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HomeMy WebLinkAboutLibrary Board-Agenda Packets-1/16/2012PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA OCTOBER 10, 2011 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Election of the Colleyville Public Library Board Chair III. Election of the Colleyville Public Library Board Vice Chair IV. Approval of August 8, 2011 Minutes V. Librarian's Report A. Monthly Statistics B. Donations C. Programs VI. North Texas Library Partners System Update VII. Colleyville Public Library Second Floor Expansion Project Update VIII. City of Colleyville FY2012 Budget Update IX. Approval of the use of the Voluntary Library Fund for the purchase of library materials, materials processing supplies and library programs X. Review and Discussion of the Colleyville Public Library Board Bylaws XI. Friends of the Colleyville Public Library Report XII. Colleyville Public Library Foundation Report XIII. Next Library Board Meeting Date XIV. Suggested Items for Future Meetings XV. Citizen Comments* XVI. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, October 6, 2011, by 5:00 p.m. Mary E. Rodne Library Director •~ • Y MEMORANDUM TO: Library Board FROM: Mary E. Rodne, Library Director DATE: October 10, 2011 SUBJECT: Colleyville Public Library Board Chair and Vice Chair Elections As per the Colleyville Public Library By-Laws, the Board elects a chair and a vice chair at the annual meeting, which is the first meeting after the Colleyville City Council appoints new members. The Colleyville City Council appointed new members on September 20, 2011; therefore, the October 10, 2011 meeting is the Board's annual meeting. In compliance with the by-laws, this item was placed on the agenda for the purpose of electing officers. Please let me know if you need any additional information. Attachments: Colleyville Public Library Chair and Vice Chair Terms Colleyville Public Library Bylaws ~'i' ~' rta ~. ~ ~ ~~~ i„nrrr ~,1~;/ ~.r'~~~ COLLEYVILLE PUBLIC LIBRARY LIBRARY BOARD I CHAIR I VICE CHAIR I TERM I Taraba, Ga Wollin, Carol Se tember 2001 - June 2002 Taraba, Ga Wollin, Carol Jul 2002 - June 2003 Jones, Pat D. Roxbur h, Richard Jul 2003 - June 2004 Jones. Pat D. Evtcheson. Nancv Julv 2004 - June 2005 E cheson, Nanc Jones, Pat D. Jul 2005 - June 2006 E cheson, Nanc Jones, Pat D. Jul 2006 - June 2007 Jones, Pat D. Isbell, Steve Au ust 2007 - Se tember 2008 Davis, Jerome Ri e, Ma Alice October 2008 - Se tember 2009 Davis, Jerome Ri e, Ma Alice October 2009 - Se tember 2010 Davis, Jerome Ri e, Ma Alice October 2010 - Se tember 2011 October 2011 - September 2012 ~~~~,M~~1~~~~ ~~~l~M^~ ~~~.. 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F+~~t~r ~n~~ Att~r~~~ COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES August 8, 2011 CALL TO ORDER - Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Pat Jones, Jerome Davis, Mary Alice Rippe, and Charna Logan-Gray Members absent: Karen Birkes, Thad Bolline, and Billie Tuttle Alternates Present: Amy Dowell Alternates Absent: Linda Bond Ex-Officio Members Present: Vicki Smith and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve Johnson, Mayor David Kelly, and Jesse Rodriguez Staff present: Mary Rodne and Terry Leake II. APPROVAL OF MAY 9, 2011 MINUTES - A motion was made by Charna Logan- Gray and seconded by Mary Alice Rippe to approve the May 9, 2011 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics In May, June, and July patrons had checked out a total of 79,113 items, 352 Colleyville residents registered for library cards, library patron visits totaled 39,744, attendance for programs totaled 9,681, and volunteer hours totaled 178 hours. It was noted that the current year-to-date statistics continued to