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Home My WebLink AboutColleyville Center-Agenda Packets-11/16/2020City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 16, 2020 5:30 p.m. Colleyville Center 5301 Riverwalk Drive 1.CALL TO ORDER 2. APPROVAL OF MINUTES August 17, 2020 3.REGULAR AGENDA ITEMS 3a Fiscal Year 2020 Update 3b Discussion of Items for Future Agendas 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, November 13, 2020 by 5:00 p.m. Leslie Hill Colleyville Center Manager A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Colleyville Center Administrative Assistant at least 48 hours in advance at 817.503.1330, and reasonable accommodations will be made to assist you. COLLEYVILLE CENTER ADVISORY COMMITTEE FY 2021 – 2nd QUARTER MEETING AUGUST 17, 2020 MINUTES Present: Chair Mark Johnson, Co-Chair Louis Miller, Julie George, Amy Redfearn, Anna Nackley, Fred Mills (virtual), Earlene Garvey (virtual), Paul Vigiletti (virtual), Center Manager Leslie Hill, Center Event Specialist Kristi Isbell; Absent: Judith Goodwin, Lakkureddi Alagarsamy, Jennifer Larsen, Darla Dennison 1.The meeting was called to order at 5:45 p.m. by Chair Mark Johnson. 2.The minutes were approved as written for Q3 2020 (February 17, 2020). a.Louis Miller motioned for approval of the minutes b.Motion was seconded by Amy Redfearn with no dissension. 3.Regular Agenda Items a.Fiscal Year 2020 Update Staff provided presentation on Center’s performance from Q3 2020 to date and the effect of Covid-19. Staff explained Center staff activities during Covid-19 closure. City staff was not furloughed and continued to report to work each day. Center staff worked on Center improvements and assisted with multiple business outreach efforts on behalf of City. Staff created Nature Hunt opportunity to draw attention to Center and provide engagement with residents. Staff created client appreciation program for those with affected events to encourage reschedule over refund. Staff provided an update on Center improvements, including: roof replacement, full indoor painting, exterior painting, office floor replacement, and installation of South Arbor Garden. b.Fiscal Year 2021 Planning Staff explained the need for an adjustment in rate structure and the ability to assess a sanitation fee, if necessary. o Colleyville Center weekend rate structure to change from 8-hour minimum to 10- hour minimum to be competitive with other venues. The $250 per additional hour fee is added to (October 2019) rate to create new 10-hour rate of $3000 for Saturday and $2500 for Friday/Sunday rentals. Colleyville residents are provided a 20% discount on 10-hour rate. 1.Julie George motioned for approval of the new rate structure. 2.Motion was seconded by Louis Miller with no dissention. o Sanitation Fee of $50-75 assessed to events, as requested by Manager. 1.Julie George motioned for approval of the new rate structure. 2.Motion was seconded by Louis Miller with no dissension. Staff provided update on event guidelines related to Covid-19. Discussion ensued about use of masks and liability forms. Staff explained clients host private events at the Center and many procedures (masks, temperature checks, etc) are determined by the client as if in their own home. Cleaning recommendations and capacity limitations, as set forth by the state, is monitored by Center staff. c.Follow up on Advisory queries and items for future discussion: There were no items discussed for future agendas. 4.The meeting was adjourned at 6:37 p.m. The next meeting is tentatively scheduled for Monday, November 16, 2020. a.Amy Redfearn motioned for the adjournment of the meeting. b.Motion was seconded by Louis Miller with no dissension. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 11/16/2020 Number Type Regular Agenda Items Department Colleyville Center Title Fiscal Year 2020 Update Explanation Staff will provide an update on FY20 events, revenue, and Covid-19 challenges. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 11/16/2020 Number Type Regular Agenda Items Department Colleyville Center Title Discussion of Items for Future Agendas Explanation This item allows for the discussion of future agenda items, follow-up on previous issues, and to remind of the next meeting date.