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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-05/04/2020City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, May 4, 2020 6:00 p.m. Colleyville Senior Center 2512 Glade Road 1.CALL TO ORDER 2. APPROVAL OF MINUTES March 2, 2020 3.REGULAR AGENDA ITEMS 3a Pedestrian Transportation Dashboard 3b Senior Center / Recreation Center update 3c Fall lecture series discussion 4.REPORTS 4a Parks and Recreation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 1, 2020 by 5:00 p.m. Joyceinne Williams Administrative Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board DRAFT MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, March 2, 2020 6:00 p.m. Web House 408 Shelton Drive 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on March 2, 2020, at 6:00 p.m. Present: Chair Rich Hendler, Vice Chair Mitali Mandlekar Board Members: Cliff LeBlanc, John Hillebrand, Justin Fairless, Eric Presson and Hillary Schwanbeck City staff: Lisa Escobedo, Parks Recreation Director and Joyceinne Williams, Administrative Secretary Jason Aguilera, Colleyville Softball Association President, Mike Wang, Colleyville Baseball Association Commissioner, Patrick Dunagan, Colleyville Soccer Association President, and Don Hethcock, member of the former Pedestrian Transportation Ad- Hoc Committee 2. APPROVAL OF MINUTES Board member Hillary Schwanbeck moved to approve the January 13, 2020 minutes with corrections. Board member Cliff LeBlanc seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Youth Sports Association Updates Jason Aguilera reported the association is focused on growing participation. Last fall there were 155 girls registered, this spring 168. The softball season will begin on March 24. President Aguilera, on behalf of the Colleyville Softball Association, commended Colleyville Parks and Recreation Department staff for all of their support. Mike Wang reported between the recreation and select teams, there are 700 participants. Again, Colleyville will host the Memorial Day Tournament with 80-90 teams participating. The tournament is so well received, that in the future, they are hoping to go from one to four tournaments. Commissioner Wang also commended Colleyville Parks and Recreation Department staff for the great fields, improvements, and support. City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES March 2, 2020 Patrick Dunagan reported due to the shared participation with Grapevine-Colleyville Independent School District, the soccer program has approximately 1,120 recreational players in the fall and an additional 450 recreational players in the spring (not counting the additional 450-500 competitive players). There are 112 recreational soccer teams per season, 250+ volunteer coaches, assistant coaches and team managers. President Dunagan stated Colleyville’s Pleasant Run Soccer Complex looks spectacular and he receives comments from parents every weekend as to how beautiful the complex is compared to so many other nearby facilities. He extended a very special thank you to Lisa Escobedo, Chris Haworth and team, for their hard work in making it so. President Dunagan listed future needs: Improved/increased permanent lighting at Pleasant Run practice fields and Pleasant Run Soccer Park game fields. Restrooms at the Pleasant Run Practice Facility Director Lisa Escobedo reported this item is budgeted for the next fiscal year. President Dunagan requested an additional room be added to this facility to store uniforms and soccer gear. Proper sized practice field goals (the only sizes now in soccer are 6’4”, 6’5’x18.5” and 8’x24”. Other sizes previously used prior to US Soccer’s mandate are no longer used). Occasional meeting space – space was recently provided for coaches meeting but this is an ongoing request. Office Space – at an exceptionally affordable rate (or free as a tax deductible donation to nonprofit entity). 3b Senior Center Renovation Discussion The Board supports renovations and improvements to the Senior Center for additional space for recreational programs which have outgrown the current facilities. The Board asked Director Escobedo to provide the Board a list of specific needs, options for addressing the needs, and estimated costs. The Board will then make a proposal for City Council consideration and approval for additional funding for the renovation project to be included in the Capital Plan. 3c Update on Trails, Connectivity, Open Space Director Lisa Escobedo reported Public Works Director Ray Silva-Reyes is working on various trails, connectivity, and open space projects. Director Silva-Reyes is City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES March 2, 2020 presently working with the consultant and applying for grants for the trails from the Nature Center to Sparger Park, which will run along Little Bear Creek. The Glade Road project from Pool to SH26 is currently out to bid. There will be a sidewalk or some sort of pathway installed on the North side of Glade. This will begin summer of 2020. Pleasant Run from John McCain to Big Bear Creek will begin in fall of 2020. There was discussion on whether there is consideration of Southlake/Colleyville widening the Pleasant Run roadway bridge to connect to the trail. There are no plans to widen the bridge when it is replaced. Plans for Bransford are being worked on. Don Hethcock discussed the report that was summited to Council by the Pedestrian Ad-Hoc Transportation Committee on trails, connectivity, and open space. The Board discussed ways to continue the efforts to provide incentives to create encouragement for promotion of the overall connectivity plan to neighborhood groups. 