be less than last year's year-to-date statistics because the Library had offered limited program options due to the construction. B. Donations Director Rodne reported that the Library had received a total of $28,157 in donations in May and June. Donations in May included: $50 from Donna Thompson for the purchase of books in memory of her sister Myrna Johnson; $17,200 from the Colleyville Public Library Foundation for children's computers for the new Youth Services area; $7,657 from the Friends of the Colleyville Public Library for a flat screen television for promoting events in lobby of the Library on the first floor; and $2,500 from the Colleyville Woman's Club FY2010-2011 Circle of Hope Grant for the purchase of children's audio books on CD. Donations in June included: $220 from members of the Books `n' Brunch Book Club for Books `n' Brunch Book Club refreshments; $30 from Donald and Rose Marie Fischer for Books `n' Brunch Book Club refreshments; and $500 from the Friends of the Colleyville Public Library for refreshments for the Library's Grand Re-Opening event. In July, the Library did not receive any donations. C. Programs Director Rodne related that the Summer Reading Program, Camp Read-A-Lot, had ended on July 30, and that the Summer Reading Program Finale was held on August 5. Around 600 had attended the finale program, which featured inflatable activities, petting zoo, pony rides, games, crafts and face painting, etc. Rodne added that a total of 1,145 children, adults, and teens had participated in the Summer Reading Program, and that around 9,921 had attended 113 library sponsored programs during the summer. Discussion of the Library's successful Grand Re-Opening event and Summer Reading Program ensued. It was noted that the Library's Second Floor Expansion Project had been well received by patrons, and that staff inembers had received many favorable comments on the new Youth Services area and the summer programs. Rodne concluded with an overview of planned Library programs for the fall, and announced that the Library and the Parks and Recreation Departments were co-sponsoring an Awesome Autumn Preview event to showcase upcoming fall programs, in the Library's new meeting room, on August 11, 2011. IV. NORTH TEXAS LIBRARY PARTNERS SYSTEM ASSEMBLY MEETING REPORT Director Rodne reported that she and Billie Tuttle had attended a North Texas Library Partners System Assembly Meeting on July 29, 2011, at the Bedford Public Library. Rodne presented an overview of the meeting and noted that the key agenda item included a budget report from the Texas State Library and Archives Commission, which included their decision concerning the future of the Texas Library System Program. Director Rodne related that the agency plans to eliminate the program after September 2012. It was noted that the North Texas Library Partners were fortunate that their organization was set up 17 years ago as a 501 (c) 5 nonprofit corporation for the purposes of exploring ways to be less reliant on the Texas State Library, and that as a result, the North Texas Library Partners could continue to exist even with the ending of the state program. Rodne added that to make this transition the organization's bylaws had to be completely revised to reflect the changes. Rodne reported that the membership spent most of the meeting discussing the bylaw changes, which were approved, and how a library would become a North Texas Library Partner member. In conclusion, Rodne noted that there would be a partnership fee established for libraries that joined and that the system would be sending out a membership application shortly. V. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE Library Director Rodne presented an update on the Second Floor Expansion Project and noted that the project was 99% complete. Also, outstanding project items were highlighted and discussed. Assistant City Manager Terry Leake noted that in the Colleyville Economic Development Corporation (CEDC) FY2011 operating budget, there was funding for four part-time library clerk positions related to the expansion of the second floor of the library. Leake added that the project was completed and that the second floor opened on June 6, 2011. This resulted in a salary savings of $46,532, and that in the Colleyville Economic Development Corporation (CEDC) FY2012 operating budget, it was proposed that these savings be allocated for the purchase of additional furniture and fixtures related to the library expansion project. Leake added that the Colleyville Economic Development Corporation (CEDC) Board would be adopting the FY2012 Budget at the August 11 and August 23, 2011, Colleyville Economic Development Corporation (CEDC) Board meetings. VI. COLLEYVILLE OF COLLEYVILLE FY2012 BUDGET UPDATE Assistant City Manager Terry Leake presented an overview of the City of Colleyville FY2012 Budget and Schedule. Leake noted that the proposed FY2012 Budget would be discussed by City Council during a Worksession on August 9, 2011, and added that the City Council would be adopting the FY2012 Budget at the September 6 and September 20, 2011, City Council meetings. Discussion ensued. VII. LIBRARY BOARD APPOINTMENTS UPDATE Library Director Mary Rodne reported that the City Council would be considering appointments to the Library Board at the September 20, 2011, City Council meeting. It was noted that there were four positions on the Library Board, whose terms were expiring in September of 2011. VIII. REVIEW AND CONSIDERATION OF THE COLLEYVILLE PUBLIC LIBRARY BYLAWS Chair Jerome Davis opened the meeting for review and consideration of the Colleyville Public Library Bylaws. It was discussed that the Board may want to consider changing the day, time and frequency of Library Board meetings due to the competition of the Second Floor Expansion Project. Several options were discussed and consensus was to table the discussion until the October meeting due to the City Council Library Board member appointments in September. IX. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STRUCTURE Director Rodne reported that the City Council would be adopting all fees pertaining to the Library for the FY2012 budget at the September 4 and September 20, 2011, City Council meetings, and presented the Colleyville Public Library fee structure for review and discussion. Discussion ensued. Consensus of the Board was that no changes be made to the current schedules for the FY2012 budget. X. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Vicki Smith reported that the Friends of the Library had held an Annual Meeting on June 23, 2011, and that the same Executive Board officers had been re-elected for 2011-2012. Smith added that the Friends of the Library were planning to hold a used book sale in conjunction with the Race to Read scheduled on November 5, 2011. Smith concluded that the Friends continue to sell books in the ongoing library book sale, at Half Price Books and Better World Books. XI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Library Foundation had approved to hold another Race to Read fundraising event on Saturday, November 5, 2011, and that they would be focusing on preparations for the event. XII. NEXT MEETING DATE Chair Jerome Davis noted that the next Library Board meeting would be held on October 10, 2011. XIII. SUGGESTED ITEMS FOR FUTURE MEETINGS None XIV. CITIZEN COMMENTS None XV. ADJOURN: A motion was made by Pat Jones and seconded by Charna-Logan Gray