HomeMy WebLinkAboutCity Council-Minutes-04/07/2020
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, April 7, 2020
THE COLLEYVILLE CITY COUNCIL WILL CONDUCT A
REGULAR MEETING AT 7:30 P.M. IN CITY COUNCIL CHAMBERS ON
TUESDAY, APRIL 7, 2020
THE DOORS TO CITY HALL WILL BE OPEN AT 7:00 P.M. AND
WILL REMAIN OPEN THROUGHOUT THE DURATION OF THE MEETING
INVOCATION: Pastor Dale Molden, First Colleyville
PLEDGE OF ALLEGIANCE: Mayor Richard Newton
1. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Child Abuse Prevention Month, April 2020
2. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4488
2a Approval of the minutes of the regular City Council meeting of March
17, 2020
2b Approval of the minutes of the Special City Council meeting of March
26, 2020
2c Approval to administer a second economic development incentive
program grant in the form of a $35.00 gift card for use at participating
Colleyville businesses
2d Approval of the purchase of up to 94 Princeton Elm trees for the SH26
median project from Bold Spring Nursery and Shademaker, L.P. in
amounts not to exceed $83,600 and $174,390 respectively, and
authorizing the City Manager to execute the agreements
2e Approval of a construction contract with Ed Bell Construction Company,
for the Glade Road Phase 2 (SH26 to Pool Road) Project, in an amount
not to exceed $14,273,642.05, and authorizing the City Manager to
execute the agreement
City Council Agenda April 7, 2020
City of Colleyville Page 2
2f Approval of a construction services agreement with Texas Materials
Group, Inc. (Texas Bit), for the McDonwell School Road at Westcoat
Drive Roundabout Project, in an amount not to exceed $1,452,805.18,
and authorizing the City Manager to execute the agreement
2g Approval of an amendment to the Professional Services Agreement with
TranSystems, amending the design parameters of Glade Road Phase 2,
as well as providing additional Right-of-Way/Easement Coordination,
and Construction Phase Services, in an amount not to exceed
$61,300.00, and authorizing the City Manager to execute the
amendment
3. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING
3a Ordinance O-20-2111
Consideration of a zoning change request from the AG Agricultural
district to the CC-1 Village Retail district on Tract 2B & 2B02, Abstract
180, in the J L Byas Survey, located at 5713 Colleyville Boulevard, Case
ZC20-001
3b Ordinance O-20-2112
Consideration of a request for a Special Use Permit for Cemeteries or
Mausoleums on Tract 2B & 2B02, Abstract 180, in the J L Byas Survey,
located at 5713 Colleyville Boulevard, Case ZC20-002
3c Ordinance O-20-2113
Consideration of a zoning change request from the PUD-C Planned Unit
Development – Commercial district to the PUD-C Planned Unit
Development – Commercial district for the Heritage Farms addition,
being Lots 1-3, Block A, Heritage Farms, located at 913 Cheek-Sparger
Road, 3808 Wayne Drive, and 3900 Bedford Court, Case ZC19-009
4. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
4a Resolution R-20-4478
Consideration of a request for a Preliminary/Final Plat for Lots 1-11,
Block A, Lots 1-13, Block B, and Lots 1-3, Block X, of the Preston
Manor Addition, being Tracts 6A1, 6A2, 6A2A, 6A2B1, Abstract 1487, in
the O C Sturm Survey, and Tracts 1B, 1B1, 1B2A, Abstract 1176, in the
J J Newton Survey, located at 401 Shelton Drive, Case PC20-001
5. CITIZEN COMMENTS
City Council Agenda April 7, 2020
City of Colleyville Page 3
6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR APRIL 7,
2020 - READING AND PUBLIC HEARING - RESOLUTION R-20-4489
7. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, April 3,
2020 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, April 7, 2020 CITY COUNCIL CHAMBERS
Mayor Richard Newton called the Colleyville City Council Meeting to order on
Tuesday, April 7, 2020, at 7:30 p.m. in the City Council Chambers.
ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura,
Kathy Wheat, and Chuck Kelley.
