HomeMy WebLinkAboutCity Council-Minutes-3/6/2012,~%°'~`~~ City of Colleyville
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www.colleyville.com
Tuesday, March 6, 2012 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Discussion of the 2012 Street Rehabilitation Project
PC-2 Discussion of the March 6, 2012 City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation
and duties of the City Manager
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have
locate, stay, or expand
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Ricky Texada, Covenant Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
City Council Ag~n~a March 6, 2012
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Women Veterans Month - Lisa Skier, Chief of
Staff, Grace After Fire
Recognition of employees' years of service
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3474
4a Approval of the minutes of the regular City Council meeting of February 21,
2012
4b Approval of a Professional Services Agreement with Freese and Nichols, Inc.
for the design of the Jackson Road and Cheek-Sparger Road Intersection
Improvement Project, in an amount not to exceed $125,600, and authorize
~ the city manager to execute the contract
4c Approval of an Interlocal Agreement with the City of Frisco for cooperative
purchasing of equipment and supplies, and authorize the city manager to
execute the agreement
5. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
5a Ordinance 0-12-1826
Approval of a request for a Special Use Permit for an auto repair and paint
and body shop on Lot 2A, Block 1, of the D and W Addition located at 6800
Colleyville Boulevard, Case ZC12-002
5b Ordinance 0-12-1827
Approval of a request for a Special Use Permit for automotive and motor
vehicle sales on Lot 3, Block 1, of the Ponce Addition located at 1803 Tarrant
Lane, Suite 150, Case ZC12-003
5c Ordinance 0-12-1828
Approval of a boundary adjustment between the City of Euless and the City of
Colleyville
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
City Council Agenda March 6, 2012
7. REPORTS
Colleyville Center Advisory Committee Minutes - November 14, 2011
Planning and Zoning Commission Minutes - February 13, 2012
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR March 6, 2012 -
Reading and Public Hearing - Resolution R-12-3475
9. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards March 2, 2012, by
5: 00 p. m.
~
C'~t--
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
4' `~"` Cit of Colle ville
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COLLEYVILLE City Council
° ~ Colleyvi~le, Texas 76034
M i n utes 817. 503.1000
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Tuesday, March 6, 2012 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on March 6, 2012, at 5:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City
Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant Rodney
Cunningham, Finance Manager Karen Hines, Public Works Director Bob Lowry, City
Engineer Jeremy Hutt, Community Development Director Ron Ruthven, Economic
Development Director Marty Wieder, Human Resources Manager Elise Welborn,
Community Center Manager Lin Przybyl, Library Director Mary Rodne, Parks and
Recreation Director Monica Walsh, Information Systems Manager Chris Pena, City
Attorney Cathy Cunningham, and City Secretary Cynthia Singleton were also present.
PC-1 Discussion of the 2012 Street Rehabilitation Project
Public Works Director Bob Lowry stated the recommendations for the 2012 Street
Rehabilitation Project were based on the following criteria: 2011 Pavement Condition
Indices (PCI), the adopted 2008 Street Capital Improvement Plan (CIP), the strategic
goal of Preserving and Protecting Neighborhoods and constructability. Mr. Lowry
further stated staff is developing an overall condition index rating (OCI) for City
streets using the PCI, the type of pavement, the depth and width of the pavement,
the condition of the shoulders and the depth of bar ditches where there are no curbs
and gutters. The OCI will not be complete before the end of FY 2012, therefore, the
proposed 2012 Street Rehabilitation Project has been developed using the new
pavement condition ratings, field inspections and the adopted Capital Improvement
Plan (CIP) for streets and intersections. Mr. Lowry reviewed the paving techniques
and stated the 2012 program includes the Woodbriar Estates West, Woodland Hills
and Crossing at Colleyville subdivisions.
Discussion ensued regarding concrete cost, lifespan of mircosurfacing and the
reclamation maintenance procedure.
Director Lowry reviewed road conditions, repair procedures, the cost and alternative
design standards for Ponderosa Lane and stated the City will partner with Tarrant
County for Jackson Road improvements.
Discussion continued regarding the street rehabilitation budget and Roberts Road
improvement schedule.
City Council Minutes March 6, 2012
PC-2 Discussion of the March 6, 2012 City Council regular agenda items
Mayor Kelly stated the agenda includes consideration of a boundary adjustment
between the City of Euless and the City of Colleyville.