to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:05 p.m. CO«EYVI«E PUB~IC ~IBRARY MONTH~Y STATISTICS REPORT TO ~IBRARY BOARD/SEPTEMBER 2011 % Change ~ast Year to % Change Sept 2011 Sept 2010 (+/-) Current YTD Date (+/-) USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Nours Usage Volunteer Nours ~IBRARY PROGRAMS PRESENTED 7,394 6,829 8% 104,275 111,410 -6% 190 182 4% 2,088 2,265 -8% 31,945 31,846 0% 422,075 449,019 -6% 263.00 376.00 -30% 3,000.00 3,095.00 -3% 136.50 169.00 -19% 2,894.45 3,699.75 -22% 27 I 13 I 108% I 213 I 320 I-33% PROGRAM ATTENDANCE ~ 481 ~ 201 ~ 139% ~ 12,429 ~ 17,771 ~ -30% ~ COMPUTER USE Hours Hours Hours Hours Children 145h 18m Adult 543h 26m 236h 57m 485h 7m -39% 12% 2318h 28m 5458h 14m 3972h 42m -42% 6285h 23m -13% CARD REGISTRATIONS 93 ~ 23 ~ 304% ~ 1,104 ~ 1,790 ~ -38% CIRCU~ATION TOTAL CIRCULATION 18,053 17,527 3% 235,238 244,458 -4% Digital 438 176 149% 3,947 1,426 177% CO~~ECTION 177 ~ 424 ~ -58% ~ 60,824 ~ 58,147 ~ 5% ~IBRARY RECEIPTS $1,694.92 $2,389.34 -29% $24,551.81 $27,717.11 -11% C=~~~.~E~~'1LL~ ~ COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS ~~~~~~~ ~~~,~._~~~~• FISCAL YEAR 2010/2011 MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN/ADULT COURT TOTAL October 61.50 11.00 0.00 87.25 0.00 159.75 November 148.00 6.00 0.00 75.50 0.00 229.50 December 34.00 10.00 0.00 37.00 31.00 112.00 January 29.50 7.00 0.00 33.00 26.00 95.50 February 42.00 7.50 0.00 28.00 0.00 77.50 March 50.00 16.00 0.00 77.75 0.00 143.75 April 36.05 26.25 0.00 88.25 0.00 114.50 May 49.20 40.75 0.00 75.25 0.00 165.20 June 51.00 74.25 336.00 175.50 12.50 649.25 July 77.75 62.50 333.75 291.00 12.50 777.50 August 36.50 42.75 34.00 116.75 3.50 233.50 September 51.00 6.00 0.00 79.50 0.00 136.50 FY Total 666.50 310.00 703.75 1,164.75 85.50 2,894.45 ~~= Adventure Kidz ~ ~ ~~~~~ ~~~ Thursdays 3:15 p.m.-4:15 p.m., Library 2nd Floor **Join us after school each week! ** Sept 22-Lego Mania Sept 29-Games & Activities Oc~t. C~Awesome Autumn Craf~s Oc~t. 13-Ballet Basics Oct. 2~LEG0 Mairia Oct 27~ames & Activities Nov. 3-Jazzy Journals Nov. 1~Wildcard Day (Surprise!) Nov. 17-LEGO Mania Dec. 1-Holiday Gift Workshop Dec. ~Wildcard Day (Surprise!) Dec. 1~LEG0 Mania BOOKS 'n' BITES fZv~T~ '! C@~b ~_ _ ;. Begins Monday, September 19 3:15 p.m.-4:15 p.m. We now have a book discussion group for young readers! We will meet once a month to have a snack and discuss the good, the bad, & the ugly about what we've read lately! SATURDAY MOVIES Sept. 17, Oct. 15, Dec. 17 12:30 p.m. Watch a movie upstairs in the library! Free popcorn and drinks provided. *All movies will be rated G or PG. Call the library at 817-503-1154 for selections. Children under 12 must be accomnanied bv an adult care~iver at all times. Care~iver participation is required. Fridays from 10:15 a.m.-11:15 a.m. September 23-December 9~ (* No Bounce Time November 251 Library 2nd Floor No Pre-registration Required TODDLER TALES Pre-registration IS required (18 months 36 months) Tuesday OR Wednesday from 10:15 a.m.-10:45 a.m. September 20- December 7 Join us as we celebrate terrific toddlers with puppets, great stories, songs, rhymes, and fun activities! ESPECIALLY FOR 3's Pre-registration IS required (3 years ONLY) Monday OR Thursday from 10:15 a.m.-11:00 a.m. September 19- December 8 Not toddlers anymore, but not quite ready for school either - three-year-olds are beautifully unique in their way, so we've created a special library time just for 3's! PRESCHOOL STORY TIME Pre-registration IS required (Ages 4 & 5) Wednesday OR Thursday from 10:15 am. 11:15 am. September 21- December 8 Join us as we share great stories, learn finger plays and ac- tion rhymes, play games, sing together, and make fun crafts! SNACKS AND STORIES Pre-registration IS required (Kindergarten- Third grade) Wednesday from 3:15 p.m.