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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-2/3/2012CZT Y ~F ~~ C4LLEYVIL PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, February 6, 2012 6:00 p.m. City Hall - Third Floor Executive Conference Room 100 Main Street AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the December 5, 2011, Parks and Recreation Advisory Board Minutes 3' Introduction of new Parks and 12ecreation Advisary Board Members 4. Appoint Parks and Recreation Advisory 8oard Chairperson and Vice- Chairperson S. Discussian and Consideration of Appointment of Representatives to serve on Subcommittees 6• Recreation, Athfetics, Tennis and Seniors' Reports 7• Park Operations and Capital Improv~ment Status Reports 8. Citizen Comrr~ents/Presentations Regarding Items not on the Agenda* 9. Adjournment *(This time is allocated for citizens to informally address the eoard on matters not on the agenda that require na Formal action. Each presentation wlll be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regard'+ng matters not on the agenda.) I certify that the above agenda was posted at City Hafl on February 3, 2012 by 5;00 p.m. .7Catlf~~ E. .Mac~xe CtT Y 4F '~- COLLEYVILLE •4.:;~~. ~ ~ ~, s: ~~~ :~ _ ~~= TEXAS PARKS AND RECREATIOI~ ADVISORY BOARD MINUTES Monday~ December 5, 2011 6:00 p.m. Suzanne Hughes called the meeting to order at 6:00 p.m. on Monday, December 5, 201f, at the City Hall - ExeCUti~e ConferenCe Room. ROLL CALL: Suzanne Hughes, Debby Abitz, Ken Llewellyn, Charles Bethards, Tevon Taylor, Natalie Genco and John Gooding ABSENT: Rick Paddock STAFF: Monica Walsh, pirector of Parks and Recreatian, Terry Leake, Assist~nt City Manager/Chief Fin~ncial OffiCer, ChuCk M~jqrs, Parks Superintendent, Kathy Maore, Administrative Assistant 1. Call to Order 2. Approval of the August 1, 2011 Parks and Recreation Advisory Board Minutes. Charles Bethards made a motion to approve the minutes as read. John Gooding s~conded the motion. The vote was unanimous, Approval of the October 3, 2011 Joint Parks and Recreation Advisory Board and Colleyville Trails and Sidewalks Committee Meeting Minutes. Debby Abitz questioned if a verbiage change had been made to the 2011 Parks, Recreation a~d Open Space Master Plan per a request at the October 3, 2011 meeting. Monica Walsh stated that the requestec~ change had been made, Ken Llewellyn made a motio~ to approve the minutes as read. Tevon Taylor seconded the motion. The vote was unanimous. 3, Recreation, Athletics, Tennis and Seniors' Reports. Monica Wafsh, Director of Parks and Recreation, gave an update on the ongoing programs, Parks and Recreation Advisory Baard December 5, 2011 Fage 2 of 2 She noted tha~ in an effort to go gre~n, the Parks ar~d Recreatic~n Department now offers a new online, interactive brochure located at www.coileyvillepard.com. Baseball, softball, Eacrosse, faotball and soccer started in the fall and most have wrapped up their seasons. We are currently in the process of signing cantracts for the spring. Athletics had three mare Legends Sports Youth Baseball Tournaments this year for a total of five during the summ~r. We offered several camps which included soccer, basketball, volleybalf, lacrosse and golf. Additionally, w~ hasted the Mid- Cities Tennis Taurnament in September, with i15 participates, which was our largest one to date. The Seniors went to the Dallas Aquarium and the Little Red Court House. They celebrated National Parks and Recreation Month with a hatdog cookout, and National Coffee Day. 4. Park Operations and Capital Improvement Status Report Moniea Wafsh, Director of Parks and Recreation, presented ~ status