4. REPORTS 4a. Parks and Recreation Director Lisa Escobedo reviewed all ongoing parks and recreation projects and upcoming events. This information is provided in the agenda packet. Next Scheduled Meeting: May 4, 2020 at the Colleyville Center. Board member Cliff LeBlanc asked Public Works Director Ray Silva-Reyes be present at the next meeting to discuss the timeline on trail projects. ADJOURNMENT Board member Justin Fairless moved to adjourn the meeting, and Board member Cliff LeBlanc seconded. Motion carried unanimously. Chair Rich Hendler adjourned the meeting at 7:36 p.m. Minutes prepared by: Joyceinne Williams Administrative Secretary City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 5/4/2020 Number Type Regular Agenda Items Department City Secretary Title Pedestrian Transportation Dashboard Explanation This item will provide an opportunity for discussion of the Pedestrian Transportation Dashboard. Attachments 1.Pedestrian Transportation Dashboard - May 2020 PEDESTRIAN TRANSPORTATION IMPLEMENTATION MAY 2020 DASHBOARD 5-Year CIP FY20 $1.2 M FY21 $0.9M FY22 $0.9M FY23 $0.9M FY24 $0.9M •John McCain (Trail east of Pleasant Run to Stillwater Cir.)-90% Design & ROW acquisition underway; anticipating Summer 2020 •Cheek-Sparger (San Bar to Oak Briar Ln) –95% Design; TxDOT project; anticipating Summer 2020 •Bransford –30% Design; anticipating Spring 2021 •SH26 –substantially complete; filling in gaps at intersections •Nature Center to Sparger Park –Design recently started •Pleasant Run (John McCain to Northern City limits) –90% Design; construction timed with bridge project; anticipating Fall 2020 •Glade Road -Bid Award April 2020; construction 2020 -2022 •121 frontage road (south of Hall Johnson) -pending property owner approval •Tinker Road (Pleasant Run to SH26) –Design to occur Summer 2020; construction 2021 •Shelton (Hunter Lane to Bransford) –Summer 2020 •Nature Center to Sparger Park –in design; to be submitted May 2020 Projects Underway Upcoming ProjectsGrant Applications Priority Categories City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 5/4/2020 Number Type Regular Agenda Items Department City Secretary Title Senior Center / Recreation Center update Explanation This item will allow Parks and Recreation Director Lisa Escobedo to provide direction she received from City Council regarding a Senior Center/Recreation Center. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 5/4/2020 Number Type Regular Agenda Items Department City Secretary Title Fall lecture series discussion Explanation This item provide for Chair Rich Hendler to lead a discussion regarding a fall lecture series. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 5/4/2020 Number Type Report Department City Secretary Title Parks and Recreation Report Explanation Parks and Recreation Director Lisa Escobedo is providing the attached report. Attachments 1.Parks and Recreation Report-May 4, 2020 Parks & Recreation Advisory Board Meeting May 4, 2020 (WebEx) Recreation • Canceled - 2020 Bunny Brunch has grown into an extended event that will offer 2 seatings…a brunch and a lunch. Brunch will be from 9-11am on March 28 and is sold out and Lunch will be from 1-3pm, with a few seats available. Each event will include an egg hunt, pictures with the bunny, light catered meal, face painting, petting zoo, etc. Athletics • Canceled - Spring Volleyball League began this past weekend with 41 teams and 400 players. The volleyball program played for 2 weeks before being canceled due to COVID-19. • Youth Sports Associations (soccer, baseball & softball) spring seasons have been delayed due to COVID- 19 and are still trying to have some sort of season. • Canceled - Coed Sand Volleyball League registration will begin February 17 and there will be a Monday and Wednesday league offered. Tennis • Spring tennis leagues – some have been canceled and some have been postponed. • Tennis Classes & Programs – Canceled since mid-March Senior Center • Senior Center has been closed to the Public – staff still reports and is working on calling seniors to make sure they are okay and ask if they have needs during this time. Parks • Colleyville Center (South Lot) – Recently the south lot was upgraded with a new landscape design, irrigation, and arbor. This will add an additional area for the Colleyville Center to have events, pictures, etc. • City Park (Baseball Quad Area) – large shade structure and seating area. Completed on March 13. • Sand Volleyball Pit Relocation is still in progress. • Park Restroom Projects – were put out to bid on April 19 and will remain open until Tuesday, May 12 at 2pm. I hope to present the bids to Council at the May 19 meeting and hope the project will begin soon thereafter. • City Park – Laser grade field #3 – completed on April 2 • City Park – Resurface Tennis Courts 5 & 6 – completed on April 14 • Social Distancing Signs – Have been placed at all parks and along trails as a friendly reminder. • Spraying Playground Equipment – Daily the Park staff sprays the playgrounds, benches and tables that surround the play areas in the parks to try to help with the sanitizing of these amenities. Staff is also cleaning the restrooms and wiping down hi-touch areas in the restrooms multiple times a day. Upcoming projects: • Softball Batting Cages at City Park • Sparger Park Playground – New Surface 2020 Meeting Dates:  January 13  March 2  May 4  July 6  September 14  November 2 Upcoming Events:  Saturday, March 14: Clean Sweep at Colleyville Heritage H.S. from 9-11am (Canceled)  Saturday, April 25: Texas Junior Anglers and Arbor Day Celebration from 9am-noon (Canceled)