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Home My WebLink AboutLibrary Board-Minutes-10/12/2020GIT� COLLEYVILLE „ ��, .,..,.. t E X A S City of Colleyville Colleyville Library Board MINUTES Monday, October 12, 2020 6:00 p.m. 1. CALL TO ORDER City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Colleyville Public Library 110 Main Street The meeting was held via WebEx. Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:08 p.m. Member Merry Graves joined the meeting at 6:11 p.m. Also attending the meeting was Kristie O'Brien, a student at Texas Woman's University. O'Brien's government class assignment was to attend a local board meeting. Present Board members: Chair Gary McPherson, Molly Skinner, Pat Jones, Cecilia Sublette, Merry Graves, Joan Roberts, Kay Newton, Lourdes McWithey; City Staff: Library Director Mary Rodne, Library Administrative Secretary Maria Hoefke 2. APPROVAL OF MINUTES August 10, 2020 A motion was made by Kay Newton and seconded by Molly Skinner to approve the August 10, 2020 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Library Board appointments update Director Rodne stated that Library Board expiring term e-mail notifications were sent out on September 23 by the City Secretary's office. Rodne noted that Board members with expiring terms included Gary McPherson, Molly Skinner, Merry Graves, and Lourdes McWithey. Both Merry Graves and Lourdes McWithey stated that they would not be submitting an application for re-appointment. A�ternate member Joan Roberts stated that she would apply for a place position on the Library Board. Rodne thanked Lourdes McWithey and Merry Graves for their service and support of the Colleyville Library. 3b City of Colleyville Fiscal Year 2021 (FY21) budget update Director Rodne reported that the City of Colleyville Fiscal Year 2021 (FY21) budget was approved at the September 15, 2020 City Council meeting and took effect on October -�....�..._,..0 ...x�:ir.dlEi __.� �- �� _....�__ "-..,;.. ._,��...,�` . .. ,.�..:v:.v ..._., '-- •T.v�i`_'a,{� Colleyville Library Board Minutes October 12, 2020 1, 2020. Rodne confirmed that City Council approved the Library Board's recommended expenditure amount of the Voluntary Library Fund not to exceed $170,000, at the September 1, 2020 City Council meeting. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, December 14, 2020. Rodne said Library Board appointments would be made in November making the December meeting the Board's annual meeting. At the December meeting, the election of officers would be held then. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of August 2020 through September 2020. B. Donations: Rodne reported that during the months of August and September, the Library received a total of $100.00. In August, the Library received one donation, which included: $100 from Orville and Cathy Prins in appreciation of Library staff. In September, the Library did not receive any donations. In addition, Rodne said former local meteorologist, Kristine Kahanek donated an assortment of books she authored, dolls, umbrellas, and promotional items to the Library prior to her move out of the area. Rodne said the items will be used for a special weather program in the Spring. Programs: Rodne stated the Library was now open at 75 percent. More tables were available but the study rooms, computer and printer services are not accessible. At the last board meeting, Rodne said there had been seven open positions and to date, six have been filled. Additionally, the Library had been busy gearing up for the upcoming voting season as the Library was a designated polling place in Tarrant County. Early voting and Election Day voting would be taking place throughout the month and Library staff had been asked to be in attendance during all voting hours. Rodne said the Library would be promoting library card sign-up and all functions of the Library would be available during the early voting period. Rodne also said they had just completed Library Card Sign-Up Month in September. Youth Story Times began virtually on September 14th. Five programs with 54 classes „ ..� �, ,r .. � =:. _: � _ _ _ _. ._ ,.. Collevville Library Board Minutes October 12, 2020 are offered this Fall. Four of the youth classes are offered for 12 weeks, with Family Art lasting six weeks. Adult Services is continuing with virtual book discussions and Get Crafty events this Fall. All have had steady attendance to date. The Library will have a major system upgrade in November. While it will mostly entail behind the scenes upgrades, access to the Library catalog and digital downloads will not be available during that time. The work is anticipated to start at the close of business Saturday, November 7th and completed by Monday, November 9th. In addition to the new server, several other new enhancements will be launched, including an automatic renewals feature for available Library items, and patron sign in to their accounts via Google. Upcoming Special Events include Youth Services Check & Treat set for Saturday, October 315t. As the Library will not be able to hold its annual youth Halloween party, the Check & Treat will take place from 10:00 am to 3:00 pm on Halloween. Anyone who checks out an item is eligible for a'treaY from the Library. In November, the Youth Services department will hold a virtual Thanksgiving. Staff will pre-record stories, offer a craft and a treat to participants. In December, the Library will host a StoryWalk. Plans are in the works to either have the event on the South Lawn or in the Plaza at Colleyville. Rodne stated the event may kick-off with Rocket. 4b Friends of the Colleyville Public Library Report Joan Roberts stated that on September 15th, the Friends of the Library re-opened their Used Book Sales and people are busy purchasing items from the shelf. The Friends are still not accepting any new donations as there are plenty of items left from the cancelled book sale in the Spring. Roberts stated she anticipated that new book donations would not be accepted prior to the first of the year. Additionally, Roberts asked members to add the Friends of the Library as their charity when making purchases on Amazon. Roberts also stated on October 15th, the Friends of the Library will have their annual general meeting and their guest speaker would be Director Rodne. 4c Colleyville Public Library Foundation Report Member Pat Jones said the Foundation has completed its campaign with North Texas Giving Day. Jones stated that while the check has not yet been received, the campaign went well and thanked those who made contributions. Jones added the Library Foundation was also a listed charity on Amazon. 5. CITIZEN COMMENTS ,r: _ y.:� , . : . . _. ; . . :: . . ,;, .., , . . . . Colleyville Library Board Minutes October 12, 2020 There were no citizen comments/presentations regarding items not on the agenda. Chairman Gary McPherson thanked the out-going Library board members for their service and for giving of their time and energy to the board. 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Lourdes McWithey to adjourn the meeting of the Colleyville Library Board at 6:35 p.m. The motion was approved unanimouslv. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 14th DAY OF December, 2020. Minutes taken and prepared by: � � �u�9�c� Maria Hoefke Administrative Secretary , , . . . � , ,. , .. __ .. , ,. : ,.: ,r_ , � „�� ;