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Home My WebLink AboutLibrary Board-Agenda Packets-4/11/2012PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA APRIL 9, 2012 6:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of January 9, 2012 Minutes III. Librarian's Report A. Monthly Statistics 6. Donations C. Library Programs IV. Colleyville Public Library Second Floor Expansion Project Update V. Discussion of the Colleyville Public Library Long-Range Plan Revision VI. Friends of the Colleyville Public Library Report VII. Colleyville Public Library Foundation Report VIII. Next Library Board Meeting Date: August 13, 2012 IX. Suggested Items for Future Meetings X. Citizen Comments* XI. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, April 5, 2012, by 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES January 9, 2012 i. CALL TO ORDER - Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Amy Dowell, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe, and Charna Logan-Gray Alternates Present: Kay Newton Alternates Absent: Melissa Orlando Ex-Officio Members Present: Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve Johnson, Mayor David Kelly, Jesse Rodriguez, and Vicki Smith Staff present: Mary Rodne and Terry Leake II. APPROVAL OF OCTOBER 10, 2011 MINUTES - A motion was made by Mary Alice Rippe and seconded by Thad Bolline to approve the October 10, 2011 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In November and December, patrons had checked out a total of 33,439 items, 97 Colleyville residents registered for library cards, library patron visits totaled 16,197, attendance for programs totaled 1,401 and volunteer hours totaled 257 hours. Rodne noted that the total circulation of library e-book materials this year was 208% higher than the total circulation of library e-book materials last year at this time. B. Donations Library Director Mary Rodne reported that the Library had received a total of $543 in donations in November and December. Donations in November included: $136 from the Books N' Brunch Book Club for refreshments; $30 from Donald and Rose Marie Fisher for Books N' Brunch Book Club refreshments; and $59 from Christina Childress to use as needed. In December, donations included: $100 from Ann Maddux for a book on CD; $100 from an anonymous donor for the purchase of three magazines in the Library's Adopt-A-Magazine program; and $118 from Dennis and Nancy Eytcheson for the purchase of four magazines in the Library's Adopt-A Magazine program. C. Programs Director Mary Rodne presented an overview of fall programs that had ended in December, and reported that all the programs and special events sponsored by the Library had been well received and attended. Rodne announced that registration for Youth Services Winter/Spring 2012 Programs was going to start on January 16, and that the programs would be starting the week of January 23. Rodne noted that the Youth Services Winter/Spring 2012 Program brochure had been distributed in the Board packet and reviewed the line-up of activities. Also, it was noted 2012 flyers for the Library's three monthly book discussion groups for adults had been distributed for review and discussion. Additionally, Rodne communicated that the Library had launched a series of lifestyle improvement seminars presented by Baylor, in collaboration with Baylor's Lifestyle Improvement Challenge, on January 7. It was also noted that the Library was presenting a series of Healthy Me Story Times for children simultaneously with the adult programs. In conclusion, Rodne reported that the Library staff had started planning for the 2012 Summer Reading Program. IV. NORTH TEXAS LIBRARY PARTNERS SYSTEM UPDATE Director Rodne announced that Carolyn Davidson had been hired as the new Executive Director of the North Texas Library Partners, and that she was replacing Adam Wright who left to accept a position with the Fort Worth Public Library. It was noted that Davidson had previously served as the Assistant Director of the North Texas Library Partners. Rodne concluded that the Colleyville Public Library had submitted its membership fee based on population served and collection size to become a member of the North Texas Library Partners. V. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION PROJECT UPDATE Director Mary Rodne presented an update on the Second Floor Expansion Project and noted that the Library had completed technology upgrades which included: upgrading the Library's online patron catalog software to LS2 Pac, which enhanced patron features and offered many new options for users; the upgrade also included LS2 Kids, an online catalog with new features designed to attract young library users; added the new LS2 Mobile feature, a smart-phone interface that allows people to connect with the Library from any place with mobile or Wi-Fi Internet service; upgraded the Library's 3-M hardware and software, which included many new features to improve efficiency in handling materials for patrons and staff; and installed conversion kits in four of the five patron self-checkout stations to read the new 3M RFID tags. Rodne also noted that the old 3M security gates were going to be replaced shortly with new state-of-the-art technology gates, and that the new internal automated materials return and sorter system had been delivered and would be installed shortly. Rodne concluded that additional furniture had been ordered for the teen and the youth services areas. VI. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD BYLAWS Chair Jerome Davis opened the meeting for review and consideration of the Colleyville Public Library Bylaws. It was discussed that the Board may want to consider changing the day, time and frequency of Library Board meetings due to the competition of the Second Floor Expansion Project. Consensus of the Library Board was to keep Monday as the meeting day, but to change the time and frequency of Library Board meetings. Discussion ensued. Consensus of the Board was to change the meeting start time from 7:00 p.m. to 6:00 p.m., and to meet on a quarterly basis. VII. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD 2012 MEETING DATES Chair Jerome Davis opened the meeting for review and consideration of the 2012 Library Board meeting dates. The following Library Board meeting dates were set: April 9, 2012; August 13, 2012; and November 12, 2012. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Treasurer Kay Newton reported that the Friends of the Library had held a meeting on January 5, 2012, and provided an update on the Friends of the Library ongoing book sale and their new venture, the Library Coffee Bar. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Library Foundation had taken a hiatus from meeting and that they would be meeting soon to plan 2012 fundraising activities for the Library. Monacelli concluded that the Foundation had discussed taking on the project of re-decorating the adult reading area on the first floor of the Library. X. NEXT MEETING DATE Chair Jerome Davis reiterated that the next Library Board meeting would be held on April 9, 2012 at 6:00 p.m. in the Library. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS None XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Jerome Davis and seconded by Billie Tuttle to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:57 p.m. ~~~Y r~x, *..~- ~~L~,E~'V~ILL~ ~I~~:R~ Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours Children Adult TOTAL CIRCULATION Digital COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS .~ . January 2012 7,150 :..~. January 2011 7,014 % Change (+/-) 2% , Current YTD 31,068 LastYear ta Date ~7,185 % Change (+/-) 14% 201 154 31% 596 618 -4% 31,707 31,802 0% 119,019 121,761 -2% 240.00 186.00 29% 1,050.00 877.00 20% 133.55 95.50 40% 591.80 596.75 -1% 30 ~ 2 ~ 1400% ~ 146 ~ 49 ~ 198% 534 22 2327% 5,301 1,442 268% 83 I 81 I 2% I 258 I 279 I -8% -528 ~ -951 ~ -44% ~ 61,064 ~ 57,722 ~ 6% $1,963.58 ~$1,985.19 ~ -1% ~$7,434.96 ~$6,975.40 ~ 7% Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours 47 1 I 4600% I 193 50 I 286% ~ 1,149 ~ 17 ~ 6659% ~ 6,450 ~ 1,459 ~ 342% ~ • Children 378 n/a 1587 n/a Adult 571 n/a 2912 n/a ~ ~ • 77 58 33% 335 337 -1% TOTAL CIRCULATION 17,925 15,802 13% 85,978 83,460 3% Digital 612 275 123% 2,721 1,041 161% • 321 283 13% 61,385 58,005 6% $1,795.92 $1,451.60 24% $9,230.88 $8,427.00 10% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS 7,366 5,444 35% 38,434 32,629 18% 171 108 58% 749 726 3% 30,017 27,884 8% 149,836 149,645 0% 312.00 177.00 76% 1,362.00 1,053.00 29% 145.25 77.50 87% 737.05 674.25 9% Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS 8,139 7,338 11% 46,573 39,967 17% 177 161 10% 1,033 887 16% 35,255 30,381 16% 185,091 181,026 2% 336.00 219.00 53% 1,698.00 1,272.00 33% 185.25 143.75 29% 922.30 818.00 13% 46 4 I 1050% I 239 54 I 343% 1,271 Children 424 Adult 525 90 48 ~ 2548% ~ 7,721 n/a 2,011 n/a 5.437 64 I 41% I 425 1,507 ~ 412% n/a n/a 401 6% TOTAL CIRCULATION 19,756 17,511 13% 105,734 100,971 5% Digital 591 367 61% 3,312 1,408 135% 284 ~ 684 ~ -58% ~ 61,669 ~ 58,689 ~ 5% $2,223.63 ~$2,215.94 ~ 0% ~$11,454.51 ~$10,642.94 ~ 8% ~ 1 L 1 ~) f: ~ COLLEYVILLE PUBLIC LIBRARY C+~]LL~Y~w-''I~LE VOLUNTEER HOURS l• ~_ ,~ a ~ ~ ~ ~ ~ ~ MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN/ADULT COURT TOTAL October 74.00 2.00 0.00 93.50 1.00 170.50 November 94.75 1.50 0.00 68.25 0.00 164.50 December 56.25 2.00 0.00 62.00 3.00 123.25 January 43.30 5.00 0.00 76.25 9.00 133.55 February 57.75 1.50 0.00 66.00 20.00 145.25 March 53.00 5.50 0.00 99.25 27.50 185.25 April 0.00 May 0.00 June 0.00 July 0.00 August 0.00 September 0.00 FY Total 379.05 17.50 0.00 465.25 60.50 922.30