City Manager Jennifer Fadden stated both cities believe correcting the intersection will
create a better development opportunity.
Discussion ensued regarding the zoning and future development of the area, which
includes the boundary adjustment.
Mayor Kelty adjourned the Pre Council meeting at 6:03 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Kelly
at 6:04 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol
Wollin, Michael Muhm, Stan Hall, )ody Short, and Mike Taylor were present. City
Manager )ennifer Fadden, Assistant City Manager and Chief Financial Officer Terry
Leake, Fire Chief Russell Shelley, Police Chief Mike Holder, Police Lieutenant Rodney
Cunningham, Finance Manager Karen Hines, Public Works Director Bob Lowry, City
Engineer Jeremy Hutt, Community Development Director Ron Ruthven, Economic
Development Director Marty Wieder, Human Resources Manager Elise Welborn,
Library Director Mary Rodne, Assistant to the Finance Manager Debby Scott,
Information Systems Manager Chris Pena, City Attorney Cathy Cunningham, and City
Secretary Cynthia Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation
and duties of the City Manager
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand
Mayor Kelly explained the Executive Session had been called in accordance with the
Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section
551.072, Real Estate, Section 551.074, Personnel, and Section 551.087, Economic
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City Council Minutes March 6, 2012
Development. He further explained there would be no decisions made or action taken
during this time. The meeting was recessed at 6:04 p.m. and reconvened at 7:41
p.m.
INVOCATION: Pastor Carter Foster, Covenant Church
PLEDGE OF ALLEGIANCE: City Attorney Cathy Cunningham
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-
12-3473
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Kelly presented a Proclamation to Lisa Skier, Chief of Staff, Grace after Fire, in
recognition of Women Veterans Month.
Ms. Skier expressed appreciation for the recognition and spoke regarding the Grace
after Fire organization and in support of women veterans.
Mayor Kelly recognized Tracy Glidewell, Library Clerk, for one year of service; Angela
Bailey, Librarian; Scotty Graves, Police Officer; Jeremy Hutt, City Engineer; and Elise
Welborn, Human Resources Manager, for five years of service, and Debby Scott,
Assistant to the Finance Manager, for 20 years of service.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-3474
4a Approval of the minutes of the regular City Council meeting of February 21,
2012
4b Approval of a Professional Services Agreement with Freese and Nichols, Inc. for
the design of the )ackson Road and Cheek-Sparger Road Intersection
Improvement Project, in an amount not to exceed $125,600, and authorize the
city manager to execute the contract
4c Approvat of an Interlocal Agreement with the City of Frisco for cooperative
purchasing of equipment and supplies, and authorize the city manager to
execute the agreement
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City Council Minutes March 6, 2012
Mayor Kelly read Resolution R-12-3474 in its entirety.
City Engineer Jeremy Hutt stated Consent item 4b is for consideration of a
Professional Services Agreement with Freese and Nichols, Inc., for the design of the
Jackson Road and Cheek-Sparger Road Intersection Improvement Project. A
preliminary engineering study was completed to determine the appropriate type of
roadway improvements needed to improve traffic flow at the intersection of Jackson
Road and Cheek-Sparger Road. The study revealed two viable options for this
intersection, which include a signalized intersection or a single lane roundabout, with
one or more free right turn lanes. A public meeting was held for citizen input and
there was strong support for the single lane roundabout. Mr. Hutt further stated staff
recommends Freese and Nichols, based on evaluation criteria and work experience
with the firm, to determine the scope of services. Mr. Hutt reported the firm has a
high level of expertise in the design of roundabouts and construction could begin in
Spring 2013.
Mayor Kelly opened the public hearing.
Mr. Edwin Mitchell, 600 ]ohn McCain Road, spoke in opposition to agenda item 4b and
regarding the timeline for intersection projects.
There were no others wishing to speak concerning this item and Mayor Kelly closed
the public hearing.
Mayor Kelly moved to approve Resolution R-12-3474.
Councilmember Muhm seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, Jody Short and Mike Taylor
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance 0-12-1826
Approval of a request for a Special Use Permit for an auto repair and paint and
body shop on Lot 2A, Block 1, of the D and W Addition located at 6800
Colleyville Boulevard, Case ZC12-002
Mayor Kelly read the caption of Ordinance 0-12-1825.
