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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-12/6/2011~~~ ~ ~~' ~~ ~~~i.~I~~1~~ PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, December 5, 2011 6:00 p.m. City Hall - Third Floor Executive Conference Room 100 Main Street AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the August 1, 2011, Parks and Recreation Advisory Board Minutes; and the October 3, 2011, Joint Parks and Recreation Advisory Board and Colleyville Trails and Sidewalks Committee Meeting 3• Recreation, Athletics, Tennis and Seniors' Reports 4• Park Operations and Capital Improvement Status Reports 5. Citizen Comments/Presentations Regarding Items not on the Agenda* 6. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted at City Hall on December 2, 2011 by 5:00 p.m. 9(',a.~ c~ E. .lVl o.o~ce PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, August 1, 2011 6:00 p.m. Suzanne Hughes called the meeting to order at 6:19 p.m. on Monday, August 1, 2011, at the Parks and Recreation Office. ROLL CALL: Suzanne Hughes, Debby Abitz, Charles Bethards, Ken Llewellyn, and John Gooding, ABSENT: Tevon Taylor, Natalie Genco and Rick Paddock STAFF: Monica Walsh, Director of Parks and Recreation 1. Call to Order 2. Approval of the February 7, 2011 Parks and Recreation Advisory Board Minutes John Gooding made a motion to approve the minutes as read. Debby Abitz seconded the motion. The vote was unanimous. 3. Recreation, Athletics, Tennis and Seniors' Reports Monica Walsh, Director of Parks and Recreation, gave an update on the ongoing programs. 4. Park Operations and Capital Improvement Status Report Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 5. Citizen Comments/Presentations Regarding Items not on the Agenda None 6. Adjournment John Gooding moved to adjourn at 6:40 p.m. Debby Abitz seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board August 1, 2011 Page2of2 Respectfully submitted and approved: .~~at~ E. JVIa.~~ce Kathy E. Moore Administrative Assistant ~ ~ ~~~~~ ~ ~ ~~~ ~~.~~r.~~rr ~~~ ~r-~-~ °6%//l/% j~~~' I~~N~~Y%~/~~/%~/~~~ ~~~ ~ o. ~"~~ ~~ JOINT PARKS AND RECREATION ADVISORY BOARD AND COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING AGENDA Monday, October 3, 2011 6:00 p.m. Suzanne Hughes called the meeting to order at 6:13 p.m. on Monday, October 3, 2011, at the Colleyville Senior Center. ROLL CALL: Parks and Recreation Advisory Board: Suzanne Hughes, Debby Abitz, Charles Bethards, Ken Llewellyn, Tevon Taylor and Natalie Genco Colleyville Trails and Sidewalks Committee: Judy Atwood, Debby Abitz, David Gillan, Gail Manion and Carel Tornes ABSENT: Parks and Recreation Advisory Board: Rick Paddock and John Gooding Colleyville Trails and Sidewalks Committee: Vishwajit Bhave and Mike O'Shields STAFF: Monica Walsh, Director of Parks and Recreation, Terry Leake, Assistant City Manager/Chief Financial Officer, Sissy White, Recreation Supervisor, Steven Cherry, Senior Engineering Technician, Kathy Moore, Administrative Assistant 1. Call to Order 2. Discussion and Consideration of the 2011 Parks, Recreation and Open Space Master Plan Monica Walsh, Director of Parks and Recreation, introduced Francois de Kock and Adam Wood from Halff Associates, Inc., the City's consultant firm for the Master Plan Review. Francois de Kock gave a brief introduction and overview of the Master Plan. Adam Wood gave a presentation of the Neighborhood Parks, Community Parks and Recreation Facilities, followed by a question and answer period. There was discussion on the rebranding of the Colleyville Senior Center. The consensus from the group was to begin the process of the rebranding during the near-term future items and complete the process during the long-term items. Joint Parks and Recreation Advisory Board/ Colleyville Trails and Sidewalks Committee October 3, 2011 Page2of2 Charles Bethards made a motion for the Parks and Recreation Advisory Board, to approve the 2011 Parks, Recreation and Open Space Master Plan, and to begin the process of investigating the rebranding of the Colleyville Senior Center; Ken Llewellyn seconded the motion. The motion passed with 5 ayes and 1 nay. Gail Manion made a motion for the Colleyville Trails and Sidewalks Committee, to approve the 2011 Parks, Recreation and Open Space Master Plan, with wording revisions; Debby Abitz seconded the motion. The vote was unanimous. 