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City of Colleyville
Agenda
CI~/ COUf1Cll
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, April 19, 2011
CITY COUNCIL CHAMBERS
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
PC-1 Discussion of the Fiscal Year 2011 (FY 2011) Street Capital
Improvement Plan and other proposed street rehabilitations
Attachments: PC-1.pdf
2011 Street Rehabilitation Table
PC-2 Annual Status Update of the Economic Development Strategic Plan
Attachments: PC-2.pdf
Annual Status Update of Economic Development Plan - March
2011.pdf
Annual status update of Economic Development Strategic
Plan.pdf
PC-3 Presentation and discussion of City of Colleyville branding logo
Attachments: PC-3.pdf
Colleyville Brand Development presentation
PC-4 Presentation of the Monthly Financial Report - March 2011
Attachments: PC-4.pdf
March 2011 Monthly Financial Report.pdf
PC-5 Discussion of the April 19, 2011, City Council meeting regular agenda
items
Attachments: PC-5.pdf
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Discussion of pending litigation - Rahman
Dzemail v. City of Colleyville, Texas, and Gwen Parker, Ronald
City of Colleyville Page 1 Printed on 4/15/2011
City Council Agenda April 19, 2011
McFadden, Todd Hildebrandt, Scotty Graves and David Mertz
Section 551.071 - Legal - Discussion of pending litigation - Doug
Huseman v. City of Colleyville
Section 551.071 - Legal - Discussion of pending litigation - Raman
Chandler Properties v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange,
lease or value of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand
Attachments: 1- Executive Session - Legal.pdf
RESUME REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
2.
3.
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of the featured Colleyville business - Moxie Scooters,
4117 Colleyville Boulevard - John Raimondi, owner
Presentation of a Proclamation from Baylor Regional Medical Center of
Grapevine Board of Trustees to Detective Kevin Walling - Doug Lawson,
President, Baylor Regional Medical Center
Attachments: 3- Announcements, Proclamations and Presentations.pdf
INVOCATION: Pastor Chris Rivera, Bear Valley Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-11-3350
Attachments: Resolution R-11-3350
ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
City of Colleyville Page 2 Printed on 4/15/2011
City Council Agenda April 19, 2011
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3351
4a Approval of the minutes of the regular City Council meeting of April 5,
2011
Attachments: Resolution R-11-3351
City Council Minutes - April 5, 2011.pdf
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-11-1793 Approval of Ordinance 0-11-1793 establishing school safety zones and
related speed limits within the City of Colleyville
Attachments: 5a Briefing.pdf
Ordinance 0-09-1725.pdf
Resolution R-09-3172.pdf
CCA Traffic Impact Analysis.pdf
CCA Existing and Proposed School Zone Signs
Ordinance 0-11-1793
6. RESOLUTION(S):
READING AND PUBLIC HEARING
6a R-11-3352 Approval of a Memorandum of Understanding between the Texas
Department of Transportation, North Central Texas Council of
Governments, Tarrant County, and the City of Colleyville regarding
funding for the reconstruction of Colleyville Boulevard (SH26) from
Brumlow/Pool Road in the City of Grapevine to John McCain Road in
the City of Colleyville
Attachments: 6a Briefing.pdf
Colleyville Boulevard State Highway 26 Improvement map
Resolution R-11-3352
6b R-11-3353 Approval of a construction contract with Champion Utility Construction,
for the Colleyville Boulevard (SH26) Utility Relocation Project, in an
amount not to exceed $236,271.60, and authorize the city manager to
execute the contract
Attachments: 6b Briefing.pdf
Teague Nall and Perkins Letter dated April 1, 2011
Resolution R-11-3353
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
City of Colleyville Page 3 Printed on 4/15/2011
City Council Agenda April 19, 2011
8. REPORTS:
Historical Preservation Committee Minutes - January 13, 2011
Senior Center Advisory Committee Minutes - January 20, 2011
Library Board Minutes - February 21, 2011
Attachments: 8 - Reports.pdf
Historical Preservation Committee Minutes - January 13, 2011
Senior Center Advisory Committee Minutes - January 20, 2011
Library Board Minutes - February 21, 2011
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 19, 2011 -
Reading and Public Hearing - Resolution R-11-3354
Attachments: Resolution R-11-3354
10. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday ,
April 15, 2011, by 5:00 p.m.
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4 Printed on 4/15/2011
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number:
Version: 1
Requester: Public Works
Department
File Type: Pre Council
Agenda Date: 04/19/2011
Agenda No.: PC-1
Status: Pre Council
Controlling Body: City Council
Final Action:
File Name: Discussion of the Fiscal Year 2011 (FY 2011) Street Capital Improvement Plan and other
proposed street rehabilitations
Attachments: 2011 Street Rehabilitation Table
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/19/2011 City Council
Title
Discussion of the Fiscal Year 2011 (FY 2011) Street Capital Improvement Plan and other
proposed street rehabilitations
Explanation
The purpose of this briefing is to discuss the FY 2011 Street Capital Improvement Plan
(CIP) and other rehabilitation projects with the City Council prior to proceeding with project
finalization and bidding.
Since FY 2008, the City has committed $1 million annually in the General Fund budget for
street maintenance and rehabilitation throughout the City. These funds have been used to
improve 7.61ane miles of roadway in Colleyville since that time. In addition, by City Council
directive, a citizen CIP Committee was formed in 2006 to provide community input into the
assessment and selection of street projects. In September 2008, the City Council adopted
the 10-year streets and intersections CIP as a result of this joint effort by City Council, staff
and citizens to enhance existing municipal infrastructure and address traffic congestion
issues throughout the community. A portion of the General Fund street maintenance
budget is utilized annually to complete street and intersection improvements identified in the
CIP as well as other street improvement projects that are identified for rehabilitation.
The streets and intersections identified in the CIP for FY 2011 are as follows:
Street Rehabilitation
- Pembrooke Parkway
- Brentwood Drive/Court
- Ponderosa Lane
- Black Drive
City of Colleyville Page 1 Printed on 4/15/2011
Apenda Briefinp Continued
Street rehabilitation involves removing and replacing all asphalt concrete and aggregate
base on a roadway segment and placing new striping and pavement markings.
Intersection Improvements
- Martin Parkway and Cheek-Sparger Road
- Jackson Road and Cheek-Sparger Road
In regard to these intersection improvements, staff is working with the design engineer to
complete the final preliminary analysis for both intersections, which will be presented at a
future Pre Council meeting. As the City Council will recall, the Pleasant Run Road and John
McCain Road intersection has been designed and construction is scheduled to begin
approximately in June 2011.
Finally, Brown Trail was identified by the City Council in September 2010 as the street to be
rehabilitated as part of the annual road construction agreement with Tarrant County.
Construction is scheduled to begin by the end of April 2011.
Staff has identified several streets not on the current CIP that are in need of rehabilitation in
FY 2011:
- L.D. Lockett Road (Lowrie Road to Quails Path)
- Stonehaven Drive (Windview Drive to Ambleside Drive)
- John McCain Road (Bandit Trail to Stillwater Circle)
All street rehabilitations identified above involve the replacement of existing asphalt
pavement and stabilization of the roadway sub-grade. In terms of structural stability and
overall condition, staff evaluates all City streets each year and assigns letter grades to
streets with "A" indicating a street in excellent condition and "F" indicating a street in "worst"
condition:
Ratinq of A: street has been recently constructed and the existing pavement surface
shows no sign of deterioration or sub-grade failures. No maintenance activity is
necessary.
Ratinq of B: street has aged to a point that initial maintenance activity is required and
some cracking exists, requiring routine sealing. Existing joints are sealed as
necessary.
Ratinq of C: street is experiencing minor base failures and surface cracking. Crack
sealing is necessary in both concrete and asphalt streets. Repair of existing surface
and base failures is necessary. A seal coat or thin asphalt overlay is necessary for
extending service life in asphalt pavement.
Ratinq of D: random base and sub-grade failures are evident in both concrete and
asphalt streets. The existing roadway has extensive surface patches due to weather
main breaks, franchise utility repair of existing facilities and prior construction
improvements. Random drainage issues are identified, including surface ponding ,
inadequate street grades or damage to existing drainage facilities. Repair of existing
City of Colleyville Page 2 Printed on 4/15/2011
Apenda Briefinp Continued
surface failures and placement of an asphalt level up and overlay over concrete and
asphalt streets is necessary to extend service life of the street.
Ratinq of F: existing concrete and asphalt pavements experience extensive base and
sub-grade failures throughout the length of the roadway. Street can no longer
maintain proper drainage due to pavement heaving or failure. Existing underground
utilities have deteriorated to the point that replacement is required to maintain service
life. Total street reconstruction is necessary.
Of the streets identified above, all but L.D. Lockett (grade of B) and Brown Trail (grade of C)
have grades that are a"D" or worse. L.D. Lockett has been identified due to a recent
sub-grade failure.
Based on the most recent street evaluations performed in 2010, streets, citywide, that are in
need of rehabilitation exceed annual available funding dedicated for rehabilitations. Given
the gap in needs versus available funding, as part of a larger examination of the City's
capital improvements planning process, staff is in the process of developing a scope of work
for evaluating and quantifying all City infrastructure and will brief the City Council at the May
2011 budget worksession on the progress of this initiative.
Per the attached table, in terms of the streets identified for FY 2011 above, the total
estimated rehabilitation cost is $891,756. There is only $850,382 available for these
projects for FY 2011. The reason for the reduced available funds is due to current fiscal
year street rehabilitation funds being spent on a portion of the rehabilitation of
Cheek-Sparger Road (from last year's street rehabilitation projects) because the project
exceeded the projected timeline and was not finished until FY 2011.
Given the funding shortfall for FY 2011, staff proposes moving Black Drive and Ponderosa
Lane from the FY 2011 CIP to the FY 2012 CIP. This would amend the total estimated
rehabilitation cost to $735,403 leaving all projects for FY 2011 under budget by $114,979.
The reason for removing these two streets is as follows:
- Although Black Drive has a current street grade of "D", it is has relatively little traffic at 200
cars per day and it is a relatively short street at 0.3 miles in length. Therefore, the impact in
delaying the rehabilitation of this street would be minimal.
- In conjunction with the proposed street rehabilitation of Ponderosa Lane, staff has been
working with residents to perform drainage improvements to this neighborhood. These
drainage improvements also included rehabilitating McCain Lane and Kingston Drive as the
proposed drainage improvements would involve trenching across the streets in addition to
the fact that McCain Lane and Kingston Drive both have a street grade of "D". Thus, the
intention is to alleviate as many outstanding infrastructure issues as possible in a single
project. The total estimated cost of these street rehabilitations and drainage improvements
is $554,200. The additional funds for this project were proposed to come from drainage
utility fund balance. However, due to amended revenue projections as a result of the
economic downturn, revised construction estimates, and the emergency Oak Knoll low
water crossing project, which reduced the drainage utility fund balance, staff proposes
moving this project to FY 2012.
City of Colleyville Page 3 Printed on 4/15/2011
Apenda Briefinp Continued
As with all unspent street rehabilitation funds, the additional $114,979 identified above will
roll into the Capital Project fund once the new fiscal year begins. As stated above, staff is in
the process of developing a scope of work for evaluating and quantifying all City
infrastructure and will brief the City Council at the May 2011 budget worksession on the
progress of this initiative. As part of this briefing, staff may also bring forward a proposal for
ranking and prioritization of FY 2012 infrastructure projects, including the street CIP, based
on existing funds such as the capital project fund, the street resurfacing fund and available
cash in existing fund balances.
Based on City Council discussion of this item, staff will bring forward construction contracts
for these proposed street rehabilitation projects for City Council approval at a future
meeting.
City of Colleyville Page 4 Printed on 4/15/2011
2011 Street Rehabilitation Table
Street Street Section Estimated Cost On CIP? Street Grade
Pembrooke Parkway Cheek-Sparger north to Scarbrough Lane $162,179.00 yes D
Brentwood Drive Brookridge Drive to Chapelwood Court $80,383.00 yes F
Brentwood Court Brookridge Drive to dead end $50,431.00 yes F
L.D. Lockett Road Lowrie Road to Quails Path $82,096.00 no* B
Stonehaven Drive Windview Drive to Ambleside Drive $20,860.00 no* D
John McCain Road Bandit Trail to Stillwater Circle $70,911.00 no* D
Brown Trail Cheek Sparger Road to SH26 $268,543.00 no** C
Ponderosa Lane*** Tinker Road to McCain Lane $70,501 *** yes D
Black Drive*** Bransford Road to dead end $85,852*** yes D
SUBTOTAL $891,756.00
TOTAL (Without Black Drive and
Ponderosa ~ane)
$735,403.00
*staff priority
**Tarrant County /nterlocal Agreement approved on March 15, 2011
***recommended to be delayed to FY2012
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number:
Version: 1
File Type: Pre Council
Agenda Date: 04/19/2011
Requester: Economic Agenda No.: PC-2
Development
Department
File Name: Annual Status Update of the Economic Development Strategic Plan
Attachments: Annual Status Update of Economic Development Plan - March 2011.pdf • Annual status
update of Economic Development Strategic Plan.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/05/2011 City Council
1 04/19/2011 City Council
Title
Annual Status Update of the Economic Development Strategic Plan
Explanation
Staff presented an Economic Development Strategic Plan to City Council on March 23,
2010, and a mid-year update on October 6, 2010. Colleyville's Economic Development
Department is now returning to City Council with an annual status update, highlighting
accomplishments in the three areas of focus (retention, attraction and marketing/promotion)
over the past year.
Status: Filed
Controlling Body: City Council
Final Action: 04/05/2011
City of Colleyville Page 1 Printed on 4/15/2011
ANNUAL STATUS UPDATE OF ECONOMIC DEVELOPMENT PLAN - MARCH 2O11
Sector/ Goal Objective Progress as of March Objective Comment
Focus 2011 Status
Retain Share Merchandising Plan Schedule representatives of Council CEO
Ongoing Still communicate
data, details Catalyst to present results Chamber, ICSC weekly
Retain Share Merchandising Plan Invite leasing representatives to
Postponed
May 1, 2011 Will convene prior to
data, details a joint meeting 2011 ICSC RECon
Retain Share Merchandising Plan Schedule individual meetings Market Street,
Westlake Ace, Cinema
Ongoing
data, details with larger retailers + Grille
Promote SCORE counseling Include SCORE reps in Allies Will convene prior to
Retain program Day event for leasing Postponed May 1, 2011 2011 ICSC RECon
representatives
Promote SCORE counseling Profile SCORE's presence at Will also be featured
Retain program Business Appreciation April 29, 2010 Completed on May 16, 2011
Reception
Retain Promote SCORE counseling Feature SCORE at a CEO August 2010 Completed
program Meeting
Promote SCORE counseling Recommend SCORE help
Retain evaluate matching grant November 2010 Completed
program
a lications
Retain Introduce/marshal campaign Seek program stakeholders co-
'
In progress
Ongoing Rebooting; faced
initial reluctance by
to buy, live local sponsors and contributors
some retailers
Retain Introduce/marshal campaign Kickoff campaign April 29, 2010; Ongoing Will be featured at
to buy, live local September 10, 2010 May 16, 2011 event
Introduce/marshal campaign Introduce new initiatives to Chamber Nation web
Retain
to buy, live local inform and facilitate local
platform in progress Ongoing
spending
Retain Business Appreciation Schedule and hold inaugural April 29, 2010 Completed 2nd Annual event on
Reception event May 16, 2011
Sector/ Goal Objective Progress as of March Objective Comment
Focus 2011 Status
Retain Business Appreciation Give incentives for participants April 29, 2010 Completed 2nd Annual event on
Reception to dine at Colleyville restaurants May 16, 2011
Business Appreciation Celebrate awards and
2nd Annual event on
Retain Reception recognitions of Colleyville April 29, 2010 Completed May 16, 2011
employers
Retain Formalize retail/restaurant Follow-up on initial discussions
August 2010
Completed
support services with Chamber and SCORE
Retain Formalize retail/restaurant Recommend resolutions to
September 2010
Completed Resolution shared
support services formalize partnership with partners
Retain Formalize retail/restaurant Brand and introduce name for
September 2010
Completed
C-STAR/R
support services new retention relationship
Meet regularly; identify, Ongoing~
'
Retain Formalize retail/restaurant recommend additional initiatives
September 2010
have invited Exploring certification
support services in support of retailers and
in DBU program
restaurants
Attract and create, then Work in tandem with Catalyst to ICSC RECon, NTCAR, Completed; Still communicate
Attract backfill and spur communicate results to ICSCTX ongoing weekly
development prospects
Attract and create, then Schedule meetings with May 2010, November Completed; Will execute again at
Attract backfill and spur prospects at ICSC RECon and 2010 ongoing 2011 ICSC RECon
development Texas Conference
Attract and create, then Organize a Retailers Roundup ICSC TX - November Will explore again at
Attract backfill and spur with Catalyst to introduce 2010 Completed 2011 event
development prospects to brokers
Attract and create, then Set up individual meetings with
Attract backfill and spur prospective developers and Multiple contacts Ongoing Will continue
development leasing reps of existing centers
Attract and create, then Approach owners, reps of ICSC RECon~ multiple
Attract backfill and spur remaining large tracts; propose other contacts Ongoing Will continue
development master planning
Sector/ Goal Objective Progress as of March Objective Comment
Focus 2011 Status
Renew Incentive Guidelines Propose consideration of Two applications
Attract and Criteria matching grant program to help October 2010 Completed received
fund building improvements
Review financial strength of Working with City's
Attract Renew Incentive Guidelines TIRZ; consider restructuring to financial advisor on Ongoing
and Criteria facilitate quality development long term plan
and redevelopment
Renew Incentive Guidelines Explore partnering with property
Attract and Criteria owners to create Public No progress Ongoing
Im rovement Districts
Oversee Gateway and Convene representatives of both
Attract Kimley-Horn project to study firms; ensure optimum project April 12, 2011 Completed
reconstruction of SH26 start
Oversee Gateway and Monitor progress and participate
Attract Kimley-Horn project to study in applicable TxDOT, NCTCOG Spring/Summer 2010 Completed
reconstruction of SH26 meetings
Oversee Gateway and Link results to possible Will consider after
Attract Kimley-Horn project to study continuation of SH26 District Suspended Project commercial
reconstruction of SH26 initiate, site planning efforts suspended development
standards discussion
Oversee Gateway and Will consider after
Attract Kimley-Horn project to study Explore comprehensive Suspended Project commercial
reconstruction of SH26 redevelopment study of SH26 suspended development
standards discussion
Bring people to Research/produce a
Attract Colleyville/establish a Dining/Shopping/Attraction In progress Ongoing Summer 2011 launch
visitors' economy Guide
Bring people to Affiliate with DFW Area Tourism Joint ad with Piazza
Attract
Colleyville/establish a
'
Council to promote Colleyville
Fall 2010
Completed ,
Colleyville Cinema
visitors
economy attractions
Sector/ Goal Objective Progress as of March Objective Comment
Focus 2011 Status
Bring people to Encourage support cultural arts Created new special
Attract Colleyville/establish a events and festivals Ongoing Ongoing events
visitors' economy
Bring people to Work to attract/facilitate a hotel, Discussions with
Attract Colleyville/establish a begin collecting occupancy multiple hotel Ongoing
visitors' economy taxes, fund future marketing developers
Advance business Examine Vineyard Antique Mall
Attract development and incubation as a site to create a craft/arts In progress Ongoing Working with owner
incubator
Approach banks~ explore May renew idea at
Attract Advance business corporation to promote In progress Ongoing 2nd annual Business
development and incubation
microloans, venture capital Appreciation
Reception
Market/ Create "Colleyville Road
" Couple data with Real Estate May 2010~ contract
Promote Show
from Merchandising Inventory with CoStar Completed
Plan data
Market/ Create "Colleyville Road
" Schedule presentations to staff
August 2010; in
Promote Show
from Merchandising meetings of DFW commercial
ro
ress Ongoing
Plan data real estate brokerage houses g
p
Market/ Create "Colleyville Road
" Utilize data for booth at annual
Will repeat in
Promote Show
from Merchandising North Texas Commercial August 2010 Completed September 2011
Plan data Association of Realtors Expo
Create "Colleyville Road Communicate same in targeted
Market/ Show" from Merchandising advertising with ICSC TX, August and November Completed Ongoing
Promote Plan data NTCAR and in Texas Real 2010
Estate
Market/ Create "Colleyville Road
" Encourage commercial August 2010~ zoning
' Rosewood Park,
Promote Show
from Merchandising development along Precinct Line
for Rosewood Park Ongoing Medical Office
Plan data Road Building
Sector/ Goal Objective Progress as of March Objective Comment
Focus 2011 Status
Market/ Create "Colleyville Road Work with citizens who are Also formed the
Promote Show" from Merchandising brokers, developers engineers, In progress; June 2011 Ongoing Architectural Review
Plan data architects; create focus group Commission
Market/ Market Colleyville as medical Join and participate in BioDFW Also participated in
Promote specialist/lab center & Health Industry Council Fall 2010 Completed networking event on
March 25 2011
Market/ Market Colleyville as medical Convene members of BioDFW Following Northeast
Promote specialist/lab center and discuss how effort may be Postponed Postponed Leadership Forum
localized meeting
Market/ Market Colleyville as medical Work with adjoining cities to Northeast Leadership Meeting on March 20,
Promote specialist/lab center create regional Forum, March 2011 Ongoing 2011
partnership/alliance for facilities
Market/ Create/support positive Articulate economic impact of In progress~ starting Continual with each
Promote attitudes toward new developments August 2010 Ongoing major project
develo ment
Create/support positive Create curriculum, introduce Curriculum
Market/ attitudes toward economic development as key In progress Ongoing development in
Promote development piece of Citizen/Neighborhood progress by UTA
Academy graduate program
Create/support positive Seek continuous improvement
Process review report
Market/
attitudes toward within new development process
In progress
Ongoing
to City Council April 5,
Promote development initiative~ further ease of doing 2011
business in Colleyville
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number:
File Type: Pre Council
Status: Pre Council
Version: 1
Requester: Economic
Development
Department
Agenda Date: 04/19/2011
Agenda No.: PC-3
File Name: Presentation and discussion of City of Colleyville branding logo
Attachments: Colleyville Brand Development presentation
History of Legislative File
Controlling Body: City Council
Final Action:
Version: Date: Acting Body:
Action Text:
04/19/2011 City Council
Title
Presentation and discussion of City of Colleyville branding logo
Explanation
City staff first presented the idea of rebranding the City's logo and possibly adding a tag line
during the Pre Council meeting on January 5, 2010. City Council directed staff to begin the
first phase of the branding exercise, as presented. After several months of research and
interviews with citizens, business owners and the City leadership team regarding
rebranding, the City's logo and adding a tag line, Economic Development staff incorporated
the comments and suggestions in the design of logo prototypes and possible tag lines.
During the Pre Council meeting on October 6, 2010, staff presented the branding concepts
to City Council for comments and direction. City Council directed staff to continue the
branding development plan and obtain bids for the services of a graphic artist to develop
updated versions of the current logo. Staff selected Logoworks, a division of Hewlett
Packard, to create updated prototypes of the current City logo.
Staff returned and presented Logoworks' three suggested examples at Pre Council on
February 9, 2011. City Council decided against incorporating a tag line, and directed staff to
have several details amended on the proposed logo examples. Logoworks incorporated the
requested changes, and staff presented the revised logo design at Pre Council on March
22, 2011. City Council expressed its preference for the updated version of the existing
Colleyville logo and asked staff to request that Logoworks reduce the size and shape of the
horse, so the word Colleyville is more prominent. Staff has since done that, is returning to
City Council with two revised versions and is requesting City Council direction on the logo
design.
City of Colleyville Page 1 Printed on 4/15/2011
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°"mm~^ Colleyville, Texas 76034
° ~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Pre Council Status: Pre Council
Version: 1 Agenda Date: 04/19/2011 Controlling Body: City Council
Requester: Finance Department Agenda No.: PC-4 Final Action:
File Name: Presentation of the Monthly Financial Report - March 2011
Attachments: March 2011 Monthly Financial Report.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/19/2011 City Council
Title
Presentation of the Monthly Financial Report - March 2011
Explanation
General Fund
The percentage of current year taxes collected is slightly ahead of that of March 2010.
Sales tax revenue received in March was down 1.47% ($2,343). The annual franchise
payment received from Atmos Gas was $36,513 more than projected, due to higher
customer usage. Five residential building permits were issued compared to nine last year.
Permit revenues received through March exceed the budgeted year-to-date projection by
over $100,000. Ambulance collections remain strong at an increase of almost $19,000 over
last year. Colleyville Center's revenues also exceed projections by $7,566. The average
amount expended by the General Fund departments at the end of March is 44.31 % of the
total appropriation, versus 45.46% which was projected to be spent.
Utility Fund
Water usage increased significantly as compared to the amount sold through March 2010.
The average amount expended by the Utility Fund departments at the end of March 2010 is
38.65% of the total appropriation, versus 39.79% which was projected to be spent.
City of Colleyville Page 1 Printed on 4/15/2011
MONTHLY FINANCIAL REPORT - MARCH 2O11
GENERALFUND
FY 2011
REVENUE SOURCE BUDGET
Current Taxes $10,155,472
Delinquent Taxes 63,000
Penalty & Interest 57,000
TOTAL AD VALOREM TAXES $10,275,472
Oncor Electric
Tri-County Electric
Atmos Gas
AT&T
Verizon/Others
Refuse/Recycling
Cable TV
TOTAL FRANCHISE TAXES
Sales Tax
Mixed Beverage Tax
TOTAL SALES TAX
Building
Plumbing
Mechanical
Electrical
City License
Building Plan Review Fee
New Business
Animal
Sign Permit
Fence Permit
Fire Permits
Irrigation Permit
Gas & Oil Well Permit Fee
TOTAL LICENSES & PERMITS
Fines
Alarm Fees
Library Fines
TOTAL FINES
$815,000
110, 000
345, 000
118, 000
44, 000
126, 000
265, 000
$1,823,000
$2, 356, 976
73, 000
$2, 429, 976
$348, 924
43, 257
28, 868
37, 568
37, 372
59, 753
3, 372
900
5, 463
4, 920
8, 000
10,214
0
$588,611
$825, 000
47, 000
23,124
$895,124
RECEIVED
AS O F
3/31 /2011
$9,767,955
62, 925
31,711
$9, 862, 592
$864,130
120, 249
381,513
51,552
28, 342
57, 047
176, 241
$1,679,074
$798, 097
39, 988
$838,085
$207, 073
26, 606
14,174
18, 934
19, 766
35,141
2,162
455
3, 770
1, 675
3, 600
6,176
60, 000
$399,532
$407, 829
35, 000
11,042
$453, 871
PROJECTED
AS O F
3/31 /2011
$9, 775, 66
40, 00
29, 27
$9, 844, 93
$815,000
110, 000
345, 000
59, 000
22, 000
57, 750
132, 500
$1,541,250
$708,402
36, 500
$744, 902
$174, 462
21,629
14, 434
18, 784
18, 686
29, 877
1,686
450
2, 732
2, 460
4, 000
5,107
0
$294, 306
$412,500
23, 500
11,562
$447, 562
RECEIVED
AS O F
3/31 /2010
$9, 843, 576
42, 250
28, 246
$9, 914, 072
$818,484
108, 334
341, 528
60,010
22,412
63, 485
150, 811
$1,565,063
$769, 835
36, 663
$806,498
$170,247
21,101
14, 083
18, 326
18, 230
29,148
1, 645
550
2, 665
2, 400
4, 200
4, 982
0
$287, 576
$555,671
27, 425
11,489
$594,586
PERCENT
CHANGE
-0.77%
48.93%
12.27%
-0.52%
5.58%
11.00%
11.71%
-14.09%
26.46%
-10.14%
16.86%
7.28%
3.67%
9.07%
3.92%
21.63%
26.09%
0.65%
3.32%
8.43%
20.56%
31.43%
-17.27%
41.46%
-30.21 %
-14.29%
23.97%
100.00%
38.93%
-26.61 %
27.62%
-3.89%
-23.67%
MONTHLY FINANCIAL REPORT - MARCH 2O11
RECEIVED PROJECTED RECEIVED
REVENUE SOURCE FY 2011 AS OF AS OF AS OF PERCENT
BUDGET 3/31/2011 3/31/2011 3/31/2010 CHANGE
Re-zoning $6,765 $2,010 $3,383 $3,300 -39.09%
Plat Fee/Site Plan 4,988 1,758 2,494 2,433 -27.75%
Board of Adjustment 1,250 1,250 625 625 100.00%
Sale of Material 400 186 200 382 -51.32%
Weed Mowing 14,770 1,675 7,385 7,205 -76.75%
Animallmpoundment 2,825 1,062 1,413 1,683 -36.88%
Am bu l an ce 240, 000 138, 720 120, 000 124, 546 11. 38%
Recreation Program 157,525 43,262 46,857 52,767 -18.01%
Non-Resident Fee Parks 26,000 10,200 13,000 8,010 27.34%
Field Use Charge 20,500 10,905 10,250 8,925 22.18%
Engineering & Inspection 5,000 0 2,500 3,966 -100.00%
Colleyville Center Rental 200,000 107,566 100,000 92,580 16.19%
Lot Drainage Insp Fee 10,250 5,875 5,125 5,000 17.50%
TOTAL CHARGES FOR SERVICE $690,273 $324,468 $313,231 $311,421 4.19%
SRO Officer Reimb $89,792 $0 $0 $0 0.00%
TOTAL INTERGOVERNMENTAL $89,792 $0 $0 $0 0.00%
Sale of Surplus Property $3,000 $0 $0 $0 0.00%
Interest Income 75,000 11,254 11,000 9,890 13.79%
Miscellaneous 55,000 55,261 35,000 73,256 -24.56%
Use of Available Cash 0 0 0 0 0.00%
Antenna Lease 65,000 41,000 39,000 46,298 -11.44%
TOTAL MISCELLANEOUS $198,000 $107,516 $85,000 $129,444 -16.94%
Transfer from Utility Fd $816,297 $0 $0 $0 0.00%
TOTAL TRANSFERS $816,297 $0 $0 $0 0.00%
TOTAL GENERAL FUND REVENUES $17,806,545 $13,665,138 $13,271,188 $13,608,659 0.42%
MONTHLY FINANCIAL REPORT - MARCH 2O11
TOTAL PERCENT
FY 2011 THROUGH THROUGH INCREASE INCREASE
BUDGET 3/31/2011 3/31/2010 (DECREASE) (DECREASE)
% OF CURRENT TAX ROLL COLLECTED 98.0% 95.80% 95.17% 0.63% 0.66%
RESIDENTIAL BLDG PERMITS 73 38 36 2 5.56%
COMMERCIAL BLDG PERMITS 10 3 6 (3) -50.00%
CITATIONS ISSUED 12,500 5,676 8,109 (2,433) -30.00%
CITATIONS APPEALED 3 0 415 (415) -100.00%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2011 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 3/31/2011 EXPENDITURES EXPENDED REMAINING
City Council $220,002 $45,081 $53,810 20.49% $174,921
City Manager 614,427 271,863 272,280 44.25% 342,564
City Secretary 312, 356 142, 834 144,186 45.73% 169, 522
Finance 439,646 232,317 232,324 52.84% 207,328
Legal 125,460 43,473 46,995 34.65% 81,987
Engineering 332,845 143,707 149,518 43.18% 189,138
Economic Development 332,551 154,946 155,430 46.59% 177,605
Building Inspection 339,533 143,153 148,106 42.16% 196,380
Community Development 228,845 110,044 110,406 48.09% 118,801
Fire 3,870,839 1,985,784 1,986,197 51.30% 1,885,055
Police 4,369,822 2,127,626 2,141,078 48.69% 2,242,195
Parks 1,467,570 564,674 593,987 38.48% 902,895
Recreation 326,796 118,290 121,089 36.20% 208,506
Street Maintenance 2,022,171 623,536 742,516 30.83% 1,398,635
Library 692,955 319,017 322,411 46.04% 373,938
Communications 152,299 69,830 70,293 45.85% 82,469
Colleyville Center 379,648 156,987 161,348 41.35% 222,661
Human Resources 237,627 106,594 107,651 44.86% 131,033
Municipal Court 261,487 120,838 121,228 46.21% 140,649
Fleet Maintenance 214,586 104,363 104,818 48.63% 110,223
Building Services 216,089 120,668 121,999 55.84% 95,421
Information Services 402,471 177,798 179,290 44.18% 224,673
Capital Equipment Reserve 150,000 0 0 0.00% 150,000
Strategic Initiatives Fund Transfer 80,000 0 0 0.00% 80,000
TOTAL EXPENSES $17,790,023 $7,883,422 $8,086,960 44.31% $9,906,601
MONTHLY FINANCIAL REPORT - MARCH 2O11
UTILITY FUND
RECEIVED PROJECTED RECEIVED
FY 2011 AS OF AS OF AS OF PERCENT
REVENUE SOURCE BUDGET 3/31/2011 3/31/2011 3/31/2010 CHANGE
Water Sales $8,552,558 $3,464,211 $2,394,519 $2,238,803 54.74%
Sewer Sales 2,718,634 1,223,225 1,359,317 1,440,894 -15.11%
Sewer Installation 7,000 4,100 3,500 3,500 17.14%
Water Installation 21,000 9,280 10,500 7,580 22.43%
Sewer Tie-on Charges 5,000 3,000 2,500 0 100.00%
Engineering Charges 5,000 4,739 2,500 5,293 -10.46%
Penalties 173,024 104,684 86,512 92,380 13.32%
Miscellaneous 13,000 8,514 6,500 22,719 -62.52%
TOTAL OPERATING INCOME $11,495,216 $4,821,753 $3,865,848 $3,811,168 26.52%
I nterest I ncome $50, 000 $28, 080 $25, 000 $4, 815 483.20%
TOTAL NON-OPERATING INCOME $50,000 $28,080 $25,000 $4,815 483.20%
TOTAL INCOME $11,545,216 $4,849,833 $3,890,848 $3,815,983 27.09%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
3/31/2011 3/31/2010 (DECREASE) (DECREASE)
GALLONS OF WATER SOLD 925,436,500 602,172,900 323,263,600 53.68%
NUMBER OF WATER CUSTOMERS 9,028 8,968 60 0.67%
UTILITY FUND EXPENSES
FY 2011
BUDGET
Administration $204,092
Billing 372,114
Operations 9,142,149
Debt Service 835,577
Transfer to General Fund 816,297
TOTAL EXPENSES $11,370,229
EXPENDED YEAR-TO-DATE
THROUGH PROJECTED % OFBUDGET BUDGET
3/31/2011 EXPENSES EXPENDED REMAINING
$89,366 $90,674 43.79% $114,726
164,711 168,862 44.26% 207,403
3, 389, 774 3, 514, 086 37. 08% 5, 752, 375
751, 062 751, 062 89. 89% 84, 515
0 0 0.00% 816,297
$4, 394, 912 $4, 524, 683 38.65% $6, 975, 317
R:~'~',5:..+~~~
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number: File Type: Pre Council Status: Pre Council
Version: 1 Agenda Date: 04/19/2011 Controlling Body: City Council
Requester: Office of the City Agenda No.: PC-5 Final Action:
Secretary
File Name: Discussion of the April 19, 2011, City Council meeting regular agenda items
Attach ments:
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/19/2011 City Council
Title
Discussion of the April 19, 2011, City Council meeting regular agenda items
City of Colleyville Page 1 Printed on 4/15/2011
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number: File Type: Executive Session
Version: 1 Agenda Date: 04/19/2011
Requester: Office of the City Agenda No.: 1
Secretary
File Name: Executive Session - Legal - April 19, 2011
Attach ments:
History of Legislative File
Status: Executive Session
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 03/22/2011 City Council
1 04/19/2011 City Council
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing
or action items on the agenda
Section 551.071 - Legal - Discussion of pending litigation - Rahman Dzemail v. City of
Colleyville, Texas, and Gwen Parker, Ronald McFadden, Todd Hildebrandt, Scotty Graves
and David Mertz
Section 551.071 - Legal - Discussion of pending litigation - Doug Huseman v. City of
Colleyville
Section 551.071 - Legal - Discussion of pending litigation - Raman Chandler Properties v.
City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease or value of real
property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate, stay or
expand
City of Colleyville Page 1 Printed on 4/15/2011
RESOLUTION R-11-3350
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
APRIL 19, 2011
WHEREAS, following discussion in Executive Session, and in full accordance with the
requirements of the Open Meetings Act, the City Council determines that the
following action is in the best interests of the health, safety and welfare of the
public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the following actions of the City Council are hereby adopted and
approved:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2011.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
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~~~~w~~ °'~`~ ~~~~ City of Colleyville City Hall
100 Main Street
~~°"mm~^ ` Colleyville, Texas 76034
° ~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Announcements,
Proclamations and
Presentations
Version: 1 Agenda Date: 04/19/2011
Requester: Office of the City Agenda No.: 3
Secretary
File Name: Announcements, Proclamations and Presentations
Attach ments:
History of Legislative File
Status: Announcements,
Proclamations and
Presentations
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 04/19/2011 City Council
Title
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of the featured Colleyville business - Moxie Scooters, 4117 Colleyville
Boulevard - John Raimondi, owner
Presentation of a Proclamation from Baylor Regional Medical Center of Grapevine Board of
Trustees to Detective Kevin Walling - Doug Lawson, President, Baylor Regional Medical
Center
City of Colleyville Page 1 Printed on 4/15/2011
RESOLUTION R-11-3351
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR CITY
COUNCIL MEETING OF APRIL 19, 2011
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Consent
Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of April 5,
2011
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2011.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
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City of Colleyville
Minutes - Draft
CI~/ COUf1Cll
Tuesday, April 5, 2011
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
CITY COUNCIL CHAMBERS
The City Council convened at 5:00 p.m. to interview applicants for the
Colleyville Events Steering Committee.
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on April 5, 2011, at 5:34 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart and Mike Taylor were present. Mayor David Kelly,
City Manager Jennifer Fadden, Assistant City Manager and Chief
Financial Officer Terry Leake, Police Chief Steve Dye, Police
Lieutenant Rodney Cunningham, Fire Chief Russell Shelley,
Community Development Director Ron Ruthven, Library Director
Mary Rodne, Economic Development Director Marty Wieder, City
Engineer Jeremy Hutt, Human Resources Manager Elise Welborn,
Colleyville Center Manager Lin Przybyl, Administrative Assistant
Marilyn Gilbert, Parks and Recreation Director Monica Walsh,
Finance Manager Karen Hines, City Attorney Matthew Boyle and
City Secretary Cynthia Singleton were also present.
Mayor Pro Tem Jon Ayers was absent.
PC-1 Presentation of the Colleyville Center Fiscal Year 2011 (FY 2011)
Marketing Plan
Colleyville Center Manager Lin Przybyl presented the Fiscal Year 2011
Marketing Plan, history and purpose of the Colleyville Center, cost
recovery statistics and answered questions of the City Council.
Discussion ensued regarding benchmarks of similar municipal facilities
and competing local venues, the potential return on investment with
enhanced marketing efforts, Center utilization and types of marketing
strategies to increase exposure and facility use.
It was determined staff would provide an analysis of current occupancy
to identify new markets and calculate return on investment related to
marketing investments.
Discussion continued regarding collaboration with local businesses on
marketing campaigns and discount opportunities for customers.
City of Colleyville Page 1 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
PC-2
Colleyville Center Manager Lin Przybyl stated the Colleyville Center
Advisory Committee may be proposing a new fee structure and a
marketing proposal.
City Manager Jennifer Fadden recognized Ms. Przybyl and staff for
consistently providing extremely high customer service at the Colleyville
Center.
Discussion of add-alternates for Phase One of the Colleyville Boulevard
(SH26) Reconstruction Project
Community Development Director Ron Ruthven stated this item is for the
discussion of add-alternates for Phase One of the SH26 Reconstruction
Project, provided the history related to plans for the purchase of
fiberglass utility poles for the entire SH26 corridor and recommended
that City Council reconsider the add-alternates based on current costs
and scope of project.
Discussion ensued regarding the discussions with the City of Grapevine
regarding the repair of the Big Bear Creek bridge.
City Engineer Jeremy Hutt reviewed the add-alternates and cost
estimate for Phase One of the Colleyville Boulevard (SH26)
Reconstruction Project.
Discussion ensued regarding the structural reliability, aesthetics and
costs of various types of utility poles and the placement of utility poles.
City Council determined wooden utility poles would be installed along
SH26.
City Engineer Hutt reviewed the hardscape features and estimated cost
per intersection hardscape.
Discussion ensued regarding cost calculations for hardscape features.
City Council requested staff provide design options and cost for
intersection hardscape plans and examples of hardscape plans
implemented in other cities.
City Engineer Hutt provided information regarding median
enhancements, cost for landscaping and answered questions of the City
Council.
Community Development Director Ruthven stated the City will be
responsible for the maintenance of the median landscaping.
City of Colleyville Page 2 Printed on 4/15/2011
City Council
Minutes - Draft April 5, 2011
City Council determined the median softscaping should be low
maintenance and a water conservation plant design.
City Engineer Hutt provided information regarding the bridge railing
design, the backlit street signs and the trail bridge crossing.
City Council requested detailed and clear image examples of bridge
railings.
City Council determined the street signs should be the Colleyville blue
and include the City logo.
Community Development Director Ruthven stated staff will present
additional information regarding the add-alternates mid to late summer
and provided an estimated timeline for the SH26 project.
City Manager Jennifer Fadden stated the next agenda will include an
item for City Council consideration of a contract for the City's utility
relocation.
PC-3 Presentation of the Final Report on the Comprehensive Assessment of
the Development Review Process
It was determined this item would be discussed at a future Pre Council
meeting.
PC-4 Annual Status Update of the Economic Development Strategic Plan
It was determined this item would be discussed at a future Pre Council
meeting.
PC-5 Discussion of the April 5, 2011, City Council meeting regular agenda
items
Police Chief Steve Dye presented information regarding the proposed
contract for the collection of delinquent court fees and fines and staff's
recommendation of Linebarger, Goggan, Blair & Sampson, LLP for the
collection services program.
Mayor Kelly adjourned the Pre Council meeting at 7:08 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor David Kelly on April 5, 2011, at 7:09 p.m.
City of Colleyville Page 3 Printed on 4/15/2011
City Council
Minutes - Draft April 5, 2011
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart and Mike Taylor were present. Mayor David Kelly,
City Manager Jennifer Fadden, Assistant City Manager and Chief
Financial Officer Terry Leake, Police Chief Steve Dye, Police
Lieutenant Rodney Cunningham, Fire Chief Russell Shelley,
Community Development Director Ron Ruthven, Library Director
Mary Rodne, Economic Development Director Marty Wieder, City
Engineer Jeremy Hutt, Human Resources Manager Elise Welborn,
Colleyville Center Manager Lin Przybyl, Administrative Assistant
Marilyn Gilbert, Parks and Recreation Director Monica Walsh,
Finance Manager Karen Hines, Information Systems Manager Chris
Pena, City Attorney Matthew Boyle and City Secretary Cynthia
Singleton were also present.
Mayor Pro Tem Jon Ayers was absent.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Discussion of pending litigation - Rahman
Dzemail v. City of Colleyville, Texas, and Gwen Parker, Ronald
McFadden, Todd Hildebrandt, Scotty Graves and David Mertz
Section 551.071 - Legal - Discussion of pending litigation - Doug
Huseman v. City of Colleyville
Section 551.071 - Legal - Discussion of pending litigation - Raman
Chandler Properties v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange,
lease or value of real property for City facilities
Section 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.071, Legal, Section 551.072, Real Estate and Section
551.087, Economic Development. He further explained that there would
be no decisions made or action taken during this time. The meeting was
recessed at 7:09 p.m. and reconvened at 7:42 p.m.
City of Colleyville Page 4 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
INVOCATION: Pastor Patrick Garcia, Compass Christian Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-11-3343
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Kelly expressed appreciation to the volunteers and staff who
worked the Spring Clean Sweep, Arbor Day, Tree City USA event, a
city-wide clean-up effort to make Colleyville beautiful.
Mayor Kelly invited citizens to the Candy-free Hoppin Good Egg Hunt,
April 16, 2011, 1:00 p.m. to 3:00 p.m. in the Village at Colleyville for
children ages 12 and under and stated Bunny photos are available for a
small fee.
Mayor Kelly invited citizens to attend the 10th Anniversary of the Old
Tyme B-B-Q, which benefits Special Olympics. The event will be held at
the Colleyville Center, 5301 Riverwalk. Mayor Kelly stated the festivities
begin Friday, April 29 with a free fish fry and live music and Saturday,
April 30, taste some of the best competition B-B-Q.
Mayor Kelly announced the Texas Junior Anglers event is scheduled
Saturday, April 30, 2011, at the Colleyville Nature Center, 100 Mill Wood
Drive, from 9:00 a.m. until noon and youth 16 years of age and under
are invited to fish free with poles and bait provided at no charge.
Mayor Kelly, Fire Chief Russell Shelley, Battalion Chief Kirt Mays,
Lieutenants Jeremy Lewis, Scott Gill, Daniel Torti, Jeff Ingram and
firefighters Scott Wrisley, James Biggs, Heath Hodnett and Terry Wisdon
presented the Community Hero Award to Miss Lauren McCoy for
evacuating family members from their home during a fire.
Mayor Kelly presented a Proclamation, in recognition of the Colleyville
Garden Club's 50th anniversary and Promenade Garden Tour to Rita
City of Colleyville Page 5 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
Kelly, Promenade Chair; Susan Taylor, President; Diane Connor, Vice
President-Programs and Carol Wollin, Chair-Publicity/Website.
Ms. Kelly accepted the Proclamation, on behalf of the Colleyville Garden
Club, expressed appreciation for the recognition and support of the
Promenade Tour and invited everyone to attend the Tour, which will
showcase four beautiful gardens, on May 1, 2011, 11:00 a.m. to 4:00
p.m.
Mayor Kelly spoke regarding the partnership between the City and
Colleyville Garden Club and the contributions of the Club to the City,
such as the planting of hundreds of daffodils creating streets of gold, the
wind sculptures at McPherson Park and numerous projects adding
beauty to the City and City facilities.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3344
4a Approval of the minutes of the regular City Council meeting of March 22,
2011
4b Approval of a donation of bike racks to the Colleyville Police Department
4c Approval of the use of the Voluntary Library Fund, for the purchase of
audiovisual equipment for the Colleyville Public Library Second Floor
Expansion Project, in an amount not to exceed $50,000 in Fiscal Year
2011
Mayor Kelly read Resolution R-11-3344 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Councilmember Wollin moved to approve Resolution R-11-3344.
Councilmember Taylor seconded the motion.
The motion carried by the following vote:
Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom
Hart, Mike Taylor
Absent: 1 - Jon Ayers
City of Colleyville Page 6 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
5. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
5a 0-11-1793 Approval of Ordinance 0-11-1793 establishing school safety zones and
related speed limits within the City of Colleyville
Mayor Kelly read the caption of Ordinance 0-11-1793.
Police Chief Steve Dye presented information regarding the proposed
amendments to the ordinance, which establishes school safety zones
and related speed limits within the City, stated an update to the existing
ordinance is needed due to changes to the school property boundaries
at the Covenant Christian Academy and answered questions of the City
Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
6. RESOLUTION(S):
READING AND PUBLIC HEARING
6a R-11-3345 Approval of a waiver of the requirements of Section 6.3 of the Colleyville
Code of Ordinances regarding the sale of alcoholic beverages within 300
feet of a school, Case GC11-003
Mayor Kelly read Resolution R-11-3345 in its entirety.
Community Development Director Ron Ruthven stated Tokyo Samurai
applied for a variance to the requirements of the Colleyville Code of
Ordinances related to the sale of alcoholic beverages within 300 feet of a
school. A Special Use Permit was approved by City Council, which
authorized the sale of alcoholic beverages within the limits of the entire
Town Center development provided the business complies with the 300
foot distance requirement from a school. The Barbara Gordon
Montessori School is inside the 300 foot distance requirement, therefore,
a waiver must be granted in order for alcoholic beverages to be served .
Mr. Ruthven further stated the Barbara Gordon Montessori School
expressed concern regarding the sale of alcoholic beverages and staff
recommends approval.
Mayor Kelly opened the public hearing
Mr. Nguyen, Grand Prairie, Texas, representing the applicant, was
present to answer questions of the City Council.
City of Colleyville Page 7 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Discussion ensued regarding the conditions of the certificate of
occupancy and the distance between the school and the restaurant.
Councilmember Hart moved to approve Resolution R-11-3345.
Councilmember Taylor seconded the motion.
The motion carried by the following vote:
Aye: 5- David Kelly, Carol Wollin, Michael Muhm, Tom Hart, Mike
Taylor
Nay: 1 - Stan Hall
Absent: 1 - Jon Ayers
6b R-11-3346 Approval to amend Resolution R-11-3331 Calling a General Election for
May 14, 2011, to include early voting polling places
Mayor Kelly read Resolution R-11-3346 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Councilmember Taylor moved to approve Resolution R-11-3346.
Councilmember Hall seconded the motion.
The motion carried by the following vote:
Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom
Hart, Mike Taylor
Absent: 1 - Jon Ayers
6c R-11-3347 Consideration of appointments to the Colleyville Events Steering
Committee
Mayor Kelly read Resolution R-11-3347 in its entirety.
Mayor Kelly opened the public hearing.
City of Colleyville Page 8 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Mayor Kelly opened the floor for nominations.
Councilmember Muhm nominated Mrs. Amy Redfearn and Mr. Charlie
Hewitt and moved to approve Resolution R-11-3347, appointing Mrs.
Redfearn and Mr. Hewitt to the Colleyville Events Steering Committee.
Mayor Kelly seconded the motion.
The motion carried by the following vote:
Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom
Hart, Mike Taylor
Absent: 1 - Jon Ayers
6d R-11-3348 Approval of a contract with the law firm of Linebarger, Goggan, Blair &
Sampson, LLP, for the collection of delinquent court fees and fines in the
City of Colleyville Municipal Court
Mayor Kelly read Resolution R-11-3348 in its entirety.
Police Chief Steve Dye provided information regarding the current
collection process of delinquent court fees and fines and the service
features of the Linebarger, Goggan, Blair and Sampson, LLP collection
program and stated the Texas Code of Criminal Procedure allows the
governing body of a municipality to authorize the addition of a collection
fee, in the amount of 30 percent on each City warrant, which is paid by
the wanted subject and provided to the collection agency for services
rendered.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Discussion ensued regarding the disbursement of revenue from the court
fees and fines collected.
Councilmember Taylor moved to approve Resolution R-11-3348.
Councilmember Wollin seconded the motion.
Councilmember Muhm commended Police Chief Dye for proposing the
process to enhance efficiency and increase the collection revenue.
City of Colleyville Page 9 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
Police Chief Dye commended Warrant Officer Fossett and community
volunteers for collecting $420,623 in outstanding warrants in 2010.
The motion carried by the following vote:
Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom
Hart, Mike Taylor
Absent: 1 - Jon Ayers
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
8. REPORTS:
Planning and Zoning Commission Minutes - January 24, 2011
Architectural Review Commission Minutes - March 7, 2011
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 5, 2011 -
Reading and Public Hearing - Resolution R-11-3349
This resolution was not needed.
10. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Muhm moved to adjourn and Councilmember Wollin seconded the
motion.
The motion carried by the following vote:
Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom
Hart, Mike Taylor
Absent: 1 - Jon Ayers
Mayor Kelly adjourned the meeting at 8:22 p.m.
City of Colleyville Page 10 Printed on 4/15/2011
City Council Minutes - Draft April 5, 2011
APPROVED BY A VOTE OF AYES, NAYS AND
ABSTENTIONS ON THIS THE DAY OF 2011.
Minutes taken and prepared by:
Cynthia Singleton, TRMC, CMC
City Secretary
City of Colleyville Page 11 Printed on 4/15/2011
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° ~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: 0-11-1793
File Number: 0-11-1793 File Type: Ordinance Status: Second Reading
Version: 1 Agenda Date: 04/19/2011 Controlling Body: City Council
Requester: Police Department Agenda No.: 5a Final Action:
File Name: Approval of Ordinance 0-11-1793 establishing school safety zones and related speed limits
within the City of Colleyville
Attachments: Ordinance 0-09-1725.pdf • Resolution R-09-3172.pdf • CCA Traffic Impact Analysis.pdf •
CCA Existing and Proposed School Zone Signs • Ordinance 0-11-1793
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/05/2011 City Council
1 04/19/2011 City Council
Title
Approval of Ordinance 0-11-1793 establishing school safety zones and related speed limits
within the City of Colleyville
Explanation
Second Reading and Public Hearing
There were no speakers regarding this item during the April 5, 2011 City Council meeting
First Reading and Public Hearing
City of Colleyville Ordinance 0-09-1722 established school safety zones and related speed
limits within the City of Colleyville and was approved by City Council on July 21, 2009. At
this time, an update to the existing Ordinance is needed due to changes to the school
property boundaries at the Covenant Christian Academy (CCA) located at 901
Cheek-Sparger Road in Colleyville.
The Covenant Christian Academy recently expanded their property boundaries in order to
consolidate their entire private school program onto a single campus in the City of
Colleyville. As part of the rezoning process, a certified traffic impact analysis (TIA) was
conducted by Lee Engineering, Inc. (Attachment 4), and it was determined the school zone
boundaries for Covenant Christian Academy would need to be expanded in proportion to
the property line expansion. Planned Unit Development Commercial (PUDC) Ordinance
0-09-1725 (Attachment 2), approving the school expansion, required the completion of a
TIA prior to the commencement of construction. Upon completion, as required by the
provisions of Ordinance 0-09-1725, the TIA was approved by the City Council on December
1, 2009 under Resolution R-09-3172 (Attachment 3). The modification and expansion of
City of Colleyville Page 1 Printed on 4/15/2011
Apenda Briefinp Continued (0-11-17931
the school zones for CCA are the final items to be completed with regard to the PUDC
development conditions and provisions of Ordinance 0-09-1725. Upon approval of the
proposed ordinance amending the school zones, the final certificate of occupancy will be
issued for the school.
The first modification to the school zone involves additional signage on Wayne Drive .
Previously, the only ingress and egress into the school was from Cheek-Sparger Road.
Upon approval of the proposed ordinance, the entire length of Wayne Drive (3700-3900
blocks) contained within the City of Colleyville would be added as a School Safety Zone.
This addition should improve the traffic flow at and near the school. One sign with flashing
yellow lights would be installed on each end of Wayne Drive in Colleyville. Consistent with
other school zone signs in Colleyville, the lights will be solar powered.
The second proposed modification involves the school zone on Cheek-Sparger Road. The
TIA recommends moving the two existing school zone signs on Cheek-Sparger Road, the
first of which is recommended to be moved 200 feet to the west of Mockingbird Lane with
the second sign being recommended to extend 200 feet east of Wayne Drive. Placing the
existing western sign 200 feet west of Mockingbird Lane presents a challenge, due to the
existence of a right turn lane and tree line in that area. The posting of a sign at that specific
spot would impair visibility to the eastbound traffic on Cheek-Sparger Road. Staff
recommends leaving the west school zone sign at its current location, which is 850 feet west
of Mockingbird Lane. This location is beyond the tree line, would remain in compliance with
legal standards, and is still east of Brown Trail as to not impair traffic flow at that
intersection. Staff concurs with the recommendation to relocate the existing east school
zone sign to 200 feet east of Wayne Drive.
Proposed Ordinance 0-11-1793, would replace Ordinance 0-09-1722 in its entirety, and
specifically change the information describing distance measurements of the School Safety
Zone in the 600-900 Blocks of Cheek Sparger Road. In addition, the proposed ordinance
would add a new school safety zone spanning the 3700-3900 blocks of Wayne Drive (entire
length of Wayne Drive within the City limits of Colleyville). These recommended
modifications would be in compliance with state law and the Texas Department of
Transportation's Procedures for Establishing School Zones, and should improve traffic flow
in the area during school hours.
An aerial view of the proposed school zone sign locations on Cheek-Sparger Road is
attached.
Financial Impact
The proposed ordinance has no financial impact to the City as Covenant Christian Academy
has agreed, as a part of the rezoning process, to pay all material and labor costs associated
with the new school zone markings and sign installations, which totals $9,465. There will
not be an additional school crosswalk incorporated into the new Wayne Drive School Safety
Zone, so there will be no need for an additional school crossing guard at that location.
Recommendation
Approval
City of Colleyville Page 2 Printed on 4/15/2011
ORDINANCE 0-09-1725
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS,
AS HERETOFORE AMENDED; BY REPEALING ORDINANCES 0-99-1139 AND O-
06-1602; BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE
ZONING ON 17.7 ACRES ON LOT 1 AND 2, BLOCK 1, COLLEYVILLE
PRESBYTERIAN CHURCH ADDITION, AND LOTS 1, 2, 3 AND 4, BLOCK 3,
SOUTHGATE ADDITION FROM THE R40-SINGLE FAMILY RESIDENTIAL ZONING
DISTRICT AND THE PUDC-PLANNED UNIT DEVELOPMENT COMMERCIAL
ZONING DISTRICT TO THE PUDC-PLANNED UNIT DEVELOPMENT COMMERCIAL
ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for rezoning under Case
No. ZC09-004; and
WHEREAS, Ordinances 0-99-1139 and 0-06-1602 are hereby repealed in their
entirety; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan and designed to lessen congestion in the
streets; to secure safety from fire, panic, and other dangers; to promote
health, general welfare; to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water, sewerage,
schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable consideration
to, among other things, the character of the districts and their peculiar
suitability for particular uses, with a view to conserving the value of
buildings and encouraging the most appropriate use of land throughout
the City; and
ii
Ordinance 0-09-1725
Page 2 of 7
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map,
having given the requisite notices by publication and otherwise, and after
holding due hearings and affording a full and fair hearing to all the
property owners generally, and to the persons interested and situated in
the affected area and in the vicinity thereof, the governing body of the City
of Colleyville is of the opinion that said change in zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec.2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by changing the zoning on
17.7 acres on Lots 1 and 2, Block 1, Colleyville Presbyterian Church
Addition, and Lots 1, 2, 3 and 4, Block 3, Southgate Addition from the R40-
single family residential zoning district and the PUDC-Planned Unit
Development Commercial zoning district to the PUDC-Planned Unit
Development Commercial zoning district, as depicted in Exhibit "A".
Sec. 3. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended, and as amended herein.
Sec. 4. THAT Ordinances 0-99-1139 and 0-06-1602 are hereby repealed in their
entirety.
Sec. 5. THAT the above described tract of land shall be subject to the following
conditions:
'I _ C~FNFR01
a. The purpose of this PUDC is for church and private school uses.
b. This property is subject to all the regulations contained in the Colleyville
Land Development Code, except where amended by this Ordinance.
Ordinance 0-09-1725
Page 3 of 7
2. SITE PLAN AND PLATTING
a. The development of this property shall be generally consistent with the
site plan attached as Exhibit "B".
b. Prior to the issuance of any building permit, a replat of the subject
properties must be submitted and approved. No building permit may be
issued until said plat is filed with the County Clerk.
3. PERMITTED AND PROHIBITED USES
The following land uses shall be permitted within the Planned
Unit Development:
2. Church
3. Private elementary, secondary and high school not to exceed 750
students total.
4. Recreational and athletic uses incidental and accessory to the uses
listed above.
4. BUILDINGS AND SITE PLAN APPROVAL
a. The following buildings shall be allowed as described below and
depicted on Exhibit "B":
1. Secondary School 46,000 square feet maximum (existing)
2. Administration 6,000 square feet maximum (existing)
3. Administration 6,000 square feet maximum (phase 1)
4. Grade School 22,000 square feet maximum (phase 1)
5. Athletic Field Seating for 400 people maximum (phase 1)
6. Library 6,000 square feet maximum (phase 2)
7. Multi-purpose 19,200 square feet maximum (phase 2)
9. High School 48,000 square feet maximum (phase 3)
b. Prior to construction, the high school shown above, described as phase
three construction, shall require the approval of a detailed site plan and
building elevations. The detailed site plan submission shall, at a
minimum, meet the requirements of Section 3.23 J.K.6. of the Land
Development Code, be consistent with this Ordinance, and may also be
required to show additional conditions provided in Section 3.23 M.b. of
the Land Development Code. Further, such detailed site plan(s) shall be
considered as a legislative approval, subject to the sole discretion of the
City Council upon the recommendation of the Planning and Zoning
Commission.
Ordinance 0-09-1725
Page 4 of 7
c. All buildings constructed as part of this development shall be generally
consistent with the building elevation designs, attached as Exhibit "D".
5. PORTABLE STRUCTURES
a. All existing portable classroom structures on the subject properties shall
be removed prior to the issuance of the certificate of occupancy for the
buildings described as phase one construction in the Statement of
Planning Objectives attached as Exhibit "C". If no building permit has
been issued for said buildings as of September 1, 2010, all portable
buildings shall be removed from the property no later than September
30, 2010.
6. PARKING
a. Prior to the completion of phase one construction, there shall, at a
minimum, be enough on-site, off-street parking spaces provided to
accommodate the maximum enrollment of 750 students.
b. In order to ensure adequate parking is provided at all times, no athletic
events involving competition with another school may occur during
normal school hours.
c. All off-street parking required as part of this development shall meet the
requirements of the Land Development Code, except where amended
herein.
7. LIGHTING
a. All lighting including parking lot, building and security lighting shall be
directed away from residential areas and shall provide a maximum
candle illumination of 0.5 foot candles as measured from the property
line.
b. There shall be no permanent lighting nor shall there be any nighttime
illumination of any kind for the athletic field.
8. LANDSCAPING, BUFFERING AND OPEN SPACE
a. The development shall provide a minimum of 60 percent of open space.
Ordinance 0-09-1725
Page 5 of 7
b. Prior to the issuance of the certificate of occupancy for each building,
there shall be a minimum of one three (3) inch caliper tree planted per
each 40 feet of frontage and one five (5) gallon shrub planted per each
five (5) feet of frontage along Wayne Drive and Cheek Sparger Road.
The species and planting specifications shall adhere to the
requirements of the Land Development Code.
c. A 20 foot landscape buffer shall be maintained along the western
boundary of the development and along the boundary of Lot 5, Block 3,
Southgate Addition. Additionally, the landscape buffers shall contain
live plant material of the evergreen variety which is expected to grow to
six (6) feet height in two (2) years, a minimum of three (3) feet in height
at the time of installation and planted on six (6) foot centers. The
required plantings shall be required in the buffer along the western
property line prior to the completion of the athletic field and only
adjacent to the stadium and any other existing buildings. The buffer
along the boundary of Lot 5, Block 3, Southgate Addition shall be
planted prior to the completion of the phase one construction.
9. SIDEWALKS
a. A minimum five (5) foot sidewalk shall be constructed along Cheek
Sparger Road prior to the issuance of the certificate of occupancy for
the high school (phase four).
b. A minimum five (5) foot sidewalk shall be constructed along Wayne
Drive prior to the issuance of any certificate of occupancy.
1 O. FENCES AND SCREENING
a. A minimum eight (8) foot wood fence with masonry columns placed
every 20 feet shall be constructed along the western boundary of the
development adjacent to Lots 19 through 26, Camelot Estates Addition
located in the City of Bedford and along Lot 5, Block 3, Southgate
Addition in Colleyville prior to the issuance of any certificate of
occupancy.
11. OTHER
a. The bleachers for the athletic field shall meet the design and
specifications shown in Exhibit "E".
b. A traffic impact analysis (TIA) shall be required prior to the issuance of a
building permit for any permanent structure. At a minimum, the TIA shall
include the following:
Ordinance 0-09-1725
Page 6 of 7
(1) A revised analysis of traffic impact
change in overall traffic movemen
increase in enrollment of students;
on Cheek Sparger Road due to
t in the area and with potential
(2) Evaluation of the north/south traffic flow during peak and non-peak
periods on Wayne Drive;
(3) The impact of vehicles turning onto Wayne Drive from new
development during peak and non-peak periods;
(4) An analysis of minimum and optimum requirements for additional
turn lanes on Cheek Sparger and Wayne Drive;
(5) An analysis of minimum hard surFace shoulder construction needs
for vehicle drop off and pick up areas;
(6) An analysis of the development impact upon the intersection of
Wayne Drive and Cheek Sparger Road;
(7) A site plan of the development that includes all surrounding public
streets depicting any improvements and recommendations required
as part of the TIA.
The TIA shall be submitted to the City Council for review and approval
of both the TIA and the required improvements (both on-site and off-
site) shown necessary by the TIA. No building permit shall be issued
for any permanent structure allowed by this ordinance until the required
improvements recommended by the TIA are made by the applicant a.nd
approved by the City.
c. In lieu of improvements to Wayne Drive required as part of the
proposed development, the applicant shall pay into escrow a perimeter
street fee to be determined by the City Engineer prior to the filing of the
replat for the property.
d. Beginning at the westernmost corner of Lot 1R, Block 1, Colleyville
Presbyterian Church Addition, where it is adjacent to Cheek Sparger
Road thence commencing approximately 500 feet eastward along the
south side of Cheek Sparger Road to the edge of the existing driveway
approach there shall be installed a 15 foot wide all-weather surface
shoulder, approved and inspected by the Public Works Director prior to
the issuance of the certificate of occupancy for phase one construction.
Ordinance 0-09-1725
Page 7 of 7
Sec. 6. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon
conviction shall be punishable by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall not
affect the validity of this ordinance as a whole or any portion thereof other
than that portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 9. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning classification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires that
this ordinance shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the ~` ~ day of
2009.
The s ond reading and public hearing being conducted on the /~~ day of
2009.
ATTEST: , CITY OF COLLEYVILLE
. ~:~:-,, c' ~ ~ ~'\
C nthia Sin leton TRMC CMC .,- Jon A er`s
Y 9 , , Y
City Secretary ~ Mayor Pro Tem
APPROVED AS TO FORM AND LEGALITY:
~~\~~~ V a ~~
IMatthew C. G. Boyle
City Attorney
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EXHIBIT "C"- Statement of Planning Objectives
ATTAGHMENT TO PUD-C ZONING CHANGE APPLICATION OF
COVENANT CHRISTIAN ACADEMY AND PRESBYTERIAN CHURCH IN
AMERICA - COLLEYVILLE, TEXAS
The property for which this proposed zoning is to occur is located at the southwest corner
of Cheek Sparger Road and Wayne Drive. The overall 17.6734 acre piece of property is
eomprised of numerous individual lots zoned for both PUD-C and R-40 uses (see
attached legal description). It is the intent of this zoning application to redact the current
zoning for the property and rezone the property into ane zoning classification (PUD-C) to
be used primarily for church and educational use as described below:
PERMITTED USES
1. Church and other uses associated with churches, such as worship activities,
Sunday School, and church related educational purposes.
2. Private primary and secondazy school purposes.
3. Recreational and athletic purposes associated with uses 1. and 2. above.
4. Any combination of the permitted uses and any accessory uses incidental and
secondary to the allowed principal uses.
STATEMENT OF PLANNING OBJECTNES
Covenant Christian Academy is a highly respected educational institute serving students
in and around Colleyville since 1979. 'The objective of this PUD-C request is to move
forwazd improving the Physical Plant so as to better serve the students and faculty within
our school with improvements in our academic, athletic and recreational facilities. Grade
school classrooms aze planned with the appropriate recreational areas appropriate to
grade levels. Athletic field improvements are also included to promote on campus
training, practice and game facilities for our school teams as weIl as outreach
opportunities for serving assorted local clubs and associations. Athletic field shall be
lighted for nighttime use. Finally, a fixture high school building and an enclosed mulri-
purpase facility is planned as part of our long-term goals.
Upon grant of the zoning change requested herein, it is anticipated that the main Property
Owners (Covenant Christian Academy -"CCA") will immediately move forwazd with a
replat request (the replat may proceed concurrent with zoning request). T'he existing
PUD-C required the removal of the portable classroom buildings and the construction of
permanent structures to house the students within a certain timeframe, Two of the
portable buildings have already been removed in accordance with current PUD
requirements. This request will incorporate that condition into our PUD-C. Construction
of the three (3) grade school buildings will begin almost immediately (Phase 1). These
initial improvements will provide classroom and administration space necessary to
eliminate the existing portable classroom buildings. While those portable buildings are
not on CCA-owned property and are located outside of the azea of our PUD-C request,
the removal of those buildings is herein represented as a condition of our request. All
portable ~uildings are to be removed upon issuance of the certifi~ate of occupancy of
Phase 1 Construction or approximately September, 2010.
ATTACHIvIENT TO PUD-C ZONING CHANGE APPLICATION PAGE 1
EXHIBIT "C"- Statement of Planning Objectives Continued
Realize that the proposed development of this property is planned to provide an improved
learning atmosphere for the existing student base including a library, computer lab,
dedicated art studio, music room, and science lab. The development is not intended to
accommodate an inflwc of additional students in excess of the current enrollment.
Student enrollment has fluctuated between 500 to just under 600 over the last seven
years. A student enrollment of 600 is the design population for which this PUD-C has
been designed for.
Presbyterian Church in America - Colleyville, Texas ("Colleyville Presbyterian") was
the entity that started CCA. The school became independent of the church in 1999. CCA
has been in operation for many years and has been a good neighbor and citizen in the
City of Colleyville. Numerous residents of the community have contributed vast
amounts of time and monetary resourcea to further this private school. CGA owns the
majority of the property along the west side of Wayne Drive with the exception of Lots 1
and Lot 5(Southgate Addition, Block 3). Lot 1 is currently under contract to CCA and is
a part of this PUD. The original 10 acre portion of CCA property was purchased with the
anticipation of the construction of school facilities on the Property. This zoning change
is necessitated as a result of the City's zoning ordinance which does not allow additional
construction of educational facilities on the CCA property without approving a new PD
Development. The City's zoning ordinance was instituted just after the original property
was purchased. The use of the Property has long been planned and has been existent for
a number of years. The requested change is therefore consistent with the existing use of
the Property. Conversion of the existing Property, of CCA into its proposed use is logical
and does not talce other commercial property of the City out of use for retail and other
higher commercial uses as desired by the City of Colleyville.
City of Bedford residential neighborhoods aze located to the west and south of this
development. The athletic field and treed area on the southern portion of the property
(trees to remain) serve as a buffer to these residential areas and are certainly compatible
with adjoining uses. The existing athletic field will remain in approximately the sati-e
location, thus having little additional ef~ect on the neighbors in Bedford. These same
areas will also easily satisfy any requirements for open space with might be associated
with this zoning request. The area east of Wayne Drive, across the street from this
Property, is comprised of vacant land zoned for Agricultural use and two remaining
residential homes (zoned R-40). The Saddlebrook Subdivision is located north of this
property across Cheek Sparger Road (zoned PUD-R).