report an current projects. She informed the Board that the ZO11 Parks, Recreation and Open Space Master Plan would be going to Council on December 6, 2011. Th~ plan was well receiveci at the Pre Council meeting in November. Pleasant Run Trail is underway, with the design and R.O,W. acquisitton, Construetion is scheduled for 2012. Calleyville's portion of the Cattan Belt Trail Phase II is naw open. Hurst's portion of the praject i~ scheduled to open in February. A date for the ribbon cutting will be announced once both sections are complete, 5. Citizen Comments/Presentatians Regarding Items no~ on ti~e Agenda None 6. Adjournment John Gooding moved to adjourn at 6:11 p.m. Natalie Genca seconded the motion. The vote was unanimous. Resp~ctfulfy submitted and approved: .~fiatPir~ E. .l~ac~cce Kathy E. Moore, Administrativ~ Assistant Meeting Aqenda # 2/06/2012 3 Department: Parks and Recreatian Subject: Introduction af new Parks and Recreation Advisory Board Members On Decerrtber 13~ 2011, the Colleyville City Councif appointed the following persons to the Parks and Recreation Advisory Board for a two year term expiring December 2013. Place 2 - Kenneth Llewe{lyn {Reappointed) Place 4 -- 7homas Parker Place 6 - Kathryn Wheat Place 8 - Brett Oliver ^ DiSCUSSion Only ^ ProCedural Change ~ Informatiarr only ^ Possi6le Crty Council Policy Recommendarion APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINT~D BOARDS, COMMISSIONS AND COMMITTEES Planning and Zaning Commission and Zoning Board of Adjustment applicanfs are required ta file Financlal Drsclosure and Business Conflict of lnferesf forms two (2J business days after fhe epplicatron deadline. These forms are avaUable on the City's website at http://www.collevvi!le.comlfrles/Financial%20Disclasurat 20form.pdf ar by cont~ctrng the City Secretary at 89T.503,1730. Board, Commission or Committee: (onfy those with current openings are available} ~. Parks and Recreation Advisory Board ff vou are willing t~ be considered for a,t~oard, commission ar committee other ti~an your frrst choice,_pl~ase list beiow. 2. Click here for drop down menu. 3, Click here for drop down menu. Name: ^ Ms.^Mrs. ^/ Mr. Kenneth J. Lfeweilyn Address: 7905 Jefferson Circle Home Tele~hone: (817j 98$-fi525 Colleyville Work Telephone: (817) 410-4775 By providing an e-mail address, you are consenting to the ~elease of your e-mail atfdress by the City. E-mail Addrass: ken.llewellyn@employeebenef~ Fax; ~g17') 410-4776 Knowledge, experience ar education app~icable to Board, Commission or Cammittee funct~on: Currently serving on Parks and Recreation Advisory Board, with 9/~fi/2008 ap~ointment - my woric and other areas of community inval~ement have me w~ll positioned to be an active and contributing member - ~ther information: {City service and experience, civic organizations, interest in serving): I also service on the Advisory Counci! at Brandon's schoo~, Saint Elizabeth Ann Seton Catholic School. I feel very fortunate to cal~ Colley~iEle home. 1t is impartant to me to spend some time and energy contributing to maintain the exceflent reputation Colfey~ille has earned. ~ Check if additional materials are attached. ~/ I understand attendance and active support is required for each appoin ~~ ~~;;' :~~ ~~~~ Signafure: Ke.w L~.e.we.