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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-11/09/2020City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 9, 2020 6:00 p.m. Colleyville Senior Center 2512 Glade Road 1.CALL TO ORDER 2. APPROVAL OF MINUTES September 14, 2020 3.REGULAR AGENDA ITEMS 3a Projects Update 3b General Board Discussion 2021 4.REPORTS 4a Parks and Recreation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, November 5, 2020 by 5:00 p.m. Joyceinne Williams Administrative Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 ` City of Colleyville Parks and Recreation Advisory Board DRAFT MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, September 14, 2020 6:00 p.m. 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on September 14, 2020 at 6:03 p.m. Virtually: Chair Rich Hendler, Vice Chair Mitali Mandlekar, Board Members: Cliff LeBlanc, John Hillebrand, Justin Fairless, Ajit Purandare, Eric Presson, and Hillary Schwanbeck City staff: Councilmembers Callie Rigney and Kathy Wheat, Assistant City Manager Adrienne Lothery, Parks & Recreation Director Lisa Escobedo and Administrative Secretary Joyceinne Williams 2. APPROVAL OF MINUTES Board member Hillebrand moved to approve the July 6, 2020 minutes. Board member Schwanbeck seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Introduction of City Council Liaisons Chair Hendler welcomed Councilmembers Rigney and Wheat and Assistant City Manager Lothery to the meeting. Councilmembers Rigney and Wheat and Assistant City Manager Lothery introduced themselves to the Board. The board members reciprocated with introductions. Chair Hendler spoke on the Board’s previous discussion on the RFP for the Senior Center and asked for additional discussion by the Board. Chair Hendler also expressed the Board’s appreciation for support of the RFP by the Council. City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES September 14, 2020 Several board members expressed their gratitude to the Council for progress on the connectivity trails and sidewalks project, the City’s infrastructure improvements, preservation of the natural areas, and other improvements that contribute to quality enhancements to the Colleyville community. The Board discussed their desire to maintain the natural areas and save the beautiful trees at the new John McCain & SH26 site. This would provide a beautiful natural park for the community. 3b Projects Update Director Escobedo reported on parks projects: Landscaping at the Central Fire Station includes landscape of the entry and beds by the new parking lot medians and around the new Central Fire Station sign. The sand volleyball pit, located at City Park, was relocated due to an issue with sand blowing and additional lighting was added. Pickle ball courts will be added to this area. New landscaping was added at the entrance of McPherson Park and inside the park by the water tower and the windmill. Laser leveling on City Park baseball and softball fields 1, 2, 3, 8 & 9 is completed. Sparger Park POW Memorial, due to plant material being washed out with heavy rains, a rock garden and trees were installed in this location. A foot bridge was installed at the Nature Center. Sparger Park playground surface was completed with extra padding in the high fall area and added drainage. Nature Center & Reagan Park restrooms update, concrete slabs were poured and plumbing is in place. Project should be completed at end of October. City Park restrooms should be completed in October. All projects are on schedule. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES September 14, 2020 4. REPORTS 4a. Parks and Recreation Director Escobedo reviewed all ongoing parks and recreation projects and upcoming events. This information was provided in the agenda packet Director Escobedo reported on the continued program cancellations due to COVID-19. Landscaping at the roundabout at McDonwell School Road and Westcoat will be finished in the next few weeks. Installation of the softball batting cages at City Park have begun and will continue into next fiscal year. Demolition of the Park house and a future amenity replacement will be announced in the future. Future plans for an improvement at the Overland Site and an amenity at the park will be discussed. Construction of a restroom at the Pleasant Run practice fields will be discussed. The current status for organized sports, softball, baseball and soccer opening day was last Saturday and they are hoping to finish their season by early November. Attendance is down on all three sports. Volleyball was cancelled due to GCISD not allowing anyone to use their facilities. Parks and Recreation Board suggested that a discussion on stormwater, which would include Public Works, should be included in an upcoming Parks Board meeting. Board member Presson suggested a staff ride to witness the debris that is in little Bear Creek after a big rain. Councilmember Wheat and Assistant City Manager Lothery reported Council is presently in discussion with Public Works on the drainage master plan and stormwater issues. Next Scheduled Meeting: November 9th due to conflict with City Council meeting November 2. City of Colleyville Page 4 Parks and Recreation Advisory Board MINUTES September 14, 2020 Board member Fairless moved to adjourn the meeting, and Board member Presson seconded. Motion carried unanimously, Chair Rich Hendler adjourned the meeting at 6:53 p.m. ADJOURNMENT Minutes prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary Parks Projects November 9, 2020 City Park –Sand Volleyball Sod McPherson Park –Log Cabin (Bi-way marker) City Park Softball Batting Cages Nature Center Restroom Reagan Park Restrooms City Park Restrooms Senior Center Shed Beautification -McDonwell School Road & Westcoat Roundabout Beautification –John McCain Road & Westcoat Roundabout City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 11/9/2020 Number Type Regular Agenda Items Department Parks and Recreation Title General Board Discussion 2021 Explanation This item provides for the Chair to discuss FY2021. Attachments Parks & Recreation Advisory Board Meeting November 9, 2020 (WebEx) Recreation • Fall Recreation Classes - have continued COVID protocols, such as taking temperatures and only allowing students in for class, no more than 10 per class, or amount to assure social distancing. • Winter Ball – is scheduled for Friday, January 22. Due to COVID we will continue to monitor proper protocol and hope to begin registration on January 4 with a reduced number of participation. Athletics • Canceled - Fall Volleyball League was canceled due to COVID-19 and GCISD not allowing anyone to use their facilities. • Youth Sports Associations (soccer, baseball & softball) will conclude by November 14. Tennis • Fall tennis leagues – began the week of September 8 – early November • Tennis Classes & Programs – began in August and will run through the first week of December (increase in participation) Senior Center • Fitness Classes – Yoga, Jazzercise, and Line Dancing COVID protocols and sanitization. • Social activities are still not allowed • Meals on Wheels – curbside pick-up Upcoming Parks Projects: • Beautification - Central Fire Station Sign • City Park - Pickleball Courts • Interpretive Signage – McPherson Park & Nature Center • Senior Center – Roof Repairs • Senior Center – RFP consultant for renovations 2021 Meeting Dates:  January 4  March 1  May 3  July 5  September 13  November 8