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Home My WebLink AboutLibrary Board-Agenda Packets-08/10/2020City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, August 10, 2020 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER 2. APPROVAL OF MINUTES June 8, 2020 3.REGULAR AGENDA ITEMS 3a City of Colleyville Fiscal Year 2021 (FY21) budget update 3b Approval to use the Voluntary Library Fund in Fiscal Year 2021, for purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $170,000 3c Discussion of Items for Future Agendas 4.REPORTS Librarian's Report Friends of the Colleyville Public Library Report Colleyville Public Library Foundation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 7, 2020 by 5:00 p.m. Mary Rodne Library Director A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 8/10/2020 Number Type Regular Agenda Items Department Library Title City of Colleyville Fiscal Year 2021 (FY21) budget update Explanation Director Mary Rodne will present an update on the proposed Colleyville Library Fiscal Year 2021 budget. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 8/10/2020 Number Type Regular Agenda Items Department Library Title Approval to use the Voluntary Library Fund in Fiscal Year 2021, for purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $170,000 Explanation Resolution R-03-2237 provides for the Voluntary Library Fund to be used for the purpose of the development and improvement of library programs and services and for approved library programs and capital items, including collection development (books and other materials). In October 2006, City Council approved Resolution R-06-2768, which increased the monthly Voluntary Library Fund contribution amount from $1.00 to $2.00 per month. It was projected the increase would generate $55,000.00 per year, which would be used as a funding source for library material collections, collection processing supplies and library programs. As of July 31, 2020, the projected available Voluntary Library Fund balance is $368,827. It has been determined that funds are available in the Voluntary Library Fund. This item provides for the Colleyville Public Library Board to make a recommendation to the City Council for use of the Voluntary Library Fund, for the purchase of library collection materials, collection processing supplies and library programs in an amount not to exceed $170,000.00. Attachments 1.Resolution R-03-2237 2.Resolution R-06-2768 3.Financial Status of Voluntary Library Fund at July 31, 2020 4.Voluntary Library Fund Report FY 2004 - FY2021 FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 7-31-2020 FUND BALANCE AT 9-30-2019:$481,190 FY 2020 REVENUE Donations:PROJECTED ACTUAL October $14,544 $14,544 November $13,785 $13,785 December $15,664 $15,664 January $15,035 $15,035 February $14,097 $14,097 March $14,954 $14,954 April $14,883 $14,883 May $14,157 $14,157 June $15,619 $15,619 July $13,648 $13,648 August $13,658 $0 September $13,668 $0 Total Donations $173,714 $146,388 Interest income Received $5,000 $3,580 TOTAL $178,714 $149,968 FY 2020 EXPENDITURES RECOMMENDED APPROVED EXPENDED (BOARD)(COUNCIL)YEAR-TO-DATE BOOKS AND PROCESSING MATERIALS FY 2019 BALANCE OF AUTHORIZATION $76,306 $76,306 $76,306 FY 2020 AUTHORIZATION (R-19-4415, 9/03/19)$170,000 $170,000 $49,017 FY 2020 LIBRARY EQUIPMENT (R-20-4518, 7/21/20)$16,025 $16,025 $0 TOTAL $262,331 $262,331 $125,323 AVAILABLE AMOUNT LEFT TO SPEND IN FY 2020 $137,008 AVAILABLE FUND BALANCE AT 7-31-2020 (COUNCIL APPROVED) $368,827 PROJECTED AVAILABLE FUND BALANCE AT 9-30-2020 (COUNCIL APPROVED)$397,573 Fiscal Year (FY)Board Recommended Council Approved FY 2004 $36,436 $36,436 FY 2005 $46,750 $46,750 FY 2006 $102,370 $102,370 FY 2007 $220,825 $220,825 FY 2008 $126,000 $126,000 FY 2009 $130,000 $130,000 FY 2010 $135,000 $135,000 FY 2011 $145,000 $145,000 FY 2012 $145,000 $145,000 FY 2013 $145,000 $145,000 FY 2014 $145,000 $145,000 FY 2015 $145,000 $145,000 FY 2016 $145,000 $145,000 FY 2017 $155,000 $155,000 FY 2018 $160,000 $160,000 FY 2019 $167,000 $167,000 FY 2020 $170,000 $170,000 FY 2021 $170,000 Fiscal Year (FY)Board Recommended Council Approved FY 2003 - Library Building Construction $400,000 $400,000 FY 2011 - Library Second Floor Audio-Visual Equipment $50,000 $50,000 FY 2015 - Library Long-Range Plan 2016-2021 $25,000 $25,000 FY 2020 - Library Equipment- ECO-Master 50-Disc Repair Machine with Blu-Ray Mode $16,025 $16,025 Special Project Expenditures Public Library Voluntary Library Fund Report * FY 2004 - FY 2021 *Use of the Voluntary Library Fund for the purchase of collection materials, collection processing supplies and library programs Voluntary Library Fund Report City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 8/10/2020 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 8/10/2020 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics and programs for the months June and July 2020. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - June - July 2020 2.Volunteer Hours Summary - FY 2019-2020 June 2020 June 2019 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 4,401 9,209 -52%43,103 50,388 -14% 587 126 366%1,906 1,163 64% Gate Count 3,169 8,572 -63%36,181 45,095 -20% Cloud Library Activity 645 511 26%5,016 4,130 21% 29,308 50,655 -42%182,539 223,004 -18% 0.00 280.00 -100%1,450.00 2,201.00 -34% 331.00 866.00 -62%699.00 1,729.66 -60% 20 84 -76%358 493 -27% 422 4,144 -90%17,988 17,046 6% Users Users 0 291 -100%338 1,051 -68% 0 206 -100%907 1,085 -16% 55 178 -69%464 775 -40% 20,357 31,644 -36%145,218 171,005 -15% Cloud Library 5,425 3,521 54%35,827 30,523 17% Zinio 462 591 -22%3,697 4,754 -22% 70 70 0%655 437 50% -147 250 -159%74,395 68,846 8% $20.24 $2,866.23 -99%$8,553.53 $14,920.88 -43% Drive Up Transactions COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JUNE 2020 USAGE STATISTICS Persons Visiting the Library TOTAL CIRCULATION Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS CIRCULATION OneClickdigital COLLECTION LIBRARY RECEIPTS July 2020 July 2019 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 4,641 8,820 -47%47,744 59,208 -19% 534 157 240%2,440 1,320 85% Gate Count 3,450 8,134 -58%39,631 53,229 -26% Cloud Library Activity 657 529 24%5,673 4,659 22% 30,859 47,112 -34%213,398 270,116 -21% 0.00 342.00 -100%1,450.00 2,543.00 -43% 436.00 1,004.00 -57%1,134.95 2,733.91 -58% 18 66 -73%379 558 -32% 2,211 3,558 -38%20,537 20,604 0% Users Users 0 187 -100%338 1,238 -73% 0 233 -100%907 1,318 -31% 52 100 -48%516 875 -41% 20,947 27,815 -25%166,165 198,820 -16% Cloud Library 5,385 4,234 27%41,212 34,757 19% Zinio 501 182 175%4,198 4,936 -15% 103 64 61%758 501 51% 144 399 -64%74,542 69,245 8% $339.70 $2,084.29 -84%$8,893.23 $17,005.17 -48% RBDigital COLLECTION LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JULY 2020 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 4.50 1 1.00 1 0.00 0 10.20 5 14.00 1 30 8 November 0.00 0 4.00 1 0.00 0 54.75 11 9.75 2 69 14 December 0.00 0 8.00 2 0.00 0 14.75 17 9.00 1 32 20 January 0.00 0 8.75 2 0.00 0 94.00 27 5.00 1 108 30 February 5.25 1 5.00 3 0.00 0 31.75 16 20.75 2 63 22 March 4.50 1 23.00 4 0.00 0 33.00 13 7.00 2 68 20 April 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 May 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0 0 June 18.00 1 0.00 0 313.00 82 0.00 0 0.00 0 331 83 July 15.00 1 0.00 0 421.00 91 0.00 0 0.00 0 436 92 August 0 0 September 0 0 FY Total 47 5 49.75 13 734.00 173 238.45 89 65.50 9 1,134.95 289 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2019-2020 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 8/10/2020 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 8/10/2020 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments