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HomeMy WebLinkAboutCity Council-Minutes-12/12/2011~~~,;;~~ City of Colleyville City Hall COLLEYVILLE City Council 100 Main Street ~~ ~'~ ~ ~ ~'~~,4~;,,~~ Colleyville, Texas 76034 ~ F_ x_* ~ Agenda 817. 503.1000 www.colleyville.com Tuesday, November 15, 2011 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Presentation by Halff Associates Inc., on the Parks, Recreation and Open Space Master Plan PC-2 Discussion of changing the dates of regular City Council meetings PC-3 Presentation of the Quarterly Performance Management Report PC-4 Presentation of the Monthly Financial Report - October 2011 PC-5 Discussion of the November 15, 2011 City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand RESUME REGULAR MEETING 7:30 P.M. City Council Chambers INVOCATION: Pastor Ricky Texada, Covenant Church Colleyville PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle, City Council Agenda November 15, 2011 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R- 11-3423 3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of the featured Colleyville business - NEXT Wood Fired Bistro & Vino Bar, 5003 Colleyville Boulevard, Tom and Ying Aikens, owners Presentation in recognition of receiving the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year ended September 30, 2010 - Assistant City Manager and Chief Financial Officer Terry Leake, Finance Manager Karen Hines, and Assistant to the Finance Manager Debby Scott 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3424 4a Approval of the minutes of the regular City Council meeting of November 1, 2011 4b Approval to purchase two Chevrolet police vehicles from Caldwell Country Chevrolet, through a Cooperative Purchasing Program with the State of Texas, along with the related equipment and build out of said police vehicles from other selected vendors, in an amount not to exceed $57,905, and authorize the city manager to execute the Agreement 4c Approval of a Professional Services Agreement with Applied Research Associates, Inc. in an amount not to exceed $58,500, for the Pavement Condition Assessment, and authorize the city manager to execute the contract 4d Approval to purchase a Gradall Model 3300 excavator with grapple and blade attachments, in an amount not to exceed $139,189, including the trade-in of four pieces of equipment, and authorize the city manager to execute the purchase 4e Approval to accept a bid, in the amount of $125,999, from TFE Connect, for the purchase of a City-wide telecommunications system, and authorize the city manager to execute the contract Y ,, . ;v .. v ~~ . . F. . s , _- ,. ..~~ , .,x. _ .. ., ~ . ~ _ ~g~ City Council Ag~rida November 15, 2011 4f Approval of a third amendment to the Interlocal Agreement between the City of Colleyville and the City of Euless for the construction of Heritage Avenue improvement between Cheek-Sparger Road and Glade Road, and authorize the city manager to execute the agreement 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a 0-11-1813 Approval of a request for a Special Use Permit for a Package Store on Lot 4B, Block 1, of the Brown Trail-West Addition located at 4405 Colleyville Boulevard, Case ZC11-019 5b 0-11-1814 Approval of a request to rezone 0.8 acres from CN-Neighborhood Commercial to PUD-C-Planned Unit Development Commercial on Lot A1, Block 1, Highland Acres Addition located at 412 Timberline Drive North, Case ZC11-020 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a R-11-3425 Approval to pass through a water and sewer rate increase received by the City of Colleyville from the Trinity River Authority 6b R-11-3426 Authorizing the expenditure of $114,189 for the acquisition of a Gradall Model 3300 excavator with grapple and blade attachments from the Colleyville Tomorrow Fund and the repayment of the expenditure to the Colleyville Tomorrow Fund by the Drainage Utility Fund in six annual payments of $19,031.50 from Fiscal Year 2013 through Fiscal Year 2018 6c R-11-3427 A resolution casting votes for electing members to the Tarrant Appraisal District Board of Directors 6d R-11-3428 Approval of a resolution authorizing negotiations and offers for the acquisition of real property 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ~~. - ~# a ~= City Council Agenda November 15, 2011 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER 15, 2011 - Reading and Public Hearing - Resolution R-11-3429 9. AD70URNMENT I hereby certify this a enda was posted on City Hall bulletin boards November 11, ~011, by 5:00 . ~..`- . ~ Cy hia Singleton, TRMC, CM City Secretary Any mdtter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you p/an to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. j%~'~~"-~ City of Colleyv.ille ''`~ City Hall Ct~LLEYVILLE Clty C~~.111C1~ 100 Main Street ~ ~ "'~°' ~ ~ ~~"~ ~ Colleyville, Texas 76034 ~.