- 4:15 p.m. September 21- December 7 Join us after school for fun stories and crafts! In order to make storv time an enjovable experience for all participants, please follow these ~uidelines: • Supervise your child before, during and after the program so that you may both enjoy the library in a safe manner. • Arrive early so that your child can benefit from the entire program. If you arrive late come in quietly and tind a seat to minimize distraction. • If your child loses interest or becomes noisy or disruptive during a program, please quietly leave the room and come back when the child is ready to listen and participate. If your child is not ready for a story time experience that day, try again the next week. This is all part of the learning and maturing process. • If registrants miss two consecutive pro- grams without notifying the Youth Services staff, their place will automati- cally be given to someone on the waiting list. • Caregivers with multiple children in simultaneous story times must remain with the youngest child. • Caregivers must remain on the same floor of the library as their child AT ALL TIMES. • Children under 12 must be accompanied by a caregiver in accordance with the official Unattended Children Policy. i~1T ~ ~F ~~ ~ ~, : i ~~ ~_ TEx~~ ~11~~YC ~Y~~~1}% 110 Main St. Colleyville, TX 76034 Phone: 817.503.1150 Library Hours Monday and Wednesday 10:00 a.m.-6:00 p.m. Tuesday and Thursday 10:00 a.m.-8:00 p.m. Friday 10:00 a.m.-5:00 p.m. Saturday 10:00 a.m.-3:00 p.m. Sunday CLO SED Main 817.503.1150 Circularion: 817.503.1161 Adult Reference: 817.503.1155 Youth Services: 817.503.1154 Library Director: 817.503.1153 - ~ ~ ~~ ~~ _ ~~= ~~~ ~~~~~~ ~ ~ ~ ~~ m ~~~ ~ ~~= =_ = Books `n' Brunch Book Club is an informal book discus- ct ~r r~, sion group focusing on new and classic fiction titles. Snacks and a limited number of books will be provided. September 8, 2011: We Need to Talk About Kevin by Lionel Shriver October 13, 2011: The ThousandAutumns of.Iacob de Zoet by David Mitchell November 10, 2011: The Help by Kathryn Stockett Contact Erica at 817.503.1155 for more information. - ~ ~~ ~ ~ ~~ - ~~- ~~~ ~~~~~~ ~ ~ ~~~~~ ~~~~ m ~~~ ~ ~~= =_ = Share your thirst for knowledge with others at the Keeping It Real Nonfiction Book Club. The book club meets every other month to discuss a nonfiction book Snacks will be provided. August 25, 2011: Empire of the Summer Moon by S. C. Gwynne October 27, 2011: In the Garden of Beasts by Erik Larson Contact Cindy at 817.503.1165 for more information. ' ~~ ~ ` ' `; ~ ~ ~ ~ ~ - ~~~ ~ ~ ~ -~ ~- documentaries. All opinions welcome. Snacks will be provided. September 22, 2011: Catfish A screening of the related film will be held at the library on September 15 at 11:00 a.m. Contact Erica at 817.503.1155 for more information. All groups meet on the 2nd I li THURS~AY 11~3~11 7 ' ~~ p: !~n'. . . . ...--~~- LibrarY Meeting Room _....~~..~,~~~~~~mimuouuuuRNNNNNNhtlh~~~n~II~II~IIIIIIIII~IIIII ~ ~_~._c~,~""~, a%~;!~V ~~ I~ii i i a'd~,h~yii~'~~~~r ,. r• r• ~ ~, s Public Libr~ry 110 Main Street Colleyville, TX 76034 817.503.1150 reference@colleyville.com ~ 1~ ~ ~ Please j oin Janet Cunningham at the Colleyville Public Library for a special program Netwo~king with Linkedln. LinkedIn is a professional networl~ing tool that should be an important part of a ~ ob search strategy. After creating a robust profile and building a contact net- work, j ob seekers can promote themselves and gain net- work introductions through mutual contacts. Janet pro- vides job seekers with the knowledge and motivation to add LinkedIn to their job search tooll~it. ~~ ~ ~ GCISD is not responsible for the contents of this flyer, nor does GCISD endorse any products and/or services referenced in this flyer. ~ ~ ~ ~~ ~ ~ ~ ~'~j~- ~~r. ;~ , ~ ~ i ~ ,_. ~ ~~~ u~ ~- ~ ~ ~ r~ ~ I~1' / ~ ~i ~~/ , J '~ ~ J ~ ~ ~ ~ ............... WLl 41) ~ ~ ~ J SL ~ ~ ~ .~„~,~~~u~r~yyl~ IV~~1~~~~~ 111~»,,,,~ ~ ~ ~~~ ~' ~ ~ z ~ ~ ~...; ~ c~, ~. ~ .~ ~ ~r ~, ~~ ~. ~ ~ ~ ~ ~ ~ ~ ~ r r Register and Check-In: 6:30-8:00 a.m. 1-Mile Fun Run/Walk: 8:00 a.m. 5K Run: 8:30 a.m. Strollers, Kids & Pets Welcome! Plaza at Colleyville Public ~ibrary 1l0 Main Street, Colleyville, TX 76034 Early Entry Fee prior to 10/30/2011 $18 Entry Fee 10/30 -1114/2011 $22 Entry Fee on 11/5/2011 $27 Groups of 6 or more prior to 10/30/2011 $15 TEXAS RANGERS 1V RANGER. CAPT 8 - 9 a.m.~ _~~~~~ ~ ~} a~~ a ~~~~~~ ~ Colleyville Public Library ~~~~ ~ 110 Main Street ~ ~ Colleyville, TX 76034 OR ~rovided by e Lions Club - 10:30 a.m. Register online at www.RunTIM Eracingservices.com ~.~~ Powered by ~~ ChampionChip RA~4~~SERYIC~ ~- QUESTIONS? Call 817-503-1150 ~ Lifesfiyle Exhibifis ~i collaboration with Improvement Challenge Regional Medical Center at Grapevine ildren's Craf~s and ~C~ivi~ies in OINK ana his Costumea Friends I~~~r~r~ ~~~~ ~t~~~ . -10 a.m. Friends Members Only 10 a.m. - 2 p.m. Public WAIVER: "I know that running or walking a road race is a potentially hazardous event and I should not enter and run or walk unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely complete the run or walk. I assume all risks associated with running or walking in this event including high heat and/or humidity, traffic and the conditions of the road, all such risks being known and appreciated by me. Having read this waiver and knowing these facts and in consideration of you accepting my entry, I, for myself and anyone entitled to act on my behalf, waive and release Run, Walk, Read and all sponsors, their representatives and successors from all claims or liabilities of any kind arising out of my participation in this event even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver. I grant permission to all the forgoing to use any photographs, motion pictures, recordings or any other record of this event for any legitimate purpose. Race will be held regardless of weather conditions. Registration is final, no refunds." Signature of Entrant (Guardian if under 18) and Date Public Library MEMORANDUM To: Colleyville Public Library Board From: Mary Rodne, Library Director Date: October 10, 2011 Subject: Colleyville Public Library Voluntary Library Fund In preparing the Fiscal Year 2012 (FY2012) Colleyville Public Library budget, there were discussions with the Library Board supporting the use of the Voluntary Library Fund monies for the purchase of collection materials, collection processing supplies and library programs. Resolution R-03-2237 provides for the Voluntary Library Fund to be used for the purpose of the development and improvement of library programs and services and for approved library programs and capital items, including collection development (books and other materials). In October 2006, City Council approved Resolution R-06-2768, which increased the monthly Voluntary Library Fund contribution amount from $1.00 to $2.00 per month. It was projected the increase would generate $55,000.00 per year, which would be used as a funding source for library material collections, collection processing supplies and library programs. As of September 30, 2011, the projected available Voluntary Library Fund balance is $254,806. This item provides for the Colleyville Public Library Board to make a recommendation to the City Council for use of the Voluntary Library Fund, for the purchase of library collection materials, collection processing supplies and library programs