HomeMy WebLinkAboutLibrary Board-Agenda Packets-02/08/2021
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, February 8, 2021
6:00 PM
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
2. APPROVAL OF MINUTES
December 14, 2020
3. REGULAR AGENDA ITEMS
3a Introduction of new Colleyville Library Board Members
3b Discussion of Items for Future Agendas
4. REPORTS
Librarian's Report
Friends of the Colleyville Public Library Report
Colleyville Public Library Foundation Report
5. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday,
February 4, 2021 by 5:00 p.m.
Mary Rodne, Library Director
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting. Any matter on
this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Library Assistant at least 48 hours in advance
at 817.503.1150, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, December 14, 2020
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
The meeting was held via WebEx. Chair Gary McPherson called the meeting of the
Colleyville Library Board to order at 6:06 p.m.
Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Cecilia
Sublette, Joan Roberts, Kay Newton, Joy Fulton Lee, Wanda Cotter; City Staff: Library
Director Mary Rodne, Library Administrative Secretary Maria Hoefke
Absent Board members: Tina Bond
2. APPROVAL OF MINUTES
October 12, 2020
A motion was made by Molly Skinner and seconded by Joan Roberts to approve the
October 12, 2020 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Introduction of new Colleyville Board Members
Director Mary Rodne provided an update on the Library Board reappointments. Chair
Gary McPherson requested board members to introduce themselves and provide
background information.
3b Election of Chair and Vice-Chair
A motion was made by Molly Skinner to nominate Gary McPherson for Chair of the
Colleyville Library Board. A motion was made by Kay Newton to nominate Cecilia
Sublette as Vice-Chair of the Colleyville Library Board. The nominations were
approved, as presented, with a unanimous vote.
3c Review Colleyville Library Board Bylaws
Director Mary Rodne stated that Library Board Bylaws were included, annually, for
member review. Rodne reminded the Board of the importance of adhering to meeting
Colleyville Library Board Minutes December 14, 2020
City of Colleyville Page 2
attendance guidelines outlined in Section 2.6 and described the general frequency of
Library Board meetings.
3d Discussion of Items for Future Agendas
Chair McPherson asked for a board discussion regarding funding sources for the
Library. Rodne stated that the Library budget is funded through three funds and would
provide a breakdown of the allocation at a future meeting.
The next regularly scheduled meeting was tentatively set for Monday, February 08,
2021. Meetings for the remainder of 2021 are tentatively set for April 12; June 14;
August 9; October 11; and December 13.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics and programs for the months of
October 2020 through November 2020.
B. Donations:
Rodne reported that during the months of October and November the Library had not
received any donations.
C. Programs:
Director Rodne provided an overview of the Library’s program and events from this
fall into early next year.
In Youth Services, 34 virtual programs were held with 639 in attendance. In Adult
Services, nine programs were held with 56 in attendance. In October, the Library
hosted Check ‘n Treat, as having the annual Halloween Party was not possible this
year. The event was held on October 31st and when patrons came to check out any
Library item, staff handed out treat bags. A total of 200 were handed out, 150 to
children and 50 to adults. Some of the participants came in costume.
In November, Youth Services filmed a Virtual Thanksgiving program. It was offered on
the City’s Facebook page and had 500 views. The video featured the Library’s mascot,
Rocket and members of City staff who all helped launch The Gratitude Game. The
Gratitude Game utilized a small bag of skittles with each color representing a different
aspect of gratitude. Prior to the program, supplies for The Gratitude Game and
Thanksgiving craft kits were distributed. Approximately 150 kits were given out.
Colleyville Library Board Minutes December 14, 2020
City of Colleyville Page 3
The Library celebrated its 17th birthday on November 24th. To celebrate the Library’s
special day, and Thanksgiving, any Library card holder who checked out an item that
week, received a special birthday card thank you from the Library and a treat bag. 80
bags and cards were given out.
The Library served as a site for early voting for three weeks during the month of
October, and as a voting site for Election Day on November 3. The voting was held
on the second floor in the meeting rooms of the Library. The Library was fully open
offering all services throughout that time and had a gate count of 17,183 people pass
through the doors. According to Tarrant County election officials, 16,823 people voted
at the Library. Additionally, the Library registered 173 new Library cards and 10 new
non-resident cards.
In November, the Library underwent a major upgrade to its back-end systems. The
Library received a new server and additional features including automatic renewals of
library materials, notification of expiring library cards, and optional patron account
sign-in via Google.
With the increase of COVID cases, the Library capacity was reduced from 75 percent
to 50 percent, meaning only about 100 people are allowed in the building at one time.