~Lyyv Date: 11130124~ 1~CITY SECRETARY'S UFFICE Once posit~ons have heen filled, you must reapply for #uture apenings. A11 Information provided is public pursuant to the 1'exas Public Informatian Act. Please return aampleied appllcatlon to: CFtySecretary, 900 Maln St~eet, Calleyvl!!e, Texas y6034, Oi`flce: 8?7.303.1130 ~ax: 8't7.5d3.1139 csin~rletonCa?collevvll~e. com PDF Created wifh deskPDF PDF Writer - Trial :: http:/lwww.docudesk.com APPLZCATION F~R APPOINT'MENT FOR CYTY COUNCIL, APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and ,Zorring Commission and Zoning Board of Adjustmerrt applicanfs are required fo frle Financial Disclosure and Business Conflrct of lnterest forms two (2) business days after the application deadline. These forms are available on fhe City's website af htf ://www.colle vrlle.com/files/Fii~anciaJ%20Disclosure°o20form. df or by contacting fhe City Secrefary af 8 i 7. 503.1130. Board, Commission or Committee: (only those with current openings are availab~e) ~. SH26 Ad~isory Gornmittee I~ou are wiflinq,ta be consider d for a board. commission or cornmi#tee other than vour first choice. please list below. ~. Parks and Recreation Advisory Board 3. Click here for drop down menu. Name: Q Ms.OMrs. ~Mr. Brett Oliver Address: 4812 Bransford Road Colieyville, Texas 76034 Home Telepl~one: 817-589-3714 Work Telephone: By providing an e-mail address, you are consenting to the release of your e-mail address by the C1ty. E-mail Addr~ss: bre#t.oliver@ymail.com Fax: Knowledge, experi~nce or educatinn ap~lECable to Board, Commission or Committee fu~ction: I have been actively ser~ing an Tarrant Cou~ty Historical Commission since 20~ 1. Other information: (City ser~ice and experience, civic organ~zations, interest in serving): Big Brothers mentar „~4 -~-- ,_ ~-,-.. Tarrant Re ianal Transportation Coalitian ~' ~ ~' ~ ~ - ' ° 9 ~ ~ ~~ ~ ~ ~,,~~~ ~ ~~~,~ , . ' :J ~~~ ~ ~1TY S~~ , ,>~~~ ~ Check if additional materiaEs are attached. ' ~~ -:,.~-~,-' ~~~~ ~~ : Q/ ! understand atter~dance and acti~e suppart is required for each appnintee. Signature: [3v'ett~Ol.t~v~ Date: 10I~ 7/2041 Qnce positinns ha~e heen filled, you must reapply for future oper~ings. AI! informatior~ pro~€deci is public pursuan# to the texas Public Informatlon Act. Please return completed applfcaiJon to: Cify Secretary, 100 MaFn Sfreet, Colleyville, Texas 75034, Offrce: 8?7'.503. ~ i30 Fax: 8? 7.503.1139 csrn letorr coIle i!le.com Brett Duane C]liver 4812 Bransford Road Colleyville, Texas 76034 817-689-3714 ~C) Brett.Qliv_erC~vmail.com Qbjecti~e: Challengir~g management positian in a fast paced nonprofit environment that will enable personal grow~h and career ad~ancement. S~mmary of Qualificat+o~s : EnergetiG, self~moti~ated ~rofessional who i5 results- dri~en and career focused. Has a passior~ fo~ business and learning what sets successful businesses apart from their competition, Sets and meets high goals and personal standards. • Obtained profes5ional, higher le~el Property and Casualty Insurance license to broaden the 5cope of available busine5s sales to include au~o, home and commercia~. • Consistently exceeded safes agent targets by ~0- 20% each month as a Saies/Leasing SpeciaEist for At~tobafi~~ BMW. • Achieved BMW's Driving Loyalty Award Professional Work Experience: Farm~r's Insurance March 2008 - ~resent 5596 Da~is eoulevard North Richland Hills, Texas 7fi~.8~ Agency 4wner, Sunni Boenker, 817-919-3355 Position: Insurance Producer Responsible for marketing and selling insurance products. Autobahn BMW February Z007 - March, 20D8 28~.0 W~ite Settlement Road Fart Worth, Texas 76107 817-336-OS$5 Position: Sales/Leasing Specialist Responsibie for assisting clients in all aspects of purchase or lease of new BMW ~ehicles. Farmer's Insurante June, 2006-January, 2007 5587 Da~id Boule-~ard North Richland Hills, Texas 76180 817-9~.9-3355 Pasition: Customer Service Representative Responsible for assisting Boen~er insurance clients wi#h any policy related request. ~ducation May, 2006 Bachelor of Sc~ence, Communication Studies Texas