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HomeMy WebLinkAboutCity Council-Minutes-10/17/2017 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, October 17, 2017 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of a Colleyville Community Garden WS-2 Discussion and update of the Bedford Road retaining wall WS-3 Update on the City website WS-4 Discussion of the Drainage Master Plan WS-5 Discussion of dates for establishing a joint City Council and Planning and Zoning Worksession and a joint City Council and Parks and Recreation Advisory Board Worksession (January 2018) WS-6 Discussion of the October 17, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities - Glade Road Project Phase 1B and 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda October 17, 2017 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Garrison Polsgrove, Compass Christian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4191 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of the Colleyville Bahai Community Bicentenary of Bahaullah Celebration, October 22, 2017 - Mayor Richard Newton and Bahai Community Members In recognition of Colleyville’s Featured Business of the Month – Loveria Caffe, 5615 Colleyville Boulevard, Suite 410 – Mayor Richard Newton and Assistant City Manager Mark Wood 4. ITEMS FOR DISCUSSION - NOT FOR PUBLIC HEARING Discussion and overview of the Local Road Maintenance Program 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2032 Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct Line Road, Case ZC17-015 5b Ordinance O-17-2033 Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard, Case ZC17-016 City Council Agenda October 17, 2017 City of Colleyville Page 3 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4192 Approval to order a 2018 Ford Road Rescue Type 1 Ultramedic ambulance from Siddons-Martin Emergency Group, utilizing pricing through the Houston-Galveston Area Council of Governments (HGAC), in an amount not to exceed $356,459, and authorize the city manager to execute the purchase order 6b Resolution R-17-4193 Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles 6c Resolution R-17-4194 A resolution appointing Councilmembers to the Colleyville Economic Development Corporation (CEDC) Board of Directors 6d Resolution R-17-4195 A resolution nominating a candidate to the Tarrant Appraisal District (TAD) Board of Directors 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. REPORTS Parks and Recreation Advisory Board Minutes - July 10, 2017 Parks and Recreation Advisory Board Minutes - September 13, 2017 Monthly Financial Report - September 2017 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 17, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17- 4196 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 6, 2017 by 5:00 p.m. Christine Loven, TRMC City Secretary City Council Agenda October 17, 2017 City of Colleyville Page 4 A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, October 17, 2017 CITY COUNCIL CHAMBERS Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, October 17, 2017, at 5:00 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. City Manager Jerry Ducay, Assistant City Manager/Executive Director of Economic Development Mark Wood, Assistant City Manager/Strategic Services Manager Adrienne Lothery, Director of Public Safety Police Chief Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Library and Special Events Director Mary Rodne, Colleyville Center Manager Leslie Hill, Accounting Manager Karen Hines, Parks Manager Heather Dowell, SH26 Coordinator James Hubbard, Information Services Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of a Colleyville Community Garden Natalie Genco, President, Colleyville Community Garden (CCG), presented this item and updated the City Council. Mayor Newton stated he prefers to appoint a City committee, but allow CCG to accept donations and charge fees as a 501(c) 3 organization. Councilmember Coplen stated she is concerned regarding longevity and asked how the CCG will be organized. Mrs. Genco stated once the approvals are in place, some of the previous committee members will re-commit and the organization will be more sustainable. Mrs. Genco asked if all the funding will come through the non-profit, or through the City to the non-profit. City Manager Ducay stated he would anticipate donors would give to the non-profit, but if a plot was rented, the rental would go through the City and if the non-profit wants use of that money, they would have to ask the City. City Council agreed this item would be placed on a future agenda as a resolution. City Council Minutes October 17, 2017 City of Colleyville Page 2 WS-2 Discussion and update of the Bedford Road retaining wall Public Works Director Jeremy Hutt presented this item and answered questions of the City Council. Director Hutt said there has been community comments regarding the aesthetics of the wall, which prompted staff to seek quotations for wall staining. Councilmember Wheat asked staff if this is a concrete overlay. Director Hutt replied no, this is wall staining the existing wall. Mayor Newton asked staff is the posts were stone. Director Hutt stated no, the columns are precast. Mayor Pro Tem Lindamood asked if the bids were from the same company who built the wall. Director