The Library is still quarantining Library materials for three days when they are
returned. No study rooms are open, the computers and printer are still not open to
the public. A few tables remain in the Library for public use.
In November, the Library launched a new service, PressReader. This service is a digital
application allowing for patrons to access over 7,000 newspapers and magazines from
around the world. Colleyville Library cardholders are able to get unlimited access with
their library card.
On December 7th, the Library launched The StoryWalk® Project featuring the book,
Bear Snores On. The program features 18 signs around the Plaza each depicting a
page of the book. Activity sheets and a Bear hunt are part of the fun. Completed sheets
are entered into a drawing for a $35 City gift card. The StoryWalk® Project will
continue through January 31, 2021.
Youth Services is offering a Christmas Party-to-Go packet this month. Included are
crafts, snacks, and treats. Individual wrapped holiday cookies from Market Street are
included with the crafts. The Library started with 100 treat bags, but increased that
amount to 150 due to the high wait list. The bags will be available December 21st,
22nd, and 23rd.
The Library plans to create a new circulating collection, Binge Boxes, which will feature
a variety of themed DVD’s in sets of four, five and six. To launch the circulation of this
Colleyville Library Board Minutes December 14, 2020
City of Colleyville Page 4
collection, the boxed sets will be checked out in a popcorn container, which will include
a bag of popcorn and a theatre-sized box of candy.
The Library’s winter programming will all be virtual and each month the Youth Services
staff will have a themed kit for patron pick-up.
The Winter Reading Program theme will be, Hibernate with a Good Book.
Filled staffing positions are almost complete except for one full-time and one clerk
position.
The Library will be closed for the holiday season starting at 5:00 p.m., December 23rd
through December 26th. The Library will also be closed at 5:00 p.m., December 31st
and January 1st.
4b Friends of the Colleyville Public Library Report
Joan Roberts stated the Friends of the Library Used Book Sales opened last month
and income has been steady. Library staff has been replenishing the shelves as
needed. No donations are being accepted at this time and it is unclear when the next
official Book Sale will be as of yet. Roberts stated she is looking forward to being back
in the Library in the future.
4c Colleyville Public Library Foundation Report
Pat Jones stated she was pleased to report that the Library Foundation had received
$17,565 in funding this year.
5. ADJOURNMENT
A motion was made by Kay Newton and seconded by Pat Jones to adjourn the meeting
of the Colleyville Library Board at 6:52 p.m. The motion was approved unanimously.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
_____ DAY OF _______________.
Minutes taken and prepared by:
Maria Hoefke
Administrative Secretary
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 2/8/2021 Number
Type Regular Agenda Items
Department Library
Title
Introduction of new Colleyville Library Board Members
Explanation
This item allows for the introduction of new Colleyville Library Board member(s).
Attachments
1.Library Board Roster - 2020-2021
LIBRARY BOARD 2020-2021
PLACE 1
Kay Newton
6002 Meadowhill Drive
Colleyville, TX 76034
(817) 421-0139
gksafig@aol.com
TERM: Nov 2019 - Nov 2021
PLACE 2
Gary McPherson
316 Polo Trail
Colleyville, TX 76034
(972) 742-5778
mcpherson7@verizon.net
TERM: Nov 2020 - Nov 2022
PLACE 3
Pat Jones
102 Van Buren Court
Colleyville, TX 76034
(817) 994-4880
patjones102@gmail.com
TERM: Nov 2019 - Nov 2021
PLACE 4
Molly Skinner
309 Chestnut Bend
Colleyville, TX 76034
(214) 536-7219
mollyskinn@aol.com
TERM: Nov 2020 - Nov 2022
PLACE 5
Cecilia Sublette
5601 Ponderosa Street
Colleyville, TX 76034
(817) 995-6592
ceciliajs@aggienetwork.com
TERM: Nov 2019 - Nov 2021
PLACE 6
Joan Roberts
5105 Overhill Drive
Colleyville, TX 76034
(817) 571-5721
jlroberts52@gmail.com
TERM: Nov 2020 - Nov 2022
PLACE 7
Joy Fulton Lee
7109 Waldon Court
Colleyville, TX 76034
(817) 907-9293
joyfultonlee@gmail.com
TERM: Nov 2020 - Nov 2022
ALTERNATE 1
Tina Bond
3104 St. Albans Circle
Colleyville, TX 76034
(817) 903-8462
tina.e.bond@gmail.com
TERM: Nov 2020 - Nov 2021
ALTERNATE 2
Wanda Cotter
5601 Oak Top Drive
Colleyville, TX 76034
(806) 886-3661
pleiades1972@gmail.com
TERM: Nov 2020 - Nov 2021
EX-OFFICIO – Denise Light
4601 Dartmoore Lane
Colleyville, TX 76034
(817) 319-6608
dflight16@yahoo.com
EX-OFFICIO
Joan Roberts
5105 Overhill Drive
Colleyville, TX 76034
(817) 571-5721
jlroberts52@gmail.com
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 2/8/2021 Number
Type Regular Agenda Items
Department Library
Title
Discussion of Items for Future Agendas
Explanation
This item allows the opportunity for Library Board members to suggest items for
consideration on future Library Board agendas and to confirm the next regularly
scheduled meeting date.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 2/8/2021 Number
Type Report
Department Library
Title
Librarian's Report
Explanation
The reports provided are to update Board members on the statistics and programs for
the months of December 2020 and January 2021.
