 8:25 p.m.
Commissioner Williamson made a motion to approve Case ZC20-030.
Commissioner Groves seconded the motion
The motion was carried by the following vote:
Aye: 4 – Groves, Williamson, Koch, and Bevill
Nay: 0
5d Consideration of a Special Use Permit for an Accessory Building to
encroach into the required street side yard setback on Lot 2, Block
Planning and Zoning
Commission Minutes December 14, 2020
City of Colleyville Page 7
3R, Woodbriar Estates West Addition, located at 111 W. Greenbriar
Lane, Case ZC20-031
Jacquelyn Reyff presented the item and briefed the Commission. Mrs. Reyff
answered questions of the Commission regarding the basis for staff’s
recommendation of denial for the case.
The public hearing was opened at 8:35 p.m.
The applicants, Robert Grubbs and Jonathan Grubbs, 111 W. Greenbriar Lane,
came forward and briefed the Commission. The applicants answered questions
of the Commission regarding the number of driveways, gated fencing, height
of the proposed structure, the intent use of the structure, consideration to
relocate the structure, and consideration of a different height for the structure.
With no one wishing to speak, the public hearing was closed at 8:41 p.m.
There was general discussion amongst the Commission regarding the
understanding of the request by the homeowner due to the history and location
of the proposed structure, the noncompliance of the proposed request, the
visual aesthetics, the structure’s location, the proposal does not meet the Land
Development Code, and the size of the requested variance exceeds the
standard.
Commissioner Groves made a motion to deny Case ZC20-031.
Commissioner Koch seconded the motion
The motion was carried by the following vote:
Aye: 4 – Groves, Williamson, Koch, and Bevill
Nay: 0
6.AJOURMENT
The meeting adjourned at 8:45 p.m.
The minutes were written and prepared by:
Araceli Botello
Planning Technician
The meeting minutes were approved on January 25, 2021 by a vote of 7-0.
RESOLUTION R-21-4586
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 2, 2021
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF
FEBRUARY 2021.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Chuck Kelley
Place 6, Callie Rigney
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor