HomeMy WebLinkAboutCity Council-Minutes-4/11/2012~`'~ City of Colleyville City Hall
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Agenda 817. 503.1000
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Tuesday, March 20, 2012 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Presentation of the Economic Development Strategic Plan - 2012 Update
PC-2 Discussion of the structure and membership of the Colleyville Events Steering
Committee
PC-3 Discussion of changing the date of the April 3, 2012 regular City Council meeting
PC-4 Presentation of the Monthly Financial Report - February 2012
PC-5 Discussion of the March 20, 2012, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have
locate, stay, or expand
City Council Agenda March 20, 2012
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-
12-3476
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation of a donation to the Colleyville Public Library for the 2012
Summer Reading Program from The Robert J. & Helen H. Glaser Family
Foundation, in the amount of $10,000, by the Colleyville Public Library
Foundation - Ginny Tigue
In recognition of the featured Colleyville business - German Deli - 5100 State
Highway 121 - Inga Bowyer, President and Wendy Edington, Operations
Manager
Presentation of the Colleyville Fire Department's Medal of Merit to Engineer
Robert Simpson - Mayor David Kelly and Fire Chief Russell Shelley
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3477
4a Approval of the minutes of the regular City Council meeting of March 6, 2012
4b Approval of an Interlocal Agreement for combined Municipal Court services for
the cities of Colleyville and Keller
4c Approval of the disposal of obsolete computer equipment and printers, and
authorize the city manager to execute the agreement
4d Approval to purchase the Munis ERP financial suite from Tyler Technologies,
in an amount not to exceed $475,000, and authorize the city manager to
execute the documents
4e Approval of an Interlocal Agreement with the City of Arlington for cooperative
purchasing of goods and services, and authorize the city manager to execute
the agreement
4f Approval of a donation from Mr. Tom Shrewsbury, in the amount of $1,300,
to the Colleyville Police Department for the designated purpose of funding the
purchase of two (2) new Sig Sauer Model P226 handguns
City Council Agenda March 20, 2012
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-12-1826
Approval of a request for a Special Use Permit for an auto repair and paint
and body shop on Lot 2A, Block 1, of the D and W Addition located at 6800
Colleyville Boulevard, Case ZC12-002
5b Ordinance 0-12-1827
Approval of a request for a Special Use Permit for automotive and motor
vehicle sales on Lot 3, Block 1, of the Ponce Addition located at 1803 Tarrant
Lane, Suite 150, Case ZC12-003
5c Ordinance 0-12-1828
Approval of a boundary adjustment between the City of Euless and the City of
Colleyville
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-12-1829
Approval to declare unopposed candidates in the May 12, 2012, General
Election elected to office and canceling the election
6b Ordinance 0-12-1830
Approval of a request to rezone 1.1 acres on Tract 2B8, Abstract 439 of the
C.C. Doss Survey from AG-Agricultural to R20-Single Family Residential
located at 5009 Pool Road, Case ZC12-006
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-12-3478
Approval of changing the date of the April 3, 2012 regular City Council
meeting
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
9. REPORTS
Planning and Zoning Commission Minutes - February 27, 2012
Sign Board of Appeals Minutes - February 14, 2012
Zoning Board of Adjustment Minutes - December 14, 2011
City Council Agenda March 20, 2012
10. ACTION/ItESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 20, 2012
- Reading and Public Hearing - Resolution R-12-3479
11. AD70URNMENT
1 hereby certify this agenda was posted on City Hall bulletin boards March 16, 2012, by
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Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
/%'~~ City of Colleyville ~;ty ~a„
CtJLLEYVILLE Clty COUIICI~ 100 Main Street
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M i n utes 817. 503.1000
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Tuesday, March 20, 2012 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on March 20, 2012, at 5:36 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant Rodney
Cunningham, Finance Manager Karen Hines, Public Works Director Bob Lowry,
Community Development Director Ron Ruthven, Economic Development Director
Marty Wieder, Economic Development Coordinator Heather Gaven, Community Center
Manager Lin Przybyl, Library Director Mary Rodne, Parks and Recreation Director
Monica Walsh, Strategic Services Manager Eric Ellwanger, Information Systems
Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Cynthia
Singleton were also present.
PC-1 Presentation of the Economic Development Strategic Plan - 2012 Update
Economic Development Director Marty Wieder introduced Heather Gaven, Economic
Development Coordinator.
Economic Development Director Wieder reviewed the 2012 Economic Development
Strategic Plan and answered questions of the City Council.
Mr. Wieder stated staff will propose to expand the activities of the Architectural
Review Commission, establish a Colleyville Exchange initiative and explore outside
funding opportunities.
Mr. Wieder spoke regarding potential long-term funding options for economic
development efforts.
Discussion ensued regarding the potential restructure of the Tax Increment
Reinvestment Zone (TIRZ) to facilitate quality development and redevelopment.
Councilmember Taylor requested an electronic version of the Colleyville Economic
Development newsletter.
Mayor Kelly expressed appreciation to Economic Development Director Wieder for the
economic development efforts and successes in the City.
PC-2 Discussion of the structure and membership of the Colleyville Events Steering
Committee
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City Council Agenda March 20, 2012
Library Director Mary Rodne presented a history of the Colleyville Events Steering
Committee, outlined the structure of the Committee, presented options for
restructuring the Committee and answered questions of the City Council.
Discussion ensued regarding the composition of the Committee and community
participation in City events.
City Council determined the composition of the Colleyville Events Steering Committee,
as outlined in Option A, is the desired structure and membership and requested an
item be placed on the next City Council agenda for consideration of the proposed
changes.
PC-3 Discussion of changing the date of the April 3, 2012 regular City Council
meeting
City Council determined the first regular City Council meeting in April 2012 will be
changed to April 11, 2012.
PC-4 Presentation of the Monthly Financial Report - February 2012
Finance Manager Karen Hines presented the February 2012 Monthly Financial Report
and answered questions of the City Council.
PC-5 Discussion of the March 20, 2012, City Council regular agenda items
Mayor Kelly stated agenda item 5a, Approval of a request for a Special Use Permit for
an auto repair and paint and body shop located at 6800 Colleyville Boulevard has been
withdrawn by the applicant.
Assistant City Manager and Chief Financial Officer Terry Leake introduced Steven
Polasek, Assistant City Manager, Keller, Texas, and presented information regarding
Consent agenda item 4b, the proposed interlocal agreement for combined Municipal
Court services for the cities of Colleyville and Keller, and answered questions of the
City Council.
Ms. Leake stated the software implementation would be scheduled for October 2012,
and reviewed the docket process, the financial impact, and staffing plan.
Mayor Kelly requested the selection committee for the Municipal ]udge be comprised
of the Mayor and two Councilmembers.
Assistant City Manager and Chief Financial Officer Terry Leake provided information
regarding Consent agenda item 4d, the proposed purchase of the Munis ERP financial
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City Council Agenda March 20, 2012
suite from Tyler Technologies, the software modules, the funding source for the
software and answered questions of the City Council.
Information Services Manager Chris Pena provided information regarding the
maintenance and implementation of the financial software.
Discussion ensued regarding the benefits of the software for citizens and the software
vetting process.
Mayor Kelly adjourned the Pre Council meeting at 7:10 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Kelly
at 7:11 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant Rodney
Cunningham, Finance Manager Karen Hines, Public Works Director Bob Lowry,
Community Development Director Ron Ruthven, Economic Development Director
Marty Wieder, Library Director Mary Rodne, Code Enforcement Officer Ky Roby,
Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City
Secretary Cynthia Singleton were also present.
1. EXCUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand
Mayor Kelly explained the Executive Session had been called in accordance with the
Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section
551.072, Real Estate, and Section 551.087, Economic Development. He further
explained there would be no decisions made or action taken during this time. The
meeting was recessed at 7:11 p.m. and reconvened at 7:48 p.m.
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City Council Agenda March 20, 2012
INVOCATION: Pastor Lee 7ohnson, Bear Valley Community Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION -
Resolution R-12-3476
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Carol Wollin invited citizens to join Friends of the Colleyville Public
Library for a special program featuring Steve ]acob, an award-winning journalist and
Colleyville resident. Mr. Jacobs will talk about the state of healthcare in the United
States in 2012 and 2020. His new book, Health Care in 2020: Where Uncertain
Reform, Bad Habits, Too Few Doctors, and Skyrocketing Costs are Taking Us was
published in January 2012. In the book, Mr. )acobs distills six years of reporting on
healthcare policy and reveals what can truly be done to change the course of
American health.
Mayor Kelly announced, in collaboration with Baylor Regional Medical, and as part of
the Community Lifestyle Challenge, the City will host the "Udderly Cool Dairy Day", on
Saturday, March 24 on the "green" in front of the Colleyville Public Library 12:30 to
2:30 p.m. In addition to healthy living tips from Baylor and the conclusion of the
Community Weight Loss Challenge, the event will feature homage to Colteyville's dairy
producing past. The Southwest Dairy Farmers will be on hand teaching children and
adults how to milk a cow, make butter and generally eat healthier. Real cows, milking
presentations, children's crafts, and tastings from the Village Baking Co. and Strykly
Texas Cheese will be part of the festivities.
