HomeMy WebLinkAboutCity Council-Minutes-4/11/2012 (3)~'~` 'r "F Cit of Colle ville
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www.colleyville.com
Tuesday, April 17, 2012 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Presentation of the preliminary results of the 2012 Citizen Survey
PC-2 Update of combined Municipal Court operations for the cities of Colleyville and
Keller
PC-3 Presentation of the mid-year Fiscal Year 2012 budget update
PC-4 Discussion of changing the dates of the regular City Council meetings in October
and November 2012
PC-5 Presentation of the Monthly Financial Report - March 2012
PC-6 Discussion of the April 17, 2012, City Council regular agenda items
i. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have
tocate, stay, or expand
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
City Council Ag~.~~5:ia April 17, 2012
INVOCATION: Pastor David 7ung, Crown of Life Lutheran Church
PLEDGE OF ALLEGIANCE: City Attorney Cathy Cunningham
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-
12-3486
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of Robert E. Casey, Jr., Special Agent in Charge, Dallas Field
Office, Federal Bureau of Investigation
In recognition of the featured Colleyvilte business - Tokyo Samurai - 5645
Colleyville Boulevard, Suite 100- Aaron Nguyen, Owner's Representative
In recognition of Fire Department personnel responsible for delivering a baby
on March 27, 2012 - Mayor David Kelly and Fire Chief Russell Shelley
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3487
4a Approval of a bid award for the Fiscal Year 2012 (FY 2012) annual purchase of
water meters to Texas Water Products, Inc., in the amount of $80,105.25,
and authorize the city manager to execute the contract
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-12-1831
Approval of a request for rezoning from CC3-Highway Commercial to CC2-
Shopping Center on Lot 3R, Block 1, of the Andy Felps Addition, located at
3919 Colleyville Boulevard, Case ZC12-009
City Council Ag~n~a April 17, 2012
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-12-1832
Approval of a request to rezone from R40-Single Family Residentiat and AG-
Agricultural to PUD-C-Planned Unit Development Commercial on 7.99 acres
located on Lots 3 and 4, Block 1 and Lots 1-6, Block 2, of the Southgate
Addition, and 11.8 acres in the Allen Christian Survey and in the L.L. McLain
Survey located between 3916 Wayne Drive and 3707 Bedford Court, Case
ZC12-007
6b Ordinance 0-12-1833
Approval of amendments to the Future Land Use Map of the Colleyville Master
Plan for 7.99 acres located on Lots 3 and 4, Block 1 and Lots 1-6, Block 2, of
the Southgate Addition and 11.8 acres in the Allen Christian Survey and in the
L.L. McLain Survey located between 3916 Wayne Drive and 3707 Bedford
Court, from a Single Family Land Use Designation to an Institutional Land Use
Designation
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-12-3488
Appointing the Mayor and two City Councilmembers to serve on the
Municipal ]udge Review and Selection Committee, in accordance with Exhibit
"A" of the interlocal agreement, for combined Municipal Court services for the
cities of Colleyville and Keller
7b Resolution R-12-3489
Approval of a contract with Motorola Solutions to replace the NETCO
Motorola Analog 800 MHZ Trunked Radio System with a Motorola Digital
700/800 MHZ Trunked Radio System, including an agreement for the capital
lease purchase of the equipment, in an amount not to exceed $994,534, and
authorize the Mayor to execute the agreement
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
9. REPORTS
City Council Ager~da April 17, 2012
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR April 17, 2012 -
Reading and Public Hearing - Resolution R-12-3490
li. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards April 13, 2012 by 5:00
p. m.