Christian University Fort Worth, Texas Cirric Affiliations Big Brothers Big 5isters- Mentor to Timothy Cas~ Tarrant Coun#y B~g Brotf~ers Regional Board of Direc~ars (Pending) Tarrant Regional Transportation Coalition Tarrant County Historical Commission A~'PL.ICATION FOR .APPC~INTMEN'T FQR ~~TY CQ~1NClL APPOCNTED BOAR.DS, ~OMM1fi~~ONS AND GOMMITTEES I'lanning end Zoning Carnmissien a~d Zoning Bnar•rl of Ad,lustment spp!lcant& ~re roquir~d !o f~le ~irranciai Disclosure *`"'~. ~nd 8usrrrass Canflkt ofln!erest forms two (2J busrness days after the applrcatfon deadh'ne. Thase farms are availaUle on the City's we~sits et ~tp,/nvwsv.c~!_~~YV!!la.cam,~f'rlssl~inancial9o2dDisclasc~~'g~20form.od! or by cotttacHng the Crty Secretary at 8?7.~0~, 9 f 30. Boarii, Gcmmisatdn or ~;amrnlttee: {only thasa with current oper~ing~ ara available) 1. P~rks and Recrea~tian Advisory Boarc~ I ou re ' in 1 i a boa-d co ~ slo~ or c mm iher t~ r first cnalce. nie~,ge~l elnr+t, ~. Ccll~yvilEe Trails and Sidewalks Commitfee 3, Hist4rical Preservation Comrn~ftec~ Name: LJMs.~Mrs, ~Mr. Thomas R. Pa~rker Address: "l2~1 Somarset Bl~d, Colfeyville, TX 76034 Har~ne ~'ake~hone: 817M4~8-7207 W~rk TeEephan~: 214=788-7267 By provlding ar~ a~n~ll address, you aro corraonting to tha vel~ase a# your e-rna~l addrews by ths Cit~, ~~m~i~acwress: trp~rker~sbcglobat.ne~ Fax:9T~-7~l9-2~i4~ iCnowledge, experi~nce or educalion a~plicabfe to ~Qard, Commission or Committee function: [ have been~ a ciril litigator and appellate attarney since I978 anci hav~ d~alt witk a vride range of issue5 over -~ tha vaars. My analytical ahilities and organiaational skills appl~~ ta most projc,cks. I arr~ ~e#ting ready to retirc from ~he laK~ and wou~d like to of~er whatever assistanc~ 1 can to the e3ty 1 h~ve Iived iv since i 9y4. My u~tdergraduat~ dcgree is in Palitic~l Science from SMU and my J~ is f~om SC. Macy's in San A,~ztonio. ~ther infarma~i~r~: (City service a~r~d experience, civic organEZaEions, ir-~terest in serv~r~g}: As natod nbove, Coileyviiie has been a great piaae t4 live ~or 1'i ycars and I w~uld lik~ to h~lp in anJ~vuay I c~n. I have p~rfarm~ pro bono wark or+er tha years and am currentlv ~'~'ice l~resident an the Lalces af Somerse~ Hom~oz~~ners Assaciation. ~ Check if addi#ional materials ~re ~ttached. -~.,-,_~~ -_ Cj I~nderstand attQndance and active suppart 9s required far each appointee~~ ~~, ~~~jrr ;;~ ;; ~~ t,y: ~ ~~ ~-~. I~} it. ~ ~~~ ..t.+' . ~ ,_ ~f: i 7I Sign~t~re; ~c.~,..~ ~ uate; I/A I/~ ~ `._ ~ ~ ~ ~-~ ~~~„~;,~ .~ ~~/V~ ! i~ V~~ f `'l~~P~~.~^lY~~S~ k'7 : :"~'f..~,~ Once posltluns have bBen fi1t~d, you must reapply for 9uk~3rs op~ning~:---° ~---~-- -_-- _...ww _. ~ All irttormatlvn pravkdeti Is ~ublic ~ursunr~t to the T~xas ~ub~le f~RtUrrnatlon Act, Plaasa rebr~m campleted appllcetl~n !a: Clty ~ecretsry, 700 Maln &trest~ Cufleyvl!!s, Texsa 76034, QBlcer 8lT.Sa3.14~0 Fax: 87T.SU3.lf3~ ~~~ cslnalaton~collaw!!le.com APPLICATION FOR APPOINTMENT FOR CITY COUNCCL APP~~NTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zonrng Commission and Zoning Board af Adjustmenf applicants are requrred fo file Frnancia! Disclosure and Business Contlict of lnferesf forms two (2J business days after the application deadline. These forms are available on fhe City's websife af httn:/1www.colley,vi!le.cgmffiles/Financia!%2DDisclosure~20form,pdf or 6y confacting the City Secretary af 8! 7.503.1130. Board, Commission or Commit#ee: (only those with currer~t openings are a~ailabley ~. ColEeyville Trails and Sidewalks Committee If vou are willinq io be considered for a board, commission or committee other than your firs4 choice _pl~ase iist below. 