Hutt replied no, these are independent bids, however, staff did have a general discussion with the current contractor. Councilmember Coplen asked staff what color is the most commonly used throughout the City. Director Hutt said the Millsap stone was most common. Councilmember Taylor asked what the durability of the staining was. Director Hutt replied he was not sure and it would depend on effects of natural elements and time, and if the wall is brushed by a vehicle or other objects. He added natural weathering will probably not give a deep texture. Mayor Newton said if the wall does not look like real stone then we should not do it. Councilmember George Dodson stated it will never look like stone because of the division panels (seams). City Council agreed to move forward with staining the wall with a six color process and directed staff to prepare the specifications and have the contractor provide a mock up for approval before going forward. WS-3 Update on the City website Assistant City Manager Mark Wood presented this item and briefed the City Council. Mayor Newton and City Council provided direction to staff regarding design, graphics, labels, buttons, color, and font. Staff will continue working with the vendor and will bring additional information forward at a future date. City Council Minutes October 17, 2017 City of Colleyville Page 3 WS-4 Discussion of the Drainage Master Plan Public Works Director Jeremy Hutt presented an overview and answered questions of the City Council. Councilmember Coplen asked staff if the study will include the creeks that go through private property. Director Hutt replied yes, there will be an element of the study which will look at tributaries regardless of ownership, and we will look at identifying drainage concerns that may be in the City, where the solutions will require coordination with other entities. City Manager Ducay said there will have to be some bounds established in the study, but he thinks identifying potential solutions to existing problems, and costing out potential solutions to specific problems will have to be a part of the plan to allow us to prioritize and plan. Mayor Pro Tem Lindamood asked staff why we are not doing a hydraulic study. Director Hutt replied we already have those studies. Mayor Pro Tem Lindamood asked if the studies were current. Director Hutt replied the hydraulic studies are from 1992 and they could look to see if any of the information is outdated. Councilmember Dodson asked staff if this study is going to focus only on creeks. Director Hutt stated the study will look at creeks, streets, drainage, and floodways. Councilmember Dodson asked staff if drainage on Cherry Lane is part of the study. Director Hutt replied Cherry Lane may have to be specifically reviewed. Director Hutt stated he wanted to highlight low water crossings as there are seven locations the City closes regularly and there are many options which will need to be assessed. Councilmember Taylor asked staff if Cheshire could be singled out to allow our first responders to travel north and south. Councilmember Nakamura asked staff what is the average number of times this happens annually. Director Hutt replied there are some which occur a couple of times a month. Councilmember Nakamura asked who closes the high water gates. Director Hutt responded usually it is public works or the police department, depending on time and need. City Manager Ducay asked if staff has searched for grant money. Director Hutt replied not yet, but the hope of the study is to allow the City to get to the application process. City Council Minutes October 17, 2017 City of Colleyville Page 4 Director Hutt recapped the City Council’s direction to staff to develop the proposed scope which would include: Develop future capital improvements for drainage concerns to include channel improvements, bridge/culvert improvements, and cost estimates for implementation; Citywide CIP prioritization with criteria specific to the City; development of a multi-year CIP plan for improvements for future years; strategic neighborhood drainage studies; low water crossing evaluations and flood alert system to include rainfall gauges, level monitoring, and high water warnings at low water crossings, and allow grant ready analysis; erosion hazards assessment with conceptual stream stabilization measures, new development opportunities, drainage criteria, and ordinance review and update including MS4 requirements; evaluation of possible drainage project funding; and community outreach. City Council concurred. WS-5 Discussion of dates for establishing a joint City Council and Planning and Zoning Worksession and a joint City Council and Parks and Recreation Advisory Board Worksession (January 2018) Mayor Newton and the City Council directed staff to conduct a joint City Council and Parks and Recreation Advisory Board Worksession to review the draft Parks Master Plan on December 6, 2017 at 5:00 p.m. and a joint City Council and Planning and Zoning Worksession at 7:00 p.m. WS-6 Discussion of the October 17, 2017, City Council regular agenda items Mayor Newton stated he would like to put the name of June Shrewsbury in nomination as the City’s candidate to the Tarrant Appraisal District Board of Directors and distributed Mrs. Shrewsbury’s resume. Mayor