~
Cynthia Singleton,
City Secretary
TRMC, CMC b~ e~~
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
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C~LLE~I~'VILLE Clt~/ COUIICI~ 100 Main Street
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T r: Y~`' M i n utes 817. 503.1000
www.colleyville.com
Tuesdav, April 17, 2012 Citv Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on April 17, 2012, at 5:33 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant
Rodney Cunningham, Finance Manager Karen Hines, Public Works Director Bob
Lowry, City Engineer ]eremy Hutt, Community Development Director Ron Ruthven,
Economic Development Director Marty Wieder, Colleyville Center Manager Lin
Przybyl, Library Director Mary Rodne, Parks and Recreation Director Monica Walsh,
Parks Superintendent Chuck Majors, Human Resources Manager Michelle Reyes,
Communications and Marketing Director Mona Gandy, Information Systems
Manager Chris Pena, City Attorney Matthew Boy~e, and City Secretary Cynthia
Singleton were also present.
PC-1 Presentation of the preliminary results of the 2012 Citizen Survey
Mr. Raymond Turco of Turco and Associates, presented the preliminary results of
the 2012 Citizen Survey and provided highlights of the results in the categories of
quality of life, economic development, participation in recreational activities;
methods of obtaining City information; importance of various City actions; overall
appearance of neighborhoods; satisfaction with contact with various departments;
government performance; customer service; support for types of economic
development; and answered questions of the City Council.
Discussion ensued regarding the frequency of the survey, trending analysis,
demographics, and customer service satis~action.
PC-2 Update of combined Municipal Court operations for the cities of Colleyville
and Keller
Assistant City Manager and Chief Financial Officer Terry Leake reported the Keller
City Council and Colleyville City Council approved the interlocal agreement for
consolidation of the Municipal Court operations and reviewed the timeline and
steps for implementation of the consolidation, and answered questions of the City
Council.
PC-3 Presentation of the mid-year Fiscal Year 2012 budget
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City Council Minutes - Draft April 17, 2012
Finance Manager Karen Hines presented the mid-year Fiscal Year 2012 budget
update and answered questions of the City Council.
Discussion ensued regarding cable television franchise fee revenue projections,
and alarm permit revenues.
City Manager Jennifer Fadden stated the City is conducting an audit of the alarm
permit fees to determine the cause of the downward trend.
Strategic Services Manager Eric Ellwanger stated the cable television franchise fee
is based on the gross revenues of each company.
PC-4 Discussion of changing the dates of the regular City Council meetings in
October and November 2012
City Manager Jennifer Fadden stated this item provides an opportunity for City
Council to recommend City Council meeting date changes in October and
November in consideration of Texas Night Out and Election Day.
Fire Chief Russell Shelley stated participation and attendance in the Texas Night
Out event and the softball game between the Police Department and Fire
Department has declined over the last three years. Staff is recommending the two
events be combined into a City-wide, one night community event conducted at
City Park.
Discussion ensued regarding the impact of combining the softball game and Texas
Night Out, offering an incentive to neighborhoods to participate in the event, and
the purpose of Texas Night Out.
City Council determined Texas Night Out will be held in conjunction with the Police
and Fire Department softball game on Tuesday, October 2, 2012, at City Park.
City Council determined the October 2, 2012 City Council regular meeting will be
held Monday, October 1, due to Texas Night Out and the November 6, 2012
regular City Council meeting will be held Monday, November 5, due to the National
Election, and an item will be placed on the May 1, 2012, City Council agenda for
consideration of changing the meeting dates.
PC-5 Presentation of the Monthly Financial Report - March 2012
There was no discussion of this item.
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City Council Minutes - Draft April 17, 2012
PC-6 Discussion of the April 17, 2012, City Council regular agenda items
Mayor Kelly stated he would recuse himself during deliberations on agenda items
6a and 6b due to a conflict of interest.
Mayor Kelly adjourned the Pre Council meeting at 6:52 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 6:53 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers
Carol Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant
Rodney Cunningham, Police Lieutenant Hillary Wreay, Finance Manager Karen
Hines, Public Works Director Bob Lowry, City Engineer ]eremy Hutt, Community
Development Director Ron Ruthven, Economic Development Director Marty
Wieder, Colleyville Center Manager Lin Przybyl, Library Director Mary Rodne, Parks
and Recreation Director Monica Walsh, Parks Superintendent Chuck Majors,
Human Resources Manager Michelle Reyes, Communications and Marketing
Director Mona Gandy, Code Enforcement Officer Ky Roby, Information Systems
Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Cynthia
Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 6:53 p.m. and reconvened at 7:39 p.m.
INVOCATION: Pastor David Jung, Crown of Life Lutheran Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
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City Council Minutes - Draft April 17, 2012
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-12-3486
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Michael Muhm invited citizens to the opening of Phase II of the
Cotton Belt Trait, Thursday, April 19, 2012 at 4:30 p.m. The ceremony will be
held on the Cotton Belt Trail near L.D. Lockett Park.
Mayor Kelly invited the public to the annual Colleyville Old Tyme Bar-B-Que event,
which supports the Special Olympics. The Old Tyme Bar-B-Que, which is the
second largest sanctioned BBQ cook-off in Texas, will be held April 27-28, 2012 at
Colleyville Center, 5301 Riverwalk Drive. A free fish fry and concert by the
Preston Scott Band and the Texas Cartel on Friday evening begins at 6:00 p.m.
and a new V.I.P. area, offering complimentary barbecue and beverages, can be
obtained with a$25 donation to Special Olympics. Gates open to the public at
11:00 a.m. Saturday, with plates of Texas Q for $7 and a local band, The Blue
Beats, will be on hand with live music. Mayor Kelly invited youth between the
ages of 8 and 14 to participate in the Kids Q Cook-Off on Saturday at 2:00 p.m.
There is a$5 entry fee per child and charcoal grills and chicken for barbecuing will
be provided. Mayor Kelly noted sponsors for the Old Tyme Bar-B-Que include
Hall's Wine and Spirits, Coors, IESI-A Progressive Waste Solutions Company,
Market Street, PlainsCapital Bank, Colleyville Mobil, Pinnacle Lighting, and
Walmart.
Mayor Kelly, Fire Chief Russell Shelley, and Police Chief Mike Holder presented a
proclamation, an inscribed vase, and a letter of appreciation from the Police
Department to Colleyville resident Robert E. Casey, Jr., Special Agent in Charge,
Dallas Field Office, Federal Bureau of Investigation, in recognition of service and
dedication to the community and in recognition of his retirement from the agency.
Mr. Casey expressed appreciation for the recognition and support from local law
enforcement.
Mayor Kelly recognized the featured Colleyville business, Tokyo Samurai located at
5645 Colleyville Boulevard, and Mr. Aaron Nguyen, the owner's representative.
Mr. Nguyen expressed appreciation to the City for their support and spoke
regarding the cuisine and talented chefs.
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City Council Minutes - Draft April 17, 2012
Mayor Kelly and Fire Chief Russell Shelley recognized Fire Department personnel
Daniel Torti, J. T. Lewis, Kyle Franco, Lance Lindley, Jeff Ingram, and Scott
Wrisley, for delivering a baby on March 27, 2012.
Mrs. Anna Wollscheid introduced baby daughter Mary, and expressed appreciation
for the excellent care provided by the firemen.
Fire Chief Shelley stated the opportunity to deliver a child is rare and presented
each firefighter with a Fireman's Maltese Cross pin, with a stork in the center, to
commemorate the event.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3487
4a Approval of a bid award for the Fiscal Year 2012 (FY 2012) annual purchase
of water meters to Texas Water Products, Inc., in the amount of $80,105.25,
and authorize the city manager to execute the contract
Mayor Kelly read Resolution R-12-3487 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Councilmember Wollin moved to approve Resolution R-12-3487.
Mayor Pro Tem Hart seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-12-1831
Approval of a request for rezoning from CC3-Highway Commercial to CC2-
Shopping Center on Lot 3R, Block 1, of the Andy Felps Addition, located at
3919 Colleyville Boulevard, Case ZC12-009
Mayor Kelly read the caption of Ordinance 0-12-1831.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing.
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City Council Minutes - Draft April 17, 2012
Discussion ensued regarding parking space requirements and options.
Mr. Robert Grunnah, applicant, 5001 Spring Valley Road, Dallas, Texas, stated he
is attempting to purchase a lot behind the building for parking.
Mayor Kelly moved to approve Ordinance 0-12-1831.
Councilmember Hall seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance 0-12-1832
Approval of a request to rezone from R40-Single Family Residential and AG-
Agricultural to PUD-C-Planned Unit Development Commercial on 7.99 acres
located on Lots 3 and 4, Block 1 and Lots 1-6, Block 2, of the Southgate
Addition, and 11.8 acres in the Allen Christian Survey and in the L.L. McLain
Survey located between 3916 Wayne Drive and 3707 Bedford Court, Case
ZC12-007
Mayor Kelly recused himself due to a conflict of interest.
Mayor Pro Tem Hart read the caption of Ordinance 0-12-1832.
Mayor Pro Tem Hart opened the public hearing.
Community Development Director Ron Ruthven provided an overview of the
request to rezone 7.99 acres and 11.8 acres located between 3916 Wayne Drive
and 3707 Bedford Court and stated the request is for a mixed-use development
consisting of retail and medical office uses on 1.2 acres and a senior housing
development on the remaining acreage, with a combination of independent living,
assisted living, and memory care. The applicant proposes to develop the facility in
two separate phases with Phase One to be completed by 2013 and Phase Two to
be completed by 2016. Director Ruthven reviewed the proposed hours of
operation, building setbacks, construction materials, and parking requirements,
and stated the Planning and Zoning Commission recommended approval.
Mr. Don Wilson, 5102 Montclair Drive, founder and chairman of Cirrus Health,
applicant, spoke regarding experience as a developer and builder, company
mission statement and history and senior living care needs and requirements.
City Council Minutes - Draft April 17, 2012
Mr. Gary Koerner, President, three Architecture, 4044 North Central Expressway,
Dallas, Texas, representing the applicant, spoke regarding the design of the
facility, conceptual planning, Colleyville's character and history, and community
inclusion.
Mr. Coy Talley, Principal, Talley Associates, 1925 San Jacinto, Dallas, Texas,
representing the applicant, spoke regarding land planning, landscape architecture,
tree preservation, and the environment.
Mr. Ed Moore, 124 Timberline North, spoke in opposition to the proposed
ordinance and regarding the lack of shopping and sidewalks around the proposed
development and traffic on Bedford Road and Cheek-Sparger Road, and the
requested variances.
Ms. Janet Moore, 919 Cheek-Sparger Road, owner, Daisy Hill Academy, spoke in
opposition to the proposed ordinance, the development's effect on the residential
and small business properties, and regarding traffic concerns.
Mr. Steven Fryer, 4300 Briar Ridge Drive, a member of the Saddlebrook
Homeowner Association, spoke in opposition to the proposed ordinance and
regarding location, traffic, and safety concerns.
Mr. Keith Castello, 2112 Northglen Drive, Hurst, Texas, headmaster of Covenant
Christian Academy, representing the Covenant Christian Academy Board of
Trustees, spoke in support of the proposed ordinance, and regarding the proposed
site plan, architectural drawings, use requirements, and communication with
Cirrus Health.
Ms. Sara Sisson, 912 Bristol Court East, Bedford, Texas, spoke in opposition to the
proposed ordinance, and regarding roads, traffic, and potential flooding.
Mr. Wayne Bobbitt, 937 Harwood Terrace, Bedford, Texas, spoke in opposition to
the proposed ordinance and regarding traffic concerns, location, and building
materials.
Ms. Treva Smith, 708 Saddlebrook Drive, a member of the Saddlebrook
Homeowner Association, spoke in opposition to the proposed ordinance and
regarding the impact of the project on residents and traffic concerns.
Mr. Michael McWithey, 4001 Copperwood Court, spoke in opposition to the
proposed ordinance, and regarding property values, neighborhoods, and traffic
concerns.