in an amount not to exceed $145,000.00 Attachments Resolution R-03-2237 Resolution R-06-2768 FY2011 Voluntary Library Fund Report RESOLUTION R-03-2237 A RESOLUTION ESTABLISHING TNE ALLOWED USES OF THE VOLUNTARY LIBRARY FUND WHEREAS, the mission of the Colleyviile Public Library is to provide cultural, educational, intellectual and recreational resources in an inviting environment to enhance the quality of life for all ages; and WHEREAS, the City of Colleyville can anticipate continued growth in the demand for library programs and services; and WHEREAS, it is the opinion of the City Council that the best interest of the citizens of Colleyville will be served by providing for a voluntary library fund; and WHEREAS, the City Council has established the Colleyville Public Library Board and this Board shall serve as a recommending body to the City Council for the use of the Voluntary Library Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT a voluntary library fund has been established for the purpose of the development and improvement of library programs and services; and said fund can be used for approved library programs and capital items, including callection development (books and materials) and other items as desired by the City Council; however, said fund will not be used to provide for ongoing library maintenance and operations. Sec. 2. THAT the voluntary library fund is funded through a voluntary donation of one ($1) per month from the citizens of Colleyville. Sec. 3. THAT this fee is listed with the Library Donation Fund as a separate entry on the Colleyville residents' water bills and is in all ways strictly voluntary. AND SO IT IS RESOLVED. PASSED BY A VOTE OF ~ AYES, _Q_NAYS AND ~_ABSTENTIONS ON THIS THE ~DAY OF ~~~~~ 2003. Resolution R-03-2237 Page 2 of 2 ATTEST: ~ 9 .~4..'~77T-J V Cynthia Singleton, TRMC City Secretary C COLLEY L Joe ocutt Mayor RESOLUTION R-Ofi-27fi8 A RESOLUT~ON OF THE CITY COUNCIL OF THE CITY QF CQLLEYVILLE, TEXAS, tNCREASING THE VOLUNTARY LIBRARY FUND CONTRIBUTlON AMOUNT WHEREAS, t~e City Council previously created the Voluntary Library Fund; and WHEREAS, in order ta enhance the services at the Co~leyville Public Library, the Colleyville Library Board has asked to increase the monthly Voluntary Library Fund contribu#ion amoUnt. NOW, THEREFORE, BE !T RESOLVED BY THE CITY CQUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the voluntary donation amount to the Vol~anfary Library Fund is increased to two ($2) per mon#h from the citizens of Colleyviile. See. 2. THAT this Resol~tion shall take effect No~ember 1, 2006. AND IT IS SO RESOLVED. PASSED BY A V TE OF ~ YES, ~ NAYS AND D ABSTENTIONS ON THIS THE ~ DAY OF 200fi. ATTEST: . ~ Cynthia Singleton, TRMC City Sec~etary CITY OF COLLEYVILLE David Kelly Mayor FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 9-30-2011 FUND BALANCE AT 9-30-2010 FY 2011 REVENUE Donations: PROJECTED ACTUAL October $12,439 $12,439 November $13,287 $13,287 December $11,495 $11,495 January $13,099 $13,099 February $12,136 $12,136 March $12,618 $12,618 April $11,335 $11,335 May $11,368 $11,368 June $13,270 $13,270 J uly $10,184 $10,184 August $13,579 $13,579 September $11,799 $11,799 Total Donations $146,610 $146,610 Interest income Received $1,000 $0 TOTAL $147,610 $146,610 $379,502 FY 2011 EXPEND/TURES RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) YEAR-TO-DATE BOOKS AND PROCESSING MATERIALS FY 2010 BALANCE OF AUTHORIZATION $77,306 FY 2011 AUTHORIZATION $145,000 FY 2011 2ND FLOOR A/V EQUIPMENT $50,000 $77,306 $77,306 $145,000 $34,913 $50,000 $50,000 TOTAL $272,306 AVAILABLE FUND BALANCE AT 9-30-2011 (COUNCIL APPROVED) $272,306 $162,219 $253,806 PROJECTED AVAILABLE FUND BALANCE AT 9-30-2011 (COUNCIL APPROVED) $254,806