2. Col~eyville Events Steering Comrnittee ~. Parks ar~d Recreation Advisory Board Name: ~ Ms. .~/ Mrs. ^Mr. Kathryn Wheat Address; 206 Colden Court, 76034 Home Telephone: 682-214-1786 Work Telephone: 415-218-4930 By providing an e-mail address, you are consenting to the release of your e-rr~ail address by the City. E-maif Address: kwheat@gn'1ail.com Fax; Knowledge, experience or educat~on applRcabfe ta Board, Commission or Committ~~ functior~: I am an active walkeNrunner and love ta explore the city v~a trails and sidewafks. As a hea~y user of tfi~ese areas I feel 1 could be of he1p. In addition, ~ often push a stroller fulf of kids and want to help ensure that the infrastructure that supparts families is in place. Other infotmation: (City service and experience, civic arganizations, interest 9n serving): My family and I just relocated from San Francisco to Colley~ille in Septernber. 1 am very interested in heEping de~elap and maintain alf pasitive attributes in the community. ~ Check if additional maierials are attached. ^/ I understand attendance and acti~e s~pport is req~aired for each appointee. ~ ~ ~~~ ~ ~ ~~~~ ~ Signature: ~C,OC.t~wywWhP,a~" Date: 1 1/1 61201 1 ~irr ~~GREra~r'S OF~1CE Once pasltions ha~e been filled, you rt~ust reapply for future openings. All inforrnation provided is public pursuant to the Texas F'uhlic Information Act. Please retum completed applicatlon fo: CitySecretary, 100 Maln Street, Calleyv111e, Texas 76034, Office: 817.503.Z130 Fax: 8~7.503.'1139 csinaleton aC~.co!lev+!ille.cam Meeting Agenda # 2/Q6/2012 4 Department: Parks and Rec~-eation Subject: Appoint Parks and Recreation Advisory Board Chairperson and Vice-Chairperson At the beginning of each year the Parks and Recreatian Advisory Board appoints a Chairperson and Vice-Chairperson. ^ Discussion Only ~ Pracedural Change ^ Informatron only ^ Possi6le City Council Policy Recommendarion Meeting Agenda # 2/Ob/2012 5 Department: Parks and Recreation Discussion and Consideration of Appointment of Re~resentatives to serve on Subject: Sub~ommit~ees Staff would like to request that members of the Parks and Recreation Advisory Baard be appointed to serve on various park planning Cammittees. Park Land Dedication Committee: Two Places - one (1) place to be appointed Advisory Board members who are appointed: T~von Taylor - term expires December 2012 Advisory Board members who served last year: Rick Paddock - term expired December 2011 Colleyville Tree Baard: Three Places - Two (2) places to be appointed Advisory Board members w~o are appointed: Debby Abitz - term expires on DeGember 2012 Advisory Board members who served iast year: Natalie Genco - term expired December 2011 Kenneth Llewellyn -- term expired December 2011 ^ Discussion Only ^ Procedural Change ^ Information only ~ Pvssi6le City Council Policy Recommendation CITY OF COLLEYVILLE PARKS ~4ND RECRE~4 TION Meeting Agenda # 2/06/2012 6 Departmenf: Parks and Recreation Recreation, A~hletics, Tennis and Seniors' Reparts I. Recr~ation A. Colleyville Clean Sweep took place October 1 at McPherson Park. Many volunteers came out to help with the event, B. The Haunted Trail Fest was held October 22 at the Colleyville Nature Center. There were approximately 2,400 participants at the event and most participants wen~ down the ha~nted trail. The e~ent braught in $3,302 in revenue and $I,750 in sponsorships. C. The Parks and Recreation De~artment had an information booth at the Library's Run, Walk, Read 5k race in No~ember; and coordinated the arts a~d craft tent at tMe Holly Colley e~ent in December. D. The Win~er/Spring 2012 brochure was available anline December 6 for all patrons to view. Postcards were deliverecf on January 