Newton adjourned the worksession at 6:38 p.m. Mayor Newton called the Executive Session to order at 6:38 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda City Council Minutes October 17, 2017 City of Colleyville Page 5 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities - Glade Road Project Phase 1B and 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 6:57 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:30 p.m. INVOCATION: Pastor Garrison Polsgrove, Compass Christian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4191 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton made the following announcements inviting everyone to the following events: Haunted Trail Fest, October 21, 2017 at 6:00 p.m. at the Colleyville Nature Center. Colleyville Chamber of Commerce City Slickers event on October 21 at Hurst Conference Center. Drug Take Back Day, October 28 at the Colleyville Senior Center from 10 a.m. to 2:00 p.m. City Council Minutes October 17, 2017 City of Colleyville Page 6 Mayor Newton stated at the last Council meeting he thanked staff for all their beautification efforts and forgot to mention the clock in front of City Hall which was donated by the Rotary Club but has not worked in years. City employees Brett Acosta, Jaime Guitierrez, and Jeremy Hutt have brought the clock back to working order and he is very appreciative. Councilmember Nancy Coplen announced the Circle of Friends will be painting their pumpkins at 55 Main Street and will put them up for sale on October 21. Proceeds will go toward children’s cancer research. Mayor Pro Tem Lindamood announced the City’s Arbor Day celebration November 4, 2 p.m. to 6 p.m. at the back of the Pleasant Run Soccer fields, followed by the annual Keep Colleyville Beautiful Pumpkin Mash Dash Run, beginning at 3:00 p.m. Proclamation in recognition of the Colleyville Bahai Community Bicentenary of Bahaullah Celebration, October 22, 2017 - Mayor Richard Newton and Bahai Community Members Mayor Richard Newton presented a proclamation in recognition of the Colleyville Bahai Community Bicentenary of Bahaullah Celebration, October 22, 2017 to Neda Moayad and members of the Colleyville Bahai Community. In recognition of Colleyville’s Featured Business of the Month – Loveria Caffe, 5615 Colleyville Boulevard, Suite 410 – Mayor Richard Newton and Assistant City Manager Mark Wood Mayor Richard Newton and Assistant City Manager Mark Wood recognized Loveria Caffe, as the featured business of the month and welcomed Dave and Michelle Rawls, owners, and Chef Michele Ragazzini. 4. ITEMS FOR DISCUSSION - NOT FOR PUBLIC HEARING Discussion and overview of the Local Road Maintenance Program Mayor Newton explained there is no consent agenda for this meeting, therefore, he asked the City Manager and Public Works Director Jeremy Hutt to provide an overview of our draft Local Road Maintenance Program as this is a priority of this City Council. Mayor Newton added this plan provides a methodology for repair and maintenance of our streets and he asked it be brought forward in this setting to allow more citizens to see the presentation, because he wants the community to be aware we are working on the program. Director Hutt prefaced the presentation by stating the main objective of this program is to supplement the existing five-year Capital Improvement Program, and to provide the City with an effective way for the City to reinvest and maintain one of the largest assets the City has, which is our street network. There are two City Council Minutes October 17, 2017 City of Colleyville Page 7 guiding philosophies of this program: one being a desire not to have any streets with a rating of 55 or below. Secondly, this program shouldn’t be a worst first program. This is a program to build a strategic approach to reinvest and maintain the street network, not focusing just on the streets in the worst condition, but focusing on an overall maintenance philosophy of maintaining our streets to the best of our ability and the funding we have available. Director Hutt presented the program and answered questions of the City Council. 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2032 Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct Line Road, Case ZC17-015 Mayor Newton read the caption of Ordinance O-17-2032. Community Development Director Ben Bryner presented this item and updated the City Council. Mayor Newton asked staff if a cross access is inherent in the ordinance. Director Bryner stated yes, the cross access is required in the Land Development Code. Mayor Newton asked staff is the parking will be in the back. Director Bryner replies yes, the parking will wrap around the north side of the building. Mayor Pro Tem Lindamood asked staff if the applicant will be required to build a wall. Director Bryner stated the screening and buffer requirements will have to be met on the east side which is an eight foot masonry wall. Councilmember Dodson asked staff if there are two accesses from Precinct Line Road to the property as indicated on the exhibit. Director Bryner stated those are old existing driveways and once they receive a TxDOT permit, at least one of those will be cleared away. Councilmember Taylor stated we have to be consistent on the divider walls because of the residential which will back up to this commercial. Mayor Newton concurred. There was general discussion of fencing and buffer requirements for the north and south. City Council Minutes October 17, 2017 City of Colleyville Page 8 City Manager Jerry Ducay recommended adding a whereas clause to the current ordinance which would eliminate the requirement of a masonry wall on the north and south lot lines. Mayor Newton asked the applicant Paul Garcia, 1527 Windsor Court Trail, Keller, if there is a residence at 8310 Precinct Line Road. Mr. Garcia replied yes. Mayor Pro Tem Lindamood suggested requiring a less intrusive kind of buffer, less than a concrete pre fab wall, but something aesthetically pleasing. Mayor Newton concurred, but noted as there is a residence, a buffer needs to be put in place. City Manager Jerry Ducay suggested wording for inclusion in the ordinance. Mayor Newton asked the City Attorney if a provision can be added which is a change from the CPO Land Development requirements. City Attorney Wyatt asked Director Bryner if an SUP will be required. Director Bryner stated no, this is an allowed use. City Attorney Wyatt stated provisions cannot be written into this ordinance because they are less restrictive, and a PUD would be required. There was discussion of what would require or allow the applicant to go before the Zoning Board of Adjustment. City Manager Ducay asked Mr. Garcia if he is willing to put the wall up. Mr. Garcia clarified he is being asked about the one wall on the side of the residential district. City Manager Ducay said yes. Mr. Garcia said yes, they will install the wall. Director Bryner advised the City Council that regarding the procedural elements, City Council could move forward with this ordinance, and begin work on an ordinance amendment and if it gets to the point where the applicant asks for a certificate of occupancy, a temporary certificate could be issued while waiting for the amendment to be finalized and dependent on the amendment, it could be determined if the wall would be required. Mayor Newton opened the public hearing at 8:54 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:54 p.m. Councilmember Wheat made a motion to approve Ordinance O-17-2032. Councilmember Coplen seconded the motion. Councilmember Taylor asked City Council if this means the applicant must build the walls all the way around. The Mayor concurred, stating Director Bryner has offered suggestions regarding if City Council takes additional action to make changes in the code, before the certificate of occupancy is issued; the restriction City Council Minutes October 17, 2017 City of Colleyville Page 9 on the walls may be able to be relaxed, however, this would require a future City Council action. Mayor Pro Tem Lindamood stated the applicant is aware of this. Mayor Newton concurred. Attorney Wyatt stated he wanted to briefly touch on the point there is a process and this applicant has been made clearly aware they have the option at any point in time to go before the Zoning Board of Adjustment. Attorney Wyatt stated he has reviewed those regulations this evening and those regulations do provide a process to address fencing, and situations like this, whether or not that qualifies as relief for this applicant, would be up to that board. Mayor Newton questioned the City Attorney as to if anyone can take anything to the Zoning Board of Adjustment. Attorney Wyatt advised there is nothing which can be done to prevent an applicant from going to the ZBA if they have a case and I cannot provide an opinion. There was discussion of what may be brought before the Zoning Board of Adjustment. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Bobby Lindamood and Councilmembers Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor Nay: 2 - Mayor Richard Newton and Councilmember Tammy Nakamura 5b Ordinance O-17-2033 Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard, Case ZC17-016 Mayor Newton advised the applicant has asked for this item to be tabled. Mayor Newton read the caption of the ordinance. Mayor Newton made a motion to table Ordinance O-17-2033. Councilmember Taylor seconded motion, noting a second reading has not been conducted. City Council Minutes October 17, 2017 City of Colleyville Page 10 The motion to table was carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4192 Approval to order a 2018 Ford Road Rescue Type 1 Ultramedic ambulance from Siddons-Martin Emergency Group, utilizing pricing through the Houston-Galveston Area Council of Governments (HGAC), in an amount not to exceed $356,459, and authorize the city manager to execute the purchase order Mayor Newton read Resolution R-17-4192 in its entirety. Fire Chief Brian Riley presented this item and briefed the City Council. Chief Riley stated the Colleyville Fire Department to date has responded to 1,800 calls, 58% are EMS related which totals 1,044 calls, the remaining 756 calls are fire related and include grass and car fires, vehicle collisions, and HAZ-MATS. Mayor Pro Tem Lindamood stated he felt it is a great idea to be self-sufficient by maintaining the three ambulances and responding to our citizens’ calls. City Council concurred. City Manager Ducay stated this is the first step in addressing a long range plan of staffing, housing, and equipment which will allow the City to