PRESENT VIA WEBEX: Mayor Pro Tem Bobby Lindamood, and Councilmembers
George Dodson and Callie Rigney, and City Attorney Whitt Wyatt.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Public Works Director Ray Silva -Reyes,
and City Secretary Christine Loven.
INVOCATION: Pastor Dale Molden, First Colleyville
PLEDGE OF ALLEGIANCE: Mayor Richard Newton
1. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Newton welcomed everyone and noted this is a hybrid meeting being
conducted through the use of Webex. He noted the doors are open and the
Council Chamber has been marked to provide for social distancing. Mayor
Newton stated this is a limited agenda, the City Council did not conduct a
worksession or executive session, and noted items 3a, 3b, 3c, and 4a will remain
tabled as there has not been an opportunity for the additional work to be done.
He stated these items will probably remain tabled until there is a return to the
normal meetings.
Mayor Newton stated he provided an update on the City’s efforts in response to
the Coronavirus pandemic last week via a five-minute video (available on the City
website and social media), and he will record a new message later in the week,
focusing on the COVID-19 statistics found on the Tarrant County webpage
(Tarrantcounty.com). He stated the data source provides up-to-date information
on hospital capacity, positive/negative cases, and regional location identifiers.
Most notable in the data is the positive trend of hospital bed availability. This
strong positive trend data is found on page #2 of the county statistics. Mayor
Newton stated the Tarrant County data shows there are twice as many hospital
beds available than are currently occupied, and over two and one half times as
City Council Minutes April 7, 2020
City of Colleyville Page 2
many ventilators than are currently in use. Also the University of Washington
medical school model that estimates the virus impact predicts, to a 95%
confidence, that Texas will have plenty of hospital beds and ventilators even at the
peak of the virus pandemic. Additionally, Colleyville has not added a positive case
of the virus since last Thursday and we still stand at nine positive cases. He said
he hopes and prays this trend continues to be positive, and knows our residents
are doing their part to stop the spread. Mayor Newton thanked everyone and
reminded everyone to “Remember to Stay Home and Work Safe”.
Councilmember Dodson stated three of the nine citizens within the City who are
COVID-19 positive have recovered.
Mayor Pro Tem Lindamood thanked First Colleyville for providing lunch to the first
responders.
Mayor Newton and the City Council made the following announcements.
Colleyville Kindness on Display: On behalf of the City Council and staff I would
like to express my sincere appreciation for the outpouring of support and kind
gestures coming from Colleyville’s exceptional residents. It is an honor to serve as
your Mayor and join in your thoughts and prayers as we work through these
difficult times. We are blessed to live in this community.
Ruggeri’s Open at New Location: Ruggeri’s now OPEN for take-out orders! The
new location is at 5604 Colleyville Blvd. The Mayor and the CMO team placed the
very FIRST take-out order on Monday. The food was just as good as we
remembered! We are thrilled to have Ruggeri’s back in business.
Library Receives Colleyville Woman’s Club 2020 Grant: The Library has been
awarded a grant from the Colleyville Woman’s Club. The grant is a 2020 CWC
Circle of Hope Grant in the amount of $3,500 for the enhancement of the Library’s
circulating STEAM Kit collection and in-house STEAM programming. This would
enhance the popular circulating STEAM Kit collection from 51 to 65 kits.
Additionally, the Library would like to incorporate more advanced technology, such
as a 3Doodler Kits, in Library STEAM in-house programs. The Library has received
Colleyville Woman’s Club Circle of Hope Grants in fifteen subsequent years. With
this Grant funding, the Library has received a total of $63,032 from the Colleyville
Woman’s Club.
Library Story Times: The Colleyville Library story times are very popular! In
response to having to shut the Library down, the Colleyville librarians have found a
creative way to keep the story times going for the children who love coming to the
programs each week. Every Monday, Wednesday and Friday at 10:30 am, Library
staff is posting on Facebook a virtual story time with your favorite librarians. The
story times include book readings, craft ideas, and visits from friends.
City Council Minutes April 7, 2020
City of Colleyville Page 3
Proclamation in recognition of Child Abuse Prevention Month, April 2020
Mayor Newton stated Alliance for Children performs a great service, but has
chosen not to personally appear to accept a proclamation. The Mayor provided the
following information and stressed the importance of the help provided:
April is Child Abuse Prevention Month: Alliance for Children reminds us April
is Child Abuse Prevention Month and is brining awareness to this crisis while being
instrumental in child abuse prevention and recovery programs. In Tarrant County
last year, there were 5,536 confirmed child victims of abuse or neglect. Alliance
for Children provided trauma-informed services to 2,564 of those children.
Effective child abuse prevention, investigation and treatment programs succeed
because of partnerships among public and private agencies, schools, religious
organizations, medical services, and the business community. Please remember,
children are our future and greatest resource, and every child deserves a nurturing
family and safe environment to grow into a healthy, productive member of the
community. It is the responsibility of every person to find solutions to report and
prevent child abuse.
2. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4488
2a Approval of the minutes of the regular City Council meeting of March 17,
2020
2b Approval of the minutes of the Special City Council meeting of March 26,
2020
2c Approval to administer a second economic development incentive
program grant in the form of a $35.00 gift card for use at participating
Colleyville businesses
2d Approval of the purchase of up to 94 Princeton Elm trees for the SH26
median project from Bold Spring Nursery and Shademaker, L.P. in
amounts not to exceed $83,600 and $174,390 respectively, and
authorizing the City Manager to execute the agreements
2e Approval of a construction contract with Ed Bell Construction Company,
for the Glade Road Phase 2 (SH26 to Pool Road) Project, in an amount
not to exceed $14,273,642.05, and authorizing the City Manager to
execute the agreement
2f Approval of a construction services agreement with Texas Materials
Group, Inc. (Texas Bit), for the McDonwell School Road at Westcoat
Drive Roundabout Project, in an amount not to exceed $1,452,805.18,
and authorizing the City Manager to execute the agreement
City Council Minutes April 7, 2020
City of Colleyville Page 4
2g Approval of an amendment to the Professional Services Agreement with
TranSystems, amending the design parameters of Glade Road Phase 2,
as well as providing additional Right-of-Way/Easement Coordination, and
Construction Phase Services, in an amount not to exceed $61,300.00,
and authorizing the City Manager to execute the amendment
Mayor Newton read Resolution R-20-4488 in its entirety.
Assistant City Manager Adrienne Lothery presented item 2c, and provided the
introduction and history recap for 2d, which was presented electronically by Aaron
Duncan, Stan Cowan, Kevin Bernauer, and David Newman, MESA Design Group.
During discussion regarding item 2c, Mayor Newton and the City Councilmembers
expressed their desire to help local businesses and encouraged the use of the card
and urged citizens to contact a business in advance to assure the business will
accept the card. Mayor Newton also noted that some people in the area are
struggling. The City created $50 gift cards, called Colleyville Care cards, for use at
Colleyville businesses and have partnered with the Ministerial Alliance Church
leaders to distribute them. Church leaders in Colleyville have each received 10
Colleyville Cares cards with a $50 value which the church may use to supplement
assistance per their discretion, thereby assisting people and local businesses.
General discussion of item 2d included the soil availability for growth of t he
Princeton Elms, cost per tree plus installation, and the cost savings and value.
Public Works Director Ray Silva-Reyes presented items 2e, 2f, and 2g.
Mayor Pro Tem Lindamood asked Director Silva-Reyes who bid the job for item 2e,
TransSystems or the City. Director Silva-Reyes responded it was a combined
effort, and the City followed the standard protocols, utilizing CivCast, Dodge Lead
Center, BlueBook Building and Construction Network, and Construct Connect,
which includes ISqFt, CMD, CDC and Bid Clerk, and staff directly notified a list of
local contractors. Director Silva-Reyes stated 45 general contractors had picked up
plans and the voluntary prebid meeting was well attended, but in the end, only
two bids were submitted. He stated he believes there were only two bidders due
to the size of the project.