Prior zoning changes (PUD's) on this property attempted to satisfy CCA requirements,
but contained numerous concessions requested by adjoining property owners. Since the
most recent PUD-C, CCA has acquired additional properties along Wayne Drive, thus
eliminating all but one of the prior adjacent property owners. This PUD-C addresses the
rezoning of the recently acquired and original CCA and Colleyville Presbyterian property
as well as those that are to be acquired (Lot i).
DEVELOPMENT SCHEDULE •
ATTACHMENT TO PUD-C ZONING CHANGE APPLICATION PAGE 2
EXHIBIT "C"- Statement of Planning Objectives Continued
The stages and phases of development are planned as follows:
Phase 1- Grade School Construction (begin immediately and finish in
approximately 15 months)
Phase 2- Multi-Purpose Facility Construction (no completion date
established)
Phase 3- Athletic Field and Stadium (no completion date established)
Phase 4- High School (no completion date established)
* Realize that much of the riming of construction will be dependent on fund raising
activities. T'he Applicant requests that no specific deadlines or time frames be associated
with this Development Schedule.
STATEMENT OF PROPOSED OWNERSHIP
The ownership of the Property will not change other than the fact that Lot 1 is expected
to be acquired by CCA contingent upon zoning approval.
STATEMENT OF UTILITIES/INFRASTRUCTURE TO BE PROVIDED
All major utilities, water, sewer and drainage are either already on or immediately
adjacent to all of the Property. The attached preliminary engineering drawings detail the
proposed water, sewer and drainage infrastructure that will be constructed to
accommodate the proposed development of this properiy. Required easements for all
utilities around and on the Site either already exist or will be provided by Plat or separate
instrument as necessary.
Regarding roadway infrastxucture, CCA intends to improve Wayne Drive for its entire
length of frontage. The existing asphalt roadway will be widened from the centerline to
the west to form'/z of the required 31' B-B City Street Section.'~In other words, CCA will
build a 15.5' street section along its side of the existing Wayne Drive. A 4' sidewalk will
be constructed along the west right-of-way of Wayne Drive for its entire length along the
CCA frontage. CCA would also entertain entering into a City-Developer Agreement to
reconstruct Wayne Drive along the entire school frontage from its existing state to a full
width 36' B-B street section to allow on-street pazking. CCA would be willing to
contribute the funds for 15.5' width of the roadway while the City pick up the cost for the
remaining 20.5' width.
Recent improvements to Cheek Spazger Road have already been made by CCA as
required by the earlier PUD-G
IMPACT FEES:
Granting of this request ~will not introduce additional students to this location. The
classrooms in Phase 1 will replace the existing classrooms currently located in the
Portable Buildings. No net increase in impact will be felt from these improvements as we
ATTACHMENT TO PUD-C ZONING CHANGE APPLICATION PAGE 3
EXHIBIT "C"- Statement of Planning Objectives Continued
are simply relocating existing students into the new, larger classroom and appropriate
educatioraal spaces.
By this application we are requesting following consideration and adjustment on the
applicabie impact fees:
1) Roadway Impact and Perirneter Street Fees: Full impact fee credit allowed for #he
amount of road way improvement both to Wayne Drive as illustrated in this
request as well as the previous substantial improvements along Cheeksparger
Drive. We request that the required street and sidewalk construction be limited to
what is shown on our Site/Concept Plan and related engineering plans.
2) Parkland Dedication Fees: We understand that Parkland Dedication Fees do not
apply to this development.
3) Water and Sanitary Sewer (Builder) Impact Fees: Full impact fee credit shail be
allowed for the installation of the new 8" water line along the full length of
property along Wayne Drive. This water line is replacing an existing 2" water
line. Again, the impact from the introduction of these new classroom buildings
will be totally offset by the elimination of the impact now present with the
portable classroom buiidings to be removed from site.
4) Tree Mitigation Fees: Full tree mitigation fee credit shall be allowed mainly due
to the effort taken to preserve the majority of the existing trees located at the
southwest comer of the property. Over 90% of the existing trees on the overall
property aze to be retained.
This instrument is attached to an incorporated into the zoning application signed by the
Property Owners and their representative.
ATTACHMENT TO PUD-C ZOIJING CHANGE APPLICATION PAGE 4
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RESOLUTION R-09-3172
A RESOLUTION APPROVING THE TRAFFIC IMPACT ANALYSIS FOR COVENANT
CHRISTIAN ACADEMY
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the traffic impact analysis completed by Lee Engineering, Inc. for
Covenant Christian Academy, dated October 27, 2009, is hereby approved.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF AYES, _~ NAYS AND D ABSTENTIONS ON
THIS THE ~ DAY O ~,~z~,~.~h~L009.
ATTEST• •
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Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
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.::_- Jon Ayers
Mayor Pro Tem
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C~ve~~aa~~ Cl~z~istian r"~ca~le~ny
9~1 Cheek-Spar,~er Ro~d
Colle~r~r~lle, '~`~ex~s 76~34
Re; C~C..~ ~r•ca~c Im~aa~t~lraaZysis
I~eaz° IVS~°. ~'eng~lly:
~ee En,gir~eez•ing ti~s ca~n~leted the traffic an~alysis ~"or ~he prop~sed ~x~ar~si~ar~ af ~he Co~vena~t G~~•rst~ar~
A~a~leir~y (C~A) iz~ the Ci~r of C~ll~~rille, Texas, "1"h~ plai~r~ed impi•ovements wcauld ii~clud~ the ~allsti-uction
ca~ a~~roximately 47,UC}~ sqt~a~~~ feet n~' faciliti~s al~n,~ Vi/ay~~e Dr~ve lac~ted sautl7 af C11eek ~~arg~r. flur
un~eq°standir~g ~s th~t the prra~ras~ci ~~rastruc~ion w~ll be ~a~• a g~a~ie sctiaol, l~braly, multi-purpose facil~~, a2YC1
ad-YVi~y~s~ration ~uildin~. A site ~fl~r~ c~f`~he p~•t~pased deve~r~pt~tea~t is pr~vY~led in Fi~u~e 1.
E:~istin~ ~orrrliti~ans
T~7~ existi~ig ~CA facility along ~h~ek Sparger I~caa~ses s~axdemts in grades one t+~ ~w~lve. Pre-ki-~clergar~et7 and
kindergai~ten stude~lts at•~ 13:ot~sed at aarofiller l~acatia~~.
`~'ut~nuzig ~nave~eix~ coaants ~`TTw'~~) were callec~ed afi ~i~e intei~sec~ic~m o~'Cl~e~k-Spaxg~z~ Rr~ad anci ~a.y~e Drive
r~n Tuesr~ay, Sep#e~nbe~° 1 S, 2Q09. The enistirrg w~~kday tr~ffic voYuines ~r~ slyawvr~ itr ~'i~~re ~. Adjacent ta
t0~e site, Cheek~Spar~~er Raa~i is a twc~~laa~e ~~oad~ra,y wit~t a p~s~ed speec[ lirnit of 3~ r-yiles per hr~u-• (~nph).
Di~ring sc~lo~l pic~-up a~~ci d~~op-crff 1$c~~~rs, ~ 2n 171p1~ r°eda~c~ed sp~ed sclacaafl zcane is in e~fect. "4~~yn~ ]~riv~ is
a~s+~ a kw~-laz~e, asphalt roa~way vwitlY a p~sted s~aeec~ I~mit ~af ~0 inplY.
Tli~r~ are c~rrezxtly ~ve site d~°iveway~s t~a t~~e exis#~1;~ develapmer~t. Th~e pres~nt t~•affic ~ir~ulati~ri ~na~ lxas
assigned tk~e followi~ig pur~~ses to each af`the ~iruvevways:
m~r~ive~ray 1 is an entra~tic~ o'Y1y drY~r~ foa• ~:c°st a~~cl seccazid grad~.
~ L)riveuwav 2 is an cxit oxliy clriweway fo~° ~ir°st and secmtYd ~rade
~~riv~rvay 3 is cles~gx~ated as t12e dr•op-o~a~~d p~ickup for nl~ia~d azic~ ~'aur•liti ~°a~~.
~ I~riveway ~k is d~signated as ai~ ~rYtt~~i~ce and exi# fc~i~ ~i~th ~r~ade tc~ twe~£~1~ gr~d~
~ I~r~iv~r~~ay 5 is an exit an~y d~~ive for g~°ades fiftl~ tla~°c~~z~l~ t~elftl~
Tn ad~lutia~, a~r~vel p~~°~Cii1g lr~t is lac~tec~ ~lc~~~ VWaytxe I~riwe ii~ ~vl7ic~~ Iri~l~ scllaal s~~ude~~s p~~z~•k the~r
wehicles.
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SOIITNGATE ADDITION I SOIITNGATE ADDITION i SOIITNGATE ADDITION ~ SOIITNGATE ADDITION SOIITNGATE ADDITION I SDIITNGATE ADDITION
GOLLEYVILLE GOLLEYVILLE GOLLEYVILLE ~ GOLLEYVILLE ~ GOLLEYVILLE i GOLLEYVILLE
' LOT I,BLOGK 2 ~ LOT 2,BLaK 2 LOT 3,BLOGK 2 LOT 4,BLOGK 1 ' LOT 5,BLOGK 2 LOT 6,BLOGK 2
ZGNING:R-4m 91NGLE ZONING:R-40 91NGLE
~ ZGNING:R-4m 91NGLE I ZGNING:R-4m 91NGLE ZGNING:R-40 91NGLE
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PAHILY RE9IDENGE
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J.95' PAHILT ~SIDENGE PAHILT ~91DENGE FAHILT ~91DENGE I PAHILT REBIDENCE
LAND-119E: VAGANT LAND-119E: VAGANT R•1~4.16' ~AND-I18E: VAGANT 'i LAND-113E: VAGANT i LAND-119E: VACANT i LAND-119E: VAGANT
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SITE DATA TABLE BUILDMCs DATA TABLE
fA) LOT AREA l11,190 9OFT. / IlB4 ACRE9 fA) EXIBTING 9ECONDART 9GHOOL 46~09 90FT. 9.9%
f6) BIIILDING AREA 151,109 90FT. / 1m% &11LDING COVERAGE fBEE CHART fB) HIGH KHOOL 48,~m SOFT. 6T%
fG) PARKING REGMIIRED fGJ ADMINI9TRATION 6p00 9QFT. O.8%
fD) GR4DE SGNOOL 6 O'd SG1FT. O.8%
ELEMENTARY 1 SELGNDARY fE) GR4DE SGNOOL IIOOO SO.FT. 1.4%
-I SPPGE PER GLASSR~OM 20 GLASSROOHS = 2O SPAGES fFl ADHINISTRATION 6 OO SQFT. O.B%
(GJ GR4DE 9GNOOL II m2m 90FT. IAR
NIGN 9CNOOL (N) HIILTI-PIJRP09E I 70m 90FT. 2.5%
-I 9PACE PER IS STIJDENT ~ 9TAfF 7~ 4TIJDENT9/ I.5 • 134 9PAGE4 (Il TOTAL BUILDIN6 IS34m9 SQ.PT. 7O'%
-I 9PACE PER 9TAPF HEHBER
OFFICE 9PGCE
-I 9PACE PER 409 90FT. 7S STPFP ~ I. 75 9PAGE9 NmEy
10 oe ~noveo ne a cuminw or 1~
~O NO-c.~~~
TOTAL REOIIIRED PARKING • 199 9PAGE9 q uPnciir Fa¢ i~ woiea~~ vie~~ io ae
~~ 9PECiAioRA ~~
¢xiBiura veNCe a~w[a ueei ow~naier io rffnaw.
(D) PARKING PROVIDED 209 SPAGES _
(E) GLIRRENT ZONING PL~-G (PLANNED IJNIT DEVELOPHENT-GOMME~IALJ
/R-40 (91NGLE FAMILT RE9IDENTIAU
(P) GIJR~NT LAND Il PRIVATE NOOL (K-12)/ INGLE FAHILT RE IDENCE
!G) PROPO ED ZGNING PIID-G lPLANNED I1NIT DEVELOPI"IENT-GOMME~IAL)
fH) PROP09ED LAND 119E PRIVATE 9CHOOL fK-11)
fU LAND3CAPE AREA PROVIDED 4689O1 90.PT. / 6O% LAND9CAPE AREA
fJ) BuILDING HEIGHT 35'-O' MAxIMI1M &1ILDIING HEIGHT
fKl IMPERV I0119 GWERAGE 3OB243 90.PT. / 40% LOT GOVER4GE
(U AREA OF PAVED SIJRFAGES 156543 SOFT. / 20% PAVEMENT GOVERAGE
(H) AREA OF OPEN SPAGE 468.9m1 50.PT. / 6m% OPEN SPAGE
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LOT 2R BLOGK 3/ LOT IR, 2, 3, 4 BLOGK 3
GOLLETVILLE PRESBTTERIAN GNU~N ADDITION /
SOUTNGATE ADDITION
TARRANT GqJNTT
GOLLETVILLE, TExA9
cin aP~ov,aL s~ocic
SItE PLAN
9m9 LHEEK-SPAfGER ROAD
GOLLEYVILLE, TExA9
LOT ], COLLEYVILLE PRE3BYTERIAN CNIIRLN ADDITI GN
IlB9 ACRES flll.l5m SOFT.1 OF LAt~ID
LITY OF GOLLEYVILLE, TARR4NT GOIINTY, TEXA9
'ZGNING ExHIBIT POR ZGNING CHANGE ~OIlE9T
FRQ'I R-40 TO PIID-G' /
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PLAN9 PREPAREp GN: MAY 91, ]099
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BWet No.
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Project No.
09O31CCA
NOT TO SCALE
cNE
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xx ~xx~ ~xx~ AM (PM) C24 hour7 Traff 1 c Vo I umes
Tuesdoy, September 15,2009
3030 LBJ FREEWAV
SURE 1660
OALLAS,7EXAS75234
972-24&3006 FAX 972-1A&9855
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EXISTING TRAFFIC CDUNTS
Figure 2
CC.~ Traffic Impact .~nal~ sis
October 2009
Proposed Expansion
The planned improvements at CCA ~~~ould include the construction of approiimatel~T 47,000 square feet of
facilities along Wa~Tne Drive located south of Cheelc Sparger. Based on the Cit~T of Colle~-Tville Ordinance O-
09-1725, the maiimum capacit~T of the campus is 750 students. Our understanding is that the proposed
construction ~~~ill be for a graillmar school, libranT, multi-purpose facilit~T, and administration building. The
proposed eipansion ~~~ ill allo~~~ all levels of the school to be housed at the Cheelc Sparger facilittT. Gracles pre-
lcindergarten to fourth grade ~~~ill be located in the ne~~~ building located along Wa~Tne Drive.
T~~~o ne~~~ drive~~~a~Ts ~~~ill be created along Wa~Tne Drive to service the ne~~~ grammar school. We have
designated these drive~~~ a~Ts as 6 and 7(north to south). With the construction of the ne~~~ grammar school,
Drive~~~ a~Ts 1 and 2 ~~~ ill no longer be utilized b~T the school for parent piclc-up and drop of£ In addition, it is
our assumption that the eiisting gravel parlcing lot along Wa~Tne Drive ~~~ill no longer be utilized once
construction is complete and high school students ~~~ill utilize on-campus parlcing.
Due to the presence of a 20 mph reduced speed school zone along Cheelc Sparger Road adjacent to CCA, it
also assumed that a 20 mph reduced speed school zone ~~~ill be installed along Wa~Tne Drive acljacent to the
proposed grammar school.
Ti^ip CTener^atic~n
CCA is an eiisting private school ~~~ith an enrollment of 594 students during the 2009-2010 academic ~Tear
from gracles pre-lcindergarten to high school. As part of a previous traffic stud~T conducted in 2005, the
turning movement counts into and out of all five CCA drive~~~ a~Ts ~~~ ere collected. The school enrollment
during 2005 ~~~ as 488 students. These previous counts allo~~~ the calculation of the number of trips generated
b~T the CCA and ~~~ ere used to compute the trip generation rates for the CCA. The rates obtained ~~~ ere
compared ~~~ith the trip generation rates and equations provided in the publication entitled Trip Generation,
Eighth Edition, b~T the Institute of Transportation Engineers (ITE). A comparison of the CCA trips ~~~ith the
ITE trip generation rates revealed that the ITE rates and equations underestimated the trips generated b~T CCA.
Therefore, the calculated rates obtained from the 2005 count data ~~~ ere used to determine the number of trips
generated b~T CCA under eiisting student enrollment and projected future enrollment. The trip generation
rates used is sho~~n in Table 1.
Table 1: Calculated CCA Trip Generation Rates
AM Peak Hour School PM peak Hour
In T= 0.63 (X) T= 0.35 (X)
Out T= 0.~8 (X) T= 0.~8 (X)
' T= Tiip Ends: X= School Eiuollment
4/ 16
CC.~ Traffic Impact .~nal~ sis
October 2009
The maiimum capacittT ofthe proposed school is 750 students. In acldition, the pre-lcindergarten students (3
and 4~Tears old) operate on an alternate da~T schedule. The students attend class either
Monda~T/Wednesda~T/Frida~T or Tuesda~T/Thursda~T; therefore, onl~T one-half of these students (50) ~~~ill be
present at one time; ho~~~ ever, for the purposes of this anal~Tsis, all students are presumed to be on campus
simultaneousl~T. Table 2 sho~~~ s the resulting number of trips generated b~T this development.
Table 2: Estimated Trip Generation for CCA
AM Peak Hour School PM ~eak Hour
Stuclents Enter E~it Total Enter Egit Total
750 ~80 360 8~0 270 360 630
Traffic Distribiztion and Assignment
There are five site drive~~~ a~Ts to the eiisting development along Cheek Sparger. The proposed development
~~~ ill add t~~~ o additional driv e~~~ a~Ts on Wa~Tne Drive and ~~~ ill remove the eiisting temporanT gravel parlcing lot
along Wa~Tne Drive. Figure 2 sho~~~ s these drives are labeled from 1 to 5(~~~ est to east) and 6 to 7(north to
south). The follo~~~ing assumptions have been macle for trip distribution purposes:
Drive~~~ a~T 1 and 2 are no longer utilized.
Drive~~~a~Ts 3, 4, 6 and 7 are full access drive~~~a~Ts.
Drive~~~a~T 5 is an ezit onl~T drive.
Traffic ~~~ as assigned to these drive~~~ a~Ts for the CCA enrollment of 750 students in grades Pre-K to t~~~ elfth
grade using the proposed school la~Tout provided to Lee. The primanT goal of the traffic circulation ~~~ as to
provide a minimal impact on the adjacent public streets. Based on different release times, internal storage
availabilit~T, and utilizing a concept of multiple piclc-up points, several configurations ~~~ ere considered for
traffic circulation. Figure 3 sho~~~ s the predicted movement at 2:30 PM, Figure 4 sho~~~ s the predicted
movement at 2:45 PM, and Figure 5 sho~~~ s the predicted movement at 3:00 PM. Table 3 sho~~~ s the predicted
queue length per grade and the resulting queue storage availabilit~T.
Table 3: Estimatecl Queue Requirements per Gracle
% PICKUP
EXIT P~DICTED AVAILABLE
GRADE p~SENT AT
VOLUME QUEUE (ft) CAPACITY (ft)
~LEASE
3 & ~ YR 18 95% ~28 >900
KINDER 18 90% ~05 >700
1ST & 2~' 36 90% 810 >900
3x~ 18 80% 360 >800
~Tx 18 70% 315 >360
5TH & 6TH 36 60% 5~0 >700
Due to after school activities, students in grades 7`n _ 12`n gracle are predicted to generate a minimum queue
length and are not included in the queue evaluation. Figure 6 sho~~~ s the estimated site generated traffic for
the current enrollment based on the traffic circulation patterns sho~~n in Figures 3, 4, and 5. Figure 7 sho~~~ s
the 2010 total traf£ic volumes ~~~ith the traffic redistributed to the ne~~~ drive~~~a~T locations.
5/16
NOT TO SCALE
CHEEK SPARGER ROAD
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7:15-8:30AM
2:30-4:00 PM
• ~SCHOOLDAYS
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SURE 1660
OALLAS,7EXAS75234
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0
CC.~ Traffic Impact .~nal~ sis
October 2009
Auxiliary Lane Analysis
AuiilianT lanes are installed to facilitate turning movements at intersection. AuiilianT lanes include left turn
lanes, right turn lanes, andlor speed change lanes. Each stud~T intersection ~~~as evaluated for the potential
need andlor benefit of auiilianT lanes.
Le ft Tizrn Analysis
Left turn volumes at the intersection of Cheelc Sparger Road and Wa~Tne Drive ~~~ ere anal~Tzed to determine if
this intersection ~~~ ould require the installation of an eastbound left turn lane. The traffic volumes at the
intersection of Cheelc Sparger Road and Wa~Tne Drive during the AM and School PM pealc hours (2010) total
~~~ere used in determining ~~~hether a left turn lane should be considered for installation at this location on
Cheek Sparger Road.
For this anal~Tsis, TiDOT's procedure for determining ~~~hether left turn lanes should be considered on t~~~o-
lane high~~~a~Ts, as presented in TzDOT's Roadway Design Manizal, ~~~as used. Table 4 summarizes the
information presented in Table 3-11 of this manual for a design speed of 40 mph.
Table ~: Guicle for Left Turn Lanes on T~i o-Lane Hi~h~i a~~s
Opposing
Volume Advancing Volume (vph)
(vph) 5% Left Turns 10% Left Turns 20% Left Turns
40 mph Design Speed
800 330 240 180
600 410 305 225
400 510 380 275
,SOZ;IZC:E: TiDOTRoac~>>~ayDesign_llcrriz~crl (Table ,-11)
Table 5 presents the evaluation results of ~~~hether a ~~~ estbound left turn lane should be considered on Cheelc
Sparger Road at Wa~Tne Drive.
Table ~: Left Turn Lane E~~aluation Results
Opposing Advancing (WB) Volume (vph)
(EB) percent
Volume
Left Left
Volumes
Guiclelines Volumes >
~~Ph) Turns Turns Guidelines?
AM Pe~ili 6~8 ~% 3~ ~8~ 30~ YES
PM Pe~ili ~~0 ~% 37 ~~~ ~ 10 YES
11/16
CC.~ Traffic Impact .~nal~ sis
October 2009
Based on the results presented in Table 5, the projected traffic volumes in 2010 total conditions eiceed the
left turn lane guidelines during the AM and school PM pealc hours; therefore, a ~~~ estbound left turn lane is
recommended at the intersection of Cheek Sparger Roacl and Wa~Tne Drive.
A continuous left turn lane eiists along Cheelc Sparger Roacl aclj acent to the facilit~T that serves Drive~~~ a~T 3, 4,
and 5. No aclditional improvements are recommended to serve the left turn movement at these drive~~~ a~Ts.
Right Tizrn Analysis
Right turn lanes are t~-picall~T utilized in an effort to allo~~~ turning traf£ic to decelerate ~~~ ithout impeding the
through movement. Table 6 summarizes the recommendations for right turn lanes.
Table 6: Ri~ht Turn Warrantecl
Ri~ht turn Volume ~~ht Turn Lane
Dri~~e~i a~~
AM
PM
Recommenclecl
3 179 101 YES
~ 67 38 Yes
5 0 0 No
6 61 3~ No
7 61 3~ No
Cheek S araer/Wati~ne 99 98 No
Because Driveway 1 and 2 will no longer be utilized by CCA, improvements are not recommended
at these driveways. Right turn lanes are also not recommended at Driveway 5 due to the one-way
traffic designations of these driveways and/or laclc of traffic volume.
Currently, Driveway 3 is served by an unimproved shoulder. It is recommended that a 100 foot right
turn lane be constnicted for Driveway 3. A 100 foot right turn lane is present along Cheelc Sparger
Road to serve Driveway 4 that will meet the needs of the school in the future.
The intersection of Wayne Drive and Driveway 6 is predicted to generate 61 right turns during the
AM peak hour and 34 right turns during the school PM peak hour. In addition, the intersection of
Wayne Drive and Driveway 7 is predicted to generate 61 right turns during the AM pealc hour and
34 right turns during the school PM peak hour. Because the background traffic volume on Wayne
Drive is very low and the speed of traffic will be reduced due the installation of a reduced speed
school zone, the addition of a southbound right turn lane at either Driveway 6 or Driveway 7 has
nunimal impact and is not recommended.
The intersection of Cheek Sparger Road and Wayne Drive is predicted to generate 99 right turns
during the AM peak hour and 98 right turns during the school PM peak hour. Due to low vehicular
speeds, an eastbound right turn lane is not recommended at this intersection.
12/16
CC.~ Traffic Impact .~nal~ sis
October 2009
Capacity Analyses
Intersection capacity analyses were performed at the intersection of Cheelc Sparger and Wayne Drive
and at the CCA driveways for the AM and school PM pealc hours under existing lane configurations
using the traffic volumes shown in Figure 7. Table 7 presents the results of this analysis.
Table 7: Capacity Analysis Results: Current Student Enrollment
Cheek-Spar~er Roacl at Dri~~e~i a~~ 3
EB WBL NB SB
AM Peak 02 (A) 1.6 (B) 0.0 (A) 181 (C)
School PM Peak 0.5 (A) 0.6 (A) 0.0 (A) 16.6 (C)
Cheek-Spar~er Roacl at Dri~~e~i a~~ ~
EB WB NB SB
AM Peak 0.0 (A) 0.6 (A) 28.6 (D) N/A
School PM Peak 0.0 (A) 02 (A) 19.5 (C) N/A
Cheek-Spar~er Roacl at Dri~~e~i a~~ ~
EB WB NB SB
AM Peak 0.0 (A) 0.0 (A) 38.~ (E) N/A
School PM Peak 0.0 (A) 0.0 (A) 2~.~ (C) N/A
Wa~ne Dri~~e at Dri~~e~ia~~ 6
EB WB NB SB
AM Peak 112 (B) N/A 02 (A) 0.0 (A)
School PM Peak 11.0 (B) N/A 02 (A) 0.0 (A)
Wa~ne Dri~~e at Dri~~e~ia~~ 7
EB WB NB SB
AM Peak 9.6 (A) N/A 09 (A) 0.0 (A)
School PM Peak 9.~ (A) N/A 11 (A) 0.0 (A)
Cheek-Spar~er Roacl at Wa~ne Dri~~e
EB WB NB SB
AM Peak 0.0 (A) 1.5 (A) 52.6 (F) N/A
School PM Peak 0.0 (A) 1.3 (A) 19J (C) N/A
Delav in seconds/vehicle (Level of Seivice)
As sho~~n in Table 7, all CCA drive~~~ a~Ts operate at acceptable levels of service (LOS D or better) during the
AM and school PM pealc hours under eiisting traffic conditions eicluding Drive~~~ a~T 5. Drive~~~ a~T 5 operates
at a LOS E during the AM pealc hour for the northbound approach. The northbound approach to the
intersection of Cheelc Sparger and Wa~Tne Drive is also predicted to operate at a LOS F during the AM pealc
hour. These poor LOS are primaril~T due to the high baclcground traffic volumes on Cheelc Sparger during the
AM pealc hour. Because the northbound approach of Drive~~~a~T 5 is contained on school propert~T and
sufficient internal storage eiists on site to accommodate the proposed queue, no improvement is
recommended for this approach. To judge the value of proposed improvements for the northbound approach
13/16
CC.~ Traffic Impact .~nal~ sis
October 2009
to Cheelc Sparger Roacl and Wa~Tne Drive, the proposed queue length for this approach ~~~ as determined. The
predicted 95"' percentile queue length for each approach at the Cheelc Sparger Roacl and Wa~Tne Drive
intersection under ezisting conditions is sho~~n in Table 8.
Table 8: Preclictecl Queue Len~th
Cheek-Sparger Road at Wayne Dr (ft)
EB WBL NB
AM Peak 0 5 177
School PM Peak 0 ~ 67
Table 9 presents the capacit~T anal~Tsis results assuming the implementation ~~~estbound left turn at the
intersection of Cheelc Sparger and Wa~Tne Drive. Table 10 sho~~~s the predicted queue length ~~~ith this
improvement in place.
Table 9: Capacit~~ Anal`~sis Results ~iith Recommenclecl Impro~~ements
Cheek-Spar~er Roacl at Wa~ne Dri~~e
EB WB NB
AM Peak 0.0 (A) OJ (A) 52.6 (F)
School PM Peak 0.0 (A) 0.6 (A) 19J (C)
Delav in seconds/vehicle (Level of Seivice)
Table 10: Preclictecl Queue Len~th
Cheek-Sparger Road at Wayne Dr (ft)
EB WBL NB
AM Peak 0 5 177
School PM Peak 0 ~ 67
Results presented in Table 9 indicate that the recommended installation of a ~~~ estbound left turn lane is
predicted to have little impact on the queue length or LOS for the northbound approach.
To further improve the LOS for the northbound approach, a time restricted turning movement could be
installed for the northbound approach of Wa~Tne Drive to Cheelc Sparger. This time restriction could be in
place from 7:15 - 8:30 AM and 2:30 - 4:00 PM on school da~Ts. Table 10 presents the capacittT anal~Tsis
results assuming the implementation of the time restrictions and Table 11 sho~~~ s the predicted queue length
~~~ith this aclditional improvement in place.
14/16
CC.~ Traffic Impact .~nal~ sis
October 2009
Table ll: Capacit~~ Anal`~sis Results ~iith Recommenclecl Impro~~ements
Cheek-Spar~er Roacl at Wa~ne Dri~~e
EB WB NB
AM Peak 0.0 (A) 99 (A) 32.5 (D)
School PM Peak 0.0 (A) 0.6 (A) 161 (C)
i Delav in seconds/vehicle (Level of Seivice)
Table 12: Predicted Queue Length
Cheek-Sparger Road at Wayne Dr (ft)
EB WBL NB
AM Peak 0 5 12~
School PM Peak 0 ~ 52
Although a dela~T is still predicted the LOS for the northbound approach is predicted to improve for LOS F to
LOS D ~~~ith the left turn restriction.
Currentl~T, approiimatel~T fifteen percent (15%) of the student population are
Bedford residents. It is reasonable to assume that some of these drivers ~~~ill
travel south on Wa~Tne Drive to return to their homes. Ho~~~ ever, several factors
eiist that reduce the impact of the potential traf£ic re-routing south of Wa~Tne
Drive. First, CCA has purchased several of the eiisting single famil~T homes
along Wa~Tne Drive in anticipation of future school eipansion; therefore, the
baclcground traf£ic volume along Wa~Tne Drive ~~~ill be reduced from the eiisting
traffic volume. Second, if 100% of the trips from Drive~~~ a~T 6 and Drive~~~ a~T 7
are routed to the south, the volume predicted on Han~~ ood Terrace is still belo~~~
Figure 8: No Right «~hat is reasonable for a residential street. In addition, CCA is a private school;
Turn (R3-1) therefore, the school administration has amuch better compliance rate for parent
pick-up/drop-off than public schools. Figure 8 sho~~~ s a"No Right Turn" sign
that could be installed at Drive~~~ a~T 6 and Drive~~~ a~T 7. If the right turn is prohibited from this drive~~~ a~T
during piclc-up and drop-off times and parents are directed north on Wa~Tne Drive to Cheelc Sparger, the
number of parents ~~~ho turn south out of Drive~~~a~Ts 6 and 7 ~~~ill be reduced.
15/16
~C.A 1'r~sf~iic ~a~up3ck tlts~al}~sis
CDctaber 20C19
C"oa~cl~~sieaaas czra~ R~caaaa~ner~c~~rtia~as
• Tlie ~naxirnu~r~ allowable s~uder~t capa~ity as 75~ studellk~. At k~~a~ld-~ut nf th,e school, ~CA is
~ri°~dicted tc~ ger~~rate a~~w°nxitnately 84t~ ti~~ips during t~ie ~1'vv1 peak Ira~:~r a~~~l 630 tirips dxargng ~4te
sch~ol I?M pe~k ~~otar.
~ T11r~~ ~rapc~s~~ traffic cit~cul~~ion ~~tteri~s l~ave ~ae~n ~~ve~csped for 2;30, 2:45 PM, anc~ 3:Q~0 ~'~
~•~lease. M~ltiple grade pi~k-up l+a~~ti~ans ~i°e utilized to ~eparat~ scfl~~ol tx•~ffiic. Wi~l~ this circulatian
paltervf, all CCA d~•iv~way~ currem~fily caper~te at acc~prtable ~~vels af s~ervace ~xc~ucling tl~e n~rtli~au~~d
a~~t~oacl~ t~ L~t•ive~~ay S. ~t as preciicted to a~e~°ate at L~75 ~~iu~°ir~g the A~ ~eak l~~ur at~ci LC~S C
c~urir7g ti~e ~Iv~ ~e~k ~~our. ~ecaus~ tE1e utartl~bound a~a~roacl~ ~~Drivew~y 5 is cc+lrtaine~i aa~ sch~c~l
pra~erty a11d ~~af~cie~at it7ti~ri~~1 st~a~~age ~xists ~t~ site ta acc~~nmodate the ~~•c~pnsed q~.ieue, no
~~nprQVement is recc~~~i~7encled for this ap~raach
~ T~1e i1~t~rse~t:~ar~ of Cheek Spar~~r Ft~ad az~d Wayne ~rive opei•ates at a L~JS F d~zr•ing tl7e ~1 M peak
1~aur. Tln~ fallo~irxg r•ecQm.na~~7dati~n~s are rnade irt or~i~r ta irnp~°~ve i~~affi~ o~~ra~~~pvs ~t t~~bs
izxte~•sect'ran:
c~ I~1sta11 a wes~b+~~.rr~d lefit ~ir~n lame w~th 1 QQ f"eet of storage l:ex~g~h pl~as ap~~•~pria~e tiT•ansiti~ri
lei~gtli,
o Pi°ovicie t~~ne ~~esh°ict~~ ~~fl tut°n mc~v~t7~eii~s fc~~° t~~e ~,cri°~}1b~aAarL~l ~~proacl~,
"'~Vith tl~ese unfi•astruct~x•e ~m~rove~nei~~s it~ plaee, ~l~e rt~~~l~ba~rid a}~pra~~cli is ~red~cted tta og~e~•ate at
LO'S D durii~~ the t"~P~+~ pea~ laau~~ and ~~JS G ciurin~ tl~e PI'~'I peak h~a~ii~.
~ P'~•~~ib~t tlae rigt~~ ~urn ~"rnin Di°iveways ~a ~1id 7 by i~lstallin~ a rac~ righx tur~~ sign (R3-1).
~ Witli tl~e cat7sta~~~ctica~~ oftl~~ ne~r ~i•~rnma~° scl~o~1, tt~e improv~i~~~ix~~ listed rn tl7e T'Ul~ f+~~~ Driveways
1 arld 2 a~e n~s l~i~g~e~• necessa~~y. These drive~vays ~,~vill iz~a lo~lgei~ be uti~ized }~y t~~e sch+~o1 fc~z• p~r~~it
pi~ck-up a3a~i de°a~a a~~',
~]7riv~w~.y 3 is seiv~~i by an uniin~araved sltiou~der. A r't~1n~ turn la~tie vvi~h 1 Q~ feet of st~r~ge lengtlt
~Rith tihe ~ppropri~te t~'ansifii~n l~n;~t~ sl~c~uld be co~,stz•~zcte~t f€~r tl~is drive~,~ray. "~'1~is cQ~istruc~ic~r~ wi11
~°equ~re I~riveway 2 t~i t~e claseci.
~ fi/JCadify the ~xisting scl~c~~1 z,~ne ~~c~tYg Chee~C s~argcr l~.~aac~. I~ sh~e~~1c~ beg~n 2t-0 £eet west of
~ackan~bird ~t~d e~t~ayd 2{l~f~ ~'eet e~st c~f Wayne ~i•ive ta accc~~~n~adate t~ar•nin,g ~nav~nlei~ts alo~~g
~l~eek Spar~ez~. ~nstal~ ~ redu~~d s~eed schc~al ~a~i~~ ali ~I~y~ie L}~•~ve ~r~~~ Cl~ee~ Spar~er Road fc~ 20Q
feef sodzt~l of th~ school pa•ape~ya
~ t~,fl r~aadway ~rlfi~astr•u~t~ut°e il~lpr~ve~~e~~ds sI~c~uld l~e co~~apleted befo~•e t~1e sc17a~1 is ~pet~,
If you Itav~ ar~y questionas regardiiyg this studY, pleas~ catrtact ~ne ~t ~97Z~ 248-30a6. We a~pr~ciate the
c~~~Q~-t~~i~ity tca ~~~c~vide tt~es~ servic~s,
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ORDINANCE 0-11-1793
AN ORDINANCE REPLACING ORDINANCE 0-09-1722, CHAPTER 94, TRAFFIC
AND VEHICLES, MAXIMUM PRIMA FACIE SPEED LIMIT AND SCHOOL SAFETY
ZONES
WHEREAS, the City Council of the City of Colleyville, Texas deems it necessary for the
health, safety and protection of school children and the public in general to
establish the maximum prima facie speed limit and the modified school
safety zones within the City; and
WHEREAS, the City has conducted an engineering and traffic investigation and study
to determine the proper prima facie speed limits for vehicles in compliance
with state law; and
WHEREAS, all statutory and legal prerequisites for the passage of this ordinance have
been met.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and correct and
are incorporated herein by reference as if copied in their entirety.
Sec. 2. THAT City Code, Chapter 94, Traffic and Vehicles, Section 94-48, Speed
Limits - Generally, be amended as follows
(a) When posted and un-posted. It shall be unlawful for any person to
run, drive, direct or permit the running or driving of any motor-driven
vehicle in, upon, along or across any public highway, street, alley or
thoroughfare in the business, commercial, or residential districts
within the corporate limits of the City at a greater rate of speed than
30 miles per hour unless otherwise posted. It shall be unlawful for
any person to run, drive or permit the running or driving of any
vehicles on roads, streets and highways designated as school
safety zone at a speed greater than specified in section 94-49 on
designated streets.
(b) Emergency vehicles. The provisions of subsection (a) of this
section shall not apply to emergency vehicles when responding to
emergency calls.
(c) When police officer directs. Nothing in this section shall be
construed as prohibiting the driver of a motor vehicle from obeying
the instructions of any police officer directing traffic, or any sign,
signal, or device directing the movement of traffic.
Ordinance 0-11-1793
Page 2 of 2
Sec. 3. THAT City Code, Chapter 94, Traffic and Vehicles, Section 94-49. Same
on Specific Streets, be amended as follows:
Upon the basis of an engineering and traffic investigation, the following
prima facie speed limits for vehicles are hereby determined and declared
for vehicles traveling upon the named streets and highways, or parts
thereof. The location of such school zones hereby established in Exhibit
<<A„
Sec. 4. THAT this Ordinance shall become effective from and after its passage as
provided by law.
Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall
not affect the validity of this ordinance as a whole or any portion thereof
other than that portion so decided to be invalid or unconstitutional.
Sec. 6. THAT the effective date of this ordinance shall be immediate upon its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the day of
2011.
The second reading and public hearing being conducted on the day of
2011.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C.G. Boyle
City Attorney
Exhibit "A"
School Safety Zones will be marked by signs erected on specific roads, streets and highways, during
the school season and between the hours designated on such signs, or when indicated by flashing
lights and a sign stating when flashing.
Street by Block Number Portion of Street Maximum
Speed in
Miles Per
Hour
Glade Road 307 feet west of the western property line and 20
400 - 700 161 feet east of the eastern property line of the
school located at 601 Glade Road
Bransford Road 326 feet north of the intersection of Glade Road 20
4700 - 4900 and 221 feet south of the intersection of Center
Park
Center Park 104 feet southeast of the property line of the 20
500 school located at 601 Glade Road
Cheek-Sparger Road 850 feet west of Mockingbird Lane and 200 feet 20
600 - 900 east of Wayne Drive
Bogart Drive Entire length of Bogart Drive from Pleasant Run 20
900 - 1200 Road to Hall-Johnson Road and from Hall-
Johnson Road to the cul-de-sac
Colleyville Boulevard (SH26) 656 feet south of the southern property line and 35
4800 - 6000 345 feet north of the northern property line of the
school located at 5800 Colleyville Boulevard
SH26
Hall-Johnson Road Hall-Johnson Road from Colleyville Boulevard 20
1200 (SH26) to Bogart Drive
Heritage Avenue At the southern property line of the school 20
5300 - 5400 located at 5401 Heritage Avenue north to the city
limit
Pool Road 318 feet north of the northern property line and 20
5200 - 5400 240 feet south of the southern property line of the
school located at 5300 Pool Road
Glenhope Circle North Entire length of Glenhope Circle North from Pool 20
6600 Road to Glenhope Circle
Glenhope Circle South Entire length of Glenhope Circle South from Pool 20
6500 Road to Glenho e Circle
Glenhope Circle Parallel to the property of the school located at 20
6600 6600 Glenhope Circle From Glenhope Circle
north to Glenhope Circle South
McDonwell School Road 180 feet west of the western property line and 20
West 260 feet east of the eastern property line of the
1000 -1100 school located at 1101 McDonwell School Road
West
Pleasant Run Road 472 feet south of the southern property line and 20
5600 - 6100 291 feet north of the northern property line of the
school located at 5911 Pleasant Run Road
Wayne Drive Entire length of Wayne Court contained within the 20
3700 - 3900 City limits of Colleyville, Texas
R:~'~',5:..+~~~
J~ p
~~ ~~ f~~ I~6q~
~mm
~ ,
City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number: R-11-3352
File Number: R-11-3352
Version: 1
Requester: Office of the City
Manager
File Type: Resolution
Agenda Date: 04/19/2011
Agenda No.: 6a
Status: Resolution
Controlling Body: City Council
Final Action:
File Name: Approval of a Memorandum of Understanding between the Texas Department of
Transportation, North Central Texas Council of Governments, Tarrant County and the City of
Colleyville regarding funding for the reconstruction of Colleyville Boulevard (SH26)
Attachments: Colleyville Boulevard State Highway 26 Improvement map • Resolution R-11-3352
History of Legislative File
Version: Date: Acting Body: Action Text:
04/19/2011 City Council
Title
Approval of a Memorandum of Understanding between the Texas Department of
Transportation, North Central Texas Council of Governments, Tarrant County, and the City
of Colleyville regarding funding for the reconstruction of Colleyville Boulevard (SH26) from
Brumlow/Pool Road in the City of Grapevine to John McCain Road in the City of Colleyville
Explanation
Reading and Public Hearing
The purpose of this item is to seek City Council approval of the attached Memorandum of
Understanding (MOU) with Tarrant County, the North Central Texas Council of
Governments (NCTCOG) and the Texas Department of Transportation (TxDOT) on the
reconstruction of a northern segment of Colleyville Boulevard (SH26). On Thursday,
January 13, 2011, the Regional Transportation Council (RTC) voted to transfer $4,000,000
in Tarrant County funds from the Grapevine portion of the SH26 reconstruction project
(SH114 to Brumlow/Pool Road) to the Colleyville segment, specifically from Brumlow/Pool
Road through the John McCain Road intersection.
In July 2010, reconstruction of the Grapevine segment of SH26 from SH114 to
Brumlow/Pool Road was let for construction using American Recovery and Reinvestment
Act (ARRA) funding, which released Tarrant County, NCTCOG and TxDOT funds previously
committed to that segment. Subsequently, Tarrant County, the City of Colleyville, TxDOT,
and NCTCOG staff inet and agreed to explore the continuation of Colleyville Boulevard
(SH26) reconstruction into Colleyville from Brumlow/Pool Road through the John McCain
Road intersection utilizing some of Tarrant County's now available funds, the City of
Colleyville's existing Tax Increment Finance (TIF) project matching funds and partially
advancing funds from the Transportation Improvement Plan (TIP) for the scheduled
City of Colleyville Page 1 Printed on 4/15/2011
Apenda Briefinp Continued (R-11-33521
reconstruction of SH26 from Brumlow/Pool Road to Hall-Johnson Road, which is currently
scheduled for funding no earlier than 2015.
This project change and phasing would add $4 million to the overall project funding and
advance the reconstruction of Colleyville Boulevard (SH26) through the John McCain Road
intersection without requiring the City of Colleyville to commit to any additional funding
beyond the $5.070 million that has been committed to the project through the City of
Colleyville TIF District since 2000. Of the $5.070 million in TIF funds that are committed
and available for this project, $4.850 million is specified for "SH26 reconstruction" while
$220,000 is specified for the "Tinker Road/Sanders Lane (now Oak Pointe Drive)
intersection reconstruction". Since the first phase of the project will not include the Tinker
Road/Sanders Lane (Oak Pointe Drive) intersection, the TIF project plan would need to be
amended so that those funds could be utilized in phase one. For the amount currently
allocated to "Tinker Road/Sanders Lane (Oak Pointe Drive) intersection reconstruction" to
be available for phase one construction funding, the City could consider utilizing $220,000
from General Fund available cash on a temporary basis. The General Fund would be
reimbursed by the TIF Fund, after the TIF project plan is amended. This action would
necessitate a General Fund budget amendment.
The construction funding breakdown for phase one as stated in the MOU would be as
follows:
• Tarrant County Commitment: $4,000,000
• City of Colleyville Commitment: $5,070,000
• NCTCOG Commitment (federal share of Surface Transportation Program -
Metropolitan Mobility funds (STP-MM): $1,608,000
• TxDOT Commitment of State Match to the STP-MM Funds: $402,000
• Total: $11,080,000
This amount will fund reconstruction of phase one from Brumlow/Pool Roa
south of John McCain Road (see attached graphic). The MOU ensures that
segment of Colleyville Boulevard (SH26) reconstruction through Colleyville
project plan; that no further funding commitment from the City of Colleyville is
that any savings from this project, either on construction or contingency,
project. Should the City Council approve this MOU, reconstruction of t
segment will commence as scheduled.
Phase One Construction Information and Schedule
The following is the current construction schedule for phase one:
April 2011 - Utility relocation to begin
August 2011 - Construction let date - road construction set to begin
March 2013 - Phase one construction complete
d to 1, 000 feet
the remaining
remains on a
expected; and
remain in the
he phase one
City of Colleyville Page 2 Printed on 4/15/2011
Apenda Briefinp Continued (R-11-33521
Future SH26 Construction Phases
With regard to future highway construction phases, the following is the current status:
SH26 from 1,000 feet south of John McCain to approximatelv Church Street
The balance of funds from the 2015 TIP will be reserved for the reconstruction of the next
segment of SH26 from 1,000 feet south of John McCain Road to a limit south of
Hall-Johnson Road, likely near Church Street.
Funding by Agency:
$10,926,115 - NCTCOG Commitment (STP-MM Funds)
$ 2,731,528 - TxDOT Commitment of State Match to the STP-MM
$13, 657, 643
Project funding is currently anticipated to be available no earlier than 2015. If funding
becomes available earlier, and the necessary pre-construction activities have been
completed, NCTCOG and TxDOT will attempt to let the project for construction earlier.
Otherwise, it is anticipated that the project will let sometime after the 2015 timeframe.
SH26 from approximatelv Church Street to Cheek-Sparqer
Funding, in the foreseeable future, is unavailable for this section. The City will continue to
work with TxDOT, NCTCOG, and Tarrant County to seek and bring forward for City Council
consideration future funding programs. While this segment will have to compete for funding
in future funding initiatives, NCTCOG will consider the previously funded status of this
segment in making future funding decisions.
Financial Impact
The City's contribution to phase one construction as set forth in the MOU is $5,070,000.
These funds are allocated to the project through the Tax Increment Finance District (TIF). A
general fund budget amendment will be necessary. The general fund will be reimbursed
after the TI F project plan is amended.
Recommendation
Approval
City of Colleyville Page 3 Printed on 4/15/2011
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RESOLUTION R-11-3352
A RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN
THE TEXAS DEPARTMENT OF TRANSPORTATION, NORTH CENTRAL TEXAS
COUNCIL OF GOVERNMENTS, TARRANT COUNTY, AND THE CITY OF
COLLEYVILLE REGARDING FUNDING FOR THE RECONSTRUCTION OF
COLLEYVILLE BOULEVARD (SH26) FROM BRUMLOW/POOL ROAD IN THE CITY
OF GRAPEVINE TO 1,000 FEET SOUTH OF JOHN MCCAIN ROAD IN THE CITY OF
COLLEYVILLE
WHEREAS, the Texas Department of Transportation, the North Central Texas Council of
Governments, Tarrant County, and the City of Colleyville have entered into
an agreement for funding the reconstruction of Colleyville Boulevard (SH26)
from Brumlow/Pool Road in the City of Grapevine to John McCain Road in
Colleyville; and
WHEREAS, this agreement shall take effect upon the signature of a memorandum of
understanding between all said parties.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the memorandum of understanding, attached as Exhibit "A", is hereby
approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON
THIS THE DAY OF 2011.
ATTEST: CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, CMC David Kelly
City Secretary Mayor
Exhibit "A"
MEMORANDUM OF UNDERSTANDING
S.H. 26 from Brumlow/Pool to Cheek Sparger
City of Colleyville, Tarrant County, Regional Transportation Council, and Texas Department
of Transportation
This memorandum of understanding (MOU) is intended to outline the agreement regarding the
funding strategy for S.H. 26 from Brumlow/Pool to Cheek-Sparger.
I. BACKGROUND
In July 2010, the northern segment of S.H. 26 from S.H. 114 to Brumlow/Pool let using American
Recovery and Reinvestment Act funding, which created significant cost savings and released
Tarrant County, Regional Transportation Council (RTC), and Texas Department of Transportation
(TxDOT) funds previously committed to that segment. Subsequently, Tarrant County, the City of
Colleyville, TxDOT, and RTC agreed to fund the next segment on S.H. 26 from Brumlow/Pool to
John McCain utilizing the cost savings from the northern segment and partially advancing funds
from TIP 11153/CSJ 0363-01-114 (S.H. 26 from Brumlow/Pool to Cheek-Sparger. Please note that
the RTC cost savings from the S.H. 26 from S.H. 114 to Brumlow/Pool section were transferred
from the Western to Eastern Subregion, and are no longer available to this project.
Through this document, the impacted parties hereby state the terms of agreement and concur with
the resulting commitments made as a part of this funding strategy.
II. S.H. 26 FROM BRUMLOW/POOL TO JOHN MCCAIN
The project is described as the construction of S.H. 26 from Brumlow/Pool to John McCain, 4 to 6
lanes, add curb and gutter, storm sewer, replace bridges, upgrade signal system, and the bridge
widening for the trail crossing over Big Bear Creek; Construction costs are estimated at
$11,110,000.
Committed Funding
by Agency: $ 4,000,000
$ 5, 070, 000
$ 1,608,000
$ 402,000
$11, 080, 000
Tarrant County Commitment
City of Colleyville Commitment (includes funding originally
identified for SH 26 at Tinker Road intersection improvement)
RTC Commitment (federal share of Surface Transportation
Program - Metropolitan Mobility Funds or STP-MM Funds)
TxDOT Commitment of State Match to the STP-MM Funds
The project is scheduled to let for construction by the end of TxDOT's FY 2011 (August 2011), but
may occur earlier if the construction plans can be finalized, and city and franchise utilities can be
moved. Therefore, all funds must be available in FY 2011.
If the project bids for less than available funding, at project close out, each entity's contribution will
be reduced by its share of the total funding (i.e., 36% Tarrant County, 45.9% City of Colleyville,
14.5% RTC, and 3.6% TxDOT). TxDOT's share is directly tied to RTC's share (STP-MM), as
TxDOT is matching the STP-MM funds. Any reduced funds (i.e., cost savings) will be utilized for
other segments of SH 26 further to the south in the City of Colleyville.
RTC/TxDOT agree to cover reasonable and necessary contingency and change order costs. To
this end, an additional $400,000 in federal STP-MM funds and $100,000 in State matching funds
will be reserved for this purpose. If these funds are not used, they will be moved to the next section
of S.H. 26 (from John McCain to Hall-Johnson Road).
Exhibit "A"
III. S.H. 26 FROM JOHN MCCAIN TO HALL-JOHNSON RD
The balance of funds from TIP 11153/CSJ 0363-01-114 will be reserved for the next section of S.H.
26 from John McCain to Hall-Johnson Rd in order to widen from 4 to 6 lanes, add curb and gutter,
storm sewer, replace bridges, and upgrade signal system.
Committed Funding
by Agency: $10,926,115 - RTC Commitment (STP-MM Funds)
$ 2,731,528 - TxDOT Commitment of State Match to the STP-MM
$13,657,643
In addition, TxDOT commits to funding and completing the right-of-way acquisition phase, the City
of Colleyville commits to moving the necessary municipal utilities, and TxDOT will coordinate with
the franchise utility companies to ensure that their utilities are moved.
Project funding is currently anticipated to be available by FY 2015. If funding becomes available
earlier, and the necessary pre-construction activities have been completed, RTC and TxDOT will
attempt to let the project for construction earlier. Otherwise, it is anticipated that the project will let
in the FY 2015 timeframe.
IV. S.H. 26 FROM HALL-JOHNSON RD TO CHEEK-SPARGER
Funding in the foreseeable future is unavailable for this section. The City should continue to work
with TxDOT, RTC, and Tarrant County to identify and apply for future funding programs. While this
segment will have to compete for funding in future funding initiatives, NCTCOG will consider the
previously funded status of this segment in making future funding decisions.
V. SIGNATURE OF AGREEMENT
This agreement is contingent upon approval of the terms outlined herein by the policy body of each
impacted party. The Regional Transportation Council (RTC) approved the above project changes
in January 2011.
Mayor David Kelly
City of Colleyville
Commissioner Gary Fickes
Tarrant County
Maribel P. Chavez, P.E.
Texas Department of Transportation
Michael Morris, P.E.
North Central Texas Council of Governments
Date
Date
Date
Date
Date: `~~ l~
SPEAKER CARDI
~- ( wili speak In Support of this item.
I will speak In Opposition to this item. '
I do not wish to speak, but please record my: ^support
oopposition
Agenda Item Number: C:~' ~~ Ordinance/Resolution Number:
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For business not Jisted-on agetipla as,a'F~ublic Hearing, City Council will not respond in
accordance with :the Texa Open ll~eetingr~ Law, C~apter 551 of the Texas Local Govemment
Code. f~ ' ~ ~~ r
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Signed: ;_ ~; "~-~i` ~% .~~a"~~o
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number: R-11-3353
File Number: R-11-3353
Version: 1
Requester: Engineering
Department
File Type: Resolution
Agenda Date: 04/19/2011
Agenda No.: 6b
Status: Resolution
Controlling Body: City Council
Final Action:
File Name: Approval of a construction contract with Champion Utility Construction, for the Colleyville
Boulevard (SH26) Utility Relocation Project, in an amount not to exceed $236,271.60, and
authorize the city manager to execute the contract
Attachments: Teague Nall and Perkins Letter dated April 1, 2011 • Resolution R-11-3353
History of Legislative File
Version: Date: Acting Body: Action Text:
04/19/2011 City Council
Title
Approval of a construction contract with Champion Utility Construction, for the Colleyville
Boulevard (SH26) Utility Relocation Project, in an amount not to exceed $236,271.60, anc
authorize the city manager to execute the contract
Explanation
Reading and Public Hearing
The Texas Department of Transportation (TxDOT) requires that all City water and sanitary
sewer lines and all franchise utilities be relocated from existing locations that conflict with
the future Colleyville Boulevard (SH26) reconstruction. The new locations for these utilities
will be either in the future Colleyville Boulevard (SH26) parkway or in easements outside of
the proposed right of way, as no existing utilities will be allowed under the future pavement .
This requirement will allow the highway to remain undisturbed in the event of a need for a
repa ir or routine mainte nance on a City or franchise utility.
The City of Colleyville entered into an agreement with Teague Nall and Perkins for the
design of the required utility relocations in 2005. On March 22, 2011, City Council approved
an amendment to the professional services agreement with Teague Nall and Perkins, that
provided for the separation of the existing plans into multiple phases. This will allow the City
to perform the utility relocations in sections as the roadway project progresses, and will
make it more efficient to perform sections of the utility relocation project at later dates, as
the road reconstruction continues along Colleyville Boulevard (SH26). This construction
contract includes the water and sewer utility relocations for the first phase of the road
construction, which includes the northern City limits to just south of the John McCain Road
and Colleyville Boulevard (SH26) intersection. The utility relocations involve moving and
replacing existing water and sewer lines and adding a new 10 inch water line along the
City of Colleyville Page 1 Printed on 4/15/2011
Apenda Briefinp Continued (R-11-33531
western portion of Colleyville Boulevard (SH26).
The estimated time line for the construction of project:
April 2011 - City and franchise utilities relocation to begin
August 2011 - Construction let date - road construction set to begin
March 2013 - Phase one road construction complete
Relocation of all utilities within the project limits must be completed prior to the construction
let date of August 2011.
Bids for this project were received and opened by staff on March 24, 2011. A total of 13
bids were received with Champion Utility Construction being the low bid, in the amount of
$196,893 per the attached letter from Teague Nall and Perkins. Staff recommends a 20
percent contingency ($39,378.60) for a total project cost of $236,271.60. References have
been checked and staff recommends approval of the contract.
Financial Impact
It has been determined funds are available from Utility Fund available cash balance.
Recommendation
Approval
City of Colleyville Page 2 Printed on 4/15/2011
~Ti,~ TEAGUE NALL AND PERK/NS
Civil Engineering ',' Surveying Landscape Architecture Planning
April 1, 2011
Mr. Jeremy Hutt, P.E.
City of Colleyville
100 Main Street
Colleyville, Texas 76034
Re: Water Relocations for Colleyville
Boulevard - S.H. 26
Summary of Options for
A~nrard of Construction Contract
Dear Jeremy:
Bids for the referenced project were received on March 24, 2011. A total of
thirteen bids were opened, and the results were as follows.
Champion Utility Construction $196,893.00
Tejas Commercial Construction $231,419.00
Rodgers Construction $232,015.85
Circle H Contractors $236,034.50 .
Jackson Construction $240,584.00
Saber Development $240,796.00
Tri-Tech Construction $243,592.25
CPS Civil $249,914.00
Gra-Tex Utilities $256,794.00
Dickerson Construction $272,824.00
Municipal Utilities $276,259.00
Atkins Brothers Equipment $303,859.00
Gin-Spen $350,799.00
Our opinion of probable cost was $284,000.00, including a 10% contingency.
We have compiled the bid proposals from all bidders and have reviewed the bids for
accuracy and omissions. The bid from Rodgers Construction had a mathematical error;
the remaining bids were in order. A copy of the corrected bid tabulation is attached for
your records.
The low bid was submitted by Champion Utility Construction. We have reviewed
Champion's bid and the affidavits and statements in the proposal documents and have
found nothing to warrant the disqualification of their bid. We requested and received
experience and reference data from Champion and proceeded to verify the information
provided. . Champion is a relatively new company with limited experience in the DFW
area. However, based upon the recommendations of engineers and municipal
1100 Macon Street '; Fort Worth, Texas 76102 ` 817.336.5773 phone '~ 817.336.2813 fax
www. tnp-online. com
representatives who we contacted, we determine that Champion is a competent bidder.
The finai award should be contingent on procurement of acceptable insurance and
bonds.
We appreciate your consideration of this recommendation and thank you for the
continued opportunity to be of service to the City of Colleyville.
Sincerely,
TEAGUE NALL AND PERKINS, INC.
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Angela K. Pereira, P.E.
Attachments: Bid Tabulation
RESOLUTION R-11-3353
A RESOLUTION APPROVING A CONSTRUCTION CONTRACT WITH CHAMPION
UTILITY CONSTRUCTION, FOR THE COLLEYVILLE BOULEVARD (SH26) UTILITY
RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $236,271.60 AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT
WHEREAS, City utilities must be relocated to accommodate the reconstruction of
Colleyville Boulevard (SH26) from Bear Creek to John McCain Road; and
WHEREAS, Champion Utility Construction was the low bidder through the submittal of a
sealed bid for the relocation of all City utilities for the Colleyville Boulevard
(SH26) relocation project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the construction contract with Champion Utility Construction for the
Colleyville Boulevard (SH26) utility relocation project, in an amount not to
exceed $236,271.60, is hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON
THIS THE DAY OF 2011.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number: File Type: Report Status: Reports
Version: 1 Agenda Date: 04/19/2011 Controlling Body: City Council
Requester: Office of the City Agenda No.: 8 Final Action:
Secretary
File Name: Reports - April 19, 2011
Attachments: Historical Preservation Committee Minutes - January 13, 2011 • Senior Center Advisory
Committee Minutes - January 20, 2011 • Library Board Minutes - February 21, 2011
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/19/2011 City Council
Title
Historical Preservation Committee Minutes - January 13, 2011
Senior Center Advisory Committee Minutes - January 20, 2011
Library Board Minutes - February 21, 2011
City of Colleyville Page 1 Printed on 4/15/2011
HISTORICAL PRESERVATION COMMITTEE MEETING
Minutes from the meeting of January 13, 2011
I. Call to order and roll call
Present: Joe Deupree, Ed Havran, Louis C. Miller, Nelda Thompson, Mona Coulter
Absent: Nancy Shepherd, Letha Siddons, Gigi Walker
Staff.~ Mona Gandy
II. Introduction of new member
Postponed until the next meeting.
III. Approval of minutes from December 9, 2010 meeting
Nelda Thompson made a motion to approve the minutes; Mona Coulter seconded the motion.
The motion passed.
IV. Discussion of history promotion projects in Colleyville
a. Video
Louis Miller has been in discussions with staff at Tarrant County College. He will invite
them to send a representative to our March meeting.
Promotional ideas for obtaining people to tell about their memories of Colleyville were
discussed. These included:
a. city newsletter
b. media release
c. questionnaire distributed at the Senior Center, Metroport Meals on Wheels, Pleasant
Run School Reunion (criteria: at least 40-50 years in Northeast Tarrant County)
d. Type of candidates: born or lived in Colleyville at any time or lived in the greater
Colleyville area or have Colleyville stories to tell
b. History map
No update at this time.
c. Discussion of docent materials for Webb House
No update at this time.
d. Webb House activities
1. Garden Club Promenade Tour
a. Ask Mr. Fitzgerald if we will lend 2-3 garden elements for display at the Webb House
during the tour. Suggestions: corn sheller, milking utentsils
b. Cross promote the event with photos of the McPherson Dairy Barn
2. Fall/Halloween Tour
Hold any further discussion of this event until after the Promenade Tour.
e. Discussion of participation in the city's Open House (Jan. 27)
The committee will participate in the Open House and will use a Q&A trivia promotion to
attract attention to the booth.
V. Historical Markers
No discussion on this item.
VI. Discussion of research tours and future tours
The committee finalized plans for the research trip to the Plano train museum.
VIL Citizen Comments
None.
VIII. Adjournment
Nelda Thompson made a motion to adjourn the meeting; Louis Miller seconded the motion.
The motion passed.
G;tY of
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T~X~s
SENIOR CENTER ADVISORY COMMITTEE
MINUTES
Thursday, January 20, 2011
1:30 p.m.
The regular meeting of the Colleyville Senior Center Advisory Committee was called to order at
1:30 p.m. on Thursday, January 20, 2011 by Debra Minea, Chair of the Committee.
ROLL CALL: Debra Minea, Molly Skinner, Wanda Johnson, Melanie Damron,
Heath Dowell, Anne Gifford and Dorothy Parker
ABSENT: None
STAFF: Renee Garrett, Senior Center Supervisor
Steve Norder, Colleyville Courier
1. Call to Order and Roll Call
2. Approval of the November 18, 2010 Senior Center Advisory Committee Minutes
Wanda Johnson made a motion to approve the minutes. Melanie Damron seconded.
The motion carried with a unanimous vote.
3. Discussion and Consideration of Senior Center Wish List
Debra Minea, Committee Chair gave an overview of the wish list. She informed the
Committee that the light fixture for the flag pole has been installed and that the flag is
now left up at all times.
4. Discussion of Items of Interest for Potential Future Action
GCISD to attend the meeting in March; Debra Minea will work with Monica Walsh on
this.
5. Reports - Staff and Committees
Renee Garrett, Senior Center Supervisor gave an overview of the center activities and
upcoming special events. Debra Minea reported that the Metroport Meals on Wheels
(MMOV~ luncheons are going well and that the $1.00 non-resident surcharge is in
effect.
6. Citizen comments/presentation regarding items not on the agenda
None
7. Adjournment
Molly Skinner moved to adjourn at 2:15 p.m. Heath Dowell seconded the motion. The
motion carried with a unanimous vote.
Respectfully submitted:
.~~at~ E. JVlc~a}~e
Kathy E. Moore, Administrative Assistant
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
February 21, 2011
CALL TO ORDER - Chair Jerome Davis called the meeting of the Colleyville
Public Library Board to order at 7:07 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome
Davis, Mary Alice Rippe, and Charna Logan-Gray
Members Absent: Billie Tuttle
Alternates Present: Linda Bond
Alternates Absent: Amy Dowell
Ex-Officio Members Present: Cecilia Monacelli and Jesse Rodriguez
Ex-Officio Members Absent: Steve Banta, Larry Darlage, Mayor David Kelly, and
Vicki Smith
Staff present: Mary Rodne and Terry Leake
Others present: Robert Glaser, Kris Lindsay, Jean Neisius, Karen Parsinen,
Ginny Tigue, Kay Newton, and Aaron Babcock
II. TOUR OF LIBRARY CONSTRUCTION AREAS
Chair Jerome Davis recessed the meeting of the Colleyville Public Library Board
at 7:08 p.m. for a tour of the Library construction areas with Aaron Babcock of
Hidell and Associates Architects, the Library Foundation Board, and Friends of
the Library members.
MEETING RECONVENED - Chair Jerome Davis reconvened the meeting of the
Colleyville Public Library Board to order at 7:55 p.m., at which time Library
Foundation Board Members Robert Glaser, Kris Lindsay, Jean Neisius, Karen
Parsinen, Ginny Tigue, and Aaron Babcock of Hidell Associates Architects exited
the meeting.
III. APPROVAL OF DECEMBER 13, 2010 MINUTES - A motion was made by Pat
Jones and seconded by Charna Logan-Gray to approve the December 13, 2010
Minutes as presented. Motion approved unanimously.
IV. LIBRARIAN'S REPORT
A. Monthly Statistics
In December and January, patrons had checked out a total of 33,638 items,
98 Colleyville residents registered for library cards, library patron visits totaled
12,914, attendance for programs totaled 45, and volunteer hours totaled
207.50 hours. It was noted that the current year-to-date statistics were less
than last year's year-to-date statistics because the Library was offering limited
program options due to the construction.
B. Donations
Director Rodne reported that the Library had received a total of $490 in
donations in December and January. In December, the donations included:
$20 from Miriam Ward for the Library's Books 'N' Brunch Monthly Book
discussion program; $35 from the Saddlebrook Homeowners Association for
the purchase of books in memory of Steve Ewing; $20 from an anonymous
donor, with an unspecified use; and $65 from John and Marcia Menderos, with
an unspecified use. In January, the donations included: $300 from William and
Beverly Scheikhard for the purchase of books on CD; and $50 from James
and Mary Emery, with an unspecified use. Rodne noted that all the donations
that had been received without a specified use had been designated for the
Second Floor Expansion Project.
C. Programs
Director Rodne reported that all the Library's youth programs had ended in
November and noted that programs would not be offered again until after the
Second Floor Expansion Project was completed. Rodne added that staff had
been working on the 2011 Summer Reading Program and that the theme
would be Camp Read-A-Lot.
V. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE
Library Director Rodne presented an updated Second Floor Expansion Project
budget. It was noted that funding was not available for audiovisual equipment
and technology; for teen room furniture, or for additional first floor furniture.
Discussion ensued.
VI. COLLEYVILLE PUBLIC LIBRARY RE-OPENING CELEBRATION
Director Rodne presented several date options for the Library's re-opening
celebration and opened the meeting for discussion. It was noted that the
construction project was scheduled to be completed the end of April 2011, and
that youth material collections and furniture would not be moved to the second
level until after the completion of the construction. After discussion, consensus
was that a date for the event should not be scheduled until the completion date
was more confirmed.
VII. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS REPORT
Director Rodne reported that she had attended the Third Annual North Texas
Conference for Library Supporters held on February 19, 2011, at the Decatur
Civic Center, and that the sessions had been very beneficial.
VIII. PROPOSED STATE OF TEXAS FY 2012-2013 LIBRARY PROGRAM BUDGET
CUTS
Director Rodne distributed information from the Texas State Library Association,
which included: Proposed Budget Demolishes Statewide Library Programs, and
Save our Texas Libraries: Talking Points. Review and discussion ensued.
IX. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
Friends Executive Board member Kay Newton presented a report for President
Vicki Smith. Newton announced that the Friends of the Library had made a
presentation of $20,000 to the Library for the Library's Second Floor Expansion
Project, at the February 15, 2011, City Council Meeting, and that the Friends had
set up a display at the State of the City event held at the Colleyville Center on
January 27, 2011. Newton concluded that the Friends were planning for their
annual book sale and the Library's grand re-opening event.
X. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Cecilia Monacelli reported that the Library Foundation's fundraisers,
the Race to Read, the Piggy Bank Appeal, and the Annual Appeal letter had
generated about $45,000. Monacelli also noted that the Library Foundation had
presented a check in the amount of $72,550 to the Library for the Colleyville
Public Library Expansion Project, at the November 16, 2010, City Council
Meeting, and another check in the amount of $50,000 to the Library for the
Colleyville Public Library Expansion Project, at the February 15, 2011, City
Council Meeting. Monacelli added that the Library Foundation would be
presenting another check in the amount of $72,450 to the Library for the
Colleyville Public Library Expansion Project, at the March 1, 2011, City Council
Meeting, and concluded that with the presentation of this check, the Library
Foundation will have contributed a total of $195,000 to the Library for the Second
Floor Expansion Project.
XI. NEXT MEETING DATE
Chair Jerome Davis noted that the next Library Board meeting would be held on
March 21, 2011, unless the date of the meeting needed to be rescheduled due to
action agenda items.
XII. SUGGESTED ITEMS FOR FUTURE MEETINGS
XIII. CITIZEN COMMENTS
None
XIV. ADJOURN: A motion was made by Linda Bond and seconded by Pat Jones to
adjourn the meeting. Motion approved. The meeting of the Colleyville Public
Library Board was adjourned at 8:37 p.m.
RESOLUTION R-11-3354
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
APRIL 19, 2011
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Business this
date and not otherwise adopted by Ordinance and/or separate Resolution as
follows are hereby adopted:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2011.
ATTEST: CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, CMC David Kelly
City Secretary Mayor