~~ X~~~ M 111 UteS 8i~. sos. iooo www.colleyville.com Tuesday, November 15, 2011 City Council Chambers Mayor Pro Tem Tom Hart called the Pre Council meeting of the Colleyville City Council to order on November 15, 2011, at 5:30 p.m. Roll Call: Mayor Pro Tem Tom Hart and Councilmembers Carol Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Michael Holder, Police Lieutenant Rodney Cunningham, Fire Marshal Robert McKeown, Finance Manager Karen Hines, Public Works Director Bob Lowry, City Engineer ]eremy Hutt, Colleyville Center Manager Lin Przybyl, Library Director Mary Rodne, Community Development Director Ron Ruthven, Fire Chief Russell Shelley, Parks and Recreation Director Monica Walsh, Human Resources Manager Elise Welborn Communications and Marketing Director Mona Gandy, Economic Development Director Marty Wieder, Strategic Services Manager Eric Ellwanger, Information Systems Manager Chris Pena, City Attorney Matthew Butler, and City Secretary Cynthia Singleton were also present. Mayor David Kelly was absent. Mayor Pro Tem Hart introduced and welcomed City Attorney Matthew Butler. PC-1 Presentation by Halff Associates Inc., on the Parks, Recreation and Open Space Master Plan Parks and Recreation Director Monica Walsh stated this is an update of the Parks, Recreation and Open Space Master Plan and includes input from the citizens of Colleyville, youth sports associations, user groups, boards, and committees. Ms. Walsh further stated Halff Associates, Inc., developed a vision for the department and refined the Pa~ks and Recreation long-term goals and objectives by preparing a ~'~sic:~ Statement and park system goals and objectives. The Comprehensive Piar, should serve as the guide for future Parks, Recreation, and Open Space de~~~l~~me~t and fiscal planning of the Colleyville park system for the next five to ten years. Mr. Francois deKock, Project Manager, Halff and Associates, Inc., stated the presentation will include an analysis of the parks, park service area, and outdoor and indoor facilities. Mr. Adam Wood, Deputy Project Manager, Halff and Associates, Inc., provided information regarding neighborhood park service areas, level of service, recreation facilities and Senior Center current and future needs. ~ . .. ~~~ ~.,. w, ~ ~ u ~~. ~. ~ ~~.~. ~ . ~.. ~ ,.. . ,,a . .G ..._~ ~.> ~ ,. ~ _ _ ~ . ~, . .. ,. ~ City Council Minutes November 15, 2011 Mr. deKock outlined the public involvement process, which included a telephone survey, focus group meetings, a public worksession and staff input. Mr. deKock presented the telephone survey highlights and summarized the public involvement results. Discussion ensued regarding the citizen's support and use of the trails and sidewalks and City demographics. Mr. deKock outlined the City's vision and goals for parks and recreation, which include parks and trails with easy and convenient access, leisure opportunities for all ages, the development of a healthy community, financial sustainability, a destination recognized for unique parks and leisure programs, and the City's objective to be the environmental leader in Tarrant County. Mr. Wood reviewed the key recommendations, which include additional and reprioritized segments of the Pathways Plan, neighborhood park development, open space protection, multi-purpose practice fields, and a Senior Center Rebranding Study. Discussion ensued regarding a funding source for connecting parks with trails, less expensive methods of constructing trails and under-utilized areas due to a lack of parks or recreational programming. City Manager ]ennifer Fadden stated the expense that drives the cost of constructing trails is land acquisition. Discussion ensued regarding the utilization of the Senior Center, the current inventory of multi-purpose practice fields, and partnering with the Grapevine- Colleyville Independent School District for the use of fields. City Manager Jennifer Fadden spoke regarding the use of G-CISD game fields and stated school property is not open to the general public during school hours. Mr. deKock outlined the Implementation Plan and costs. PC-2 Discussion of changing the dates of regular City Council meetings City Council determined the first regular City Council meeting of July 2012 will not be changed and the first regular City Council meeting of November 6, 2012, will be changed to Wednesday, November 7, 2012, due to the presidential election day. Councilmember Taylor requested further discussion of the date of National Night Out and the date of the second regular City Council meeting of November 20, 2012. City Council Minutes November 15, 2011 PC-3 Presentation of the Quarterly Performance Management Report Strategic Services Manager Eric Ellwanger provided an overview of the fourth quarter Quarterly Performance Management Report and stated the goal of the measurements is to tie together the five strategic points identified as the City Council's priorities and answered questions of the City Council. Discussion ensued regarding the results of the employee survey. PC-4 Presentation of the Monthly Financial Report - October 2011 Finance Manager Karen Hines presented the October 2011 Monthly Financial Report and answered questions of the City Council. Discussion ensued regarding the change by the state legislature that reduced the amount of mixed beverage tax receipts to cities by 22.5%. Councilmember Muhm requested staff provide a status report related to the warrant collections by Linebarger, Gcggan, Blair & Sampson. PC-5 Discussion of the November 15, 2011 City Gouncil regular agenda items There was no discussion of this item. Mayor Pro Tem Tom Hart adjourned the Pre Council meeting at 6:54 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Pro Tem Tom Hart at 6:54 p.m. Roll Call: Mayor Pro Tem Tom Hart and Councilmembers Carol Wollin, Michael Muhm, Stan Hall, Jody Short, and Mi;~~. ~~,y~or v:•^re present. City Manager Jennifer Fadden, Assistant City Manager and Ch.i~~ Financ;al Officer Terry Leake, Police Chief Michael Holder, Fire Marshal Robert McKeown, Pubtic Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Finance Manager Karen Hines, Economic Development Director Marty Wieder, Information Systems Manager Chris Pena, City Attorney Matthew Butler, and City Secretary Cynthia Singleton were also present. Mayor David Kelly was absent. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D City Council Minutes November 15, 2011 Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand Mayor Pro Tem Tom Hart explained the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:54 p.m. and reconvened at 7:42 p.m. INVOCATION: Pastor Ricky Texada, Covenant Church Colleyville PLEDGE OF ALLEGIANCE: City Attorney Matthew Butler 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION- Resolution R-11-3423 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Wollin announced a Nutcracker Tea will be held at the Colleyville Public Library Saturday, November 19, 2011, from 1:00 to 3:00 p.m. The event is a collaborative effort with the Texas Ballet Theater to provide guests with the opportunity to watch and meet ballerinas and characters from the Nutcracker ballet. There will also be balloons, crafts and refreshments. Councilmember Wollin announced Colleyville kicks off the holiday season with a weekend of celebrations, Colley Holiday, Breakfast with Santa and the Colleyville Woman's Club Holiday Home Tour. The Holly Colley Holiday event will be held Friday, December 2, 2011, 4:00 to 8:00 p.m. in The Village at Colleyville and features visits with Santa, games, arts and crafts, a pony wheel, choral and dance groups and holiday carriage '~ 9~H v I . ~ n i .. City Council Minutes November 15, 2011 rides. The event and parking are free. The holiday tree lighting and arrival of Santa will take place at 5:30 p.m. Councilmember Wollin also invited citizens to the Colleyville Lions Club Breakfast with Santa, Saturday, December 3, at the Colleyville Center, 7:00 to 11:00 a.m. Advance tickets are $8.00 for a pancake breakfast for the entire family and $10.00 at the door. Attendees are asked to bring a can of food or a pair of eye glasses for donation. Councilmember Wollin announced the Colleyville Woman's Club Annual Holiday Home Tour on Sunday, December 4, 2011, 11:00 a.m. to 5:00 p.m. Advance tickets are $20 and are available at Market Street, the Furniture Consignment Gallery, and online at the club's web site c-w-c.org. Tickets may be purchased for $25 on the day of the tour. Mayor Pro Tem Hart and Economic Development Director Marty Weider recognized the NEXT Wood Fired Bistro & Vino Bar and owners Tom and Ying Aikens. Mr. Aikens spoke regarding the development and success of the business and expressed appreciation to the community for their support. Mayor Pro Tem Hart recognized Assistant City Manager and Chief Financial Officer Terry Leake, Finance Manager Karen Hines and Assistant to the Finance Manager Debby Scott for receiving the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year ended September 30, 2010. Assistant City Manager and Chief Financial Officer Terry Leake expressed appreciation for the support of the City Council related to the management of the City's finances. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3424 4a Approval of the minutes ~f }~e r~gular City Council meeting of November 1, 2011 4b Approval to purchase two Chevrolet police vehicles from Caldwell Country Chevrolet, through a Cooperative Purchasing Program with the State of Texas, along with the related equipment and build out of said police vehicles from other selected vendors, in an amount not to exceed $57,905, and authorize the city manager to execute the Agreement 4c Approval of a Professional Services Agreement with Applied Research Associates, Inc. in an amount not to exceed $58,500, for the Pavement Condition Assessment, and authorize the city manager to execute the contract ~. ..~ _ , ~~ ~~. . . ~.~ ., . .~ ~ . ~,, v. r ;.n: ~. ~. . ~. . r . . ;~„ ~~ ,. ~ :. ~ ~t ~ City Council Minutes November 15, 2011 4d Approvai to purchase a Gradall Model 3300 excavator with grapple and blade attachments, in an amount not to exceed $139,189, including the trade-in of four pieces of equipment, and authorize the city manager to execute the purchase 4e Approval to accept a bid, in the amount of $125,999, from TFE Connect, for the purchase of a City-wide telecommunications system, and authorize the city manager to execute the contract 4f Approval of a third amendment to the Interlocal Agreement between the City of Colleyville and the City of Euless for the construction of Heritage Avenue improvement between Cheek-Sparger Road and Glade Road, and authorize the city manager to execute the agreement Mayor Pro Tem Hart read Resolution R-11-3424 in its entirety. Mayor Pro Tem Hart opened the public hearing. Mr. Sol Geiser, Kirby Smith Machinery, 1450 NE Loop 820, Fort Worth, did not wish to speak but wished to register support of the proposed resolution, item 4d. There were no others wishing to speak concerning this item and Mayor Pro Tem Hart closed the public hearing. Discussion ensued regarding agenda item 4b, related to the compatibility, price, and maintenance of the Tahoe over the Charger, Impala, and Crown Victoria. Police Chief Michael Holder stated a 2010 study of patrol vehicle life-cycle cost analysis indicates the acquisition cost of a Chevrolet Tahoe is approximately $3,000 more than a Dodge Charger. However, the overall cost for operation and maintenance of a Tahoe, through the first five years of service, was the lowest of the four commonly used patrol vehicles, Dodge Charger, Chevrolet Impala, Chevrolet Tahoe, and Ford Crown Victoria. Chief Holder also stated the Tahoe will be evaluated, based on points of the study, however, a long-term decision has not been made. Public Works Director Bob Lowry stated the Professional Services Agreement with Applied Research Associates, Inc., agenda item 4c, will provide for a pavement analysis and technological assessment of all public streets in the City and will be essential in the development of the long range plans and maintenance of the City's street infrastructure. Public Works Director Bob Lowry stated the amendment to the Interlocal Agreement between the City of Colleyville and the City of Euless for the City Council Minutes November 15, 2011 construction of Heritage Avenue improvement between Cheek-Sparger Road and Glade Road, agenda item 4f, will provide for a 700 foot extension to the south. Councilmember Wollin moved to approve Resolution R-11-3424. Councilmember Hall seconded the motion. The motion carried with the following vote: Aye: Mayor Pro Tem Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Absent: Mayor David Kelly 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a 0-11-1813 Approval of a request for a Special Use Permit for a Package Store on Lot 4B, Block 1, of the Brown Trail-West Addition located at 4405 Colleyville Boulevard, Case ZC11-019 Mayor Pro Tem Hart read the caption of Ordinance 0-11-1813. Community Development Director Ron Ruthven stated the applicant previously applied for a Special Use Permit (SUP) for a package store in May 2010 and earlier this year, however, the Planning and Zoning Commission recommended denial of the request and the applicant did not appeal the request to City Council. City Council denied the Special Use Permit (SUP) request, without prejudice, on August 17, 2010, which allows the applicant to reapply for the same zoning within 12 months. Community Development Director Ron Ruthven reviewed the SUP request, provided a history of the property, layout of the store, zoning, landscaping and signage requirements and design score and stated the Planning and Zoning Commission recommended approval. Mr. Ruthven further stated one of the letters of opposition is an adjacent property that will initiate a super majority vote of City Council unless the opposition is retracted by the property owner and that adds up to 24% of all property within 200 feet of the subject property. Discussion ensued regarding the process for application of a Special Use Permit. Mayor Pro Tem Hart opened the public hearing. Mr. Mark Assuad, A and A Consultants, Euless, Texas, representing the applicant spoke regarding the history of the business, the layout of the property ~. A.~~. . ~ ~ ~~ ; , ., ~ . , n ., , ~~ . ~ ~, w.~ ,.