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Home My WebLink AboutLibrary Board-Agenda Packets-1/16/2012 (2)PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA JANUARY 9, 2012 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of October 10, 2011 Minutes III. Librarian's Report A. Monthly Statistics B. Donations C. Library Programs IV. North Texas Library Partners System Update V. Colleyville Public Library Second Floor Expansion Project Update VI. Review and Discussion of the Colleyville Public Library Board Bylaws VII. Discussion of the Colleyville Public Library Board 2012 Meeting Dates VIII. Friends of the Colleyville Public Library Report IX. Colleyville Public Library Foundation Report X. Next Library Board Meeting Date XI. Suggested Items for Future Meetings XII. Citizen Comments* XIII. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Friday, January 6, 2012, by 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES October 10, 2011 i. CALL TO ORDER - Vice Chair Mary Alice Rippe called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL - Members present: Amy Dowell, Thad Bolline, and Mary Alice Rippe Members absent: Karen Birkes, Jerome Davis, Billie Tuttle, and Charna Logan-Gray Alternates Present: Kay Newton Alternates Absent: Melissa Orlando Ex-Officio Members Present: Vicki Smith and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve Johnson, Mayor David Kelly, and Jesse Rodriguez Staff present: Cindy Appleby II. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD CHAIR Vice Chair Mary Alice Rippe opened the floor for nominations for Library Board Chair. A motion was made by Mary Alice Rippe and seconded by Thad Bolline to nominate Jerome Davis. Motion approved unanimously. III. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD VICE CHAIR Vice Chair Mary Alice Rippe asked for nominations for Library Board Vice Chair. A motion was made by Mary Alice Rippe and seconded by Kay Newton to nominate Thad Bolline. Motion approved unanimously. IV. APPROVAL OF AUGUST 8, 2011 MINUTES - A motion was made by Mary Alice Rippe and seconded by Amy Dowell to approve the August 8, 2011 Minutes as presented. Motion approved unanimously. V. LIBRARIAN'S REPORT A. Monthly Statistics In September, patrons had checked out a total of 7,384 items, 66 Colleyville residents registered for library cards, library patron visits totaled 7,394, attendance for programs totaled 481, and volunteer hours totaled 137 hours. It was noted that September 2011 statistics had increased. It was also reported that the Library's fiscal year had ended on September 30, 2011, and that Library usage had decreased from last Fiscal Year due to the construction project. B. Donations Librarian Cindy Appleby reported that the Library had received a total of $4,053.54 in donations in August and September. Donations in August included: $500 from the Colleyville Public Library Foundation for the Library's Grand Re-Opening refreshments; $53.54 from the Delta Gamma DFW Alumni Association for the purchase of large print books; and $2,500 from Atmos Energy through a donation to the Colleyville Public Library Foundation for the purchase of Play Islands in the new toddler area. In September, donations included $1,000 from the Exxon Mobil Foundation Volunteer Program on behalf of the volunteer work of Mary Alice Rippe, and that the donation had been specified for the teen area. C. Programs Cindy Appleby presented an overview of fall programs and presented fall program brochures for review and discussion. VI. NORTH TEXAS LIBRARY PARTNERS SYSTEM UPDATE Librarian Cindy Appleby reported that Adam Wright, Executive Director of North Texas Library Partners, had accepted a position with the Fort Worth Public Library and would be leaving the System. It was noted that System organizational changes would be put on hold until a new Executive Director was hired. VII. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION PROJECT UPDATE Appleby presented an update on the Second Floor Expansion Project and noted that funding for additional Library furniture and equipment for the first and second floors, and the teen room had been included in the City of Colleyville FY2012 Budget. Also, it was noted that funding had been included for Library technology replacements, and an internal automated materials return and sorter system. VIII. CITY OF COLLEYVILLE FY2012 BUDGET UPDATE Cindy Appleby reported that the City Council had adopted the FY2012 budget at the September 20, 2011, City Council meeting and presented an update on the approved Colleyville Public Library FY2012 budget. IX. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR THE PURCHASE OF LIBRARY MATERIALS, MATERIALS PROCESSING SUPPLIES AND LIBRARY PROGRAMS Librarian Cindy Appleby distributed a Voluntary Library Fund report for Board review. The Board discussed the proposed expenditure of $145,000 for the purchase of collection materials, materials processing supplies and library programs. A motion was made by Mary Alice Rippe and seconded by Thad Bolline to make a recommendation to the City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies and library programs, in an amount not to exceed, $145,000, for the FY2012 budget. Motion approved unanimously. It was noted that this recommendation would be included as a consent agenda item at the October 18, 2011, City Council Meeting. X. REVIEW AND CONSIDERATION OF THE COLLEYVILLE PUBLIC LIBRARY BYLAWS Vice Chair Thad Bolline opened the meeting for review and consideration of the Colleyville Public Library Bylaws. It was discussed that the Board may want to consider changing the day, time and frequency of Library Board meetings due to the competition of the Second Floor Expansion Project. Consensus was to table the discussion until the January 2012 meeting to provide an opportunity for all Board members to have input in the discussion. XI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Vicki Smith reported that the Friends of the Library were planning to hold a used book sale in conjunction with the Run, Walk, Read Race scheduled on November 5, 2011. Smith also announced that a Coffee Bar being sponsored by the Friends in the Library was now in operation and invited everyone to support their endeavor. XII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Library Foundation would be sending out the Library Foundation's annual appeal letter before the end of the year, and discussed why the Foundation had decided not to hold their Race to Read fundraising event on Saturday, November 5, 2011. Monacelli also noted that all committed monies for the Second Floor Expansion project had been distributed to the Library. XIII. NEXT MEETING DATE Vice Chair Thad Bolline noted that the next Library Board meeting would be held on January 9, 2012. XIV. SUGGESTED ITEMS FOR FUTURE MEETINGS None XV. CITIZEN COMMENTS None XVi. ADJOURN: The meeting of the Colleyville Public Library Board was adjourned at 7:45 p.m. ~ ~t ~ `~ c~ r. ~,~r ~~~n ~' ~t~~° ~ ~~m~;ir~~ ~~~ ~~~~~~ CO«EYVI«E PUB~IC ~IBRARY MONTH~Y STATISTICS November November % Change Current ~ast Year % Change 0 0 2011 2010 (+/-) YTD to Date (+/-) Persons Visiting the Library 8,973 6,994 28% 16,994 14,013 21% Drive Up Transactions 149 155 -4% 306 297 3% Total In-Library Transactions 29,349 31,006 -5% 58,950 61,420 -4% Study Room Nours Usage 286.00 203.00 41% 512.00 495.00 3% Volunteer Nours 164.50 229.50 -28% 335.00 389.25 -14% Children Adult ~ 48 ~ 18 ~ 167% ~ 96 ~ 45 ~ 113% ~ 1,025 764 34% 1,955 1,396 40% 358 n/a 572 n/a 590 n/a 1,146 n/a 44 ~ 58 ~ -24% ~ 105 ~ 148 ~ -29% TOTAL CIRCULATION Digital 16,842 17,129 -2% 33,429 34,020 -2% 463 103 350% 831 254 227% 388 ~ 243 ~ 60% ~ 61,528 ~ 58,581 ~ 5% $1,750.42 ~$1,472.33 ~ 19% ~$3,613.92 ~$4,000.40 ~ -10% CO«EYVI«E PUB~IC ~IBRARY MONTH~Y STATISTICS December ~ December ~% Change ~ Current ~ ~ast Year ~% Change 0 0 2011 2010 (+/-) YTD to Date (+/-) Persons Visiting the Library 7,208 5,901 22% 23,918 20,171 19% Drive Up Transactions 161 167 -4% 484 464 4% Total In-Library Transactions 28,362 28,539 -1% 87,312 89,959 -3% Study Room Nours Usage 299.00 196.00 53% 810.00 691.00 17% Volunteer Nours 92.25 112.00 -18% 427.25 501.25 -15% 18 I 2 I 800% I 114 I 47 I 143% Children Adult 376 ~ 24 ~ 1467% ~ 2,331 ~ 1,420 ~ 64% 269 n/a 855 n/a 645 n/a 1791 n/a 70 ~ 50 ~ 40% ~ 175 ~ 198 ~-12% TOTAL CIRCULATION Digital 16,597 15,765 5% 50,026 49,785 0% 561 198 183% 1,392 452 208% 38 ~ -98 ~-139% ~ 61,592 ~ 58,673 ~ 5% $1,857.46 ~$1,603.05 ~ 16% ~$5,471.38 ~$4,990.21 ~ 10% ~~~ ~J ~~x COLLEYVILLE PUBLIC LIBRARY ~~~`~ ~ ~~~~ ~ ~~ - VOLUNTEE R HOURS ~~~~~ , ,- TEEN/ADULT MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL COURT TOTAL October 74.00 2.00 0.00 93.50 1.00 170.50 November 94.75 1.50 0.00 68.25 0.00 164.50 December 56.25 2.00 0.00 31.00 3.00 92.25 January 0.00 February 0.00 March 0.00 April 0.00 May 0.00 June 0.00 July 0.00 August 0.00 September 0.00 FY Total 225.00 5.50 0.00 192.75 4.00 427.25 ~ ~ ~ Have you ever wanted to host a book club group? Do you feel overwhelmed on how to do it? The Colleyville Public Library now has complete book club kits for check out! Each Anytime Anywhere Book Club Kit contains: • Up to 15 copies of the book. . A Book Club Leader's Guide with a synopsis of the book, author biography, questions to help you lead the discus- sion, and recommended reading. .Abagtocarryitall in! Now you can host a book club Anytime, Anywhere! For available titles, search the online catalog for "Book Club Kit" or contact Erica at 817.503.1155 or reference@colleyville.com for more information. v1T ~ ~F ~~ ~ ~, : ~ ~ ~~~F~ lE ~T~S ~~ ~ ~ g i ~ ~11~~YC ~Y~~~1~% ~ _ 110 Main St. ~ ~ ~ ~ _ ~ ~' ~ Colleyville, TX 76034 Phone:817.503.1150 ~ ~ Library Hours Monday and Wednesday 10:00 a.m.-6:00 p.m. Tuesday and Thursday 10:00 a.m.-8:00 p.m. Friday 10:00 a.m.-5:00 p.m. Saturday 10:00 a.m.-3:00 p.m. Sunday CLO SED v1T ~ ~F Main 817.503.1150 Circularion: 817.503.1161 ~~ ~ ~ ~ ~ Adult Reference: 817.503.1155 ~ -~° ~~~~ ~~~ ~~ Youth Services: 817.503.1154 r E x ~ ~ Library Director: 817.503.1153 I'~~l~c ~~~r~r~ - ~ ~ ~~ ~~ _ ~~= ~~~ ~~~~~~ ~ ~ ~ ~~ m ~~~ ~ ~~= =_ = Books `n' Brunch Book Club is an informal book discussion ct ~r r~, group focusing on new and classic fiction titles. Snacks and a limited number of books will be provided. January 12, 2012: Round-table discussion. Be prepared to discuss one book you have recently read. February 9, 2012: Koom by Emma Donoghue March 8, 2012: The Tortilla Curtain by T. C. Boyle April 12, 2012: Brave New World by Aldous Huxley May 10, 2012: Nemesis by Philip Roth Contact Erica at 817.503.1155 for more information. - ~ ~~ ~ ~ ~~ - ~~- ~~~ ~~~~~~ ~ ~ ~~~~~ ~~~~ m ~~~ ~ ~~= =_ = Share your thirst for knowledge with others at the Keeping It Real Nonfiction Book Club. The book club meets every other month to discuss a nonfiction book Snacks will be provided. February 23, 2012: KillingLincoln by Bill O'Reilly and Martin Dugard Apri126, 2012: Book TBD Contact Cindy at 817.503.1165 for more information. ' ~~ ~ ` ' `; ~ ~ ~ ~ ~ - ~~~ ~ ~ ~ -~ ~- documentaries. All opinions welcome. Snacks will be provided. January 26, 2012: The Man From Earth March 22, 2012: Film TBD May 24, 2012: Film TBD Contact Erica at 817.503.1155 for more information. All groups meet on the 2nd i Mar. 29-Weird 3cience Apr. 5-LEGO Mania Apr. 12-Craft Day Apr. 19-LEGO Mania For more details, go to www.collewille.com/librarv and click on Calendar MOVIES AT THE LIBRARY Saturday, Jan. 28 12:30 p.m. Saturday, Feb. 25 12:30 p.m. Thursday, Mar. 15 3:15 p.m. Saturday, April 28 12:30 p.m. Watch a movie upstairs in the library! Free popcorn and drinks provided. *All movies will be rated G or PG. Call the library at 817-503-1154 , ~ • Reqistration must be done in-person and either the caregiver or the child must be a registered library cardholder. • Collevville residents will have first prioritv. Non- residents will be put on a waiting list and will be notified as soon as a spot opens for them. • Careaivers must remain on the same floor of the librarv as their child AT ALL TIMES. BOUNCE TIME For children aaes 3 and under onlv and their caregivers. This unstructured library time will feature a play area and music for your little one Library Meeting Room. Careaiver oarticioation is reauired. Fridays from 10:15 a.m.-11:15 a.m. ]anuary 27-April 13* (* No Bounce Time Aoril 6) No Pre-registration Required. TODDLER TALES Pre-registration IS required (18 months-36 months) Tuesday OR Wednesday from 10:15 a.m.-10:45 a.m. January 24-April 11 Join us as we celebrate terrific toddlers with puppets, great stories, songs, rhymes, and fun activities! ESPECIALLY FOR 3's Pre-registration IS required (3 years ONLI~ Monday OR Thursday from 10:15 a.m.- 11:00 a.m. January 23-April 12 Join us for a special library time just for 3's as we share stories, music and finger plays, and crafts. PRESCHOOL STORY TIME Pre-registration IS required (Ages 4 & 5) Monday from 10:15 a.m.-11:15 a.m January 23-April 9 Join us as we share great stories, learn finger plays & action rhymes, play games, sing, and make fun crafts! SNACKS AND STORIES Pre-registration IS required (Kindergarten- Third grade) Wednesday from 3:30 p.m.- 4:30 p.m. January 25-April 11 Join us after school for fun stories, crafts, games, and a yummy snack! ' = ~ ~ ealthy e tory Ti es Saturdays 1:30 p.m.-2:30 p.m. Jan. 7, Jan. 21, Feb. 4, Feb. 18 . 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