Mr. James Ramsey, 910 Saddlebrook Drive, spoke in opposition to the proposed
ordinance, and regarding traffic concerns, land density, egress and ingress,
emergency services, and number of similar facilities in the area.
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City Council Minutes - Draft April 17, 2012
Ms. Betty Jean Tingley, 921 Bristol Court West, Bedford, Texas, spoke in
opposition to the proposed ordinance and potential flooding.
Ms. Cara Vaughan, 4304 Chimney Rock Court, Mr. Ritchie Vaughan, 4304 Chimney
Rock Court, Ms. Michelle Ramsey, 910 Saddlebrook Drive, Ms. Laurel Harty, 905
Briar Ridge Drive, Mr. Paul Harty, 901 Briar Ridge Drive, and Ms. Lynne Ferris,
4306 Chimney Rock Court, did not wish to speak but wished to record opposition
to the proposed ordinance.
There were no others present wishing to speak and Mayor Pro Tem Hart closed the
public hearing.
Mayor Pro Tem Hart recessed the meeting at 9:30 p.m. and reconvened at 9:39
p.m.
Discussion ensued regarding parking, traffic concerns, definition of senior living,
demographics, masonry use, number of cars and trips within the development,
number of employees and residents on the property, and blocking of Wayne Drive.
Community Development Director Ron Ruthven stated the estimated 1,140 trips
per day statistic was provided by the applicant, and, of the 1,140 trips, only 25
percent of all estimated trips are generated during peak hours. Director Ruthven
stated the City Council could vote to close Wayne Drive; however, recommended a
study and analysis be conducted prior to any action.
Mr. Wilson stated the developer is willing to work with the City to address Cheek-
Sparger Road and Bedford Road intersection improvements.
There was further discussion regarding the number of employees, visiting medical
personnel, demographics, and size of residences.
Mr. Wilson stated the development is a private pay facility and the demographics
indicate maximum capacity of approximately 450 patients.
Mr. Tom Simmerly, DeSazo Group, 400 South Houston Street, Dallas, Texas,
representing the applicant, stated Cummings Drive from the south was not
considered for traffic circulation, the trips estimated in the traffic analysis is from
an industry standard, and the proposed development would have a minimal impact
on Cheek-Sparger Road.
Fire Chief Russell Shelley stated it is not anticipated the proposed development will
have an impact on current City resources. Chief Shelley further stated the Fire
Marshal was involved with the design of the access points, all buildings will be
sprinkled, research indicates there would be no more than one to two calls per
week, and if necessary, mutual aid would be invoked.
City Council Minutes - Draft April 17, 2012
Police Chief Mike Holder stated the traffic concerns presented by Saddlebrook
residents would be addressed.
Mr. Wilson agreed to meet with neighbors to address concerns.
There was discussion regarding costs for a potentiaf roundabout at Cheek-Sparger
Road and Bedford Road and right-of-way requirements.
City Manager Jennifer Fadden stated information regarding right-of-way
requirements will be provided at the May 1, 2012, City Council meeting.
6b Ordinance 0-12-1833
Approval of amendments to the Future Land Use Map of the Colleyville
Master Plan for 7.99 acres located on Lots 3 and 4, Block 1 and Lots 1-6,
Block 2, of the Southgate Addition and 11.8 acres in the Allen Christian
Survey and in the L.L. McLain Survey located between 3916 Wayne Drive
and 3707 Bedford Court, from a Single Family Land Use Designation to an
Institutional Land Use Designation
Mayor Kelly recused himself due to a conflict of interest.
Mayor Pro Tem Hart read the caption of Ordinance 0-12-1833.
Community Development Director Ron Ruthven stated Ordinance 0-12-1833 is a
companion future land use map amendment to the zoning case in Ordinance 0-12-
1832. Director Ruthven stated this would effectively change the future land use
designations from residential to institutional use, which would be an all
encompassing use given the development is a single purpose development.
Mayor Pro Tem Hart opened the public hearing.