~ City Council Minutes November 15, 2011 and building and future plans for the redesign of the building, landscaping and parking plans. Mr. Emad Mikhail, 4100 Bridlewood Court, spoke in favor of the proposed ordinance and regarding the convenience of the store for the purchase of liquor. Mr. Doug Terry, 5712 Colleyville Boulevard, did not wish to speak but wished to record support of the proposed ordinance. Mr. Youssef Sorial, 4911 Shadowood Road, did not wish to speak but wished to record support of the proposed ordinance. There were no others present wishing to speak and Mayor Pro Tem Hart closed the public hearing. Police Chief Holder stated there are no public safety concerns related to the location of the building, traffic flow or parking. 5b 0-11-1814 Approval of a request to rezone 0.8 acres from CN-Neighborhood Commercial to PUD-C-Planned Unit Development Commercial on Lot A1, Block 1, Highland Acres Addition located at 412 Timberline Drive North, Case ZC11-020 Mayor Pro Tem Hart read the caption of Ordinance 0-11-1814. Community Development Director Ron Ruthven provided information related to the request to rezone 0.8 acres at 412 Timberline Drive North from CN- Neighborhood Commercial to PUD-C Planned Unit Development Commercial, and stated the Planning and Zoning Commission recommended approval. Mayor Pro Tem Hart opened the public hearing. Mr. David Keener, 575 Southview, Southlake, Texas, applicant, spoke regarding the purpose of the facility, operating procedures, expansion plans, building design, and setback requirements. Mr. Michael Carr, 7002 Shepherds Glen, spoke in favor of the proposed ordinance and regarding the quality of the business, facility and operator. There were no others present wishing to speak and Mayor Pro Tem Hart closed the public hearing. Community Development Director Ron Ruthven provided information regarding the type of zoning and property surrounding the property under consideration for rezoning. .. } . . , M,.rc w , a ;, . . .. . . ~~ , . , ~..~.. ~. ~ ~ ~ . ~ ~ City Council Minutes November 15, 2011 Discussion ensued regarding the safety of food delivery across a street, parking lot configuration, level of light illumination, and building design score. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a R-11-3425 Approval to pass through a water and sewer rate increase received by the City of Colleyville from the Trinity River Authority Mayor Pro Tem Hart read Resolution R-11-3425 in its entirety. Assistant City Manager and Chief Financial Officer Terry Leake stated the Trinity River Authority, (TRA) is the City's sole provider of treated water and wastewater. The TRA Fiscal Year 2012 budget has been approved and will go into effect December 1, 2011. The TRA budget reflects rates of $2.53 for treated water and $1.71 for treated sewer, an increase of $0.21 and $.08 per 1,000 gallons for treated water and wastewater, respectively. The primary reasons for the increase are for the purchase of raw water and chemicals, and debt services for environmental mandates and replacement of infrastructure. Ms. Leake further stated Ordinance 0-89-741 allows a direct pass through of rate increases, on all usage above 2,000 gallons for treated water and sewer by TRA, to be adopted by resolution. Ms. Leake further stated, on an annual basis, rate increases are incorporatPd into the Utility Fund rate projection, expenses are reviewed and an analysis of sufficient fund coverage from revenues to meet the City's existing debt structure is conducted. This is required because the City sold bonds and must meet an existing debt structure. When the FY 2012 rate increase goes into effect, the 1.20 debt coverage ratio required by utility bond covenants would not be met without the increase. Assistant City Manager and Chief Financial Officer Leake stated Colleyville citizens would see a combined r;~~nthly increase of $3.95 and would pay approximately $12.00 less per ;~~nth than surrounding cities. The rate increase would be effective December 1, 2011, however, Colleyville residents would not see the increase until the January 15, and January 30, 2012, statements. Mayor Pro Tem Hart opened the public hearing. Councilmember Muhm reminded citizens this is a pass through increase, not an increase that the City Council is arbitrarily making. Unfortunately, water is going to continue to be expensive for everyone in Northeast Tarrant County and North Texas. Water is a precious commodity, and with the drought conditions it takes a long time to fill up the lakes. City Council Minutes November 15, 2011 Councilmember Taylor stated Colleyville is not the only city in Texas having to take this action and many citie"s and their citizens were not prepared. Colleyville is ahead of the curve, but the increase is not specific to Colleyville. Mayor Pro Tem Hart stated