13 to all the residents, as a rerriinder to view classes and events online. II. A#hletics A. Hurst l~nited Saccer Association rented the Pleasant Run Soccer Complex game fields ta host their annual Turkey Shoot tournament. The e~ent brought in $1,375 in rental revenue. B. The Girls Fall 201~. Volleyball League had 4 teams in division I and 7 teams in di~ision II. A total of 96 girls participated in the fall league, C. Baseball, softball and soccer ended their fall season contracts in November. A tota! of 2,107 athletes participated for the fall 20i.1 seasons. Lacrasse and football ended their fall contrac~s in December and basketbalE started their 20I1-2012 season in December. III. Tennis A, Eighteen youth and adult tennis classes were offered October through December. B. The tennis program had 58 class participants and 58 private lesson participants frorri October through December. IV. Senior Center A. The Senior Center Health Fair was h~ld on October 14, Vendor spaces were at capacity with 52 vendors. B, The senior's holiday party was held on December 18 with 63 participants, which was an increase over last year. ^ Discussion Only ^ Pracedural Change ~ Informatian only ^ Possible City Council Policy Recommendation Page 1 of 2 _.__.______..__ ___`~___ ist Qtr FY 11 Totals October - Uecember __.___________. .. 1st Qtr FY 12 Totals actober - Decernber Partici ants 1st Qtr 11 Classes/Pro rams ist Qtr 11 Partici ants ist Qtr 12 ClassesJPro rams 15t Qtr 1~ Partici ants Youth 27 35 $ 25 Adu It 12 133 b 53 Athletics 3 7$ 2 IOI Tennis 18 126 18 i16 S ecial Events i 67 2 Z515 Reservations N/A 68 N/A 93 Senior Classes 43 416 30 348 Senior W~Ik-in N/A 864 N/A 1669 Senior S ecial Events Z 97 2 I1S M MQW 6 625 6 485 Page 2 of 2 CITY OF COLLEYV~LLE PARKS AND RECREATIQN Meeting Agenda # 2/06/2012 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reparts Parks and Recreation CIP Projects • Park Master Plan - Approved by City Council December 6, 2011 + Pleasant Run Trail - in progre~s • Webb Nause Trail - ir~ pragress • Cotton Belt Trail Phase III - in progress • Cotton Belt Tra{I Phase II - completed • L.D. Lockett Trail - completed City Council Items Octaber S. 2011 Announcements, Protlamations and Presentations In recognition of service on the Senior C~nter Advisory Committee - Wanda 7ohnson Consent: Reading and Pu~lic Hearing Approval to reject bids for real property owned by the City of Colleyville on Lot 1., Block 1, L~ague Addition located at 315 W. L.D. Lockett Road October 18. 2011, Pre Council Discussion of the coordination of the SH26 and Cotton Belt Trail Phase III Projects No~emi~er 1,, 2011 Resolution: Reading and Public Hearing Consideration of appointment to the Park Land Dedicatior~ Committee No~er~ber 15, 2011 Pre Council Presentation by Malff Associates Inc., on the Parks, Recreation ar~d Open 5pace Master Plan ^ Discussion Only ^ Procedural Change ~ Information only ^ Possible City Courrcil Policy Recommendation Pagelof2 G~~ Y ~F ~r COLLEYVILLE ~. ~, ,~ ~.\,,: ~ ~ i~~ ~'EX AS C~`TY 4F COLLEYVILLE PARKS AND RECRFATIQN Meeting Agenda # 2/06/2012 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvem~nt Status Reports December 6, 2011 Announcements, Proclamations and Presentations Recognitian af employee achievements Amy Matthews-Certified Parks and Recreation Professional R~solution: Reading and Public Hearing Approval oF the Parks, Recreation and Open Space Master Plan December 13.__2011 Resolution: Reacfing and Public Hearing Consideratior~ of appointments to the Parks and Re~reatian Advisory Board ^ Dis~ussion Only ^ Procedural Chanc~~ ~ Information only ^ Possi6le Crty Cour~~i' ~~~i~y Rerommendation Page2of2