Mayor Kelly invited citizens to the annual candy-free, Hoppin' Good Egg Hunt
Saturday, March 31, 2012, at the Village at Colleyville 10 a.m. until noon. The free
event is geared to children ages 12 and under.
Ms. Ginny Tigue, Ms. Elsie Gunter and Ms. Pat Jones, Colleyville Public Library
Foundation members, presented a check for $10,000 from the Robert J. and Helen H.
Glaser Family Foundation for the Colleyville Public Library Summer Reading Program.
Ms. Tigue stated, this is a special donation given annually to the library by the Glaser
Family Foundation and the Glaser family has donated a total of $95,000 over a nine-
year period.
City Council Agenda March 20, 2012
Ms. Tigue further stated the Colleyville Public Library Foundation was founded in 2003,
before the library opened, and has donated a total of $522,700 to the library.
Mayor Kelly expressed appreciation for the generosity of the Glaser Family Foundation
and the Colleyville Public Library Foundation.
Library Director Mary Rodne expressed gratitude to the Glaser Family Foundation and
stated the Glaser family has supported the Summer Reading Program since 2004 and
because of the funding, the library offers exceptional reading programs for children,
teens, and adults.
Ms. Rodne stated the 2012 Summer Reading Program theme is ~~Reading Is So
Delicious".
Mayor Kelly recognized Colleyville business of the month, German Deli, and stated the
business has a local and international presence.
Ms. Inga Bowyer, President, German Deli, provided information regarding the
expansion of the business, stated the deli is the number one on-line German food
store in the United States and Canada for non-perishable items, introduced Wendy
Edington, Operations Manager, and expressed appreciation for the recognition.
Ms. Edington spoke regarding the German Deli customer loyalty.
Mayor Kelly recognized Fire Engineer Robert Simpson for his efforts to save a life and
presented Mr. Simpson with the Medal of Merit.
Fire Chief Russell Shelley commended Fire Engineer Simpson for bravery and
lifesaving efforts.
Mayor Kelly expressed appreciation to all of the firefighters for risking their lives to
protect the citizens of Colleyville.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3477
4a Approval of the minutes of the regular City Council meeting of March 6, 2012
4b Approval of an Interlocal Agreement for combined Municipal Court services for
the cities of Colleyville and Keller
4c Approval of the disposal of obsolete computer equipment and printers, and
authorize the city manager to execute the agreement
4d Approval to purchase the Munis ERP financial suite from Tyler Technologies,
in an amount not to exceed $475,000, and authorize the city manager to
execute the documents
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City Council Agenda March 20, 2012
4e Approval of an Interlocal Agreement with the City of Arlington for cooperative
purchasing of goods and services, and authorize the city manager to execute
the agreement
4f Approval of a donation from Mr. Tom Shrewsbury, in the amount of $1,300, to
the Colleyville Police Department for the designated purpose of funding the
purchase of two (2) new Sig Sauer Model P226 handguns
Mayor Kelly read Resolution R-12-3477 in its entirety.
Assistant City Manager and Chief Financial Officer Terry Leake reviewed the steps that
led to the proposed combination of Municipal Court services for the cities of Keller and
Colleyville and stated a joint study group composed of Colleyville's Assistant City
Manager, Finance Manager and Information Systems Manager and Keller's Assistant
City Manager, Police Chief, Police Support Services Lieutenant and Information
Systems Manager reviewed the feasibility of combining the municipal court operations,
examining judicial services, respective charter requirements, staffing levels, future
software needs, operational policies and potential cost savings. Ms. Leake reviewed
the staffing plan and estimated annual cost savings with regionalization.
Assistant City Manager and Chief Financial Officer Terry Leake stated the City's
current financial technology, FundBalance, was purchased in 1992, updated in 1995,
and will no longer be supported after 2014. Ms. Leake reviewed the objectives for the
purchase of new financial software, the software selection process, and the cost and
funding sources for the purchase of the Munis ERP financial suite and infrastructure
asset management software. Ms. Leake stated the software would be implemented
and operational by ]anuary 2013 and answered questions of the City Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Mayor Kelly moved to approve Resolution R-12-3477, with the amendment to Consent
agenda item 4b, Exhibit "A", that the municipal judge review and selection committee
consist of the Mayor and two City Councilmembers from each city.
Mayor Pro Tem Hart seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
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City Council Agenda March 20, 2012
ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-12-1826
Approval of a request for a Special Use Permit for an auto repair and paint and
body shop on Lot 2A, Block 1, of the D and W Addition located at 6800
Colleyville Boulevard, Case ZC12-002
Mayor Kelly read the caption of Ordinance 0-12-1826.
Community Development Director Ron Ruthven stated the applicant submitted a
request to withdraw the rezoning request.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the public hearing.
Councilmember Muhm moved to withdraw the rezoning request.
Councilmember Wollin seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
5b Ordinance 0-12-1827
Approval of a request for a Special Use Permit for automotive and motor vehicle
sales on Lot 3, Block 1, of the Ponce Addition located at 1803 Tarrant Lane,
Suite 150, Case ZC12-003
Mayor Kelly read the caption of Ordinance 0-12-1827.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the public hearing.
Discussion ensued regarding potential expansion plans for the business.
Mayor Kelly moved to approve Ordinance 0-12-1827
Councilmember Hall seconded the motion.
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City Council Agenda March 20, 2012
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
5c Ordinance 0-12-1828
Approval of a boundary adjustment between the City of Euless and the City of
Colleyville
Mayor Kelly read the caption of Ordinance 0-12-1828.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the public hearing.
Community Development Director Ron Ruthven provided clarification for the transfer
of the small portion of Cheek-Sparger Road right-of-way within the proposed
boundary adjustment area on the extreme southeast portion of the exhibit. Mr.
Ruthven stated the area was included to provide a clear demarcation line for the
Euless city boundary versus the Bedford and Colleyville city boundaries within the
right-of-way for Cheek-Sparger Road and to avoid leaving an isolated island of Cheek-
Sparger roadway west of SH121 for Euless to maintain.
Mayor Kelly expressed appreciation to the City of Euless for approving the boundary
adjustment.
Councilmember Hall moved to approve Ordinance 0-12-1828.
Councilmember Wollin seconded the motion.
Councilmember Muhm expressed appreciation to Community Development Director
Ron Ruthven for providing a detailed slide of the proposed boundary adjustment.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance 0-12-1829
Approval to declare unopposed candidates in the May 12, 2012, General Election
elected to office and canceling the election
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City Council Agenda March 20, 2012
Mayor Kelly read the caption of Ordinance 0-12-1829.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
6b Ordinance 0-12-1830
Approval of a request to rezone 1.1 acres on Tract 2B8, Abstract 439 of the C.C.
Doss Survey from AG-Agricultural to R20-Single Family Residential located at
5009 Pool Road, Case ZC12-006
Community Development Director Ron Ruthven stated the applicant is requesting to
rezone the property from AG-Agricultural to R20-Single Family Residential in order to
subdivide the property into two lots. Mr. Ruthven stated the request is not entirely
consistent with the Master Plan, the Planning and Zoning Commission recommended
denial, consequently, the request must receive a supermajority vote of the City
Council for approval.
Mayor Kelly opened the public hearing.
Ms. Kami Stuart, 5009 Pool Road, applicant, spoke regarding the desire to subdivide
the property and the zoning on surrounding property.
There were no others present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding front setback requirements for surrounding properties.
Mayor Kelly requested staff provide an overhead topography map of the area
surrounding the applicant's property.
City Attorney Matthew Boyle stated the applicant could request Planned Unit
Development-Residential zoning for the property.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-12-3478
Approval of changing the date of the April 3, 2012 regular City Council meeting
Mayor Kelly read Resolution R-12-3478 in its entirety.
Mayor Kelly opened the public hearing.
City Council Agenda March 20, 2012
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Councilmember Taylor moved to approve Resolution R-12-3478, changing the first
regular City Council meeting of April 3, 2012 to Wednesday, April 11, 2012, as local
precinct conventions are tentatively scheduled for the night of April 3, 2012.
Councilmember Hall seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. ]oe Johnston, 8216 Fin Wood Court, North Richland Hills, Texas, spoke regarding a
rental agreement with the Colleyville Center and requested a refund of fees for the
use of the Center.
9. REPORTS
Planning and Zoning Commission Minutes - February 27, 2012
Sign Board of Appeals Minutes - February 14, 2012
Zoning Board of Adjustment Minutes - December 14, 2011
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 20,
2012 - Reading and Public Hearing - Resolution R-12-3479
This resolution was not needed.
11. ADJOURNMENT
There being no further business before the City Council, Councilmember Short moved
to adjourn, and Councilmember Muhm seconded the motion.
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City Council Agenda March 20, 2012
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short, and Mike Taylor
Mayor Kelly adjourned the City Council meeting at 8:46 p.m.
APPROVED BY A VOTE OF ~ AYES, NAYS, AND O
ABSTENTIONS ON THIS THE ~~ DAY OF ~ 2012.
Minutes t e and p pare
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C~nkhia Singleton, TRMC, CMC
City Secretary ~