a TRA representative provided the City Council with a presentation recently, and reported that TRA is planning into the year 2060, based on population projections and water needs. Councilmember Hall moved to approve Resolution R-11-3425. Councilmember Short seconded the motion. The motion carried with the following vote: Aye: Mayor Pro Tem Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Absent: Mayor David Kelly 6b R-11-3426 Authorizing the expenditure of $114,189 for the acquisition of a Gradall Model 3300 excavator with grapple and blade attachments from the Colleyville Tomorrow Fund and the repayment of the expenditure to the Colleyville Tomorrow Fund by the Drainage Utility Fund in six annual payments of $19,031.50 from Fiscal Year 2013 through Fiscal Year 2018 Mayor Pro Tem Hart read Resolution R-11-3426 in its entirety. Assistant City Manager and Chief Financial Officer Terry Leake provided information regarding the proposed purchase of the Gradall excavator utilizing $114,189 of the Colleyville Tomorrow Fund's uncommitted balance of $1,765,988 to internally finance the purchase of the equipment, which would save the City approximately $3,000 annually. Considering rates on interest earnings are far under one percent and looking into an interest future over the next few years, it would be highly unlikely the City would exceed the one percent and the City would be financing the Gradall in the range of four and half to five percent. The Drainage Utility Fund would repay the Colleyville Tomorrow Fund over the next six years in annual payments of $19,031.50. Mayor Pro Tem Hart opened the public hearing. Councilmember Muhm stated this is a great use of City funds and saves considerable time and expense using the City's funds to finance the City's current equipment needs. Councilmember Muhm moved to approve Resolution R-11-3426. City Council Minutes November 15, 2011 Councilmember Wollin seconded the motion. The motion carried with the following vote: Aye: Mayor Pro Tem Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Absent: Mayor David Kelly 6c R-11-3427 A resolution casting votes for electing members to the Tarrant Appraisal District Board of Directors Mayor Pro Tem Hart read Resolution R-11-3427 in its entirety. City Manager Jennifer Fadden stated the City contracts with the Tarrant County Appraisal District (TAD) for appraisal services; therefore, the City Council is entitled to cast votes for the nominees for the 2012-2014 term of the TAD Board. Mayor Pro Tem Hart opened the public hearing. Councilmember Taylor moved to approve Resolution R-11-3427, casting all 25 votes for John Fegan. Councilmember Muhm seconded the mo~ion. The motion carried with the following vote: Aye: Mayor Pro Tem Tom Hart, C~rol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Absent: Mayor David Kelly 6d R-11-3428 Approval of a resolution authorizing negotiations and offers for the acquisition of real property Mayor Pro Tem Hart read Resolution R-11-3428 in its entirety. City Engineer Jeremy Hutt stated the Pleasant Run Road and John McCain Road intersection project construction plans are in the final stage and the right-of- way acquisition process has progressed. Staff has not been able to complete the right of way acquisition on one parcel and is, therefore, requesting approval of the proposed resolution. .. I d ~. k r . . .. A` . . , . . City Council Minutes November 15, 2011 Mayor Pro Tem Hart opened the public hearing. Mr. Edward R. and Mrs. Shearon Mitchell, 600 John McCain Road, spoke regarding the pending John McCain Road and Pleasant Run Road intersection improvements, family information and the offer related to the right-of-way acquisition. There were no others present wishing to speak concerning this item and Mayor Pro Tem Hart closed the public hearing. Councilmember Muhm moved to approve Resolution R-11-3428. Councilmember Hall seconded the motion. The motion carried with the following vote: Aye: Mayor Pro Tem Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Absent: Mayor David Kelly 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER 15, 2011 - Reading and Public Hearing - Resolution R-11-3429 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Councilmember Short moved to adjourn, and Councilmember Wollin seconded the motion. The motion carried with the following vote: Aye: Mayor Pro Tem Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Absent: Mayor David Kelly Mayor Pro Tem adjourned the meeting at 9:23 p.m. . ~ . . . . . ~ ., ,. . n U , ,. u. ,..., .. , ..: , s ~ , , ., , a ., , . . City Council Minutes November 15, 2011 APPROVED BY A VOTE OF ~_ AYES, O NAY AND O ABSTENTIONS ON THIS THE ~_ DAY OF 2011. Minute ake an prepar by: , ~ nthia Singleton, TRMC, C City Secretary ~~ ~ ~ ~_ , . ~ .:. , ~ ~,~,~ ~ ~ - ..n,y. . ~. a ~. ., s „ ~,