be self-sufficient. Mayor Pro Tem Lindamood asked if the reserve ambulance can be put into service now. Chief Riley advised the reserve ambulance is in need of maintenance and does not have all the equipment on board which would be needed to place it into service. Mayor Newton asked staff why we are going through a lease/purchase, instead of purchasing the ambulance outright. Assistant City Manager Adrienne Lothery replied the strategy is to use debt service funds, if purchased outright with cash, use of the debt service funds is not available. Councilmember Dodson asked if the interest rate is 3.5%. Mayor Newton stated 3.42, which equates to $20,000 over the life of the lease. Mayor Newton stated fundamentally, the City receives a lot of ambulance calls and a large percentage of calls are handled by other cities because we only have one ambulance. City Council Minutes October 17, 2017 City of Colleyville Page 11 Councilmember Nakamura asked staff what percentage of the EMS calls are picked up by other cities. Chief Holder stated approximately 25% of the EMS calls are picked up by other cities. Mayor Newton opened the public hearing at 9:22 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:22 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4192. Councilmember Nakamura seconded motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6b Resolution R-17-4193 Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles Mayor Newton read Resolution R-17-4193 in its entirety. Mayor Newton opened the public hearing at 9:24 p.m. Kathy Hadley, 204 North Timberline, spoke in opposition to this item with concern for disposing of books, suggesting the books be donated to poor school districts or home school groups. There were no others present wishing to speak and Mayor Newton closed the public hearing at 9:26 p.m. Mayor Newton asked staff if the materials are donated to the Friends of the Library, who sell the material and donate the funds back to the library. Mayor Newton also asked if there is criteria used to determine which items are no longer useable. Library Director Mary Rodne stated all books are donated to the Friends of the Library who place saleable items in their book sale and donates the funds back to the library. Additionally, the Friends of the Library work with schools who make requests and they work with Better World Books to provide books to other countries. Remaining materials are sent to Half Price Books. Councilmember Taylor asked if there are large quantities of a specific title being disposed of. Director Rodne said no, disposal is based on circulation and damaged items, based on the Library’s approved long range plan. City Council Minutes October 17, 2017 City of Colleyville Page 12 Councilmember Taylor made a motion to approve Resolution R-17-4193. Councilmember Nakamura seconded motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6c Resolution R-17-4194 A resolution appointing Councilmembers to the Colleyville Economic Development Corporation (CEDC) Board of Directors Mayor Newton read Resolution R-17-4194 in its entirety. Mayor Newton opened the public hearing at 9:33 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:33 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4194 appointing Councilmember Kathy Wheat to the Colleyville Economic Development Corporation Board with a term expiring September 2018. Councilmember Coplen seconded the motion. The motion carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6d Resolution R-17-4195 A resolution nominating a candidate to the Tarrant Appraisal District (TAD) Board of Directors Mayor Newton read Resolution R-17-4195 in its entirety. Mayor Newton explained this resolution allows the opportunity for the City to nominate a candidate for consideration to the Tarrant Appraisal District. Mayor Newton highlighted the accomplishments of June Shrewsbury. Mayor Newton opened the public hearing at 9:36 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:36 p.m. Mayor Newton made a motion to approve Resolution R-17-4195 nominating June Shrewsbury as a candidate to the Tarrant Appraisal City Council Minutes October 17, 2017 City of Colleyville Page 13 District (TAD) Board of Directors. Councilmember Nakamura seconded the motion. The motion carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathleen Henessey, 5013 Stonebridge, spoke regarding stormwater drainage, retaining walls, and a proposal to the City regarding concrete barriers. Kathy Hadley, 204 North Timberline, spoke regarding City staff, concern for the recognition of the Bahai community, and construction activity on Bransford Road. 8. REPORTS Parks and Recreation Advisory Board Minutes - July 10, 2017 Parks and Recreation Advisory Board Minutes - September 13, 2017 Monthly Financial Report - September 2017 Chief Financial Officer Shereen Gendy reviewed the monthly financial report and answered questions of the City Council. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 17, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17- 4196 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:01 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 7TH DAY OF NOVEMBER 2017. City Council Minutes October 17, 2017 City of Colleyville Page 14 Minutes taken and prepared by: Christine Loven, TRMC City Secretary