Community Development Director Ron Ruthven provided an overview of the request
for a Special Use Permit for an auto repair and paint and body shop at 6800 Colleyville
Boulevard and stated the applicant plans to make significant building enhancements.
City Council Minutes March 6, 2012
Director Ruthven further stated staff recommends the building design score of 30 and
the Planning and Zoning Commission recommended approval.
Mayor Kelly opened the public hearing.
Mr. Blaise Hadley, 5020 Rangewood Drive, Flower Mound, Texas, applicant, provided
an overview of the business model, building design, landscaping enhancements,
projected tax revenue, and requested approval of a wooden fence for the screening
requirement.
There were no others present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding the type of screening, building and business brand
colors, building design score, and projected sales tax revenue.
City Council requested staff modify the ordinance to allow a wooden fence with metal
posts be constructed along the rear property line where it is adjacent to residentially
zoned property.
Discussion continued regarding the nature of the business and local competition to the
business.
City Council requested staff add the SH26 reconstruction schematic for the portion of
the roadway along the subject property, as well as the specific amount of right-of-way
required for roadway reconstruction.
5b Ordinance 0-12-1827
Approval of a request for a Special Use Permit for automotive and motor
vehicle sales on Lot 3, Block 1, of the Ponce Addition located at 1803 Tarrant
Lane, Suite 150, Case ZC12-003
Mayor Kelly read the caption of Ordinance 0-12-1827.
Community Development Director Ron Ruthven provided an overview of the request
for an automotive and motor vehicle sales business at 1803 Tarrant Lane and stated
the Planning and Zoning Commission recommended approval.
Mayor Kelly opened the public hearing.
Mr. Hal Robinson, 718 Wyndsor Creek Drive, Southlake, Texas, applicant, provided
information regarding the type and size of the business, and stated there will be no
cars or equipment parked outside the building.
City Council Minutes March 6, 2012
There were no others present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding the nature and scope of the business, hours of operation,
and signage.
5c Ordinance 0-12-1828
Approval of a boundary adjustment between the City of Euless and the City of
Colleyville
Mayor Kelly read the caption of Ordinance 0-12-1828.
Community Development Director Ron Ruthven stated the cities of Euless and
Colleyville developed a plan to transfer 4.4 acres from the City of Euless to the City of
Colleyville through a boundary adjustment agreement to provide for an effective
physical development of the subject property, increase the marketability of the
subject property from an economic development perspective and to improve the
intersection of Cheek-Sparger Road, Heritage Avenue and Woodpark Lane. Mr.
Ruthven further stated property owner approval is not required for City Council to take
action on this item, and in accordance with the Land Development Code, the property
will automatically be zoned AG-Agricultural, upon approval of the boundary
adjustment. Director Ruthven reviewed the necessary action upon approval of this
item.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing.
Discussion ensued regarding the future development of the property and the inclusion
of a small segment of Cheek-Sparger Road right-of-way within the proposed boundary
adjustment.
City Council requested staff contact the City of Euless concerning the inclusion of the
small portion of Cheek-Sparger Road right-of-way within the proposed boundary
adjustment area.
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. Edward Mitchell, 600 John McCain Road, spoke regarding the roundabout project
at John McCain Road and Pleasant Run Road and the Commissioner's Court hearing
_ regarding eminent domain proceedings.
City Council Minutes March 6, 2012
7. REPORTS
Colleyville Center Advisory Committee Minutes - November 14, 2011
Planning and Zoning Commission Minutes - February 13, 2012
There was no discussion of this item.
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR March 6, 2012
- Reading and Public Hearing - Resolution R-12-3475
There resolution was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Councilmember Short moved
to adjourn, and Councilmember Muhm seconded the motion.
The motion carried with the following vote:
Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin,
Michael Muhm, Stan Hall, ]ody Short, and Mike Taylor
Mayor Kelly adjourned the City Council meeting at 8:50 p.m.
APPROVED BY A VOTE OF __y4~~ AYES, S, AND O
ABSTENTIONS ON THIS THE DAY OF 2012.
Minutes n and pre by:
. ~V~'~J
C hia Singleton, TRMC, C
City Secreta ry
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