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HomeMy WebLinkAboutCity Council-Minutes-03/17/2020 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, March 17, 2020 WORKSESSION 4:30 PM CITY COUNCIL CHAMBERS EXECUTIVE SESSION 6:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Methodist Retirement Community (MRC) project WS-2 Discussion of City Council Priorities Workshop dates WS-3 Discussion of the March 17, 2020, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Acquisition of real property along Main Street • Acquisition of real property along SH26 Section 551.074 – Personnel – Update by City Manager regarding compensation Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda March 17, 2020 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Colleyville Covenant PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-20-4481 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of the Featured Business of the Month - Hysen's Nizza Pizza, 3930 Glade Road, Suite 101, Hysen and Mirsada Lushaj, owners - Mayor Richard Newton and Assistant City Manager Adrienne Lothery Presentation on the City of Colleyville preparedness and response to the coronavirus 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4482 4a Approval of the minutes of the regular City Council meeting of March 3, 2020 4b Approval of a construction agreement with JM Management, LLC, dba JM Construction Solutions, for the Colleyville Business Center Renovation, in an amount not to exceed $122,965, and authorizing the City Manager to execute the agreement 4c Approval of a Professional Services Agreement with Cobb, Fendley & Associates, Inc., in an amount not to exceed $385,875.00, for the design of the Tinker Road Improvements Project, and authorizing the City Manager to execute the agreement 4d Approval of a Construction Services Agreement with WHECO Electric, Inc. for the implementation of the Supervisory Control and Data Acquisition (SCADA) upgrade project, in an amount not to exceed $190,500, and authorizing the City Manager to execute the agreement City Council Agenda March 17, 2020 City of Colleyville Page 3 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - February 2020 6. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 6a Ordinance O-20-2111 Consideration of a zoning change request from the AG Agricultural district to the CC-1 Village Retail district on Tract 2B & 2B02, Abstract 180, in the J L Byas Survey, located at 5713 Colleyville Boulevard, Case ZC20-001 6b Ordinance O-20-2112 Consideration of a request for a Special Use Permit for Cemeteries or Mausoleums on Tract 2B & 2B02, Abstract 180, in the J L Byas Survey, located at 5713 Colleyville Boulevard, Case ZC20-002 6c Ordinance O-20-2113 Consideration of a zoning change request from the PUD-C Planned Unit Development – Commercial district to the PUD-C Planned Unit Development – Commercial district for the Heritage Farms addition, being Lots 1-3, Block A, Heritage Farms, located at 913 Cheek-Sparger Road, 3808 Wayne Drive, and 3900 Bedford Court, Case ZC19-009 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-20-4483 Approval for staff to request a waiver of the local match fund participation requirement on the Jackson Drive over Little Bear Creek Bridge Replacement project 7b Resolution R-20-4484 Consideration of appointments to the Colleyville Center Advisory Committee 7c Resolution R-20-4485 Consideration of appointments to the Parks and Recreation Advisory Board City Council Agenda March 17, 2020 City of Colleyville Page 4 8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 8a Resolution R-20-4478 Consideration of a request for a Preliminary/Final Plat for Lots 1-11, Block A, Lots 1-13, Block B, and Lots 1-3, Block X, of the Preston Manor Addition, being Tracts 6A1, 6A2, 6A2A, 6A2B1, Abstract 1487, in the O C Sturm Survey, and Tracts 1B, 1B1, 1B2A, Abstract 1176, in the J J Newton Survey, located at 401 Shelton Drive, Case PC20-001 9. CITIZEN COMMENTS 10. REPORTS Quarterly Performance Management Report 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 17, 2020 - READING AND PUBLIC HEARING - RESOLUTION R-20-4486 12. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, March 13, 2020 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 17, 2020 CITY COUNCIL CHAMBERS Due to COVID-19 the Worksession and Executive Session were cancelled. The regular meeting began at 7:30 p.m. WORKSESSION 4:30 PM - CITY COUNCIL CHAMBERS EXECUTIVE SESSION - 6:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER Cancelled - WS-1 Discussion of the Methodist Retirement Community (MRC) project Cancelled –WS-2 Discussion of City Council Priorities Workshop dates Cancelled - WS-3 Discussion of the March 17, 2020, City Council regular agenda items 1. Cancelled - EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including:  Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including:  Acquisition of real property along Main Street  Acquisition of real property along SH26 Section 551.074 - Personnel - Update by the City Manager regarding employee compensation Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business City Council Minutes March 17, 2020 City of Colleyville Page 2 prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Regular Meeting - Mayor Newton called the regular meeting of the City Council to order at 7:30 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Kathy