There was no one present wishing to speak and Mayor Pro Tem Hart closed the
public hearing.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-12-3488
Appointing the Mayor and two City Councilmembers to serve on the
Municipal Judge Review and Selection Committee, in accordance with Exhibit
"A" of the interlocal agreement, for combined Municipal Court services for
the cities of Colleyville and Keller
Mayor Kelly read Resolution R-12-3488 in its entirety.
Mayor Kelly opened the public hearing.
City Council Minutes - Draft April 17, 2012
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Councilmember Wollin nominated Councilmember Michael Muhm and
Councilmember Stan Hall to serve a two-year term on the Municipal Judge Review
and Selection Committee.
There were no other nominations.
Councilmember Wollin moved to approve Resolution R-12-3488, appointing Mayor
David Kelly, Councilmember Michael Muhm, and Councilmember Stan Hall to the
Municipal Judge Review and Selection Committee.
Mayor Pro Tem Hart seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, )ody Short, and Mike Taylor
7b Resolution R-12-3489
Approval of a contract with Motorola Solutions to replace the NETCO
Motorola Analog 800 MHZ Trunked Radio System with a Motorola Digital
700/800 MHZ Trunked Radio System, including an agreement for the capital
lease purchase of the equipment, in an amount not to exceed $994,534, and
authorize the Mayor to execute the agreement
Mayor Kelly read Resolution R-12-3489 in its entirety.
Mayor Kelly opened the public hearing.
Police Chief Mike Holder stated the existing 20-year-old analog Motorola 800
MHZ trunked radio system used for public safety and public works radio
communications was nearing its end of operable life, due to outdated technology
and, as of December 2013, replacement parts would not be available.
Chief Holder stated the system is jointly owned by the Northeast Trunked Radio
Consortium, (NETCO), which includes the area cities of Bedford, Colleyville, Euless,
Grapevine, Keller/Westlake, and Southlake, and explained NETCO has determined
the system should be replaced with a system that will be compliant with the
Federal Communications Commission (FCC) P25 digital standard for all trunked
public safety radio systems, and has a mandatory compliance date of January
2015.
Chief Holder reviewed the proposed radio system replacement process and stated
the pricing is significantly discounted and each NETCO city will be responsible for
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City Council Minutes - Draft April 17, 2012
one-sixth of the costs for the base radios and related tower equipment, and
answered questions of the City Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding the digital upgrade, P25 compliance, and public
accessibility to radio communications. Chief Holder stated, the joint purchase by
NETCO, upgrades three towers, electronics, software, and the base station, which
comprises the infrastructure to make the system P25 compliant and, for security
reasons, the public cannot access the radio communications.
Mayor Kelly expressed appreciation to Police Chief Mike Holder, Fire Chief Russell
Shelley, Fire Battalion Chief Kirt Mays, and Police Lieutenant Rodney Cunningham
for finding a solution to replacing the radios in the most economical manner.
Mayor Kelly moved to approve Resolution R-12-3489.
Councilmember Hall seconded the motion.
Assistant City Manager and Chief Financial Officer Terry Leake presented the
financing options for the proposed radio system.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There was no one present wishing to speak concerning this item.
9. REPORTS
Library Board Minutes - January 9, 2012
Planning and Zoning Commission Minutes - March 12, 2012
Planning and Zoning Commission Minutes - March 26, 2012
There was no discussion of this item.
City Council Minutes - Draft April 17, 2012
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR April 17,
2012 - Reading and Public Hearing - Resolution R-12-3490
This resolution was not needed.
11. AD)OURNMENT
There being no further business before the City Council, Councilmember Short
moved to adjourn, and Councilmember Wollin seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, ]ody Short, and Mike Taylor
Mayor Kelly adjourned the City Council meeting at 10:56 p.m.
APPROVED BY A VOTE OF ~_ AYES, NAYS, AND O
ABSTENTIONS ON THIS THE 1ST DAY OF May.
Minutes n and ed by:
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C thia ingleton, TRMC, MC
City Secretary