A. Monthly Statistics
B. Donations
C. Library Programs
Attachments
1.Library Statistics - December 2020 - January 2021
2.Volunteer Hours Summary - FY 2020 - 2021
December
2020
December
2019
% Change
(+/-)
Current
YTD
Last Year
to Date
% Change
(+/-)
3,730 5,146 -28%26,184 16,973 54%
Gate Count 2,710 4,579 -41%23,206 15,190 53%
Cloud Library Activity 627 469 34%1,870 1,469 27%
393 98 301%1,108 314 253%
23,845 21,037 13%69,757 69,222 1%
0.00 207.00 -100%0.00 722.00 -100%
0.00 32.00 -100%0.00 129.95 -100%
7 13 -46%53 157 -66%
620 293 112%1,949 2,946 -34%
Users Users
0 40 -100%0 172 -100%
0 145 -100%0 502 -100%
53 46 15%305 141 116%
18,346 14,388 28%51,219 46,425 10%
Cloud Library 4,641 3,009 54%13,134 9,175 43%
486 304 60%1,787 860 108%
39 48 -19%168 181 -7%
427 278 54%74,723 71,184 5%
$491.85 $1,258.65 -61%$1,769.46 $4,482.94 -61%
Zinio
RB Digital
COLLECTION
LIBRARY RECEIPTS
Children
Adult
CARD REGISTRATIONS
CIRCULATION
TOTAL CIRCULATION
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
COMPUTER USE
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/DECEMBER 2020
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
January
2021
January
2020
% Change
(+/-)Current YTD
Last Year
to Date
% Change
(+/-)
3,660 6,478 -44%29,844 23,451 27%
Gate Count 2,616 5,837 -55%25,822 21,027 23%
Cloud Library Activity 705 511 38%2,575 1,980 30%
339 130 161%1,447 444 226%
26,045 24,918 5%95,802 94,140 2%
0.00 261.00 -100%0.00 982.00 -100%
0.00 108.00 -100%0.00 237.70 -100%
14 40 -65%67 197 -66%
331 889 -63%2,280 3,835 -41%
Users Users
0 65 -100%0 237 -100%
0 149 -100%0 651 -100%
51 90 -43%356 231 54%
20,101 17,063 18%71,320 63,488 12%
Cloud Library 5,226 3,425 53%18,360 12,600 46%
644 373 73%2,431 1,232 97%
0 75 -100%172 252 -32%
-51 2,800 -102%74,672 73,984 1%
$320.04 $1,875.36 -83%$2,089.50 $6,358.30 -67%
Zinio
RB Digital
COLLECTION
LIBRARY RECEIPTS
TOTAL CIRCULATION
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
COMPUTER USE
Children
Adult
CARD REGISTRATIONS
CIRCULATION
Drive Up Transactions
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/JANUARY 2021
USAGE STATISTICS
Persons Visiting the Library
MONTH VOLUNTEERS
PER-
SONS VOLUNTEENS
PER-
SONS NCL
PER-
SONS SCHOOL
PER-
SONS
TEEN/ADULT
COURT
PER-
SONS TOTAL
TOTAL
PERSONS
October 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0
November 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0
December 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0
January 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0
February 0 0
March 0 0
April 0 0
May 0 0
June 0 0
July 0 0
August 0 0
September 0 0
FY Total 0 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0
COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2020-2021
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 2/8/2021 Number
Type Report
Department Library
Title
Friends of the Colleyville Public Library Report
Explanation
A representative from the Friends of the Colleyville Public Library will provide an
update and report to the Colleyville Library Board members.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 2/8/2021 Number
Type Report
Department Library
Title
Colleyville Public Library Foundation Report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Colleyville Library Board members.
Attachments