Wheat, and Chuck Kelley. PRESENT VIA SKYPE: Mayor Pro Tem Bobby Lindamood, and Councilmembers George Dodson and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Mark Cantrell, Public Works Director Ray Silva-Reyes, City Attorney Whitt Wyatt, and City Secretary Christine Loven. INVOCATION: Pastor Ricky Texada, Colleyville Covenant PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt Mayor Newton stated this meeting is a hybrid meeting due to the virus. He noted the meeting is open, is being videoed and broadcast, the doors are open to the public, three of the Councilmembers are present via video and can participate. Mayor Newton noted all votes will be taken verbally. Mayor Newton further noted the flexibility to conduct the meeting in this way is due to the virus and orders of the Governor. Mayor Newton stated that due to the virus, the worksession and executive session had been cancelled prior to the meeting. He also advised there was no additional information on the tabled ordinances which appear as agenda items 6a, 6b, and 6c therefore, those items will remain tabled, as will agenda item 8a, Resolution R-20-4478. He stated time has not allowed for him to perform his normal review of Resolutions R-20-4484 and R-20-4485, which are agenda items 7b and 7c appointing members to City boards, commissions, and committees therefore, his recommendation will be to pass over those resolutions. Mayor Newton thanked Pastor Texada for the invocation and said the country, state, city, everyone needs prayer. City Council Minutes March 17, 2020 City of Colleyville Page 3 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-20-4481 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition The Mayor and Councilmembers made the following announcements: Police Department Promotion Ceremony: The promotion ceremony has been closed to the public, however, the Department is excited to announce the promotion of the following officers: Promotion to Lieutenant - Sgt. Chuck Tinsman Promotion to Sergeant  Jeremiah Filion (promoted in January)  Sandy Scott (promoted to Sgt. in February)  Officer Dara Nelson  Officer Jarrod Shirley  Officer Dustin Eason We congratulate all of these leaders for their interest in increasing their contribution to the department and their willingness to put the interest of others above themselves as true servant leaders. We are confident in their ability to lead us in the years ahead and we are excited about the future of the Colleyville Police Department! Please join us in congratulating them on achieving this career milestone. Blood needs: Carter Blood Care is in need of donations. If you are healthy please give, there is no risk at this time. There are several locations available locally. Cancellations: Farmers Market at City Plaza, Library, Senior Center, & Recreational Programs which includes the Bunny Brunch scheduled for this coming weekend. It is likely that the plans going forward will create an inconvenience for our residents. We apologize for such inconveniences and ask our residents and business owners to be patient as we weather this difficult time. Sales Tax Update: Sales tax receipts continues to be strong. Coming off of a large increase from December, our gains appear to be continuing for now, although this will likely not continue too much longer amid our health emergency. Our most recent collection gave us a large boost. It came in at 13% over FY19, City Council Minutes March 17, 2020 City of Colleyville Page 4 putting our year-to-date increase at 11.1%. In terms of dollars, we’ve received almost $290k more than the same period of last year (this includes General Fund, EDC, and CCCPD sales tax). You will hear more about this positive t rend in the financial report later this evening. Colleyville Receipt Race is Underway: The City and GCISD have partnered for the 3rd annual receipt race to support Colleyville businesses. Shop anywhere in Colleyville March 1 through April 30 and turn your receipts into your school’s PTA (same as you do for Box Tops). It’s that easy. Receipts are due to Colleyville City Hall by May 4. The school that collects the most receipts (regardless of value) will receive a donation to the school’s PTA. First prize is $5,000; second prize is $3,000; and third prize is $2,000. All participating schools will receive a $500 donation. For more information, visit colleyville.com or call 817.503.1111. In recognition of the Featured Business of the Month - Hysen's Nizza Pizza, 3930 Glade Road, Suite 101, Hysen and Mirsada Lushaj, owners - Mayor Richard Newton and Assistant City Manager Adrienne Lothery The recognition of Hysen’s Nizza Pizza will be presented at a future meeting. Presentation on the City of Colleyville preparedness and response to the coronavirus Mayor Newton stated he has been in contact with the City Manager multiple times daily and there is a daily meeting with the Colleyville Fire Department, Police Department, and City Manager’s Office all in response to the Coronavirus pandemic since it began impacting the United States. Colleyville has led the way in preparing an excellent and thorough written Coronavirus response plan. Mayor Newton said he is very proud of the plan and our excellent leadership team. The City’s top priority is to keep first responders safe , so they can continue to operate and treat patients, and our citizens and all City staff. Staff is in constant contact with Tarrant County Health Department, as well as GCISD, to share information and coordinate response. This evening staff will provide a presentation outlining the efforts to date and the plans going forward. It is likely the plan going forward will create an inconvenience for our residents. We apologize for those inconveniences, but we ask our residents and business owners to be patient as we all weather this difficult time. Mayor Newton asked Fire Chief Mark Cantrell to come forward to provide the formal presentation and asked everyone to allow him to review the response plan and then there would be discussion. Fire Chief Mark Cantrell provided a presentation which reviewed the current numbers globally, and in China, the United States, Texas, Tarrant County, and Colleyville. He provided highlights of the emergency plan which includes a written City Council Minutes March 17, 2020 City of Colleyville Page 5 action plan which is updated daily with response practices based on specific benchmarks:  Response for first person to person case in Texas  Response for first person to person case in Tarrant County  Response for first person to person case in Colleyville  Recovery He reviewed the communication mediums used internally and externally, public education for prevention and to stop the spreading of the virus (social distancing, hand washing, staying home if sick). Chief Cantrell gave a very detailed overview of the actions taken by first responders, City staff, and preparation of City facilities and the cancellation of City activities. Mayor Newton asked if parks are open. Assistant Manager Lothery stated yes, and the playground equipment is being cleaned daily with a bleach solution. Chief Cantrell thanked the Council, City management, and Police Chief Miller for all the work and cooperation. He stated not all police and fire departments work well together and in Colleyville we do, and this has been an almost seamless operation and he is very appreciative. Mayor Newton complimented all City staff saying it is important citizens know Colleyville is on top of preparing for and responding to the pandemic and the plan is solid and ensures the safety of our staff and citizens. Mayor Newton stated he is aware everyone is hearing the statistics, but the positives are that of the contracted cases worldwide, about half of the people are well and a low percentage suffer dire consequences. So there is recovery and we will get through this. Mayor Newton stated this is important to note because it is easy to respond emotionally if you hear only the negative. He stated the City is diligent to act with data, being logical and rationale and taking a measured approach to ensure what we do is effective and avoids unintended damages which sometimes occurs when reacting emotionally. Assistant Manager Lothery stated several grocery markets are responding to allow senior shopping hours. Councilmember Wheat asked if the City will compile a list of all services and include the information on the City’s website. Assistant Manager Lothery stated yes and noted the City is concerned for the economic health of all Colleyville businesses would like to reintroduce a $25 gift card for all residents. She then showed a potential card design. There was general discussion regarding a time line for running the program, the dollar value, and the use of TIF economic development funds to provide a stimulus City Council Minutes March 17, 2020 City of Colleyville Page 6 for businesses. Staff was directed to prepare an ending resolution approving the program, but in that resolution summarized below the amount of the gift card was increased to $35. There was discussion from each Councilmember regarding the teleconferencing of this meeting and future meetings and the Councilmembers “Skyping” in or use of other technology going forward. For clarification, City Attorney Whitt Wyatt addressed a question regarding the quorum being physically present by stating the Governor has relaxed the TOMA (Texas Open Meetings Act) regulations to allow for the conduct of teleconferenced meeting for 30 days and may have to continue them for the foreseeable future, but currently a physical quorum is not required , but a voting quorum is always required. There was general discussion regarding Colleyville businesses, City programs and services, and the preparedness and responsiveness of the City. Mindy Russell, 1805 Camden Green, identified herself as a former ICU nurse at Johns Hopkins and wanted to ensure everyone understands this virus is very aggressive and very contagious and it is not only senior citizens who are affected by COVID-19. She has been following the Johns Hopkins nurses and they are reporting cases involving 40-50 year olds, and 20 year olds. Mrs. Russell said the younger population is key to containing this disease because they may not have symptoms but are carrying it – this is why the social distancing and working to flatten the curve is so very important. There is a concern for the younger generation because many are vapers and they and smokers are more susceptible. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4482 4a Approval of the minutes of the regular City Council meeting of March 3, 2020 4b Approval of a construction agreement with JM Management, LLC, dba JM Construction Solutions, for the Colleyville Business Center Renovation, in an amount not to exceed $122,965, and authorizing the City Manager to execute the agreement 4c Approval of a Professional Services Agreement with Cobb, Fendley & Associates, Inc., in an amount not to exceed $385,875.00, for the design of the Tinker Road Improvements Project, and authorizing the City Manager to execute the agreement 4d Approval of a Construction Services Agreement with WHECO Electric, Inc. for the implementation of the Supervisory Control and Data Acquisition (SCADA) upgrade project, in an amount not to exceed $190,500, and authorizing the City Manager to execute the agreement City Council Minutes March 17, 2020 City of Colleyville Page 7 Mayor Newton read Resolution R-20-4482 in its entirety. Assistant City Manager Mark Wood presented item 4b and Public Works Director Ray Silva-Reyes presented items 4c and 4d and both answered questions of the City Council. Responding to questions regarding the construction agreement for the Colleyville Business Center Renovation, item 4b, Assistant Manager Wood stated the construction agreement does not include furniture or telecommunications. He stated items outside of the construction agreement, to include furniture, fixtures, and signage, is estimated to total $25,000. Responding to Councilmember Dodson’s question regarding the increase in cost from the original estimate for this project, Director Silva-Reyes stated the original design included in the CIP was for sewer and water only. However, based on the condition of the existing road and the concerns of drainage along Tinker Road, staff recommends to increase the design to incorporate a drainage study, water and wastewater line design, paving design, and drainage design. City Manager Jerry Ducay noted there have been many drainage complaints in this area. He also noted the ultimate design of the storm sewer and road profile is yet to be determined based upon the engineering need, so there will be further discussions on both. Councilmember Kelley asked if sidewalks are being considered with this project, to which Director Silva-Reyes responded yes. Councilmember Dodson asked staff if the $50,000 contingency on item 4d was too significant. Director Silva-Reyes stated the original budgeted cost was $350,000 and because the bids were much less, he wanted to allow a large enough contingency in case there was a challenge with the implementation. Mayor Newton asked what part of the SCADA system was previously approved. Director Silva-Reyes responded the design of the SCADA was approved in September last year. Mayor Newton opened the public hearing at 9:01 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:01 p.m. Councilmember Kelley made a motion to approve Resolution R-20-4482, and Councilmember Nakamura seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney City Council Minutes March 17, 2020 City of Colleyville Page 8 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - February 2020 Finance Director Kyle Lester reviewed all funds, saying we are currently doing well and noting February marks the fifth month for Fiscal Year 2020, and it is typically the month that holds the highest surplus for the General Fund. Director Lester reported last year’s surplus was approximately $7.5 million, and this year we are at $7.65 million because all of the property tax has been collected in a very short window and the cash flow trajectory indicates the surplus will come down gradually throughout the remainder of the year. Director Lester reported the sales tax revenue is up 11.1-percent over last year, and our 2020 collections are higher than seen before. He stated he expects to see a substantial hit due to the coronavirus, but due to conservative budgeting and the buffer, Director Lester stated he believes we are going into this situation in the best possible financial position. Mayor Newton asked Director Lester to explain the $50,000 revenue deficient in the FY2020 budget. Director Lester stated the capacity was not needed for the debt service so we could afford to draw down the fund balance a bit. Mayor Newton stated our sales tax is up, however, it is expected the coronavirus will have an impact. He asked Director Lester what the City could tolerate over the next two months negatively and what did he expect. Director Lester stated he expected the next two months to be about the same, but we will probably see this catch up to us in April, May, and June. As of now there could be a 6 -percent hit for all the remaining months and we would still be able to cover our budget. City Manager Ducay stated the City is beginning to plan next year’s budget with the goal of an effective tax rate. As we get further into these coming months we will see what the sales tax effect is and be able to assess how the sales tax will impact us. 6. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING Ordinances O-20-2111, O-20-2112, O-20-2113 remained tabled. 6a Ordinance O-20-2111 Consideration of a zoning change request from the AG Agricultural district to the CC-1 Village Retail district on Tract 2B & 2B02, Abstract 180, in the J L Byas Survey, located at 5713 Colleyville Boulevard, Case ZC20-001 6b Ordinance O-20-2112 City Council Minutes March 17, 2020 City of Colleyville Page 9 Consideration of a request for a Special Use Permit for Cemeteries or Mausoleums on Tract 2B & 2B02, Abstract 180, in the J L Byas Survey, located at 5713 Colleyville Boulevard, Case ZC20-002 6c Ordinance O-20-2113 Consideration of a zoning change request from the PUD-C Planned Unit Development – Commercial district to the PUD-C Planned Unit Development – Commercial district for the Heritage Farms addition, being Lots 1-3, Block A, Heritage Farms, located at 913 Cheek-Sparger Road, 3808 Wayne Drive, and 3900 Bedford Court, Case ZC19-009 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-20-4483 Approval for staff to request a waiver of the local match fund participation requirement on the Jackson Drive over Little Bear Creek Bridge Replacement project Mayor Newton read Resolution R-20-4483 in its entirety. Public Works Director Ray Silva-Reyes presented this item and explained the federal off-system bridge program is administered by the Texas Department of Transportation (TxDOT) to replace or rehabilitate structurally deficient and functionally obsolete bridges located on public roads and streets. The bridge located at Jackson Drive over Little Bear Creek is included in the currently approved program of projects to be rehabilitated. Director Silva-Reyes stated the usual fund participation ratio for this type project is 80 percent federal, 10 percent state, and 10 percent local government, however, the Texas Administrative Code allows that under specified conditions, the 10-percent local government match fund participation requirement may be waived with agreement to perform an equivalent dollar amount of structural improvement work on other deficient bridges or deficient main lane cross-drainage structures within its jurisdiction, and is referred to as an “equivalent-match project”. He stated he is seeking City Council approval to allow the use of the $122,230 for the cross-drainage structure improvements needed on the Pleasant Run Road project. Mayor Newton reiterated we would be allowed to use the $122,230, not on the Jackson Road bridge, but on another project, in this case the Pleasant Run Road project. Director Silva-Reyes concurred and stated his office has identified the need for culverts to be upsized along John McCain to Big Bear Creek and this is where he wants to use the funding. Mayor Newton opened the public hearing at 9:22 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:22 p.m. Councilmember Dodson made a motion to approve Resolution R-20-4483, and Councilmember Wheat seconded the motion. City Council Minutes March 17, 2020 City of Colleyville Page 10 The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney Resolutions R-20-4484 and R-20-4485 were passed over. 7b Resolution R-20-4484 Consideration of appointments to the Colleyville Center Advisory Committee 7c Resolution R-20-4485 Consideration of appointments to the Parks and Recreation Advisory Board 8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING Resolution R-20-4478 remained tabled. 8a Resolution R-20-4478 Consideration of a request for a Preliminary/Final Plat for Lots 1-11, Block A, Lots 1-13, Block B, and Lots 1 -3, Block X, of the Preston Manor Addition, being Tracts 6A1, 6A2, 6A2A, 6A2B1, Abstract 1487, in the O C Sturm Survey, and Tracts 1B, 1B1, 1B2A, Abstract 1176, in the J J Newton Survey, located at 401 Shelton Drive, Case PC20-001 9. CITIZEN COMMENTS There was no one present wishing to speak. 10. REPORTS Quarterly Performance Management Report There was no action taken. Mayor Newton called a recess at 9:24 p.m. and reconvened at 9:41 p.m. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 17, 2020 - READING AND PUBLIC HEARING - RESOLUTION R-20-4486 Mayor Newton read Resolution R-20-4486 in its entirety. City Council Minutes March 17, 2020 City of Colleyville Page 11 Mayor Newton explained this resolution provides for the City Council to approve the Colleyville Response Plan for 2020 Coronavirus. Mayor Newton opened the public hearing at 9:44 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:44 p.m. Councilmember Wheat asked if the Plan will have to be approved each time it evolves or will a new Plan go into effect each time it is revised. Mayor Newton stated he believes the Plan was written generally enough so we could make some adjustments in the current guidelines without revoting. Councilmember Wheat made a motion to approve Resolution R-20-4486, and Councilmember Kelley seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney Mayor Newton read Resolution R-20-4486-1 in its entirety. Mayor Newton explained this resolution provides for the approval of the shopping card program discussed under announcements earlier this evening. There was discussion regarding the dollar value. The City Council decided on a dollar value of $35 and consider a second authorization in the future. Mayor Newton opened the public hearing at 9:50 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:50 p.m. Councilmember Nakamura made a motion to approve Resolution R-20- 4486-1 increasing the value to $35, and Councilmember Rigney seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 12. ADJOURNMENT The Mayor and City Council wished City Manager Jerry Ducay a happy birthday and sang him “Happy Birthday”. City Council Minutes March 17, 2020 City of Colleyville Page 12 There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 9:52 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 7TH DAY OF APRIL 2020. Minutes taken and prepared by: Christine Loven, TRMC City Secretary