3. Citizen Comments/Presentations Regarding Items not on the Agenda None 4. Adjournment Charles Bethards moved to adjourn at 8:07 p.m. Ken Llewellyn seconded the motion. The vote was unanimous. Respectfully submitted and approved: .~~at~ E. JVIa.~~ce Kathy E. Moore Administrative Assistant ClTY OF COLLEYVlLLE PARKS AND RECREATlON Meeting Agenda # 12/05/2011 3 Department; Parks and Recreation Subject; Recreation, Athletics, Tennis and Seniors' Reports I. Recreation A. The new online brochure program began in August with the Fall 2011 brochure. The online brochure is a fully digital and interactive brochure at ColleyvillePARD.com. Classes for the fall brochure started September 6. B. Parks and Recreation Open House was held August 11t" at the Colleyville Library. Participants who registered for classes at the event received a$5 discount per class. 50 patrons attended the event. C. In July, the Parks and Recreation Department celebrated National Parks and Recreation Month with the Hop A' Park event. The event offered activities at four of the City's Parks where participants could visit one or all of the parks over a four hour period. 115 patrons attended the event. D. Colleyville Baseball, Colleyville Girls Softball, Colleyville Lacrosse, Colleyville Football and Colleyville Soccer Associations started their Fall 2011 season late August. II. Athletics A. Legends Sports Youth Baseball tournament series was held at City Park, July 5-10, July 12-17 and September 9-11. B. Camps offered July through September included soccer, basketball, volleyball, lacrosse and golf. III. Tennis A. The Mid-Cities tennis tournament was held September 17 with 115 participants. This is the largest tournament that has been held in Colleyville. B. The tennis program had 103 participants from July to September. IV. Senior Center A. Seniors celebrated National Parks and Recreation Month with a hot dog lunch for 39 participants. B. The seniors visited the Dallas Aquarium and The Little Red Court House in Dallas with 20 participants. C. Seniors celebrated National Coffee Day with coffee and croissants for 15 participants. ^ Discussion Only ^ Procedura/ Change ~ Information only ^ Possib/e City Council Policy Recommendation Pagelofl Participants 4th Qtr 10 Classes/Programs ~ 4th Qtr 10 l 4th Qtr 11 Classes/Programs 4th Qtr 11 Youth 65 110 31 124 Ad ul t 26 95 7 68 Athletics 7 118 12 343 Tennis 35 58 39 103 5 ecial Events 2 140 3 280 Reservations N/A 56 N/A 107 Senior Classes 47 353 33 250 Senior Walk-in N/A 2 484 N/A 2144 Senior Special Events N/A N/A 2 54 MMOW 6 613 6 521 ~: ~ ~ ~ ~~ ~~ ,,~'"' ~`'~ ClTY OF COLLEYVlLLE ~'C~"L~~~V~.~LF PARKS AND RECREATlON ;,;i ii% iii~ , iG , >,. / //i~/i~ii/ , ., m ~+~~~~• T ~, ~ ~y, `r„ Meeting Agenda # 12/05/2011 4 Department; Parks and Recreation Subject; Park Operations and Capital Improvement Status Reports 2011 /2012 Parks and Recreation CIP Proiects • Park Master Plan - City Council December 6 meeting • Pleasant Run Trail - in progress • Webb House Trail - in progress • Cotton Belt Trail Phase III - in progress • Cotton Belt Trail Phase II - completed • L.D. Lockett Trail - completed City Council Items 7ulv 5, 2011 Announcements, Proclamations and Presentations Proclamation in recognition of National Parks and Recreation Month - Monica Sue Walsh, Parks and Recreation Director Consent: Reading and Public Hearing Approval of a donation from the Colleyville Garden Club to replace the flower bed border at the Colleyville Senior Center Seatember 20, 2011 Consent: Reading and Public Hearing Approval to renew the Horticulture Grounds Maintenance contract with the Lawn Firm, Inc. Approval to renew the Grounds Maintenance Mowing contract with Whitmore and Sons, Inc. Ordinance: Reading and Public Hearing Adoption of the Colleyville Economic Development Corporation Fiscal Year 2012 Budget Resolution: Reading and Public Hearing Consideration of appointments to the Senior Center Advisory Committee ^ Discussion Only ^ Procedura/ Change ~ Information only ^ Possib/e City Council Policy Recommendation Page 1 of 1