There was further discussion regarding the timeline, oversight, field decisions
which could be made, and costs of the Glade Road Phase 2 Project, finishing SH26
before beginning construction and the current status of SH26.
On item 2f, Director Silva-Reyes stated his staff is trying to coordinate a possible
early start on the roundabout project to take advantage of the current school
closure and lack of traffic, however, if it appears school will resume, the plan is to
keep to the late May start time. Director Silva -Reyes clarified for Councilmember
Dodson the concrete portion of the bid packet for the roundabout was because the
City Council Minutes April 7, 2020
City of Colleyville Page 5
original specs called for asphalt. He further clarified the cost estim ate had been
$1.6 million, however, the cost is $1.4 million.
On item 2g, Director Silva-Reyes stated the amendment to the Professional
Services Agreement will provide for the additional services needed to oversee the
field decisions and coordinate services between contractors.
Mayor Newton opened the public hearing at 9:01 p.m.
Kathy Hadley, 204 Timberline Drive North, spoke in opposition to the hardscape
elements within the medians on SH26 and in opposition to the Glade Road /
Bluebonnet Drive hill removal. Mrs. Hadley noted both are in conflict to the
Colleyville country atmosphere.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 9:06 p.m.
Councilmember Wheat made a motion to approve Resolution R-20-4488,
and Councilmember Nakamura seconded the motion.
The motion to approve carried by the following vote:
Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney
3. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING
Ordinances O-20-2111, O-20-2112, and O-20-2113 remained tabled.
3a Ordinance O-20-2111
Consideration of a zoning change request from the AG Agricultural
district to the CC-1 Village Retail district on Tract 2B & 2B02, Abstract
180, in the J L Byas Survey, located at 5713 Colleyville Boulevard, Case
ZC20-001
3b Ordinance O-20-2112
Consideration of a request for a Special Use Permit for Cemeteries or
Mausoleums on Tract 2B & 2B02, Abstract 180, in the J L Byas Survey,
located at 5713 Colleyville Boulevard, Case ZC20-002
3c Ordinance O-20-2113
Consideration of a zoning change request from the PUD-C Planned Unit
Development – Commercial district to the PUD-C Planned Unit
Development – Commercial district for the Heritage Farms addition,
being Lots 1-3, Block A, Heritage Farms, located at 913 Cheek-Sparger
Road, 3808 Wayne Drive, and 3900 Bedford Court, Case ZC19-009
City Council Minutes April 7, 2020
City of Colleyville Page 6
4. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
Resolution R-20-4478 remained tabled.
4a Resolution R-20-4478
Consideration of a request for a Preliminary/Final Plat for Lots 1 -11,
Block A, Lots 1-13, Block B, and Lots 1-3, Block X, of the Preston Manor
Addition, being Tracts 6A1, 6A2, 6A2A, 6A2B1, Abstract 1487, in the O C
Sturm Survey, and Tracts 1B, 1B1, 1B2A, Abstract 1176, in the J J
Newton Survey, located at 401 Shelton Drive, Case PC20-001
5. CITIZEN COMMENTS
Kathy Hadley, 204 Timberline North, spoke regarding the need for signage on the
signal light lines at Church Street, opposition to lowering Glade Road at
Bluebonnet Drive for the roundabout, and discussed the Land Development Code
erosion control requirements. Mrs. Hadley stated though Ordinances O-20-2111
and O-20-2112 are still tabled, she feels it is the responsibility of the Broughton
subdivision to take care of their drainage issues and Bluebonnet Cemetery should
be allowed to proceed without building a brick wall or making drainage
improvements on residential property.
Mrs. Hadley closed her remarks by asking City Council to listen to residents and
keep the country atmosphere in Colleyville. She thanked the City Council for all
they do.
6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR April 7,
2020 - READING AND PUBLIC HEARING - RESOLUTION R-20-4489
This resolution was not needed.
7. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the meeting without objection by the City Council at 9:13 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 21ST DAY OF APRIL
2020.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary